Asian Business Review, Volume 2, Numebr 1/2013 (Issue 3)

ISSN 2304-2613 (Print); ISSN 2305-8730 (Online)

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Employee Recruitment and Selection Procedures of NGOs in

Bangladesh: A Study on BRAC
Rakib Ahmed
Lecturer, Eastern University, Dhaka, BANGLADESH

ABSTRACT
Recruitment and Selection is a foundation of Human Resource Management (HRM) practices and its integration to business is
critical to achieve organisational strategic goals. Better recruitment and selection strategies result in improved organizational out-
comes. The basic objective of this research is to explore the recruitment and selection procedures of NGOs based on BRAC; with
analyzing these some recommendations are made to improve recruitment and selection practices. Here both primary and secondary
sources are used for data collection and a structured questionnaire/ check lists was used to keep the research. The findings suggest
that the largest NGOs emphasize professionalism and career orientations and implement long-term, forward looking approaches in
their selection, recruitment, and remuneration. The small and mid-size NGOs, however, do not possess HR/ personnel management
practices of their own; rather they follow and imitate larger members. The implications for HRM practitioners and scope for further
research are discussed here.

Keywords: Recruitment, Selection, Bangladesh, NGOs, BRAC

JEL Classification Code: M500

1 INTRODUCTION

R ecruitment and Selection is a major HRM functions

(Dessler 2007) as it encompasses all organisational
practices and decisions. It has been argued that in
Khoda, 2007; Holloway, 1998; Yunus, 2000; Potter & Ah-
med, 2005).

