An e-mail and scheduling application that enables you to manage e-mails,

MS Outlook
contacts, appointments, events, and tasks efficiently.

Module 4: Using Spreadsheets in Data Analysis

Terms in this set (117)
A presentation application that enables you to create multimedia slide shows,
MS PowerPoint
outlines, organizational charts, handouts, and speaker's notes.
A database application that enables you to organize, manipulate, and analyze
MS Access
information such as addresses and inventory data.
A desktop publishing application that enables you to develop a brand identity and
MS Publisher design professional-looking marketing materials such as brochures, calendars,
Name box An active cell is identified in this area at the top of the worksheet window.
signs, and posters

A word-processing application that enables you to create, edit, print, and share
MS Word
documents such as letters, memos, and reports.
Arrow keys These move the insertion point to an adjacent cell in any direction.

Spreadsheet A grid of rows and columns into which you enter text data and numerical data.
Operand An element that is a number or cell reference.

Text data Examples of these are surnames, cities, and states.

Operator A symbol that indicates the mathematical operation to perform with the operands.

Numerical data Examples of these are dates, currency, and percentages.

Filling data This is another method for copying data in a worksheet.

An electronic application designed to replace paper spreadsheets. It enables you

Function name This tells excel what to do with the data.
MS Excel to work with text, numbers, and formulas to create worksheets, tables, charts, and
statistical analysis.
This is useful in the process of building a formula that contains a function. It guides
Function Arguments dialog box
you in creating formulas, but may get in the way when you are creating a formula.
Worksheet Since Excel 2013, MS Excel refers a spreadsheet as a _____.

Length and width These refer to the worksheet's rows and columns.
Workbook Worksheets are stored in a _____ that may contain one or more worksheets.

This appears if a cell referenced in a formula contains an error or if a formula tries

A worksheet division that appear vertically and are identified by letters at the top
Error value to divide by zero. It also appears if the cell is not wide enough to show the result Columns
of the worksheet window.
or if it contains a text.

#REF! This error specifies the linked cell has been deleted or is invalid.

A worksheet division that appear horizontally and are identified by numbers on the
#NAME? This error specifies referencing a wrong cell name or misspelled function. Rows
left side of the worksheet window.

The top row of a worksheet is usually used for _____ or headings that identify the
Explanatory text
type of data in each column.
#VALUE! This error specifies referencing wrong type of cells (adding numbers with text.)

Cell This is the intersection of a single row and a single column.

This error specifies cell formatted as number, but it's to large to be displayed or
#####
dates/time are negative or too large.
Cell reference This is the column letter followed by the row number (e.g., A1, C29, D15).

The vertical border that provides a frame of reference for measuring data up and
Y-axis Green border This is an indication that a cell is selected which appears around the cell.
down.

Grey background The column and row headings for a selected cell are shaded with a _____.
A spreadsheet application used to help you perform financial tasks, data analysis,
Microsoft Excel
and more.
Active cell A term referring to a selected cell.

Bill Gates He introduced/found Microsoft.

Right arrow (tab) A keyboard shortcut used to move the insertion point to right one cell.

The _____ was announced over 30 years ago, which included Word, Excel, and
Suite Left arrow (shift+tab) A keyboard shortcut used to move the insertion point to left one cell.
Powerpoint.

Down arrow A keyboard shortcut used to move the insertion point to the next row.
Microsoft The first company to exceed 1 Billion dollars in annual sales.

A spreadsheet application that enables you to work with text, numbers, and
MS Excel
formulas to create worksheets, tables, charts, and statistical analysis.
Up arrow A keyboard shortcut used to move the insertion point to the previous row.

A digital notebook application that enables you to gather, manage, and search
MS OneNote Home A keyboard shortcut used to move the insertion point to the first cell in a row.
notes and information.

A keyboard shortcut used to move the insertion point to the beginning of the
Ctrl+home
Module 4: Using Spreadsheets in Data Analysis Module 4: Using Spreadsheets in Data Analysis worksheet.
 A keyboard shortcut used to move the insertion point to the last column and row AutoFill This feature allows you to repeat the same data in a column or row.
Ctrl+end
with data in the worksheet.

This command can only be used when the destination cells are adjacent to the
Fill
Page down A keyboard shortcut used to move the insertion point to the next screen. original cell.

