Word: INDENT AND TABS

*Before adding an indent, go to VIEW tab and make sure the RULER is displayed since it
makes easier to customize indents.

TO CREATE A FIRST LINE INDENT:

1. Place the insertion point at the beginning of a paragraph, and press the Tab key. You
will notice the little marker on the marker moved forward 1/2 inch. It is the First Line
Indent Marker.

*There is also the Hanging Indent Marker, the Left Indent Marker and the Right Indent
Marker. You can move them to create various types of indents. They don’t affect the whole
document, just the parts that are selected. The Left indent will move all of the lines at the same
time and the Right Indent is useful if you want to make the paragraph narrower.

Indents are a good way to keep things lined up in a document, but for more complex
documents, such as resumes, they are not always enough.

If you go to the Home Tab and click the Show/Hide command, you’ll be able to see the
tabs, and they show up as these little arrows. You can delete them by pressing the Backspace
key.

Tab Selector can be located at the left side of the screen, if you click it, it will cycle through
all of the different types of Tab stops that determine whether the text is aligned or aligned at the
decimal point.

Tab Stops tell the text where to line up, so you’re not limited to half-inch increments. Just
like indents, it only apply to the selected paragraph.

 So select the ones that need Tab stops.

 Click on the bottom edge of the ruler where you’d like the Tab Stop to be.
* You can add more than one if you need to, and you can remove them just by dragging
them off the ruler.

Word: LINE AND PARAGRAPH SPACING

Line Spacing- the space between each line of text.

TO CHANGE THE LINE SPACING:

1. Select some text, in the Paragraph group, click Line and Paragraph command.
*In the example, the default line spacing is 1.08, if you change it to 1.0, the lines will a little
closer together. And when you choose 2.0, they’ll be double-spaced.
2. If you want more precise control, click Line Spacing Options. There are two things that you
can change, the line-spacing amount and the amount.
*When the mode is set to Multiple, you can type in the number of line of spacing you want.
* If you are more accustomed to measuring in points, like with font sizes, you can select
Exactly.
TO REMOVE EXTRA SPACE BETWEEN EACH PARAGRAPH:
1. Select the text.
2. Click Line and Paragraph Spacing command. At the bottom of the list, there are two
options: Add space before paragraph and Remove space after paragraph. *This option
varies depending on the current paragraph spacing.
3. If you want to fine tune the paragraph spacing, go to Line Spacing Options, then you can
type in whichever values you want for the space before and after.

Word: LISTS
TO FORMAT LIST OF ITEMS TO BULLETED LIST:
1. Select the text.
2. To add or remove bullets, click the Bullet command.
3. For more options, click Bullet drop-down arrow and select the bullet style you want.
* If you click the end of the list and then press the Enter key, the next line will automatically
have the same formatting.
4. When done with the list, press the Enter key twice.

TO FORMAT LIST OF ITEMS TO NUMBERED LIST:

1. Select the text.
2. Click the Numbering command or use the drop-down arrow to select the style that you
want.

TO CHANGE THE DISTANCE BETWEEN THE BULLET AND THE TEXT:

1. Select the text.
2. Click and drag the hanging indent on the ruler.
*Make sure the entire list is selected when you do this, otherwise, you only change the distance
for the current line.

TO CHANGE THE BULLET INTO SOMETHING DIFFERENT:

1. Select the text:
2. Go to Define New Bullet and click symbol, then select the font. When you found what you
want, select it and click OK.
 TO CUSTOMIZE THE BULLET:
1. Select the text:
2. Go to Define New Bullet and click symbol.
3. Click Font, change the color of the bullet.
4. Click OK to close the dialog boxes.

