CHAPTER ONE
INTRODUCTION
1.1 STATEMENT OF THE PROBLEM
In examination of the main processing techniques used in ID-card
processing system from the stage of data processing system to end stage of the
processed ID-Card, a number of problem area are made known, which are as
follows:
It has been noted that for students to relieve or collect their ID-Card in
institute of management and technology FCAI, they queen up for several hours
from one unit of the processing center to the another with the manual
processed involved in handling the students ID-card process, most of them
waste the whole day in the processing center without getting their ID-cards. So
student do waste a lot of time in taking information and retrieving the students
records.
1.2 AIM OF THE STUDY
In looking at the already mentioned problems that is naturally parts of
the conventional system, the aim of the study is to provide the description ID-
card processing system for student’s information with users who have had a
little communication with computer science.
The purpose of this study is not to replace record employees, but to
assist them to increase on the processing work. This will go further completely
to remove invalid processing of ID-card, which can be implicating to the
students, consequently, this will help the user to overcome stress and
constancy of being overworked. This study is also aimed at educating the users
and records employees in gateway polytechnic and other private and
government owned schools on how best acomputerize ID-card processing
system could help for optimum services to the public.
1.3 PURPOSE AND OBJECTIVES OF THE STUDY
This project will be tested based on the following aims and objectives:
(a) To examine the recent procedures employed in IMT Enugu with
regards to ID-card processing.
(b) To design a system with the capability of providing a wait-and-take
processed ID-card.
(c) To design an ID-card processing system that ensures timely processing.
(d) To improve on the already existing system by designing a successful,
secured privacy and reliable ID-card processing system that will help in
providing complementary help to ID-card processing personnel through
the availability of computerized information.
1.4 SCOPE OF THE STUDY
As a result of the difficulties of development of an ID-card processing
system for ID badge system, smart print, start, smarter system etc. this research
has been limited to student’s ID-card processing.
The processing covers all the school and department in gateway
polytechnic.
The study also involves method of inputting data, outputting
student’s information on the ID-card processing system
Brief overview on processed ID-card.
1.5 LIMITATIONS OF THE STUDY
Due to time court arts and the cost of going to different libraries,
browsing centers and also going to the gateway polytechnicID-card
processing department for fact-finding and more also the non-availability of
enough ID-card processing materials restricted the scale this study would have
gone to.
1.6 SUGGESTIONS
My suggestion is that this project will design and stimulate base on the
following suggestions.
1. That the new system will have the ability to provide wait and take
processed.
2. That the project will design a new system that will improve on the
already existing system in terms of efficiency, security and reliability.
3. That the project will ensure timely processing.
CHAPTER TWO
LITERATURE REVIEW
The literature review of literature related to ID-card processing system
for students and non-students where carried out by the researcher of this
project work. ID-card processing books journals and unpublished thesis were
consulted.
The literature review mainly concentrated on the student ID-card,
security ID badge system and processing system with regards to ID-cards,
starter system, digital video duplex system, high production system, camera
system, duplex digital video camera and security ID badge system.
SECURITY ID BADGE SYSTEM
Employee ID:According to Vincent .O. (2001) in his book “Security ID
Badge System” says Employee ID organizations use a variety of technologies
for access control including magnetic stripes smarts cards, proximity cards and
biometrics. The organization provides full compatibility with this technology.
So you can implement their solutions without replacing your current access
control systems. They also offer software program that allows you to verify
identities as people enter your facility.
Today people don’t enter facility through your front door. They access
your organization from home, on the road and through the Internet. So while
photo ID’s and access control are components of an enterprise-wise solution
the development of a central image database will expand your security options.
The organization can help you create, manage and utilized a central image
database. An image database offers a variety of immediate uses, such as Badge
insurance and ID verifications and it provides a platform for the system you
will use to ensure safety and competitiveness.
Government: Vincent also went further to emphasis that government agencies
can issue a variety of related cads such as entitlement card’s health and other
benefit cards, birth certificate, hunting and fishing licenses, boating license,
dog license, firearm registration and more. Their systems helps in producing a
cost effective ID card in a matter of minute with your choice of personalization
features including high resolution photo-magnetic stripes, smart card chips,
bars-codes, logos, text digitized signature and temper resistant top coats.