Page up A keyboard shortcut used to move the insertion point to the previous screen. This contains column headings or filed names in a data source, such as a table or
Header row
spreadsheet.

F5 (and then enter the cell reference in the go to dialog box) is used to move the
A specific cell
insertion to _____. This is another method of keeping rows and columns visible as you navigate
Freezing
through a worksheet.

Value A text or number data added to a cell.

This is displayed for quick and easy access to the worksheet which can be found at
Worksheet tab
Active A cell must be _____ to enter data in a cell. the bottom of the workbook window.

Eight characters By default, Excel shows approximately _____ in each cell. Well-formatted An effective spreadsheet is _____, with consistent formatting of similar elements.

Typeface This is the design of a character or font.

This is a feature in Excel that automatically corrects common mistakes as you enter These are available in a variety of style and sizes, and you can use multiple of
AutoCorrect Fonts
data. these in one workbook.

A type of data that can be entered in excel which pertains to texts, numbers, and Font size This is a measurement in points that determine the height of a font.
Label
others.
Format painter A tool to copy character and paragraph formatting.
Number (value) A type of data in a cell made up of numbers only.
Live preview This feature shows you how a content will look with the selected feature.
Date A cell entry that indicates a date or time and is stored as a date code in Excel.
This is a set of predefined formats you can apply to some of the worksheet data,
Cell style
A cell entry used to calculate values in a cell which uses numbers and cell such as a header row, a cell showing a total, or cells showing the date and tme.
Formula
references to perform calculations.
This is a set of predefined formats that you can apply to all the worksheet data with
Table style
Operand, operator Two components of formula. one click.

+ Operator used to add values. This is a special formula that names a function instead of using operators to
Function formula
calculate a result.

- Operator used to subtract values.

Mathematical functions These perform calculations that you could perform using a scientific calculator.

* Operator used to multiply values.

Statistical functions These are functions that describe large quantities of data.

/ Operator used to divide values

This feature enables you to quickly identify a range and enter a formula. It scans
AutoSum the worksheet and identifies the most logical column or row of adjacent cells
% Operator for percentages.
containing numbers to sum.

^ Operator for exponentiation.

This formula is the most frequently used type of function formula. It totals all the
Sum function
numerical data.
Equal This is a sign used to begin all Excel formulas.

Equal sign, function name, arguments Three components of a function formula.

Complex formulas This pertains to formulas containing more than one operator.

Equal sign This symbol tells excel that a formula follows.

Order of evaluation The sequence used to calculate the value of a formula.

This is a value, cell reference, range, or text that acts as an operand in a function
Parentheses These are used to change the order of evaluation. Argument
formula, and it is enclosed in parentheses after the function name.

Garbage in, garbage out GIGO, a false result produced if you input an incorrect formula or an invalid data. This is a statistical function that determines the number of cells in the argument
Count function range that contain numerical values. It tallies the number of occurrences of
Row heading This is clicked to select an entire row in a worksheet. numerical data.

Column heading This is clicked to select an entire column in a worksheet. This is a statistical function that calculates the average of the range identified in an
Average function
argument.

A group of selected cells which is identified by the cell references in the upper-
Range
left corner and the cell in the lower-right corner, separated by a colon. Min function This statistical function shows the smallest number contained in a range.

Module 4: Using Spreadsheets

Delete (backspace) in Data Analysis This key can be used to delete or clear data/cell contents. Max
Module 4: Using function
Spreadsheets in Data Analysis This statistical function shows the largest number contained in a range.
 This feature enables you to access data from three different dimensions in the work
3D references
book: length, width, and depth.

This refers to the ability to connect the worksheets by creating formulas that
Depth
reference the same cell or range in multiple worksheets.

By default, when creating formulas, the cell references are formatted as _____, which
Relative cell references means the formula is copied to another cell with the cell references adjusted
relative to the formula's new location.

A cell reference that does not adjust to the new cell location when copied or
Absolute cell reference
moved.

Mixed cell reference A cell reference that contains both relative and absolute references.

#NULL! This error specifies incorrectly separated cell references.

#DIV/0! This error specifies formula has zero as the denominator (divisor).

#N/A This error specifies lookup formula finds no result.

#NUM! This error specifies the number inserted is too large to be displayed.

This is a visual representation of numerical data that compares data and reveals
Chart
trends or patterns to help people make informed decisions.