order for the firm to build and sustain the competitive Therefore, Recruiting & Selecting is important for every
advantage, proper staffing is critical (Wright & Snell 1991, organization including NGOs, FPOs, GOs, etc because the
Boxall 1996). Recent technological advances, globalization, best qualified applicants must be found to fill vacancies.
social trends and changes within organizations have Recruitment is the process of finding and attracting quali-
brought new challenges for recruitment and selection fied or suitable applicants to fill vacancies (E. B. Flippo,
(Rowley & Benson 2002). To effectively face the new chal- Weeratunga 2003 block 6:6, Glueck 1978). The methods
lenges recruitment and selection needs to be integrated and procedures used to acquire an understanding about
with business strategies (Lam & White 1998). jobs are called job analysis. There are mainly two sources
of recruitment: internal and external (Aswathappa
Bangladesh has turned into a nation of NGOs, and it is 2008:150). On the other hand, selection is a process of hir-
argued humorously that in terms of the number of NGOs ing suitable people for job who can successfully perform
for every ten thousand people, Bangladesh ranks number the job (Byars and Rue 1997:172). Right man for right job
one in the world. NGO activities in this country have is the main goal of selection (Dessler 2007). The selection
gained momentum due to the failure of both the GOs process involves many steps (Decenzo & Robbins 1999:
(Govt. Organization) and FPOs (For-Profit Organization) 169) such as preliminary reception of application, screen-
to achieve their missions and objectives (Farrington & ing, interviewing, test, medical test, references and final
Bebbington, 1993; Nobusue, 2002; Ray, 1983; Siddiqui, decision of hiring.
1996). Consequently, NGOs have emerged as an alterna-
tive solution to the needs of the market and society. NGO For this study BRAC, the largest NGO of Bangladesh
activities occur in economic development, and poverty (most probably one of the largest NGOs in the world), is
alleviation through employment creation, micro-credit, selected. The basic objective of this research is to explore
gender disparity eradication, education, community the recruitment and selection procedures of BRAC; to
building, human rights protection and advocacy, social make out the differences between R & S procedures of a
and environmental development, marginally placed and NGO (BRAC) and GOs & FPOs; with analyzing these
outreach communities protection, and salvation from des- some recommendations are made to improve recruitment
titution, have generated enormous success as demonstrat- and selection practices. Recruitment and Placement unit is
ed by the awarding of the Nobel Peace Prize to the Gram- the most important and largest unit of HRD of BRAC.
een Bank and its founder (Dr. Mohammad Yunus) in 2006 This unit is responsible for receiving requisition of re-
(Khondaker, Bhuiyan, Runa, Khanam, Nahar, Hossain, & cruitment of employees from different departments of
BRAC and taking necessary steps to fill up vacant posi-
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tions with right persons at the right time in right quantity. employees hampers organizational performance enor-
The objectives of this unit are to attract the right person, mously (Dessler 2007:194). An ideal selection process
for right place, at the right time, according to the require- comprises some steps such as (Decenzo & Robbins 1999:
ment of the organization. 169) filling up application forms, initial screening, prelim-
inary interview, employment tests, written examination,
2. DISCUSSION comprehensive interview, background examination/ ref-
2.1 BRAC erence check, medical examinations, and job offer.
BRAC (Bangladesh Rural Advancement Committee) start-
3. LITERATURE REVIEW
ed in 1972 as a short-term relief and rehabilitation project
following the war of independence with a vision “a just, An enormous literature was found to define and identify
enlightened, healthy and democratic Bangladesh free specific characteristics and importance of recruitment &
from hunger, poverty, environmental degradation and all selection, types and methods of recruitment & selection,
forms of exploitation based on age, sex, religion and eth- and proper management of recruitment & selection pro-
nicity.” Fazle Hasan Abed is the Founder and Chairper- cess. Recruitment is the process of finding and attracting
son of BRAC. Today BRAC is the largest development capable applicants for employment. It is the pool of appli-
organization in the developing world having the core and cants from which the new employees are selected (Edwin
the supporting programs. It is one of the largest Southern B Flippo). Actually recruitment links the employees and
development organizations. BRAC’s outreach covers all the job seekers. The success of the organization mostly
64 districts of Bangladesh and 78% of the total number of depends upon the effective and efficient use of recruit-
villages in Bangladesh and has been called upon to assist ment & selection process. But success may not occur due
a number of countries including Srilanka, Pakistan, Af- to some misconceptions or myths about recruitment and
ghanistan, Vietnam, the Middle East, and Africa, etc. selection practices (Taylor, P. 1998, Aswathappa 2008: 186,
Khan & Taher 2008: 110). Using appropriate techniques
With a goal ‘Enforce procedural justice to intensify trans- the suitable candidates are thus, able to be recruited and
parency and equity and facilitate and organizational envi- selected during their career development (Crawford
ronment to flourish potentials, promote innovation, 2004).
change and quality’ Human Resource Division is one of
the major support program of BRAC. BRAC HR, formally Bangladesh has turned into a country of NGOs. The NGO
known as the “Personnel Section”, renovated itself into sector with 40-65 thousand member organizations, both
“Human Resources Department (HRD)” in 2005, which registered and non-registered, is the biggest employer in
had centralized operation from the Head Office (HO). The this country (Daily Ittefaq, 2011; NGO Affairs Bureau
official site of BRAC is http://www.brac.net. (NGOAB)/Government of Bangladesh (GOB), 2011; Reg-
ister of Companies (ROC)/GOB, 2011; Khondaker, Molla,
2.2 Recruitment and Selection & Rahman, 2008; Potter, 2009), and employs people as
Edwin B Flippo defined Recruitment as the process of paid and honorary staff, professional management, con-
finding and attracting capable applicants for employment. sultant, and volunteers. Numerous studies on NGOs in
It is the pool of applicants from which the new employees Bangladesh focus on issues of micro-credit, job formation,
are selected. It can also be defined as a process to discover sustainable development, women’s issues, social and eco-
sources of manpower to meet the requirement of the staff- nomic issues, NGO interrelationships, NGOs-GOs-FPOs
ing schedule and to employ effective measures for attract- interface, project development and implementation issues,
ing the manpower in adequate numbers in order to facili- and project efficiency, etc., but do not deal much with issues
tate the effective selection of an efficient working force. on personnel management specially recruitment and selection
Recruitment can be defined as the set of activities for an (Ray, 1983; White, 1991; Farrington & Bebbington, 1993;
organization to attract job candidates who have the capa- Farrington & Lewis, 1993; Farrington & Bebbington, 1993;
bilities and attitudes needed to assist the organization Siddiqui, 1996; Holloway, 1998; Anaheier & Salamon,
accomplish its goals (Glueck 1978). The success of re- 1998; Holloway, 1998; Yunus, 2000; Nobusue, 2002; Khan,
cruitment depends upon its ability to create a large pool of 2003; Potter & Ahmed, 2005; Khondaker, 2006; Khon-
competent applicants. There are numerous sources of re- daker, Bhuiyan, Runa, Khanam, Nahar, Hossain, &
cruitment which may be categorized into two--internal Khoda, 2007; Potter, 2009).
and external (Aswathappa 2008:150).
Most research on recruitment and selection has been con-
Once candidates are identified, an organization can begin ducted in Western contexts, mainly in the United States
the selection process. Selection practices can also be linked (see e.g., Breaugh & Starke 2000, Wright, et al. 2005). It is
to organizational success. Byars and Rue (1997:172) de- evident that although rich resources of literature exist on
fined selection as "the process of choosing from among general aspects of NGOs, and human resource manage-
available applicants, the individuals who are most likely ment specially recruitment and selection of NGOs/NPOs
to successfully perform a job". Selection is one of the most in other countries like USA, UK, Finland, Nigeria, etc, but
important functions of HRM because wrong selection of
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in the case of Bangladesh NGOs, research is still almost Staffs: (I) Permanence of the job depends on the duration
non-existent on selection and recruitment, placement and of the contract. (II) Benefits of the job are determined ac-
promotion, training and education, compensation and cording to the contract letter (III) Duration of the contract
motivation, performance appraisal, career development, is renewable. (IV) Will not get festival allowance, gratuity
and many other sub-domains of management. Although and Provident Fund benefits. (VI) Get earned leave like
Empirical evidence shows that strategic HRM practices the regular staffs. And the Part Time Staffs: Appointed on
vary significantly between countries, even within OECD hourly or daily basis, other benefits of the job except the
nations, and even nature of the organization (Betcherman, daily allowance are not applicable and the duration of the
et al. 1994, Guest 1997, Schuler & Jackson 1999) but in job will not exceed 11 months. Ratio of staffs in BRAC is
Bangladesh NGOs follow the trend of Human Resource given in Fig. 1.
Management in FPOs and GOs.

