Leave Policy: Prepared By-Approved by - With Effective From - Last Review

Ref.
-PRG/LEAVE POLICY/2019-20
Leave Policy
Prepared by- Shilpi Sharma

Approved by- Raj Singh Nehra
With effective from- 1st April 2019
Last review- -
Revision Table
Revision
Revision Date Prepared By Sections Modified Approved By
Number
1 All
2 All
3 All
4 All
5 All
1
Objective: This policy defines and communicates the procedures for authorized leaves and
application of leave.
This SOP is formulated and given as guidelines and will require review as per change in
circumstances and policies of the company.
All concerned are requested to adhere to these guidelines and give suggestions from time to time
in order to streamline smooth functioning of the system.
Purpose: These policies are intended to ensure all employees have a clear and consistent
understanding of guidelines for leaves.
Applicability: All Pragmatic Educational Society employees.
General
• For the purpose of calculating leave accounts, “year” shall mean the calendar year
commencing on the financial year 1st April and ending on the last day of March of the
next year.
• Leave, other than maternity leave, cannot be claimed as a matter of right. Discretion is
reserved with the authority empowered to sanction leave, to refuse or revoke leave at any
time, depending on exigencies of the company’s work.
• All leave must be applied for at least 2 days’ prior for approval to immediate manager &
HR, with the exception of sick leave, which may be intimated verbally and post facto
approval sought upon resumption of work.
• Leave records are being maintained on the common share. It will be the employee’s
responsibility to enter their leave for the month and keep the record updated.
• In case employees are found not maintaining regular leave records in system, by default
the employee’s leave balance at the end of the year will be assumed as zero.(excel format
will be there in common share).
• There is no provision at this time to carry forward any unused leave into the next year or
en-cash it at the time of termination.
Type of Privileged Leave/ Casual Leave/ Maternity Public Holidays

Leave Earned Leave Sick Leave Leave
Quantum 14 days 10 days casual- 12-weeks 12 Fix days
per year cum-sick leave
Note: Employees serving their probation period can take 1 day leave in a month after
completing at-least 20 days of employment. More than a day leave will be considered as
Leave without pay.
2
a. Earned Leave (14 days):
• An employee will be entitled to earned leave up to 14 working days in a year (exclusive

of intervening weekends or public holidays).
• Employees desirous of availing earned leave in excess of 4 consecutive working days will
need to submit a leave application to their immediate supervisor & HR, at least two weeks
(14 days) in advance.
• Employees may take leave only after obtaining permission. In the event an employee goes
on leave without notifying the company, it will be deemed that the employee has been
absent from work without permission, and the period of absence will be treated as leave
without pay.
• Earned leave can be added on to sick leave or maternity leave.
• Earned leave entitlement will be on a prorated basis for employees joining during the year.
b. Sick Leave (5 days):
• All employees may avail of sick leave up to 5 days in a given year.

• Submission of medical certificates of sickness as well as fitness will be required in case of
sick leave exceeding three days.
• An employee may take sick leave keeping the immediate supervisor informed. The day the
employee reports back to work, leave records need to be updated.
c. Casual Leave (5 days):
• All employees may avail of Casual leave up to 5 days in a given year.

• Employees desirous of availing Casual leave will need to submit a leave application to their
immediate supervisor & HR, at least 2 days in advance else that leave will be counted as
Sick leave.
• No employee can apply for more than 2 casual leave.
d. Maternity Leave (Twelve Weeks):
• Subject to the provisions of the Maternity Benefit Act, 1961, women employees will be
allowed maternity leave on full pay for up to twelve (12) weeks, of which a maximum of
6 weeks can be availed before delivery. An approved medical practitioner should certify
the confinement and the employee must not take up any employment, temporary or part-
time, or otherwise, during this period.
• This leave shall be limited to only one child. The maternity benefit will not be applicable
for the second child, when the first child is living.
• An applicant for maternity leave must give notice to the company supported by a medical
certificate not less than 8 weeks prior to the start of the leave period.
• Maternity leave may be availed in combination with other leave entitlements.
• No pay shall be due or payable in lieu of unveiled maternity leave.
• Maternity leave can be availed after 2 years of employment in the company or it will be
taken without pay.
3
e. Public holidays: 12 days
• Twelve public holidays may be availed, as notified by the company at the beginning of
each year (Please refer the list of holidays 2019-20).
• In case the working of the office is likely to be hampered on account of strike, power cut
etc., the company may declare, a public or a weekly holiday (except national holidays) to
be a normal working day and declare the affected day to be a holiday.
f. Unauthorized absence
• Unauthorized absence refers to absence from work without requisite approval.