Multi-Level List is an outline where you can turn any bulleted or numbered list into a multi-
level list.
1. Press enter to create a new item.
2. Press tab.
3. Type each item pressing enter after each one.
*if you want to INCREASE the level of an item, just click the beginning of the line the press
tab key one or more times, and it will move to the right.
*if you want to DECREASE the level of an item, hold the Shift key and press Tab and it will
move to the left.
TO CHANGE THE BULLET OR NUMBER STYLE:
*If you click a list item and select a different bullet, it will change all the items on that level.
*You can also reformat the entire list by clicking Multi-level List command, and then selecting
one of the built-in styles

Word: Breaks

Sometimes when you’re working on a multipage document, sometimes, you may want to
have more control over how exactly the text flows, and breaks can be very helpful in those cases.

To create a Page breaks – (1) place the insertion point before the text you want to move,
(2) go to insert tab, click the page break command. The text will remain at the top of the page
even if you make changes on something else in the document.

More options Page Layout Tab > breaks

Here, you can insert page break or other type of break, depending on what you need.

Column breaks – controls flow of text in a column

Text wrapping break – help you manage text wrapped around an object.
There are section breaks – which can be used to format different parts of your document
independently. Section breaks create a kind of barriers in tour document, rather than a page
break. They let you decide where a certain type of formatting begin and end, including column,
page numbering style, page orientation and more.

Next Page – a type of section that will move a section to an entirely different page

Continuous – stays at that same page as the columns or the other section. It can then be
formatted separately.

Deleting breaks:

Go to the home tab, click the show/hide command. Now you can see page breaks, paragraphs,
and other formatting symbols that are normally hidden.

To delete a break, select it, then press delete on your keyboard and the break will disappear.

Word: Columns

Columns – are great way to present types of information, like list and news articles

- Not only they can make your document easier to read, they can also help you make
the most out of you page layout.

To get started:

a) Select the text you want to format.

b) Click page layout tab, you can choose from predefined styles (one, two, or Three
columns), or click more columns to get more options.
c) Insert a column break before the text you want to start on the next column.
d) You can adjust the layout using the indent marker on the ruler on top.
e) You can also open the more columns dialog box, and find tune settings like the exact
width of each columns and the amount of space between them.

If you change your mind you can easily remove the column from your document without
deleting the text.

To get started:

a) Select your columns

b) Go back to the columns command, choose one from the menu
 c) If you have column breaks, you may need to make some adjustments to return the text to
its original layout, place the cursor at the end of the section before the column break
and press delete a couple of time and press enter.

Word: Links

Including email/web address in a document:

You may want to insert hyperlink or link in your document where in you can access it directly
from the document.

Ex. Inserting email address:

o Type in the address and press space bar or enter on your keyboard, Word will
automatically format the text as a link.
o You can do the same thing with the web address. Creating links automatically doesn’t
always work, though, for example if you want the text other than the web address.
o You can format existing text as a link:
o Select the text you want to turn into a link.
o Right click, choose link (you can also use the link command in the insert tab)
o Every link has 2 parts:
1. Most important part is the address, which could be a web address, email address a
file or even a location in the same document, just use the options to navigate. Enter
the address
2. Second part of the link is the display text, or the things that people actually see,
while reading the document. It be the same as the address or just whatever you want.
When ready click ok. The text will be formatted as a link.
It’s a good idea to test all of your links before sending your document, to make sure that they
work. Normally, in a web browser you just need to click the link to open it, while in word,
you need to hold Ctrl button on your keyboard while you click.
Editing link
If you want to edit or remove your link, just right click and choose selection from the menu.

