Empowerment Technologies 12

Name of Learner: ________________________________ Grade Level: _____

Section: _________________________________________ Date: ____________
LEARNING ACTIVITY SHEET

Productivity Tools-Mail Merge

Background Information for Learners

Now that you are a senior high school student, expect that things will be different. When you were
in your Junior High School, you were given activities with a little help of computer applications,
your pen and paper is enough for a requirement. Now, expect that almost all of the requirements
will need the help of computer application! Some of your time will revolve around using office
applications such as word, excel, powerpoint, etc. Those applications will make your work a lot
easier. One must be familiar on how it works so that it works!
Disclaimer: MS office application needed installed in a laptop or desktop computer or via MS
Office word android application

Learning Competency with Code

- uses common productivity tools effectively by maximizing advanced application
techniques (CS_ICT11/12-ICTPT-Ic-d-4) Key Concepts:
Microsoft Word is a word processor developed by Microsoft. It can be used to create and
type letters, reports, newsletters, etc.
Activity 1: Pre-test
Direction: Choose the letter of the correct answer. Write you answer on the space provided.
1. Which key should be pressed to start a new paragraph in MSWord?

a. Down Cursor Key c. Shift + Enter

b. Enter Key d. Control + Enter
2. By default, on which page the header or the footer is printed?
a. On alternate page c. On every page
b. On first page d. None of the above
3. Which of these toolbars allows changing of Fonts and their sizes?

a. Print Preview c. Formatting

b. Standard d. None of these
4. MS-Word automatically moves the text to the next line when it reaches the right
edge of the screen and is called?
a. Word Wrap c. Carriage Return
b. Enter d. None of the above
5. Layout tab is for changing _________
a. Margin c. Orientation
b. Paper Size d. All of the above
6. What is the short cut for printing?

a. Ctrl + l c. Ctrl + p
b. Ctrl + v d. All of the above
7. Which option in File pull-down menu is used to close a file in MSWord?
a. New b. Close c. Exit d. Quit
1

NOTE: Practice Personal Hygiene Protocols at all times.

 8. In MS-Word, for what does ruler help?
a. To change page margins c. To set indents
b. To set tabs d. All of the above
9. Which bar is usually located below that Title Bar that provides categorized

options?
a. Status Bar b. Tool bar c. Scroll bar d. Menu bar
10. Which tab in MSWord can be used to change character size and typeface?

a. Home b. insert c. layout d. reference

11. In MS Word, Ctrl+S is for …..
a. Scenarios b. Size c. Save d. Spelling Check
12. Which enables us to send the same letter to different persons?.
a. Macros b. Template c. Mail merge d. None
13. How do you magnify your document?
a. View, Zoom b. Format, Font c. Tools, Options d. Tools, Customize
14. When you cannot move image to its desired position, you can use
a. Text wrapping b. Crop c. Drop d. Cut
15. The following are text alignment except___

a. Center b. Justified c. Left d. None

Microsoft Office word interface

Image Source: https://www.digiruns.com/introduction-and-user-interface-to-microsoft-word/

Now that you are a senior high school student, expect that things will be different.
When you were in your Junior High School, you were given activities with a little
help of computer applications, your pen and paper is enough for a requirement. Now,
expect that almost all of the requirements will need the help of computer application!
Some of your time will revolve around using office applications such as word, excel,
powerpoint, etc. Those applications will make your work a lot easier. One must be
familiar on how it works so that it works!

NOTE: Practice Personal Hygiene Protocols at all times.

Mail Merge
Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes,
name tags, and more using information stored in a list, database, or spreadsheet. When performing
a Mail Merge, you will need a Word document (you can start with an existing one or create a new
one) and a recipient list, which is typically an Excel workbook.
How to perform Mail Merge?
1. Open and existing Word document, or
create a new one.
2. From the Mailings tab, click the Start
Mail Merge command and select Step
by Step Mail Merge Wizard…from
the drop-down menu.

3. Choose the type of document you wish to create. In our

example, we will select Letters. Then click Next: Starting
document to move to Step 2.

NOTE: Practice Personal Hygiene Protocols at all times.

4. Select Use the current document, then click Next: Select recipients to move to Step 3.

5. Now you'll need an address list so Word can

automatically place each address into the document.
The list can be in an existing file, such as an Excel
workbook, or you can type a new address list from within
the Mail Merge Wizard. From the Mail Merge task pane,
select Use an existing list, then click Browse... to
select the file. If you have not created a list yet, click
type a new list then enter the information required.

NOTE: Practice Personal Hygiene Protocols at all times.

In the Mail Merge Recipients dialog box, you
can check or unch eck each box to control
which recipients are included in the merge.
By default, all recipients should be selected.
When you're done, click OK.

6. From the Mail Merge task pane, click

Next: Write your letter to move to Step 4.

7. Now you're ready to write your letter.

When it's printed, each copy of the letter
will basically be the same; only the
recipient data (such as the name and
address) will be different. You'll need to
add placeholders for the recipient data so
Mail Merge knows exactly where to add
the data.

8.To insert recipient data, Place the insertion

point in the document where you want the
information to appear.

8. Choose one of the four placeholder options: Address

block, Greeting line, Electronic postage, or More items.

NOTE: Practice Personal Hygiene Protocols at all times.

9. Depending on your selection, a dialog box may appear with various options. Select the
desired options and click OK.

10. A placeholder will appear in your

document (for example, «AddressBlock»).

11. Repeat these steps each time you need to

enter information from your data record. In our example, we'll add a
Greeting line.
12. Repeat these steps each time you need to enter information from
your data record. In our example, we'll add a Greeting line.

13. When you're done, click Next: Preview your letters to move to
Step 5.

14. Preview the letters to make sure the

information from the recipient list
appears correctly in the letter. You can
use the left and right scroll arrows to
view each document.

NOTE: Practice Personal Hygiene Protocols at all times.

 Activity 3: Writing an Application letter Direction:
1. Write a simple application letter by filling in the skeleton below.
2. Write down 10 possible recipients of your letter.
3. After writing the letter, encode it using Microsoft word.
4. Perform mail merge
5. Submit the copy of the file via messenger.

______________________
______________________ Your Address
______________________

______________________ Date

______________________ Name of the recipient

______________________ Position of the recipient
______________________ Address
______________________

_________, Salutation (Sir/Mam)

Body
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________

Very truly yours,

_________________________ Name and Signature

Applicant

NOTE: Practice Personal Hygiene Protocols at all times.

 8

NOTE: Practice Personal Hygiene Protocols at all times.