Health Care System: Health care systems allows you to supply cards of
employee and patients to help support your security needs and develop loyalty
to your organization. They offer flexible cost effective solutions for producing
patient Ids and employee Ids for high volume central insurance or instant
insurance of health insurance membership cards. Fast IDs is applied to patient
registration and information systems qualified or eligibility and payment
system secure access systems employee ID systems.
EDUCATIONAL INSTITUTION
According to Vincent, these institutions around the world uses fast Ids
to produce multi-purpose photo-ID-cards for students, faculty and staff for a
fraction of what they pay for the actual moment of the film-based cards. Their
systems allows you to produced a durable attractive ID-cards in just a few
minutes with your choice of full colour photo, logos, text, bar codes, magnetic
stripes, smart card, ships, clear or holographic top coasts, digitized signature
and more fast ID-employee the latest digital technology, so there is no cutting,
fasting or laminating, that saves time and money and the images you capture
can be used to create a powerful image database which can be used to print
student wastes, create ID verifications systems and more. Because fast ID
offers a full range of machine need able technologies your card can be
compatible with automated systems in libraries, dorms, cafeterias, vending
area and more.
RETAIL AND HEALTH CLUBS
Retails and health clubs insured systems allow stores and clubs to issue
credit cards on the spot. The cards can include a complete range of card
personalization option including cardholder, photos, and magnetic stripes.
Smart cards-clefts, barcodes, texts, logos, card activation notices,
digitized signatures, clear or holographic topcoats. Their system offers a
variety of security features and cost effect modular designs, which can be
enhanced and adopted as your business and card requirements grow and
change. Their system allows you to start with capabilities you need today, then
and need features in the future.
STARTER SYSTEM
Ukeje. Stan A. in his book (1997) “photo realistic card” says that
starter system has everything you need to start producing photo realistic Ids
with your existing computer. Ideal for small organizations who want the
immediate benefits of plastics of ID-cards in a quick simple process. The
Alpha card system allows the operator to quickly take pictures, input data, edit
any field depending on security settings view and print the card.
System includes: Alpha card premiere ID software for windows
95/98/2000/NT/XP, Kodak DVC-325 USB Digital Camera 640 x 480 pixels,
keyboard and mouse, fully network able Alpha card prow software (OBC) for
windows 95/98/2000/NT/XP.
THE SMART PRINT
According to Stafford .E. in his book “Computer network” Vol. 34; he
says that mobile checker is a wireless handheld unit used to read data from
contract less, secure personal identification (Smart) card. The checker can read
an individuals fingerprint and compare it to a compressed digit biometric
profile stored on their card. The checker then displays its data (the owner’s
name, identification number and another record) on its LCD display for a
highly secure identification.
According to Stafford fingerprints represents the most widely used and
accepted biometric identification method in the world. Fingerprints provides a
universally recognized method for determining the identify of an individual.
Police forces around the world has been using them for decades. Fingerprints
already have a legal history. The cost of fingerprint sensors has signification
dropped, making it now possible to offer superior security for practically the
price as optical readers.
Biometrics coupled with proven smart card technologies offers the
strongest authentication impossible to hack through a personal computer (PC),
capacitive sensors are more resistance to spoofing then optical sensors.
Embedded processing that means that the fingerprints never have the device
full enrolment that is card issuing executed in minutes. Fast embedded,
authentication under a second. The high performance solution providing faster
key generation, turkey solution fully adapted to customers needs fully
documented AP for easy integration into customers in the house applications.
Contact less smart card, idea for ID cards with ink print and picture fully
integrated solution including PK, biometrics and smart card technologies
discrete PK, easy to display, operate and maintain, fit for both office use and
mobile application, supports, multilingual interfaces (ex Chinese characters)
handled wireless devices based on leading head battery and processor
technologies for long autonomy, citizen cards and background checks, election
cards, medical insurance, birth certificate, driver license card, passports and
immigration airport security network and sever access, physical access
system/poor access control time and attendance systems.
DUPLEX DIGITAL VIDEO CAMERA SYSTEM
Pentium P.4 1.6GHZ 128MB or RAM 20GB HDD 40 x CD. Rom,
17inch monitor, 1.44MB floppy drive, windows 98, Kodak DVC-325, USB
Digital Camera, 640 x 480pixels, full colour 2-sided printing, 102 card/hour
(ymckok) ribbon w/2nd resin-black. Panel and clear overlay, 350 prints 60.
“Tripod cleaning kit technical telephone support for one full year.