Chart area This is the container for the entire chart and all of its elements.

The region containing the graphical representation of the values in the data series.
Plot area
Two axes form a border around this.

The horizontal border that provides a frame of reference for measuring data left to
X-axis
right.

A key that identifies the color, gradient, picture, texture, or pattern assigned to
Legend
each data series in a chart.

This chart displays values in vertical column where the height represents the value-
Column chart the taller the column, the larger the value. Categories display along the horizontal
axis.

This chart displays the value in horizontal bars where the length represents the
Bar chart
value-the longer, the larger. Categories display along the vertical axis.

This chart displays category data on the horizontal axis and value data on the
Line chart vertical axis. Appropriate to show continuous data to depict trends over time, such
as months, years, or decades.

This chart shows proportion of individual data points to the total or whole of all
Pie chart
those data points.

This chart combines two types (such as column and line) to plot different data
Combo chart
types (such as values and percentages).
 A data type that also consists of dates and times
Date/time extended
which may be an encoded string of 42 bytes.

Module 5: Development of Health Information A data type that consists of unique value generated
Systems through MS Access AutoNumber by access for each new record and is up to 4 bytes
or 16 bytes for ReplicationID.
Terms in this set (78)

This is a repository of data where it is organized into

Database rows, columns, and tables, and it is also indexed to
A data type that includes boolean (true/false) data;
make retrieval of relevant information easier.
access stores the numeric value zero (0) for false,
Yes/No
and (-1) for true. It is up to 1 byte. It inserts a
This can be a text, image, video, or even logs (time
Data checkbox into your field.
you log-in or log-out from an account).

A data type which includes pictures, graphs, or

OLE Object other ActiveX objects from another Windows-based
application. It may be up to about 2 GB in storage..
DBMS, this is the software system that manages
Database management system
databases.
These ensure that you're entering the right data in
Forms the right location and format. This can help keep
Entity-relationship diagram This is used to identify the entities and attributes databases accurate and consistent.
(ERD) which in turn, determines the database tables.

This is a tool that guide you through the process of

This is a certain property that is connected with a Report Wizard
Attribute creating complex reports.
line to exactly one entity. It is drawn as ovals.

The real power of a relational database lies in its

These are important in determining the tables Running a query ability to quickly retrieve and analyze your data by
Entities and attributes
needed to be created in a database. _____.

This is a process of converting entities and attributes These allow you to pull information from one or
Mapping
into tables. Queries more tables based on a set of search conditions you
define.
In mapping, the entities translates into _____. It is
Tables conventionally named "tbl" followed by the name of The 4 objects that composes databases in Access
the entity. Tables, queries, forms, reports that allows to enter, store, analyze, and compile
data.
A data type that also consists of numeric data but is
Large number
only 8 bytes. Each of the forms, queries, and reports interact with
Records
the _____ stored in your database's tables.
A data type that consists of dates and times that is
Date/time up to 8 bytes. It allows you to choose a date from a These are used for entering, modifying, and viewing
pop-out calendar. Forms records. It is a user-friendly interface for
entering/adding and viewing data.
Module 5: Development of Health Information Systems through MS Acce... Module 5: Development of Health Information Systems through MS Acce...
 These are a way of searching for and compiling data Custom, object type, tables Four sort options in the navigation pane.
Queries from one or more tables. This is the data resulting and related views, created date
from questions you ask of one or more tables. or modified date

This sort option allows you to create a custom

Custom group for sorting objects. After applying the sort,
Defining specific search When you build a query in Access, you are _____ to
simply drag the desired objects to the new group.
conditions find exactly the data you want.

This sort option sorts objects based on when they

These offer you the ability to present your data in Created date (modified date)
were created of last edited.
Reports print. It is a formatted summary and presentation of
data suitable for printing.
This area on the home tab contains a handful of
Records command group commands for working with records, including new,
This is a database that is able to understand how
Relational database save, and delete record.
different sets of data relate to one another.

These formatting options allow you to make your

This area contains all of the commands you will
Text formatting command tables easier to read by adding an alternate row
Ribbon need to perform common tasks. It has multiple tabs,
group color or modifying the gridlines that separate
each with several groups of commands.
individual rows and columns.