WORD: TABLES
Using regular text to compose your documents is fine in most cases but for something that
requires more organization, you might want to try a table.
-this will let you enter your text in columns and rows instead of lines or paragraphs.
To create a new table just: go to insert tab, table, then mouse over the grid to select the
number of cells you want, now click, and the table appears in your document where you can start
entering your information, if you already have some of your information listed, don’t worry, you
don’t have to start from scratch.
-for example, if you already have the list, which is currently hard to read due to its
format, you can easily convert it to a table in just a couple of steps: 1) select your text, 2)go to
the insert tab, 3)click table, 4)click “convert text to table”, 5)then choose one of the options on
the mini toolbar, for separating your text.
To enter information: click the cell you want, you can also use the arrow keys on your
keyboard to navigate
To insert a column or row: hover outside the table over one of the cell dividers (notice the
plus sign that appears), you just have to click and Word will add a column in that location
Deleting columns or rows: select the cell in the range you want to delete then right click
and choose delete cells from the menu.
To add some formatting, to make the table easier to read and also give it some color:
for this, you’ll find everything you need on the design tab or layout tab which appear anytime
you have your cursor in your table.
Under DESIGN, you’ll see a wide range of table styles to choose from which you can
mouse over for a preview. For the full list, click the drop-down arrow in the corner. Once you’ve
chosen the style, you can customize the way it’s laid out using the table style option.
To add or change the border: just select the cells you want to modify then look to the
borders group where you can select the line style, line weight and also the color for your border.
When you’re ready, click down arrow under the borders command then choose where you want
your border to go.
 You can make further modifications to things like the size and layout of your table by:
going to the layout tab.
When you want your table to be a little bigger overall: place your cursor in the bottom
row, then dragging the border to the size you want, when ready, click the ‘distribute rows
command’ and the rows will readjust so they’re all the same size again.

When you want to change the text alignment: select the entire table and then change
the alignment using the options in the alignment group.
When you want to combine two cells in one also called as MERGING(this data is
useful if your table has data that spans several different columns or rows): select the cells, then
click the MERGE CELLS command on the Layout Tab
LAYOUT TAB, gives you many ways to customize your table, so it works for you and
the information you want to display.

WORD: CHARTS
When working with numerical data in Word, sometimes a chart is just what you need to
show the meaning behind the numbers.
COLUMN CHARTS- are good all-around charts, they work with many different types of data
LINE CHARTS- are best for showing trends over time
PIE CHARTS- are unique because they let you see your data in proportion, instead of on a
graph.
BAR CHART- which are basically just a column chart turned on its side
AREA CHARTS- which are similar to line charts, except the areas under the lines are filled in.
To create a chart: go to insert tab, click the Chart Command and a list of choices will
appear
When clicking a column chart, Word will open a spreadsheet (similar to what you find in
Excel) where you can start entering your data. All you have to do is type your information over
the placeholder text and Word will update the chart in your document. Anything you want to
include on your chart has to be inside the little blue box, but don’t worry, because it will
automatically expand as you continue to type.
If you already have the data recorded elsewhere such as an Excel workbook, you can
copy and paste it instead of entering it by hand. All you have to do is navigate to the worksheet
in Excel, and then copy the data you want to use. Next, go back to Word and paste it, and Word
will update the chart instantly.
You can also give your chart a TITLE if you want.
To go back to the chart and make any changes or corrections: click the Edit Data
command on the Design Tab and the window will open again.
CHARTS are designed to help you illustrate your point, just like illustrations in a book.
Therefore, things like color, layout and chart type really do matter.
 For example, the columns are grouped by genre, but you are more interested in taking a
look at trends over time. That means that you need to group the data by month instead. You
don’t have to start over, just make sure that you have the Edit Data window open, then click the
chart to select it. Next, click the command that says Switch Row/Column. You can always
experiment to see which option is going to work best.
If you want to try a different chart all together: click the Change Chart Type
command on the far right of the tab, then pick something else from the dialog box.

Line Chart
You can change the chart style to give your chart a different look, you have different
options to choose from.
You can also change the chart layout itself, just go to the Quick Layout command and
make a selection from the menu. Not all of these options will work for the data you’re working
with, just keep going until you find something you like.
You can make further adjustments using the Chart Elements shortcut (it’s the one with
the plus sign). You can add or remove elements from your chart, depending on your preferences,
or click the arrow to the right to access even more options.
CHARTS are a great tool for presenting numerical data in Word, and also enhancing your
documents with so many options to choose from, you can achieve exactly the look you want.

ALIGNING, ORDERING, AND GROUPING OBJECTS

Pictures, text boxes, and shapes are all considered objects in Word. Sometimes you
need a little help arranging these objects to get your document to look the way you want.