DIGITAL VIDEO CAMERA SYSTEM
Ukeje in his book, this system enables the operator to produce
photoalistic plastic ID’s in a credit card size. The operator captures the
cardholder mage by taking pictures with either a video camera or digital
camera. This image is associated with the cardholder and printed on the card
durability in a quick simple process. The Alpha card system allows the
operator to take pictures, input data, edit any field depending on security
settings views and then print the card.
Systems include Pentium p-4 1.6GHZ, 128MB of RAM, 40 x CD-
Rom. Windows 98, 20GB HDD, 17 “Monitor 1.44MB floppy disk drive,
keyboard and mouse, Kodak due 325, fully network able alpha card, USB
digital camera, period card software for windows 95/98/2000/NT/XP, 640 x
480 pixels, full colour single sided printing, 100 card hopper 110/120v ultra
card PVC cards, 400 print 60 “Tripod clearing kit, technical telephone support
for one full year.
HIGH PRODUCTION DUPLEX SYSTEM
According to Ukeje, Stan .A. he emphasis more on photo realistic
system, he states that this particular system enables the operator to print both
side of the full color photo realistic ID-card in about 35 second. An upgraded
version may apply the play guard plastic film security overlay to increase
durability and prevent duplication. The operator may capture the image with
either video or digital camera. The other full colour or monochrome.
System includes: Pentium p.4HI.6GHZ, 1.28MB-RAM, 20 GB HDD,
17 “Monitor, 1.44MB floppy drive, windows 98, 40 x CD-Rom, keyboard and
mouse, diffuser, mounting, full network able Alpha card pro ID software
(ODBC) for windows 95/98/2000/NT/XP industrial grade 5-video camera
W/12MM auto focus auto exposure, power 200m lens lightening kit.
Attachments, flashpoint 128 liter 4MB capture card, tripod and cable package,
4MB smart guard/ smart shield (110/120v) 25 sec/card ultra PVC cards 30 mil,
200 card input hopper, 500 count full colour (ymkok) ribbon w/z resin panels
and clear overlay 350 prints 60 “Tripod clearing kit technical telephone
support and loaner x press for one full year.
CHAPTER THREE
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
The researcher investigated the current system of ID-card processing
system in IMT Enugu. The system generally involves mainly the manual
process and is discussed under the following processes. When a student visit
the processing department for the purpose of ID-card, his/her personal data
will be entered in record and he/she haves and come backs after some days to
collect the processed ID-card.
FACT FINDING AND METHOD USED
In fact finding, both primary and secondary source were used in this
study. The primary source of fact-finding is the one that produce the interview
held with the ID-card processing personnel at Fcai. The researchers also had
the right of observing how the students wait and collect their processing and
processed ID-cards apart from the primary source of information, journals,
libraries, magazines, ID-cards processing books, unpublished materials,
Internet websites were also used as a secondary source of fact finding.
METHOD USED
These are the three methods of data collection that are employed in fact
finding.
1. THE INTERVIEW METHOD
This method was mostly the main technique used in the collection of
inputs need. Information related to ID-card was collects while questions that is
related to ID-card processing were also asked.
2. OBSERVATION METHOD
The researcher made scheduled and direct visits to gateway polytechnic
ID-card processing department. This provided a fit insight not only to witness
the processes students go through in order to be issued their ID-cards but also
observe the procedures involved in the processing department.
3. INTERNET/LIBRARY RESEARCH
Gateway (ICT) polytechnic saapade, National were consulted during
this research finding. The website on ID-card processing such as http:// ID-
card/ftp/psz/isib warzf. Html was thoroughly browsed to get recent and
updated information on ID-card. Processing system, ID-card processing
journals, magazines, books and thesis were reviewed and found most useful in
the introduction and literature review of this study.
ORGANIZATION STRUCTURE
Board of Management
Rector
Deputy rector Registrar
Dir. Of Schools H.O.D. Exams/Records
HOD Dept H.O.D. Card processing
Non-Academic Staff Clerks
OBJECTIVES OF THE EXISTING SYSTEM
The objectives of the existing system are:
1. To make the processed ID-card of the students available at possibility
time.
2. To ensure the accuracy in the processing of the students’ ID-card.
INPUT PROCESS AND OUTPUT ANALYSIS
Input includes all figures and character set entered in the recording
books for processing.