4. RESEARCH METHODOLOGY
This article is a qualitative research based on a case study
of an NGO. The rationale behind choosing a case study
based research is to depict the difference between
academic know-how and practical experience regarding
recruitment and selection procedures of an NGO
operating in Bangladesh like BRAC. Here both primary
and secondary sources are used for data collection.
Personal discussion and interview with employees are the
sources of primary data collection. Different books,
academic contexts, journals, exploratory research reports
and HR departmental manuals are used as secondary data
of the research. Though, it is not a quantitative research a
structured questionnaire/ check lists was used to keep the
research in an assembly and interview the respondents
based on employee recruitment and selection policies and
procedures as well. This check list is distributed among 30 5.2 Employee/Staff Recruitment & Selection Pro-
employees (Gen. Manager-1, Sr. Manager-2, HR cess
Manager-1, Sr. HR Officer-2, HR Officer-3, Program The Staff will be recruited according to the Table of Au-
Officer-10, Executives-10, Curriculum Specialist-1) of thority. The approval of the Executive Director must be
BRAC. The sample group consists of both male and taken in recruiting the staff of all levels of the Head Office.
female staffs from HRD and BEP. The check list For Urgent need of the program staff can be recruited di-
comprised total 18 questions focusing on some important rectly by the Chairman of the Executive Director.
issues like; importance of effective recruitment and
selection, types and methods of recruitment, steps used in In the beginning of the year all the Programs'/ Depart-
recruitment and selection. The answers reflected the ment's Head would send the requisition in the fixed form
recruitment and selection procedures of BRAC and also to the Head Office estimating the requirement of new staff
helped in detecting areas of further improvement. Charts for the whole year in their respective department. There
and diagrams are also used based on employee responses. would be opportunity to re-estimate the staff-requirement
in every three months. But by any means without a notice
5. RECRUITMENT AND SELECTION PROCEDURES IN of a month, staff recruitment processes cannot be com-
BRAC menced.
5.1 Classification of Employee/ Staffs in BRAC
HRD would make yearly plan to recruit staff on the basis
The BRAC Staffs are of five types. Such as: (a) Regular
of the received requisition. The staff will be recruited
Staff (b) Project Staff (c) Service Staff (d) Contract Staff (e)
through advertisement in the newspapers and other pub-
Part Time Staff. The Regular Staffs in BRAC go through
licity media where applicable. After recruiting the staff
the following conditions: (I) Staff level exists (II) Before
according to the requirement of the program HRD will
confirmation one is to work as apprentice for one year (III)
make a panel of the selected remaining candidates. After-
After confirmation may be brought under Provident
wards staff will be recruited from this panel if requires.
Fund. The Project Staffs: (I) Recruited according to the This panel will remain effective for the subsequent six
duration of the project for the project period (II) cannot be months. The TARC will send the CV filled up by the new-
transferred outside the project. The Service Staffs (for ly recruited staff to the Head Office where applicable and
example-Electrician, Security guard, Caretaker Liftman provide deployment individually in the name of each staff
and the grade-comprised staffs.) are under grade. Proba- mentioning the salary according to the list provided by
tionary period is not applicable for them. After joining the Head Office.
they may come under Provident Fund. The Contract