Aligning:
Select the objects you want to align. To select them all at once, just hold shift on your
keyboard while you click. Navigate to the format tab and click align command. There are
seven options to choose from, ranging from vertical to horizontal alignment. You can also
choose to align the objects to the page, to the margin, or to each other (which is the default
setting). To even the spaces, go to the align command then choose distribute vertically or
horizontally.
Grouping:
If you want your objects to stay together, you can group them. Click the group
command then choose group after that, you now have a single grouped object that you can
move or resize in any way that you want.
Ordering:
To change the order of an object, make sure it is selected then go to the format tab. You
have two commands to choose from; bring forward, or send backward. If you click send
backward, the object moves back only one level, but if you click the drop down arrow and
choose send to back, the object moves back on its maximum level.
 You can rotate or flip the object, so it appears in reverse. To do that, click the rotate
command then choose flip horizontal.

PAGE NUMBERS
Page numbers can be used to automatically number each page in your document. They
come in a wide range of number formats and can even be customized to suit your needs. These
are usually placed in your document’s header or footer.
Navigate to the insert tab then click the page number command. There are options
designed to help you with different types of documents. To add page numbers to an existing
header or footer, use the current position command, or choose one of the three options to
create page numbers from scratch. No matter what you select, word gives you various
numbering styles to choose from. Click the one you want and it will be added to your
document.
The design tab appears anytime your header or footer is open, making it easy to
customize your page numbers. If you want it to remove from page 1 then resume on page 2,
you can check the box next to different first page.
To close your header or footer, click the upper right button (Close Header and Footer
button), or press Esc on your keyboard. To open it again, double-click the margin to unlock
it.
To start the numbering over, insert a section break first then place your cursor at the
beginning of the section on the page that you want to restart the numbering. Go to the layout
tab, click the breaks command then you will see a few different types of section breaks.
Double-click the header or footer to unlock it then click the page number command and
choose format page numbers from the menu. A dialog box will appear where you can change
the number format, add chapters to your page numbering, and much more. To restart your
numbering, select the field that says start at:. By default, word will set it to restart at 1, but you
can enter any number that you need. When you are done, click okay and you will see the change
immediately.
You can do many things once you have created different sections. For instance, if you
deselect link to previous, you can freely edit or even delete the numbers in a section without
affecting the rest of your document.

HEADERS AND FOOTERS

Headers and footers can be used to display information in the top and bottom margins
of your document. They can include details like the authors name, page numbers, the date,
and more.
To create your own header or footer from scratch, double-click the margin at the top or
bottom of your document. This will unlock the header or footer area, so you can add any
information you want. You can also use the tools on the design tab, which will appear on the
right side of the ribbon. When you are done, you can close your header or footer using the
button at the top right corner (Close Header and Footer button), or by pressing Esc on
your keyboard.
 Preset headers and footers give you various designs to choose from. To add a preset header
or footer, go to the insert tab then click the header command. After choosing an option, you
now have access to the design tab. Enter your information to the content control field.
If you want to add date and time, just click the date & time command on the design
tab then choose how you want the date to appear. If you want the date to be updated every time
you open the document, check the box next to update automatically.

PAGE LAYOUT
Instructions:
1. Go to Layout tab.

2. Click orientation, choose whether portrait or landscape.

3. Click Size, and choose whatever preference you want.

Example: Invitation paper- click size and more options at the bottom

To customize the
height and width

4. Click margins
command to
choose one of the
predefined sizes or as with paper size

 By clicking the
Custom margins, the
Page Setup dialog box
will appear.
 Adjust all the layout options

PRINTING
Instructions:
1. Click the backstage view and select Print.
o Print offers a list of options and a preview of the documents on the right.
o Custom print range: Working with a multi-page documents and to print certain
pages, just enter the page number, separating each entry with a comma
o Choose whether to print on one of both sides of the paper but depends of printer’s
capabilities
o Word gives you the option of printing more than one page on a single sheet of
paper.

