LESSON PLAN
TITLE : L egal Forms
COURSE : Criminal Investigation Course
MODULE : 2- Laws and Jurisprudence
LESSON PLAN NUMBER : 17
TARGET AUDIENCE : Investigators and personnel assigned in
Investigation Office / Units preferably
with the rank of PO1 to PO3.
TIME ALLOTED : 4 hour
TRAINING AIDS REQUIRED : Overhead projector
Projector screen
Laptop/Desktop computer
Flip charts and markers
PARTICIPANT EQUIPMENT REQUUIRED: Notebook, Ball pen, Student hand out
TRAINING REFERENCE USED : Criminal Investigation Manual (Revised
2010), PNP Operational Procedures
INTRODUCTION:
In conducting a proper and thorough investigation in the crime scene, it is
required that the investigator-on-case should have a sufficient knowledge in performing
his duty. He must be able to deliver the target output on his case. In accomplishing his
aim, he must exert more efforts in order to file a case in court in due time. As an aid to
his investigation, the different format in legal forms provides the relevant data in support
to the case filing. These formats serve as a tool in accomplishing the necessary
document that an investigator need in the filing of the case in court.
TRAINING GOAL:
At the end of this block of instruction, the students will be able to know the
different legal forms to be used as a document in support to the filing of a case in court,
the importance of accomplishing the legal forms in the investigation, the preparation of
the proper format, the required data and attachments in accomplishing the different
legal forms.
TRAINING OBJECTIVES:
At the end of this lesson, the students will be able to:
1. Determine on what kind of legal form to be used in support to the
investigation and the filing of the case in court.
2. Accomplish the proper format in legal forms necessary in support to the
investigation.
3. Know the required data and other attachments in accomplishing the proper
format in legal forms.
4. Proper preparation of the legal form as a document to be used in the case
folder.
RATIONALE OF THE TRAINING:
1. Familiarize the investigators on the importance of legal forms in the
investigation and the filing of cases in court.
2. Giving guidance to the participant investigators in accomplishing the correct
format in preparing the different legal forms.
3. Help the investigators to immediately identify the evidence, events and other
important occurrence relevant to the case filed.
SESSION:
A. SWORN STATEMENTS
1. The following are the contents of the Sworn Statement (Q & A) format:
a. Preliminary statement
1) Stating the name and address of the affiant
2) The name of the investigator taking the statement
3) The office and address where the statement is being taken
4) The name of the witness/s
b. Question and Answer
c. Statement of the affiant
d. Date and time
e. Signature of the affiant
f. Signature of the administering officer
g. Certification of the administering officer
2. The following are the contents of the Sworn Statement (Narrative) format:
a. Caption
b. Narrative statement
c. Signature of affiant
d. Signature of the administering officer
e. Certification of the administering officer
NO. OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
B. COMPLAINT SHEET
1. The following are the contents of complaint sheet (Carnapping) format:
a. Heading
b. Date
c. Caption
d. Name of the suspect/s
e. Address
f. Nature of the offense
g. Place where the offense was committed
h. Date/Time the offense was committed
i. Local police unit first reported
j. Date reported
k. Witness/s
l. Brief statement of the complaint
m. Sketch of the incident
n. Description of the motor vehicle
o. Signature of the owner and driver
p. Duly certified by a counsel
2. The following are the contents of complaint sheet (Other crimes) format:
a. Heading
b. Caption
c. Complaint no.