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5.3 Recruitment & Selection Flow-Chart of BRAC order to ensure qualitative standard, program should be
approved by the HRD with representative will be con-
ducting the viva of the candidates. At least one of the
members of the recruitment board will have to be from
HRD.
Evaluation System: BRAC follows examination system in
recruitment process which consists of written, viva & pe-
nal discussion (Fig. 3).

Pre-service Training: Being selected primarily all the can-

didates will be attending the pre-service training conducted
in the TARC for the final selection. From the participants
the most competent 90% will be selected finally. Each of the
unsuccessful candidates will be given Tk.50 honorarium
5.4 Rules of Recruitment & Selection per day for participating in the pre-service training.
In case of staff recruitment & selection the following rules Deployment of the New Staff: The regular staff will have
are followed by BRAC: to be willing to work in any place of Bangladesh or out-
Basic Rules: Staff working in BRAC would not be able to side of Bangladesh where BRAC runs its activities. In case
apply directly for any other posts of BRAC but by the ap- of the male staff posting may be given to any district ex-
proval of the Program Head along with the recommenda- cluding the staff's own district. In case of the women and
tion of the supervisor, the staff will be able to apply. If the disable job seekers during the viva HRD will make a list
staff is selected for the desired new post following the of the chosen Thana of the job seekers excluding his/her
rules of BRAC he will resign from the former post and own in accordance with their choices priority and staff
join the new post. Any staff Dismissed/Terminated for will be recruited accordingly on the basis of availability.
BRAC cannot apply again for recruitment in BRAC. Posi- Joining of the New Staff: According to the condition of
tive attitude have to be shown and special importance to the joining letter, the candidate will start working on a
be given to women, the aborigines and the disable. The date fixed by BRAC and his joining will be considered
maximum level for the driver and the office assistant will effective from that day. If a candidate joins by the next
be VI & III respectively. The maximum grade of the secu- seven days of the joining date, the local authority will be
rity guard will be III. However, major percentage of em- able to accept the joining. After seven days the joining
ployment is generated from external sources (Fig. 2). can't be accepted without the Permission of the HRD. The
Qualification and Age: The minimum educational quali-
fication to apply for level - VIII or above for the general
case is Masters Degree. But for the skill-based post like
Doctor, Engineer, Agronomist and Such others the mini-
mum educational qualification is Graduation/Masters. If
the candidate’s age is fifty years old or above then she/he
will be only allowed for contract-base appointment. Gen-
erally at entry level the age of the candidate shall not be
below 18 years and above thirty-five years. In case of on
the necessity of the organization and in case of extra-
ordinary qualification the highest age limit is relax able.
Recruitment Board: Staff Recruitment Board nominated
by the program and approved by the HRD with repre-
sentative will be conducting the viva of the candidates. In