To type the numbers wanted to print

If connected to multiple printers, choose one printer that you want

If doing more than one copy to print in order

Review options

To switch different pages

To zoom in and out

2. Click the Print button.

o Quick Print command- to save time, to print default
settings and default printer. Just add it to Quick Access
Toolbar
MAIL MERGE
- Great time saver in creating multiple documents that are mostly the same but unique in
some way, such as name tags for an event or envelops printed with address and name.

Instructions: (Example: Letter)

Step 1: Go to Mailing tab, then click Mail Merge and select Step-by-Step Mail Merge Wizard.
This will walk through the process one step at a time using this pane on the right.

1
2

Step 2: Click Next Select documents.

Step 3: To start from scratch, click Type a new list then click Create to enter recipients
individually.

Alternatively, if you do a file

with the information needed,
like an Excel workbook, select
Use an existing list then click
Browse to find it.
Step 4.1: To add an Address block first, place the cursor where you want to go then click the
item.

placeholder will appear after clicking ok.

This is where the address will go later on.

Step 4.2: To add greetings, click the Greeting line, to have the ability to change some of the
formatting.

Step 5: Previewing the finished product.

Take a look at each recipient’s

copy by clicking the arrow.
Step 6: Clicking the Print command, Mail Merge will ask what pages you want to print before
sending to the final step.

CHECK SPELLING AND GRAMMAR

We all make mistakes when we type.
Luckily Word comes with several different tools that can help you proofread your document and
correct any mistakes.
To run a full grammar and spelling check
1.) Go to the Review tab.

2.) Click
Grammar
and Spelling
Check
command.
pane will
appear on the right. For each error in your document, Word will offer one or more suggestions.
Click a suggestion to correct the error.

The spelling
and grammar
check is not always correct. Particularly with grammar, there are many errors Word will
not notice. There are also times when the spelling and grammar check will say something
is an error when it's actually not. This often happens with names and other proper nouns,
which may not be in the dictionary.
If Word says something is an error, you can choose not to change it. Depending on
whether it's a spelling or grammatical error, you can choose from several options.
For spelling "errors":
o Ignore Once: This will skip the word without changing it.
o Ignore All: This will skip the word without changing it, and it will also skip
all other instances of the word in the document.
o Add to Dictionary: This adds the word to the dictionary so it will never come
up as an error. Make sure the word is spelled correctly before choosing this
option.
By default, Word automatically checks your document for spelling and grammar errors,
so you may not even need to run a separate check. These errors are indicated by colored
lines below the text.
 The red line indicates a misspelled word.

 The blue line indicates a grammatical error, which can include misused words.

A misused word—also known as a contextual spelling error—occurs when a word is

spelled correctly but used incorrectly. For example, if you used the phrase Deer Mr.

Theodore at the beginning of a letter, deer would be a contextual spelling error. Deer is

spelled correctly, but it is used incorrectly in the letter. The correct word is Dear.
To correct spelling errors:
1. Right-click the underlined word, then select the correct spelling from the list of
suggestions.

2. The corrected word will appear in the document.

*You can also choose to Ignore All instances of an underlined word or add it to the
dictionary
To correct grammar errors:
1. Right-click the underlined word or phrase, then select the correct spelling or
phrase from the list of suggestions.
2. The corrected phrase will appear in the document.

There are things that are set to be ignored including sentence fragments, poor sentence
structure and other common grammar mistakes. To include these things in your grammar
check you need to adjust the default proofing setting.

To change the automatic spelling and grammar check settings:

1. Click the File tab to access Backstage view, then click Options.

2. A dialog box will appear. On the left side of the dialog box, select Proofing. From
here, you have several options to choose from. For example, if you don't want Word
to mark spelling errors, grammar errors, or frequently confused
words automatically, simply uncheck the desired option.
# If you've turned off the automatic spelling and/or grammar checks, you can still go to
the Review tab and click the Spelling & Grammar command to run a new check.