This area lets you access common commands no

This area allows you to navigate through records
Quick access toolbar matter which tab is selected. You can customize the
Record navigation bar one at a time. This may also be used to add a new
commands depending on your preference.
record to the current table.

This area works similar to a search bar to help you

Tell me box This offers several advanced formatting options,
quickly find tools or commands you want to use. Datasheet formatting dialog
including the ability to modify background color,
box
gridline color, and border and line style.
This area displays all of the objects contained in
Navigation pane your database. The objects are grouped by type.
A data type that allows you to add formatting to
Double-click an object to open it. Rich text
text, like bold and italics.

This area is used to search for any term in the

A data type that allows you to attach files, like
current object. The first result will be selected Attachment
Record search box images.
automatically. To navigate through additional results,
press the enter key on your keyboard
A data type that creates a link to a URL or email
Hyperlink
address.
This gives you various options for saving, opening,
Backstage view
and printing your database.

By default, objects are sorted by _____, with tables in

Type one group, forms in another, and so on. There are Data type, character limit, Three main types of rules you can set for a field.

four sort options. validation rules

Module 5: Development of Health Information Systems through MS Acce... Module 5: Development of Health Information Systems through MS Acce...
 These control the type of data that a field stores, This is an object or noun that has properties, mainly
Data type Entity
such as integers, text, and currency. drawn as rectangles.

Setting this rule for a field sets a rule about how Columns In mapping, all the attributes translates into _____.
Character limit many characters-letters, numbers, punctuation, and
even spaces-can be entered into that field.
Formerly known as text, it is the default data type
that consists of alphanumeric data can be up to 255
Short text
This is a rule that dictates which information can be characters. Numbers may be used if you don't plan
Validation rule entered into a field. It is impossible for a user to to do math with it.
enter data that violates the rule.

Formerly known as memo, it is a data type that

Query criteria An expression that searches for data. consists of larger amounts of alphanumeric data,
Long text
sentence and/or paragraphs. It may be up to 1 GB
Identical validation rule A rule that either permits or rejects data. but are limited to 64,000 characters.

This is a way of requiring information in a specific A data type that consists of numeric data that may
format, which means the person filling this out Number be up to 1-16 bytes. This is best for data with
Forms
knows exactly which information to include and calculations, like quantities.
where.
A data type involving monetary data, stored with 4
Currency
Drop-down search box This allows you to search for existing records. decimal places of precision and is up to 8 bytes.

This lets you view your query results in the form of a This is where all data is stored, making it the heart of
Datasheet view Tables
table. of any database. It is a set of related data.

This allows you to view and modify the design of Records and fields In Access, rows and column are referred to as?
Design view
your query.
This is more than just a column, it is a way of
Field
organizing information by the type of data it is.

This is the simplest query possible. It is an advanced Record This is more than just a row, it is a unit of information.
One-table query
filter applied to a table.

This sort option groups objects by type. This is the

Object type
default type.
This application is mainly used for creating and
MS Access
manipulating databases.
This sort option groups forms, queries, and reports
Tables and related views
with the tables they refer to.
The terms "database," "DBMS," "data server,"
DBMS (Database management
"database server" are often used interchangeably to
system)
refer to a _____. These are designed to be a user-friendly
replacement for the navigation pane. They contain
Navigation forms
tabs that allow you to view and work with common
Identifying the building blocks of a database is the
Entity-relationship diagram forms, queries, and reports.
first step in designing one, this can be determined
(ERD)
by using
Module 5: Development of Health a diagram Systems
Information called? through MS Acce... Module 5: Development of Health Information Systems through MS Acce...
 All tables are composed of horizontal rows and

Cells vertical columns, with small rectangles called _____ in

the places where rows and columns intersect.

Each record has this, it is unique to its record and

ID number refers to all of the information within the record and
cannot be changed.

This is a rule about the type fo data that can appear

Validation rule in that field which may appear when the information
you've entered is invalid.

This feature allows you to edit multiple occurrences

Find and replace of the same word, where it searches for a term and
replaces it with another.

Databases include these to help ensure users to

Rules
enter the correct type of data.

This is the access equivalent of the blank space

Text box where you would write your information on a paper
form.

This allows you to enter data by choosing from a

Combo box
drop-down list of choices.

This is a tool that guide you through the process of

Report wizard
creating complex reports.

A view that allows you to choose the fields in a

Query design view
query, to sort, and to set criteria.