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Authors' Manuscript Submission Guidelines

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Anamika Choudhary
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53 views3 pages

Authors' Manuscript Submission Guidelines

Uploaded by

Anamika Choudhary
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Authors’ manuscript submission guidelines

General guidelines for Authors:


1. Manuscript [ms] must be submitted electronically, typed double-spaced in 12
point Times Roman [preferred, but not essential], via email
([email protected]).
2. Insert the tables, and boxes within the text of the chapter text file- embedded
within the text file where these elements are mentioned. All photos or
digitally created illustrations may be supplied as separate files.
3. Please do not use any style formatting other than headings, bold, italics,
bullet points and superscripts and subscript characters. [Try to avoid more
than four levels of text heading and two levels of bullets.]
4. Ensure that you have kept a copy or a backup file of all material that you
submit.

Permissions [short form]


5. You are contractually responsible to secure permission from the
copyrightholder of any material borrowed from other publications (including
print and nonprint formats, such as books, journals, CDs, or websites). If in
doubt about whether permission is needed, contact your DE. We cannot
publish borrowed material without permission.
6. If you wish to borrow more than a moderate amount of text or a handful of
images from any single source, clear this first with your Acquisitions or
Commissioning Editor – even if the author of the other material agrees to
extensive borrowing, publisher may refuse to accept so much non-original
material.
7. Copyright law does not specify a maximum number of words that you can lift
from another published source without permission. You must secure
permission to reproduce the content irrespective of the number of words.
8. Any images or artwork from a source other than your own or must have
permissions clearance in writing and be submitted with your manuscript. All
figure sources must be clearly acknowledged in the manuscript.
9. Images of identifiable persons must be accompanied by their written consent.

Figures
10. Graphics and figures pasted into Word documents can lose reproduction
quality and cannot be accepted. Instead, provide either hard copies for
scanning/redrawing or provide individual press-quality electronic files. Advise
your DE or PM if sample images need to be confirmed for press quality by the
typesetter.
11. Figures should be numbered consecutively, from 1, within each chapter, eg
Figure 4.1, 4.2 etc. Indicate preferred placement of figures in the text by
using <Insert Fig 1.1 here> [or <Insert Figs 1.1 a, b and c here> if image
has multiple parts]. This can be colour coded for clarity.
12. Ensure that all images are referred to in the text, and that all text references
to images are accompanied by an image.
13. Captions should be included grouped at the end of the chapter, and saved in
the figure checklist file if possible. Where an image is made up of a number of
parts, provide all parts and label them A, B, C etc.
14. If images need cropping, labels, arrows or similar, include any instructions on
a printout of the supplied image.

Digital photographs and digital imaging devices


15. If you’re supplying artwork or images for your publication, please note the
following:
 Set digital cameras to the highest quality and largest size before taking
any photos.
 Take and save photos/X-rays etc at a resolution of at least 300 dots per
inch (dpi) (for greyscale [black & white] or colour files), and 900 dpi for
line art [drawings].
 Only eps, jpeg or tiff files are acceptable. Powerpoint files are never
acceptable, but pdf might be (please supply an example early enough to
allow an assessment).
 If scanning an image, use the highest setting possible, but note that this
is unlikely to improve the quality of the original being scanned.

16. Make sure that you save colour images as CMYK (for print) and not RGB (for
screen viewing only). Supply each photograph as a separate and individual
file.
17. Supply images at the approximate finished size if possible. Do not supply
images at a smaller size than desired, as resolution will be lost when the size
is adjusted.
18. Technologies such as MRI are not necessarily intended for print reproduction,
so please supply samples of your file capture for pre-publication checking.

Artwork supplied as hard copies


19. Each piece of hard copy artwork should be clearly labelled with the
corresponding figure number, caption and full source details.
20. Submit the best available quality of any artwork that needs to be scanned, or
that is intended as reference for redrawing.
21. If supplying original materials such as photographs, slides, X-rays, ECGs etc
to be scanned, please number each item and place these in a plastic sleeve or
envelope. Writing directly on the originals or on the back of photographs may
damage them, so use post-it notes or sticky labels.
22. If supplying a photocopy of artwork that is to be redrawn or amended, please
ensure it is a clear photocopy in which all labels and parts of the figure are
legible. Clearly identify where and how amendments are required – these
need to be sufficiently substantial to avoid infringing copyright.
Tables
23. Ensure that all tables have a minimum of two vertical columns of data – one
column of data is not a true table and should be renamed Box or simply set
as a bulleted or numbered list.
24. Tables, boxes, figures and other boxed materials [case studies, clinical notes
etc] should ideally all be individually numbered, titled and sourced if not
original.
25. Apply separate (but consecutive) numbering series for tables and figures etc.
eg, Table 10.1, Figure 10.1, Table 10.2, Table 10.3, Figure 10.2.

References
26. References should be current (preferably no more than 5-10 years old),
consistently styled, and as complete as possible. Most manuscript queries
arise from inaccurate or incomplete references, so please double-check the
details of all references.
 True references should substantiate a named citation in the text [(Lee,
2010) for example, should appear thus in the text, and then be cited
in full in the end-of-chapter references].
 Background reading which is not actually cited, ‘suggested reading’ or
‘further reading’ should be clearly separated from references.
 If you are one of a team of authors/ contributors, ensure that only one
referencing style has been nominated, and that you’re all using the
same style.
 The recommonded referencing style Vancouver style is acceptable as
long as it’s consistently applied.
27. Citing websites: please provide the fullest detail possible, including the date
the site was accessed. [Example: State Library of South Australia 2001
Lowitja O’Donohue: Elder of our nation. In: Women and politics in South
Australia: the Aboriginal voice. Online. Available:
www.slsa.sa.gov.au/women_and_politics/abor1.htm. Accessed 20 Feb 2006.]
28. The following page provides one journal and one book example of each
referencing style approved by Elsevier.
29. Our typesetters run auto-formatting tools to standardise references, so we
encourage you to focus on the content and completeness of the bibliographic
detail rather than the formatting [stops, spaces and parens].

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