d. Date
e. Pertinent data of the complain
f. Brief facts or narrative of the complaint
g. Remarks of the receiving officer
h. Name and signature of the complainant/informer
i. Duly subscribed by chief of office/unit
j. Date/Time of complaint received
k. Name and signature of receiving officer
NO. OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
C. BOOKING SHEET AND ARREST REPORT
1. The following are the contents of booking and arrest report format:
a. Heading
b. Caption
c. Date
d. Name of the arrested person
e. Address/place and date of birth/occupation
f. Status/sex/weight/height/age/educational attainment/school address
g. Identifying marks
h. Parents name and address
i. Offense charge
j. Arresting officer/unit/place of arrest/date & time
k. Signature of arrested person
l. Signature of arresting officer
m. Fingerprints
NO. OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
D. INVESTIGATION REPORT
1. The following are the contents of investigation report format:
a. Heading
b. Memorandum
c. Address block
d. Subject of the of the report
e. Authority
f. Matters to be investigated
g. Facts of the case
h. Investigation findings
i. Conclusion
j. Recommendation/Disposition
k. Signature of the chief of office/unit
NO. OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
E. RECEIPT/DOCUMENTARY OF PROPERTY SEIZED
1. The following are contents of the receipt/documentary of property seized format:
a. Heading
b. Date
c. Caption
d. Items/articles
e. Quantity/units
f. Seizing officer
g. Witness
NO. OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
F. IMPOUNDING RECEIPT
1. The following are the contents of the impounding receipt format:
a. Description of the motor vehicle
b. Make/Type of MV
c. Conformed by owner/driver/possessor
d. Chassis no./motor no./plate no.
e. Color/CR/OR no./LTO file no.
f. Registered owner/address.
g. Violation/s
h. Signature of apprehending officer/team leader
i. Date of impounding
Issuance of impounding receipt
It is being issued to all the motor vehicles apprehended and under the custody of
the operating unit which is an instrument in the commission of an offense and for turn-
over to the proper agency/office.
NO. OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
S AMPLE FORMAT
Republic of the Philippines
Department of the Interior and Local
Government PHILIPPINE NATIONAL POLICE
DATE
I MPOUNDING RECEIPT
Description of the MV:
Make/Type:
Chassis Number:
Motor Number:
Plate Number:
Color:
CR/OR Number:
LTO file Number:
Registered owner:
Address:
VIOLATION/S:
1.
2.
3.
Subject MV was apprehended by Anti-Carnapping Operatives of this office for violation/s
as stated above on and same was brought to HQS TMG, Camp
Crame, Quezon City, for safekeeping subject for the investigation/verification and proper
disposition.
Note: Subject MV shall only be released upon presentation of its pertinent original
documents and upon notation/approval of the ADI.
APPREHENDING OFFICERS:
Team Leader:
Members:
Conformed:
(Owner/Driver/Possessor)
G. EVIDENCE CUSTODIAN REPORT
1. The following are the contents of evidence custodian report format:
a. Heading
b. Caption
c. Certification of evidence custodian
d. Properties, items confiscated
e. Signature of the witnesses
f. Signature of evidence custodian
NO OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
2. Custody of evidence
a. As a rule, all seized evidence must be in the custody of the evidence
custodian and deposited in the evidence room or designated place for safekeeping.
b. It is the investigator’s responsibility to ensure that every precaution is
exercised to preserve physical evidence in the state in which it was recovered or
obtained until it is released to the evidence custodian.
3. Chain of custody
A list of all persons who came into possession of an item of evidence, continuity
of possession or the chain of custody must be established whenever evidence is
presented in court as an exhibit.
C HAIN OF CUSTODY
T HE CRIME SCENE
Evidence – Seal, Markings,
Evidence Collector Evidence Log
(Officer-on-case)
Letter Request Crime
Laboratory Result
Evidence Custodian
Court (Subpoena)
Court
S AMPLE FORMAT
Republic of the Philippines
Department of the Interior and Local Government
PHILIPPINE NATIONAL POLICE
RECEIPT OF EVIDENCE CONFISCATED
THIS IS TO CERTIFY that the undersigned receiving Police Officer seized/confiscated
the following described properties/items from the custody and control of
, by virtue of Search Warrant No.
Issued by Honorable Judge , Executive/Presiding Judge of Branch
RTC, dated for violation of :
PROPERTIES/ITEMS CONFISCATED
SIGNED IN THE PRESENCE OF:
1.)
2.)
(Evidence Custodian)
H. CERTIFICATION OF ORDERLY SEARCH
1. The following are the contents of certification of orderly search format:
a. Heading
b. Certification of the owner of the establishment searched
c. Signature of the witnesses
d. Signature of the team leader
e. Jurat
Issuance of Certification
1. The certification for the orderly search conducted by the police units shall be
signed by the owner of the establishment.
2. In case the owner opted not to sign the certification, the operating unit may
undertake a deposition stating that the owner of the establishment refused to sign.
