HEALTH & SAFETY

COMPUTER WORKSTATION ASSESSMENT CHECKLIST

This checklist has been designed for use by individuals as a self-assessment tool or for assessors to undertake an assessment on an individual’s behalf.
ItPART A: SELF-ASSESSMENT
is intended to provide guidance on undertaking simple adjustments to maximise comfort, health and safety at work, and, where necessary, identify
the
Name need for any additional
      equipment or intervention. This checklist can also be used for a home
Height computer workstation.
      Dominant Hand      
Part A: Self-assessment.
Supervisor       This is completed by the by the individual at their work station.
Health and Safety Business Partner      
Part B: Support assessment. This is completed by the Health and Safety Business Partner (or equivalent) where the individual requires additional
Department       Date      
assistance.
PRE-EXISTING
For HEALTHrefer
more information ISSUES
to Ergonomics YES NO N/A COMMENTS
A pre-existing health issue, injury or condition exists that impacts work capacity and      
requires reasonable workplace adjustments and/or specialist assistance.
1 TASK CHAIR YES NO N/A COMMENTS
1.1 The task chair is in good condition and has the following features:      
 Seat height adjustment
 Back rest height adjustment
 Backrest tilt/recline - lockable in preferred position
 Seat pan tilt
 Seat depth slide
 Adequate cushioning of seat pan and backrest

1.2 The back rest is at an angle of 90-100 degrees to the seat pan and there is      
approximately a hand fist gap between the seat pan and the back rest.
1.2 It is possible to sit back into the chair seat, so the backrest connects comfortably      
with the length of the spine and there is 1-3 fingers width clearance between the
front edge of the seat and the back of the knees
Note: Supporting the length of the thighs is the most important element of chair fit
1.4 When seated at the workstation with hands resting gently on the keyboard it is      
possible to achieve the following neutral posture:
 Shoulders relaxed downwards and symmetrical, eyes straight ahead
 Elbows vertically aligned with shoulders, and resting in close to the body
 Elbows slightly higher than wrists when typing so that the underside of the
forearms lightly supported on desk surface
 Wrists almost flat, fingers gently curved
 Hips slightly higher than knees
 Feet forward of the knees, flat on the floor or
footrest and not dangling, crossed or tucked back
under the chair

Note: If standing to work I can achieve the first 4 bullet points above.
The optimal sit/ stand ratio is sit 20: stand 10 every 30 minutes.

1.5 Chair arms are absent unless needed for balance or to assist getting on/off chair      
Source:
Note: Arms are not routinely recommended as they restrict chairWorkSafe
movement
Victoria at the

workstation.

1.6 If one or more NO boxes are ticked, and chair fit, function and support cannot be overcome with chair adjustment is a new chair (e.g. smaller
larger, more supportive back rest) required?

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Date: August 2020 Version: 1.1 Authorised by: Manager, Health & Safety, Specialist Services Next Review: August 2025
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 2 DESK YES NO N/A COMMENTS
2.1 The (seated) desk is between 650mm and 750mm high, minimum 750mm deep      
and maximum 33mm thick.
2.2 If a sit/stand desk is available it is adjustable without effort and has a height      
range to comfortably accommodate sitting and standing height—see section 1.4
above.
2.3 Sufficient leg room exists under the desk and there are no fixed or stored items      
encroaching into the leg space or compromising posture.
Note: Clearance required under desk for legs is 400mm either side of navel for
sideways leg movement; 450mm forward from front edge of desk for knees;
and 620mm for toes
2.4 The desktop dimensions adequately accommodate all required equipment /items      
allowing work to be undertaken in unrestricted postures.

2.5 The desk is suitable, and the posture described in section 1.4 above can be      
adopted .

2.6 If one or more NO boxes are ticked, and the desk suitability cannot be overcome by adjustment or housekeeping is an alternative desk or
modifications to the desk required?
3 COMPUTER MONITOR(S) YES NO N/A COMMENTS
3.1 The monitor/s position is/are not dictated by an over desk shelf, insufficient cable      
length or other structure or impediment.

3.2 The monitor/s is positioned for optimal viewing- approximately arms reach away      
3.3 The top of the monitor/s is approximately in line with eye height (for optimal      
neck posture and comfort).
Note: If wearing multi focal lenses the monitor/s should be lowered and tilted up.
3.4 Where two monitors are used the selected setup supports the work practice:      
 Equal use: -configured side by side with inside edges lined up with nose
 Primary and secondary- primary is directly in front and secondary
immediately to one side-either (R) or (L).
Note: Using multiple monitors extends the width of the visual field and potential
neck movement. Swivel chair side to side (rather than the neck) to visually
navigate between monitors
Note: If using more than two monitors, specific equipment may be needed to
optimize set up
3.5 Screen readability - brightness, contrast, font size etc. are well adjusted for visual      
comfort and to accommodate any special visual requirements.
3.6 The monitor screen/s are free from glare or reflections from light sources.      
3.7 If a laptop is used for extended periods of time, a laptop raiser and an external      
keyboard and mouse are provided.
Note Working with mobile with portable devices is associated with postural hazards
– This is further explained in Office Ergonomics. Part 10. Mobile technology
devices (available in TrainME).
4 KEYBOARD YES NO N/A COMMENTS
4.1 The keyboard is positioned directly in front and at a distance from the edge of      
the desk that feels comfortable and supportive for the arms / shoulders.
4.2 Wrists are almost flat (10-20 degrees extension) whilst keying - not leaning on the      
desk creating a sharp upwards angle at the wrist joint.
Note: A keyboard wrist rest no higher than the keyboard may assist but should be first
trialed
4.3 When typing, fingers are gently curved and key strike is soft.      
4.4 Short cut keys are used where available to reduce mouse usage.      
4.5 The keyboard width allows the mouse to be used with the elbow close to the      
body.
4.6 Brief pauses (every few minutes) are taken from continuous keying work.      
5 MOUSE YES NO N/A COMMENTS
5.1 The mouse size/shape fits the hand allowing a relaxed functional hand position      
and the padded sections at the base of the palm connect with the desk top.