GATEWAY POLYTECHNIC SAAPADE
student ID-card
Current date
Student’s name
Registration no
Department
Year of study
Date of birth
Student’s ID No
PROCESS ANALYSIS
This involves all operations and manipulations. It is the manipulation
of the input data. It includes all the operations that can be carried out the input
data.
OUTPUT ANALYSIS
This is the result obtained from the manipulation and the operation on
the input data. Output in this level might be an input in other level of its
immediate destination where further processing may be carried out until it can
no longer undergo any further processing.
This is the final output analysis.
FEDERAL COLLEGE OF AGRICULTURE ISHIAGU
Student ID-card
Current Date: 18/08/2015
Student’s Name:
Registration No: CS/N2003/112
Department: Computer Science
Year of Study: 2 Years
Date of Birth: 23/07/1994
Student’s ID No: 10020
THE INFORMATION FLOW DIAGRAM
The information flow exists between the students and the ID-card
processing personnel who uses the information to process the student’s ID-
card.
INFORMATION FLOW DIAGRAM
Students
Data Collection Student’s Data
Process
ID-card personnel
PROBLEMS OF THE EXISTING SYSTEM
During the process of ID-card processing, a lot of problems are being
encountered. Some of these problems are:
The main problem is that many students wait for a long period of time
in the queue to be attended to in just one or few ID-card personnel’s.
The existing system is more expensive in that must time is spent on the
labour and resources.
Consider the ease of updating a student’s record, a lot of time are being
wasted, all these processes are pain staining and tedious.
JUSTIFICATION OF THE NEW SYSTEM
In considering the numerous problems of the existing system, there is
the need for more efficient and effective system. Computerized system will
eradicate the above-mentioned problems. It serves also as more efficient and
effective system to accomplish the aims and objectives of the manual system.
CHAPTER FOUR
DESIGN OF THE SYSTEM
This chapter covers the design of the proposed system after a detailed
study of the existing manual system.
The proposed system would be the design for the ID-card processing
system for processing ID-card for students in gateway polytechnic , and from
the reason just mentioned an improvement on the existing system. It will
redefined an existing system forms to include modified or additional data
items. This makes it possible to perform the specific operation in order to
achieve performance requirements of the new system. The new system had to
be designed in a way as to make the user interface as comfortable and
reassured as possible. Since the users may have little knowledge in the
software program this will help the user to collect the processing data and
display calculated results. The overview of the new system “Design and
implementation of ID-card processing system” is shown in fig. 4.1. There
should be terminals at different locations of the organization. A personnel who
is trained on the operations design will be man each terminal the design will
make extensive use of the main menu approach which gives the user a list of
program. Choices and ensures that the user inputs consistent access path
information. Massage would be added to guide user on choice, this will reduce
extremely and urgently the heavy and large load on the user at the same time
reduce waiting and searching time.
DIAGRAM
THE OVERVIEW OF THE NEW SYSTEM
INPUT SPECIFICATION DESIGN
The inputs and the information or unprocessed fact issued into the
computer system through any of the input device such as keyboard and it
displayed on the monitor. It has the ability of making correction when the enter
key has not been pressed. It cannot be corrected thorough the editing section of
the action to be carried out. The input is supplied when there are actions to be
executed. Therefore the input specification for the new system includes the
name of the school, department and student’s personal data.
dd-mm-yr Current Date
Student’s Name………………………………………………
Registration No………………………………………………
Department:…………………………………………………..
School:…………………………………………………………
Validity/ Duration:……………………………………….
Year of study:……………………………………………..
Date of birth:………………………………………………
Students ID No:………………………………………….
FILE DESIGN
Institute of Management and Technology (IMT) Enugu
Name of Student: Adelakun sodiq .A.
Reg. No: CN/2003/112
Department: Computer Science
Validity: 2 Years
Sex: Male
Registrar’s Sign:
The output format is shown below the output specification form:
Gateway polytechnic saapade Nigeria
Student’s ID card
Processed Date
Processed Time
Name:
Reg. No: CS/N2003/112
Dept: Computer Science
School: Technology
Validity: 2 Years
Year of study: 2003/2004
Date of Birth: 23/07/1994
Student No: 10020
THE SYSTEM FLOW CHART
Document on file
ID card records
Printed document Data processing unit Display record on screen
Retrieve record
Backup Storage
storage on disk
SYSTEM REQUIREMENTS
System requirement for this package includes software requirements.