NUMBER OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
S AMPLE FORMAT
Republic of the Philippines
Department of the Interior and Local Government
PHILIPPINE NATIONAL POLICE
C ERTIFICATION OF LEGALLY, PEACEFULLY AND ORDERLY
EXECUTION OF SEARCH WARRANT:
TO WHOM IT MAY CONCERN:
THIS IS TO CERTIFY that elements of stationed at
Camp Crame, Quezon City, have today , year conducted
Search and Seizure in my residence/premises located at ,
, by virtue of Search Warrant No. issued by Hon. Judge
, Executive/Presiding Judge of Branch , RTC, dated
:
That during the course of the search, they found and recovered the following personal
properties of mine which is the subject of the Search Warrant, to wit;
I FURTHER CERTIFY that the search was done in peaceful, appropriate and orderly
manner and nothing were taken by the searching party aside from those enumerated above.
(Signature over printed name of owner)
SIGNED IN THE PRESENCE OF:
1. ) 2.)
(Signature over printed name) (Signature over printed name)
SEARCHING PARTY/TEAM LEADER:
(Signature over printed name)
SUBSCRIBED AND SWORN to before me this day of 20
at .
(Administering Officer)
I. TURN-OVER OF CRIME SCENE FORMAT FROM
FIRST RESPONDER TO INVESTIGATOR
1. The following are the contents of the Turn-over of the crime scene format from
first responder to investigator:
a. Heading
b. Caption
c. Certification on the incident, date of occurrence, time, place by first responder
d. State the physical evidence found at the crime scene, properly secured and
preserved
e. Turn-over by the first responder to incoming investigator duly signed
f. Receipt by incoming investigator
g. Signature of witnesses
NUMBER OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISE: Report writing
S AMPLE FORMAT
Republic of the Philippines
Department of the Interior and Local Government
PHILIPPINE NATIONAL POLICE
Date
T URN-OVER OF CRIME SCENE
This is to certify that the crime scene (State the particular incident and the date, time,
place of occurrence) was turned over by the first responder to the duty investigator.
This further certifies that all the physical evidence found by the first responder at the
crime scene are properly secured and preserved.
Received by:
Time/Date:
Turned over by:
Time/Date:
Witnessed by:
J. ENTRANCE OF CRIME SCENE FORMAT
FROM INVESTIGATOR TO SOCO
1. The following are the contents of entrance of the crime scene from investigator to
SOCO:
a. Heading
b. Caption
c. Date of entrance of SOCO
d. Certification from the investigator stating that the crime scene is ready for
SOCO team, physical evidence were initially marked and inventoried and
recorded in Investigator’s Evidence Log Book
e. Signed by Investigator/Time/Date
f. Signed by SOCO
g. Signature of the witnesses
NUMBER OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISES: Report writing
S AMPLE FORMAT
Republic of the Philippines
Department of the Interior and Local Government
PHILIPPINE NATIONAL POLICE
Date
E NTRANCE OF SOCO TEAM AT THE CRIME SCENE
This is to certify that the crime scene and all the physical evidence (State the particular
incident, date, time and place of occurrence) were presented by the duty investigator to the
SOCO Team Leader.
This further certify that all the physical evidence found and initially marked and
inventoried by the investigator at the crime scene are properly listed and recorded in the
investigator’s Evidence Log Book.
Received by:
Time/Date:
Turned over by:
Time/Date:
Witnessed by:
K. CASE REFERRAL FORMS FOR REGULAR
AND INQUEST FILING OF CASE
1. The following are the contents of the case referral for regular and inquest filing of
case format:
a. Heading
b. Addressee, the Hon. Chief State/City Prosecutor
c. Attn. Duty Inquest Prosecutor
d. Salutation
e. Referral of the case, stating the crime committed, time, place of commission
f. Complainant, victim, suspect if arrested or detained
g. Evidence recovered
h. Facts of the case, investigation disclosed
i. Enclosures/ attachments:
(i) subscribed NPS Investigative Data Form
(ii) SS of complainant
(iii) SS of witnesses
j. For appropriate action
k. Signature of the Chief of Police/Unit Chief/Inquest Officer
NUMBER OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISE: Report writing
S AMPLE FORMAT
Republic of the Philippines
Department of the Interior and Local Government
PHILIPPINE NATIONAL POLICE
Date
The Honorable City Chief Prosecutor
Office of the Chief Prosecutor
Justice Hall,
(Attn: Duty Inquest Prosecutor)
Sir:
Greetings :
I have the honor to refer to your Office, the records of investigation relative to the case of
(Crime), committed at about of at .