To hide spelling and grammar errors in a document:

If you're sharing a document like a resume with someone, you might not want that person
to see the red and blue lines. Turning off the automatic spelling and grammar checks only
applies to your computer, so the lines may still show up when someone else views your
document. Fortunately, Word allows you to hide spelling and grammar errors so the lines
will not show up on any computer.
1. Click the File tab to go to Backstage view, then click Options.

2. A dialog box will appear. Select Proofing, then check the box next to Hide spelling
errors in this document only and Hide grammar errors in this document
only, then click OK.

3. The lines in the document will be hidden.

3.) Word will move through each error until you have reviewed all of them. After the last error
has been reviewed, a dialog box will appear confirming that the spelling and grammar check is
complete. Click OK.

TRACK CHANGES AND COMMENTS

Let's say someone asks you to proofread or collaborate on a document. If you had a printed copy,
you might use a red pen to cross out sentences, mark misspellings, and add comments in the
margins. Word allows you to do all of these things electronically using the Track
Changes and Comments features.

To turn on Track Changes:

1. From the Review tab, click the Track Changes command.

2. Track Changes will be turned on. From this point on, any changes you make to the
document will appear as colored markups.

For Example, when deleting a text it doesn’t go away it is just crossed out and when adding more
text it gets underlined which lets the owner of the document see the changes made before making
them part of the final draft.
*Your tracked changes may look different from those seen above, depending on your computer's
markup settings.
Comments
Sometimes you may want to add a comment to provide feedback instead of editing a document.
While it's often used in combination with Track Changes, you don't necessarily need to have
Track Changes turned on to add comments.
To add comments:
1. Highlight some text, or place the insertion point where you want the comment to
appear.

2. From the Review tab, click the New Comment command.

3. Type your comment. When you're done, you can close the comment box by pressing
the Esc key or by clicking anywhere outside the comment box.

Reviewing changes
Tracked changes are really just suggested changes. To become permanent, they must
be accepted. On the other hand, the original author may disagree with some of the tracked
changes and choose to reject them.
To accept or reject changes:
1. Select the change you want to accept or reject.
 2.

From the Review tab, click the Accept or Reject command.

3. The markup will disappear, and Word will automatically jump to the next change. You
can continue accepting or rejecting each change until you have reviewed all of them.

4. When you're finished, click the Track Changes command to turn off Track Changes.

*To accept all changes at once, click the Accept drop-down arrow, then select Accept All. If you
no longer want to track your changes, you can select Accept All and Stop Tracking.
To delete comments:
1. Select the comment you want to delete.

2. From the Review tab, click the Delete command.

3. The comment will be deleted.

*To delete all comments, click the Delete drop-down arrow and select Delete All Comments
in Document.

To show revisions in balloons:

Most revisions appear inline, meaning the text itself is marked. You can also choose to show
the revisions in balloons, which moves most revisions to the right margin. Removing inline
markups can make the document easier to read, and balloons also offer more detailed
information about some markups.
1. From the Review tab, click Show Markup > Balloons > Show Revisions in Balloons.
 2. Most revisions will appear in the right margin, although any added text will still appear
inline.

*To go back to inline markups, you can select either Show All Revisions Inline or Show Only
Comments and Formatting in Balloons.

To hide tracked changes:

1. From the Review tab, click the Display for Review command to the right of the Track
Changes command.
 2. Select the desired option from the drop-down menu. In our example, we'll select No
Markup to preview the final version of the document before accepting the changes.

*You can also click the marker in the left margin to switch between Simple
Markup and All Markup.

*Remember that hiding Track Changes is not the same as reviewing changes. You will still
need to accept or reject the changes before sending out the final version of your document.
Comparing documents
If you edit a document without tracking changes, it's still possible to use reviewing features such
as Accept and Reject. You can do this by comparing two versions of the document. All you
need is the original document and the revised document (the documents must also have
different file names).
To compare two documents:
1. From the Review tab, click the Compare command, then select Compare from the drop-
down menu.
 2. A dialog box will appear. Choose your Original document by clicking the drop-down
arrow and selecting the document from the list. If the file is not in the list, click
the Browse button to locate it.

