Scribd
Upload
230 views12 pages

Physical Samples Management in SAP QM: 12 Likes 15,090 Views 4 Comments

This document discusses physical sample management in SAP Quality Management (QM). It describes the three types of physical samples - primary, pooled, and reserve. It provides an example scenario where primary and pooled samples are created from material received from a vendor. The document also outlines the process flow for physical sample management, including creating a sample drawing procedure, assigning it to an inspection plan, creating an inspection lot, checking generated physical samples, recording results, and making a usage decision.

Uploaded by

Gangarani Galla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
230 views12 pages

Physical Samples Management in SAP QM: 12 Likes 15,090 Views 4 Comments

This document discusses physical sample management in SAP Quality Management (QM). It describes the three types of physical samples - primary, pooled, and reserve. It provides an example scenario where primary and pooled samples are created from material received from a vendor. The document also outlines the process flow for physical sample management, including creating a sample drawing procedure, assigning it to an inspection plan, creating an inspection lot, checking generated physical samples, recording results, and making a usage decision.

Uploaded by

Gangarani Galla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 12

Physical Samples Management in SAP QM

Follow RSS feed Like


12 Likes 15,090 Views 4 Comments

Hi All,

Physical Samples management is the functionality normally used in Process industries like
Pharma/Food/Chemical etc.

Following three types of physical samples are available:

  Primary samples are taken directly from the population or inspection lot.

  Pooled samples are created by pooling primary samples.

  Reserve samples are primary samples that are reserved as specimen samples.

Number of  samples to be taken for above three types samples is calculated by sample drawing Procedure.

Scenario : Lets say I received a material from a vendor 100 L material  supplied in two containers
each 50 L.Now I have to check this material . so I need to take samples from each container lets say
I take 1 L from each container. so my primary samples will become two (each 1 L) as I take sample
from each container. Primary samples are the ones directly taken from inspection lot qty. Now the
above two primary samples are mixed to make a pooled sample. In my example it will become 1+1 =
2 L. Pooled samples are created by mixing primary samples. these pooled sample is used for
analysis. Reserve samples are taken from lot directly and not used for immediate analysis. they are
stored for future reference as per regulatory norms. Normally they are destroyed once the expiry of
the material is reached. in our case let say 0.25 L taken separately and stored.

Process Flow :

1. Create Sample Drawing Procedure – QPV2


2. Assign the Sample Drawing Procedure in the Inspection Plan – QP01
3. Create Manual Inspection Lot – QA01
4. Check for the Physical Samples created -QA02
5. Results recording of the Inspection lot – QA32/QA02/
6. Usage Decision – QA32

Create Sample Drawing Procedure – QPV2


click on new entries…

Click on sample-drawing item folder

Click on New entries button.

Define primary samples, pooled samples and Reserve samples  as shown below in the three
different tab…
Finally save the sample drawing Procedure.

Assign the inspection points (200) & Sample Drawing Procedure in the Inspection Plan header –
QP02

During creation of Inspection plan assign the inspection points (200) & Sample Drawing Procedure in the
header as shown below
Complete the creation of inspection plan.

Creation of inspection lot

here inspection lot is created manually for 100 L qty


assign the inspection plan

calculate the sample size.


Now save the inspection lot.

During saving of the inspection lot physical samples will get created as per the Sample drawing
procedure assigned in the inspection plan. Check for the same in QA02/QA03.

Check for the Physical Samples created -QA02

Go to Change mode QA02.

Now go to Sample tab


Now click on button. Now we will be able to see the three types of physical
samples created and each sample identified with unique number.
Results recording of the Inspection lot – QA32/QA02

During result recording system will ask the physical sample number for identification as shown
below. to distinguish for which physical sample RR is done ..

Once RR done complete Usage decision as per the regular process

Thanks

Kumar


 Alert Moderator

Assigned tags
 PLM Quality Management (QM)

Related Blog Posts


 Useful QM documents on SCN
By Nancy Guo, Apr 01, 2015

 User Exits - SAP QM

By Former Member, Aug 10, 2013

 Customer issue management Via QM

By Former Member, Nov 12, 2014

Related Questions
 Physical sample label printer determination / output device in QM

By Former Member, Jun 13, 2017

 Generate Physical samples during goods receipt, sample size should be ML while insp lot in Liters.

By Srinath K, Aug 21, 2017

 How to reject multiple physical samples collectively

By ramesh kumar, Apr 19, 2017

4 Comments
You must be Logged on to comment or reply to a post.

Nitin Jinagal

April 21, 2015 at 10:40 am

Pretty useful. Nicely write up

Regards,

Nitin

o Like(0)

Former Member
January 13, 2016 at 11:25 pm

Hi Kumar,

Could you please update the example with the inspection plan used? it would be useful to
see the mic’s with their partial sample type and their qties. Didn’t get why in your screenshot
the container field is empty but the sample size is calculated on the assumption you have 2
containers.

Thanks,

Andy

o Like(0)

Sourabh Maheshwari

January 24, 2016 at 7:49 am

the sample size here is not calculated based on the number of containers

if you see the screenshots for physical sample, he has provided a fixed number of 2

you need to use the formula in case you need to calculate based on the number of
containers

 Like(0)

Arijit Banerjee

March 10, 2016 at 6:41 am

Hi Kumar,

This is indeed a very useful document which helps many of us to clarify our doubts and try
this setup. Thanks for creating this nice document.

Please can you can add a few more critical touch-base points to improve the depth of
contents in this document –

a) What Sampling Procedure was used for MIC for the insp plan used in your example.
b) In case Sampling Procedure was used, what is the Sampling type used against it? [Ex;
100 – Fixed Sample, or 200 – 100% inspection, or 300 – Use Sampling Scheme, or 400 –
Percentage Sample]

c) You draw fixed number of samples through Sample drawing procedure. Whereas, there is
a chance that sampling procedure linked to MIC can also have fixed sample/% sample, etc.
So, in those cases, which would take a precedence and how are things are being calculated
for your example?

d) You have not mentioned for your 89 inspection type, why physical samples with number
range 8xxxxxxxx is picked? Where is the linkage? Probably, you can add the config related
nodes below in your document for better clarity –

A) SPRO —> Quality Management => Quality Inspection => Sample Management => a)
Define Physical-Sample Types – This links to the number range picked.

b) Define Number Range –

     b.i) Number Ranges for Physical Samples

     b.ii) Number Ranges for Physical-Sample Drawing

B) SPRO —> Quality Management => Quality Inspection => Inspection Lot Creation =>
Maintain Inspection Types – Link Physical-sample type here, which is created before.

Thanks for your checking and update the document accordingly if you feel it to be correct

Thanks,

Arijit

o Like(0)

Share & Follow








You might also like