COMPLAINANT: (Name, age, nationality, civil status, and current address)
VICTIM: (Name, age, nationality, civil status and current address)
SUSPECT (ARRESTED/DETAINED): (Name, age, nationality, civil status and current
address)
EVIDENCE RECOVERED:
FACTS OF THE CASE: Investigation disclosed
ENCLOSURES:
a.) Subscribed NPS Investigative Data Form
b.) SS of the complainant
c.) SS of witness
d.) Joint affidavit of arrest
e.) Medico-legal report
f.) Evidenced recovered
g.) Death certificate of the victim
h.) Anatomical sketch of the victim
i.) Booking and information of the suspect
j.) And others to be presented.
This case will be presented to you by (Name of Investigator-on-Case) of this Office
during the course of the inquest proceedings. Further, request furnished this Office, a copy of
resolution of the case and other proceedings.
For appropriate action and disposition.
(Chief of Police)
L. APPLICATION FOR SEARCH WARRANT FOR
VIOLATION OF P.D. 1866, AS AMENDED
1. The following are the contents of the application for search warrant:
a. Heading (RTC)
b. Caption on Application of Search
c. Particular facts related to the application,
d. Subject of the search, things and place to be searched
e. Signature of the applicant
f. Enclosure, attachments:
1) Joint affidavit of surveillance officers
2) Sketch of exact location to be searched
3) Verification result from FED on the subject
4) Verification request from operating unit
5) Deposition statement of unit chief
NUMBER OF HOURS: 5 min lecture/discussions
PRACTICAL EXERCISE: Report writing
S AMPLE FORMAT
Republic of the Philippines
REGIONAL TRIAL COURT
NATIONAL CAPITAL JUDICIAL REGION
Branch , City of
PEOPLE OF THE PHILIPPINES, SEARCH WARRANT NO.
Plaintiff, FOR: Violation of Article , RPC
-versus- (State the Specific Violation)
,
Respondent
x------------------------------------------x
A PPLICATION FOR SEARCH WARRANT
COMES NOW, the undersigned, , presently
assigned at and having duly sworn to in
accordance with the law do hereby depose and state the following under oath:
1. That he was informed and verily believes that
(Name of person to be searched), who may be found at the premises
(Complete address of the place to be searched), is in possession or has in his control a property
(subject of the offense; stolen or embezzled and other proceeds or fruits of the offense; used or
intended to be used as a means of committing an offense), which he is keeping and concealing
in the premises above described.
That the undersigned has verified the report and found it to be a fact and was confirmed
to him by his witnesses, Police Officer , and Police Officer
, who were able to gain entry into the aforementioned premises of the
respondent, and has therefore reason to believe that the search warrant should be issued to
enable the undersigned to take possession and bring to this Court the following described
property:
a.
b. (Complete and detailed description of the property to be seized)
WHEREFORE, the undersigned prays to this Honorable Court to issue a search warrant
authorizing him and or his men or any peace officer to search the premises and if machines are
attached to the ground, padlock the premises described in this application and to seize and to
bring to this Honorable Court the personal property above described to be dealt with the full
accord of the law.
City of , Philippines day of , 20
.
Applicant:
RECOMMEND APPROVAL FOR FILING: APPROVED FOR FILING:
(Unit head) (Chief of Office)
S UMMARY:
1. At the end of the lecture and discussion, the students were able to know the
different formats in legal forms to be accomplished for the filing of the case in court.
2. The students learn the prescribed format in accomplishing the legal forms used.
3. Realized the significance of such formats in legal forms in relation to the case
filed.
4. Know the necessary documents and attachments in the case folder.
5. The students were able to practice the report writing during the exercises given.
6. The students were able to relate and discussed their actual experiences in the
field to the class that gives an insight in the field of investigation.