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staff will submit the following documents at the time of Structured questionnaires about Recruitment and Selec-
joining: The interview letter, Filled up security bond tion (R & S) process are given to the respondents. They
where applicable, Nationality Certificate, Blood group gave their reaction regarding the R & S variables followed
report, Deployment given by TARC, Period of probation. by BRAC. The major findings about Recruitment and Se-
All regular staff will work as an apprentice for a yearlong lection procedures followed by BRAC are given below
from the joining. The period of probation of any staff can- (Table 1).
not be expanded. It is not applicable for the service staff From the survey the following strengths and weakness/
and contractual staff. shortcomings are found.
 Strength of recruitment and selection process:
6. FINDINGS OF THE STUDY The recruitment and selection process is relatively trans-
Through rigorous analysis so many important things have parent and fair. Outcomes of the recruitment process are
been found regarding recruitment & selection concerns. satisfactory. They provide equal job opportunity. Screen-
Some issues distinct BRAC from traditional organization’s ing criteria in recruitment process is both academic result
recruitment & selection process like pre-service training and experience based; it has been found from the 100% of
which is not used by many other firms; another thing is the respondents. It has been found that 100% of the re-
interview/ recruitment board is composed with multidis- spondents think that IT support regarding recruitment is
ciplinary members. The following critical findings are available. It has been found that 57% of the respondents
discovered by the study. think that satisfaction of core programs with recruitment
process is satisfactory and the rest of 43% thinks that it is
BRAC follows five (5) steps to complete the whole re- excellent. Structure of recruitment process is composed of
cruitment process and for that they require only one (1) both centralized and decentralized.
month time to complete the process. It has been found  Weakness of recruitment and selection process:
that 71% of the respondents think that there is preference Job description is not clear and specific, written test is not
for the backward section (like women, disabled or aborig- fully program oriented and written test is not MCQ type
ines) of the society and only 29% says that it is partly true and agenda related. Sometimes nepotism is bringing into
(Fig. 4). play for recruiting and selecting. Interview board is not in
appropriate structured. There is no standard job specifica-
tion. The management does not maintain more flexibility
for internal staff for applying. It has been found that 100%
of the respondents think that the ratios of internal appli-
cants are generally very few.

Advertisement for recruitment is published in both news pa-

per and website according to all of the respondents (Fig. 5).

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ISSN 2304-2613 (Print); ISSN 2305-8730 (Online)
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7. RECOMMENDATIONS 9. LIMITATIONS OF THE STUDY
To overcome such shortcomings/ weaknesses here the The following limitations are faced in the time of prepara-
following suggestions are recommended. For appropriate tion of this research.
personnel source professional institutions, HR associa-  The scope of study is limited to a few employees of
tions support should be taken by the organization. Job BRAC only.
description should be more clear and specific and job de-  Lack of required information, which is the main ob-
scription should be mentioned in the job advertisement. stacle we faced to prepare this research paper.
There should be orientation for the specific program. Dur-  Difficult to collect the necessary information (some-
ing recruitment age limit should be relaxed in case of ap- times difficult to realize the actual required infor-
propriate staffs. Questionnaire of written test should be mation).
improved. More structured interview board should be  Reluctant to provide confidential information by the
formed or recruiting agencies can be hired if appropriate employees.
personnel are busy. All candidates should be recruited
 Lack of previous literatures regarding the related is-
through proper recruitment process and all recommenda-
sue in the context of Bangladesh.
tions by higher management should avoid. For staff de-
velopment more training need to be introduced by man-
agement. For that purpose the budget for staff develop-
10. FUTURE RESEARCH DIRECTION
ment should be revised & increased. Encourage self guid- Each & every research creates an opportunity of further
ed training, which may be useful for the employees who research. It is also true for this present research. Future
are working different remote areas. Here employee is con- researchers can work on effectiveness of recruitment &
sidered to be responsible for self edification, with the or- selection (R & S), impacts of R & S on the organizational
ganization providing resources, libraries & on line infor- productivity, need for pre-service training for successful R
mation for employees to work at their leisure. Panel inter- & S and retain them, evaluation of R & S through social
view should be practiced. Find out proper recruitment approach, etc. based on this study.
expenses so that it could be reduced. Recruit more HR
staffs to provide prompt service & meeting all level of ACKNOWLEDGEMENT
staffs physically to hear their problems & give feedback. Employees of BRAC, Head Office, Mohakhali, Dhaka.
The compliance audit team should be more strongly con-
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