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Date: August 2020 Version: 1.1 Authorised by: Manager, Health & Safety, Specialist Services Next Review: August 2025
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 5.2 The mouse operates smoothly over the desk surface or flat mouse pad.      
Note: Mouse pads with a raised section are not recommended as they promote risky
wrist and arm postures and movements
5.3 The mouse is responsive and operates at a speed that suits the tasks performed      
5.4 Mouse posture involves:      
 Shoulder relaxed
 Elbow close to side of body
 Forearm lightly supported on desk top
 Circular, smooth, whole arm movements Wrist still-not moving from side
to side
5.5 BriefMiddle fingerare
maintained in straight line prolonged
with forearm
rest breaks taken when performing periods of mouse work      
where the hand is taken off the mouse and stretched.
5.6 If one or more NO boxes are ticked in any part of this section is an alternative mouse (e.g. smaller/ larger size, vertical shape) required?

6 DESKTOP ITEMS YES NO N/A COMMENTS

6.1 A document holder is available for prolonged referencing or transcribing      
6.2 A writing slope is available for prolonged editing hard copy documents      
6.3 A headset is available for prolonged or frequent phone conversations or, if      
simultaneous keying /writing is required
6.4 All frequently used desktop items are within comfortable reach      

7 PHYSICAL ENVIRONMENT YES NO N/A COMMENTS

7.1 Noise levels at the workstation are conducive to concentration      
7.2 The lighting at the workstation is adequate and comfortable for the tasks, and      
does not influence posture e.g. cause peering, leaning or squinting
7.3 The room temperature and air flow are comfortable      
7.4 There are no trip hazards e.g. cabling, mats, poor housekeeping in the immediate      
environment
7.5 Cabling around workstation is well managed to avoid inadvertent contact      
8 PERSONAL STORAGE YES NO N/A COMMENTS
8.1 Storage for personal items is sufficient and accessible      

9 WORK DEMANDS YES NO N/A COMMENTS

9.1 Skills and capabilities are well matched to the requirements of the work role      

9.2 Work deadlines are realistic and achievable and there is sufficient control over      
the work pace and workload
9.3 The workplace culture is positive, respectful and supportive      
10 REST BREAKS YES NO N/A COMMENTS
10.1 Regular brief rest breaks are taken to stretch and move      
Note: Breaking from fixed postures every 30 minutes for 1-2 minutes is
recommended
11 OUTCOME YES NO N/A COMMENTS
11.1 The workstation is suitable and no further intervention/equipment is required      

11.2 If answered NO to 11.1 above please specify the type of additional intervention or equipment required:
     

Please forward this completed assessment form to your supervisor who will retain a copy and organise any required follow up record.

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Date: August 2020 Version: 1.1 Authorised by: Manager, Health & Safety, Specialist Services Next Review: August 2025
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 PART B: HEALTH AND SAFETY BUSINESS PARTNER
REASON FOR ASSESSMENT

     

KEY FINDINGS
     

KEY RECOMMENDATIONS
     

TOOLKIT LINKS

Useful links and information

 Health & Safety. Ergonomics
 Office ergonomics suite of videos – available in TrainME via the Staff Hub
 Campus Assist available through Staff Hub

 Furniture & Equipment Re-Use Service

 Keyboard shortcuts
o Word shortcuts
o Excel shortcuts
o Microsoft Outlook
o Apple Mac shortcut keys

Please be advised that the University may ask you to provide further information relating to work station arrangements in order for
the University to consider any reasonable adjustments to enable you to perform the role [and that such information may be provided
to your relevant supervisor or manager for this purpose].
PRIVACY STATEMENT
The University has collected personal information about you in this form for purposes related to administering your employment at the
University, and to ensure compliance with relevant laws, including workers’ compensation and equal opportunity laws. The University
must comply with the Privacy and Data Protection Act 2014 (Vic) when collecting, using or disclosing personal information. For more
information refer to the Staff privacy statement, the Privacy at the University of Melbourne and the University of Melbourne Privacy
Policy.

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Date: August 2020 Version: 1.1 Authorised by: Manager, Health & Safety, Specialist Services Next Review: August 2025
© The University of Melbourne – Uncontrolled when printed
safety.unimelb.edu.au HEALTH & SAFETY: COMPUTER WORKSTATION ASSESSMENT 6 of 4
Date: August 2020 Version: 1.1 Authorised by: Manager, Health & Safety, Specialist Services Next Review: August 2025
© The University of Melbourne – Uncontrolled when printed