Words and Phrases to Avoid
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Words and Phrases to Avoid

There are certain types of words phrases to avoid that muddle the clarity and
conciseness of scholarly writing. Use the following list to:

1. Learn which kinds of words you should avoid.

2. Learn which kinds of phrases you should avoid.
3. Improve the clarity and conciseness of your writing.

1. Avoid Clichés

1. Some common phrases that you use in everyday speech don’t translate well to
academic writing. Often such phrases are hyperbolized (i.e. exaggerated), too
casual, and so overused that most readers glance over them.
2. This list is a small selection of phrases meant to illustrate the style of informal
phrases. If you’re uncertain about a phrase that you want to use then think
about which column it would fit under best.
3. Some informal phrases are acceptable in various disciplines when the writing is
meant to be more conversational and/or directed at a non-academic audience.
i.e. medical practitioners; community development practitioners.
  
   
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Example 1: Avoid cliché phrases

​

2. Avoid Contractions

1. Words such as ​
can’t, she’ll, ​
and​
should’ve​
need to be spelled out: ​
cannot, she
will, should have​
. Contracting words makes your writing informal and not
appropriate for a scholarly audience.

3. Avoid Weak Thesis Statements

A thesis statement makes the argument for your article. You want it to be succinct
and defendable.
1. Do not start a thesis statement with a phrase like ​
Since the dawn of time…​
This
is so broad it will not help you convey your point.
2. Do not make a statement that is so commonly accepted that it does not need to
be argued. For example, do not write ​
The glaciers are melting more rapidly than
ever recorded. ​
Instead, you could write ​
The glaciers are melting more rapidly
than ever due to human activity. ​
This thesis statement makes an argument that
you can then defend with supporting information.
3. Do not write a thesis statement as a question. It’s a thesis ​
statement​
, not a
thesis ​
question.
  
   
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4. Avoid Vague Quantities

1. Use an exact amount whenever you can. If you don’t have an exact quantity,
then use a more formal word such as ​
many​
,​
countless​
,​
myriad​
, or ​
numerous​
.

Example 2: Use exact quantities

Farmers distribute their produce through ​

myriad​
distribution channels.

This sentence uses “myriad” because the number of distribution channels cannot be
quantified since they are so diverse and constantly changing.

Farmer Jane produced ​

6,000 pounds​
of zucchini this year.

This sentence uses an exact amount because the number can actually be quantified.

5. Avoid Totalizing Words

1. Totalizing words make an oversimplified claim and turn a complex situation into
an irrefutable fact, which is frowned upon in the scholarly community.

Example 3: Avoid totalizing words and claims

Incorrect:​
The number of cars on the road ​
​ has caused​
global climate change.

This is a totalizing statement placing the blame of climate change on cars. Cars
might add to climate change, but they have not singlehandedly caused it.

Corrected:​
The number of cars on the road ​
​ has contributed​
to global climate
change.

2. Words like ​
always ​
and ​
never ​
make claims too strong for academic writing. They

can lead you to generalize your results when it is not appropriate. Use less
  
   
  Words and Phrases to Avoid
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totalizing words like ​

usually​
,​
generally​
, and ​
rarely​
. There are exceptions to this;

for example, if your results consistently reveal the same result then you can say

always​
or ​
never ​
as long as you specify that it is within the scope or context of

your study.

Example 4: Avoid generalizing words

Incorrect:​
Bluebirds ​
​ always​
nest in eastern facing nesting boxes.

You cannot say “always” for two reasons: 1. It’s impossible to observe all blue bird
nesting patterns, and 2. You would be generalizing your research to include all blue
bird populations.

Corrected:​
Blue birds ​
​ generally​
nest in eastern facing nesting boxes.

If you conducted a study and all the blue birds you observed did nest in eastern
facing nesting boxes, then you can qualify your statement with a phrase such as, “in
this study” so it is clear you are not speaking about blue birds in totality.

All blue birds in this study ​

nested in eastern facing nesting boxes.

6. Avoid Dogmatic Claims

1. Dogmatic claims are those that state your opinion in a pompous manner.

Example 5: Avoid dogmatic claims

While business models will ultimately drive the sustainability of a program, the
curricular objectives ​
must​
be what drives the program experience.