• The employee will need to offer an explanation to the immediate manager in the event of
any unauthorized absence.
• The employee will not be eligible for payment of salary for this period of absence.
g. Leave during Notice Period:
• Employees are not eligible to take any leave when they are serving their notice period. Any
leave taken during the notice period will be considered as leave on leave without pay,
unless special approvals have been taken from the immediate manager & HR.
h. Absence from Office:
• Any employee, who is outside the office during the working hours, should ensure that the
immediate manager (or a colleague, if the immediate manager is not available) is aware of
his/her whereabouts.
• Unauthorized absence from office, or absence from office without prior approval from the
immediate manager, will be recorded as misconduct in the employee’s file.
• Unauthorized absence will be treated as Leave without pay (LWP).
i. Application Form:
• All employees have to fill and signed the leave application form for leave request.
• Application form should be dully signed or approved by the reporting person & HR.
• In case of Sick Leave employee have to fill the form after joining the office.
j. Review and amendment:
Management shall review this policy periodically and amendments required, if any shall be made
accordingly.
k. Residual Power
This policy is basically guidelines and the management reserves the right to withdraw / modify to
suit organization’s philosophy at any time without assigning any reason whatsoever.
4
Leave Form
LEAVE APPLICATION FORM
NAME DATE
EMP. ID
DESIGNATION
TYPE OF LEAVE APPLIED EL / CL / SL / LWP FROM: TO:
CONTACT DETAILS WHILE ON LEAVE
Particular Total Leave Leave taken Balanced leave Remark

Earned Leave 14 14
Casual Leave 5 5
Sick Leave 5 5
Maternity Leave 84 84
Leave Without Pay 0
NAME & SIGNATURE OF THE APPLICANT
APPROVED YES NO
REMARKS:
5
Holidays 2019-20
S.n. Date Day Remarks

1 15th August 2019, Thursday Independence Day,
Raksha Bandhan
2 24th August 2019, Saturday Janamashthmi
3 2nd October 2019, Wednesday Gandhi Jayanti
4 8th October 2019, Tuesday Dussehra
5 26th October2019, Saturday Choti Diwali
6 28th October2019, Monday Govardhan Pooja
7 2nd November2019, Saturday Chhat Puja
8 25th December 2019, Wednesday Christmas
9 15th January 2020, Wednesday Makar Sankranti
10 26th January 2020, Friday Republic Day
11 21st February 2020, Friday Shivratri
12 10th March 2020, Tuesday Holi
Actual Dates may vary based on Planetary Positions.

As always, we thank you for your support and cooperation.
*END OF POLICY*s

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Prepared by- Shilpi Sharma

Applicability: All Pragmatic Educational Society employees.

Type of Privileged Leave/ Casual Leave/ Maternity Public Holidays

• An employee will be entitled to earned leave up to 14 working days in a year (exclusive

b. Sick Leave (5 days):

• All employees may avail of sick leave up to 5 days in a given year.

c. Casual Leave (5 days):

• All employees may avail of Casual leave up to 5 days in a given year.

d. Maternity Leave (Twelve Weeks):

• Unauthorized absence refers to absence from work without requisite approval.

g. Leave during Notice Period:

h. Absence from Office:

j. Review and amendment:

LEAVE APPLICATION FORM

TYPE OF LEAVE APPLIED EL / CL / SL / LWP FROM: TO:

CONTACT DETAILS WHILE ON LEAVE

Particular Total Leave Leave taken Balanced leave Remark

NAME & SIGNATURE OF THE APPLICANT

S.n. Date Day Remarks

Actual Dates may vary based on Planetary Positions.

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