3. Choose the Revised document, then click OK.

4. Word will compare the two files to determine what was changed and then create a new
document. The changes will appear as colored markups, just like Track Changes. You
can then use
the Accept and R
eject commands
to finalize the
document.

All of these features can be a huge help when it comes to collaborating on projects. They make it
easy to keep track of revisions and communicate ideas back and forth so you can work on the
same document with friends, family or co-workers.

INSPECTING AND PROTECTING DOCUMENTS

Before you share an important document with someone else, there are couple of things you can
do to finalize and protect it. You’ll find everything you need in the Backstage View
The Inspect Documents feature will let you remove any hidden personal information that’s
stored in a file. It also checks for document elements that you generally don’t want in a final
draft, for example – track changes that you forgot to accept or reject. Some of the changes from
the inspector can’t be undone so it’s a good idea to save an extra copy before you continue.
When you’re ready go ahead.
To use the Document Inspector:
1. Click the File tab to go to Backstage view.
2. From the Info pane, click Check for Issues, then select Inspect Document from the
drop-down menu.

3. The Document Inspector will appear. Check or uncheck the boxes, depending on the

content you want to review, then click Inspect.
In our example, we'll leave everything
selected.

4. The inspection results will show an exclamation mark for any categories where it found
potentially sensitive data, and it will also have a Remove All button for each of these
categories. Click Remove All to remove the data.
 5. When you're done, click Close.

Protecting your document

By default, anyone with access to your document will be able to open, copy, and edit its content
unless you protect it. There are several ways to protect a document, depending on your needs.
To protect your document:
1. Click the File tab to go to Backstage view.

2. From the Info pane, click the Protect Document command.

3. In the drop-down menu, choose the option that best suits your needs. In our example,
we'll select Mark as Final. Marking your document as final is a good way to discourage
others from editing the file, while other options give you more control if you need it.
 4. A dialog box will appear prompting you to save. Click OK.

5. Another dialog box will appear. Click OK.

6. The document will be marked as final. Whenever others open the file, a bar will appear
at the top to discourage them from editing the document.

! Marking a document as final will not actually prevent others from editing it because they
can just select Edit Anyway. If you want to prevent people from editing the document, you
can use the Restrict Access option instead.

PAGES AND SECTION BREAKS

 When you reached the end of the specified page size in word, an automatic page break is
inserted
 You cannot delete automatic page break in word, instead you must insert a manual page
break at a point in the page prior to the occurrence of the automatic page break

STEPS TO INSERT MANUAL PAGE BREAK

1. Click the document at the place where you want the page break to occur
2. Press the Ctrl + Enter keys or click the breaks button that appears in the page set-up button
group on the page layout tab of the ribbon and choose the page command for the drop down
menu.

NOTE: There are many type of document breaks that are available in MS Word.
TYPES AND USES:
1. SECTION BREAKS: Much like a page break but it breaks the section of your document
- You can set-out the page layout independently for each section
EXAMPLE: From the next page section break, you can change the page layout
like changing from portrait to a landscape orientation within a single document
FOUR DIFFERENT TYPES OF SECTION BREAKS:
a. NEXT PAGE: inserts a page break but also creates two separate section of the document so
that each section can have its own unique layout.
b. CONTINOUS: Continues the next section on the same page as the previous section
c. ODD OR EVEN PAGE: Place a section break and then continue the next section on the next
available odd or even numbered page.

HOW TO CREATE A TABLE OF CONTENTS

1. In setting up Table of Contents, the document has to use heading (Section, Chapter, Units)
2. Click references tab/ribbon, select Table of Contents group (Can select different formats
based on your liking or customize on your own)
3. Insert a Blank Page as a cover page on the first page of the document, then click the Table of
Contents.
4. Can pick designs or themes for the table of contents

If the document page changes, click the update Table of contents button so that the pages in
Table of Contents will be properly listed.