The word “must” makes a strong claim in the form of an order. This is also called
pontificating.
  
   
  Words and Phrases to Avoid
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While business models will ultimately drive the sustainability of a program, the
curricular objectives should be what drives the program experience.

This sentence is now framed as a suggestion instead of an order.

7. Avoid “Used to”

1. Used to​
is a wordy way to make an action past tense.

Example 6: Avoid “used to”

Incorrect:​
He ​
​ used to​
believe in Santa Claus.

Corrected:​
He ​
​ believed​
in Santa Claus when he was younger.

8. Avoid Gendered Language

1. Sometimes gendered language unavoidable, for example your research

particularly focuses on either men or women, or compares the two groups.

Example 7: Avoid gendered language

Our exploration of men’s responses to food-based incentives to work extra hours

shows that men are willing to work up to one extra hour for a donut, and three extra
hours for a burger.

In this case, the study is about men so it is okay to use male specific language.
  
   
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2. Whenever possible, avoid gendered language. American Journal Experts states

that using gender-neutral language will improve your chances of getting
published.
3. You can make your language gender-neutral by using words such as “person”
or “people” rather than “man” or “woman.”
4. If you can, break gender stereotypes by removing the gender bias from
occupations such as firefighters, farmers, soldiers, fishers, chairpersons, etc.
5. Instead of using “his” or “him” in examples, use “her” or “she.”
6. Do not make pronouns plural to avoid gendering them if the antecedent noun is
singular. (Do not change “him” to “their.” This is grammatically incorrect.)

Example 8: Avoid gendered language

Incorrect: ​
Fast-forward three years and we might see the average ​
​ man’s​
weight
increase by 10%.

This sentence uses gendered language

Better: ​
Fast-forward three years and we might see the average ​
​ man’s/woman’s
weight increase by 10%.

This is getting better but including both genders makes the sentence wordy.

Best: ​
Fast-forward three years and we might see the average ​
​ person’s​
weight
increase by 10%.

This sentence is gender neutral and concise.

  
   
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9. Avoid Introductory Phrases

1. Introductory phrases get clunky and can often be eliminated or shortened. If you
find yourself using a phrase like the ones below, experiment with shorter and
more succinct ways to say the same thing.

Example 9: Avoid introductory phrases

​

10. Avoid Intensifiers

1. Adverbs such as ​
very​
,​
extremely​
,​
literally​
, and ​
highly​
are intensifiers. They modify
a verb but are unnecessary to convey your point in academic writing.

Example 10: Avoid intensifying words

Incorrect: ​
The new neck brace prototype was ​
​ very​
promising because of its superb
comfort and lean production cost.

Corrected: ​
The new neck brace prototype was promising because of its comfort and
​
lean production cost​
.
  
   
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11. Avoid Repetitive Phrases

1. Repetition can occur in the sentence structures and the words that you use.

Example 11: Avoid repetitive phrases

Incorrect: ​
The data ​
​ were collected​
using semi-structured interviews, and ​
were
analyzed​
using Atlas.ti.

The two bolded phrases are repetitive and uninteresting.

Corrected: ​
The data ​
​ were collected ​
using semi-structured interviews and ​
analyzed
with Atlas.ti.

Changing one of the repetitive phrases creates more interest in the sentence while
retaining the same meaning.

Incorrect: ​
Barometric pressure​
​ can indicate imminent weather changes. The
barometric pressure ​
dropped right before the rainstorm last week.

These sentences have repetitive opening phrases. Converting these sentences into
one sentence makes it more interesting.

Corrected: ​
Barometric pressure​
​ can indicate imminent weather changes; in fact, it
dropped right before the rainstorm last week.

Sources and Additional Resources:

1. Avoid Common Pitfalls

2. Avoiding Cliches in Writing
3. Clumsy Phrases to Avoid
  
   
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4. American journal Experts: Editing Tips: Writing in Gender-Neutral Language

5. The Thesis Statement: 5 Common Mistakes to Avoid
6. Cargill, M. & O’Conner, P. (2009). ​
Writing scientific research articles​
. West Sussex,
UK: Wiley-Blackwell Publishing.