SOFTWARE REQUIREMENTS
Computer software can be divided into system and application
software. The system software are needed for the development of window
packages or letter while the application package are the user defined package.
REQUIREMENT INCLUDES
i. Microsoft Qbasic programming language
ii Flow (software use for drawing system and program flowchart).
HARDWARE REQUIREMENTS
The hardware requirement includes:
i. At least 2.5 mb free space in hard disk before installation.
ii. 16mb RAM and latter
iii. Intel 48b mhz and latter
iv. Printer of any model and manufactures
v. Banking disk
vi. VGA/SVGA Colour monitor
vii. 3 ½ half density (HD) floppy disk
viii. Serial and parallel mouse
ix. Standard/enhanced keyboard
xi. Scanner
xii. CD-Rom drive
xiii. Pentium system
CHAPTER FIVE
IMPLEMENTATION OF THE NEW SYSTEM
This chapter presents individual programs and suit that were designed
progressively to identify tasks and functions. The software program has been
tasted and proves to a high degree of accuracy. The Qbasic programming
language was also used in this work, which is able to manage and manipulate
an ID-card processing system efficiently just like a user is able to make good
use of his memory to help him in processing ID-card system and model. The
knowledge base used for the package is also up to date and validate to make
for accurate result. There is a friendlier user interface approach for working
with the database file. Debugging program was done interactively.
PROGRAM DESIGN
The program was design in such a way that it will serve as a tutor to
certain ID-card processing, incorporated also is certain; well designed ID-card
processing system for users.
Basically, the program consists of six modules namely:
1. Information processing
2. Preview of ID-card
3. Retrieve of ID-card
4. Delete of ID-card
5. Print
6. Exit.
All modules resume to their calling program and the way the user can
exist currently from the entire program is through the main menu. All these
were design to ensure modularity, clarity and optimality of the program for the
user. Also integrating the program with button driver’s structure was done in-
order to simplify the writing testing and maintenance of the software.
PROGRAM FLOWCHART
START
Input password
N Access denied
Is password correct?
Information screen
Main menu
Input ID-card data
Is data N
correct?
Y
Process
Display result
STOP
DOCUMENTATION
Documentation is a clear and elaborate description of all details
considered in the design of the software written down using appropriate
document. It provide the detail specification report used in the design of the
system. It is synonymous with users manual that gives the user a guide on how
to use the software. The user needs operational documentation to enable him
achieve maximum performance from the system.
USER’S GUIDE
There are two options of running the program either from the floppy
disk or the hard disk.
The QBASIC programming language should have been installed
already into the hard disk.
To run from the program from drive A:
- Insert the diskette in the driver.
- Load the Qbasic programming language by clicking on the start menu.
- Highlight on programs.
- Click Qbasic on the program menu. This will take you to Qbasic
environment, press escape to clear the welcome to Qbasic dialog box
that appear.
- Point to file
- Click on open on the file menu
- Click on A: and click Ok.
- Then click on your program’s filename and click ok.
TO RUN FROM THE HARD DISK C
You have to copy into the hard disk by saving the already open 3½
floppy disk on the hard disk. Then open the program by pointing on program
and click on file and open then click on your program’s file name and click ok.
RETRIEVE OF ID-CARP: This enables in the retrieval of an ID card of
student and make changes on it, if you want to make any change on it.
However, for you to be able to retrieve a student’s ID card, you must know the
student’s ID card number.
DELETE OF ID CARD
This module enables you to remove a students ID card. The student
might be rusticated from school or that the student is out of school due to one
reason or the other and there is need for his/her ID card to be removed from
the system. Before you delete a student ID card you must know the student’s
ID Card number.
PRINT OF IN CARD
This module enables you to produce and print the hard copy of a
student’s ID card. This also requires you to know the student’s ID card
number.
EXIT
This module enables one to exist from the place where he/she is
running the program to the place the program was written, you have to
highlight this module and press enter key, then press the enter key again to exit
properly.
USER SPECIFICATION
Through many users can operate the program, the ID card processing
modules make it more comprehensive and hence appropriate for usage by
individual already with sound. Knowledge of ID card processing. This means
that the user of this system should be specialized in ID card processing system.
This is to ensure the correct manipulation of the system.
SYSTEM CONTROL
It is essential to appreciate accuracy of input from which it is produced
for data security and integrity. Proper controls will be incorporated into the
system to carter for unauthorized access to data.
These are some of the objectives of system control.
1. There should be back up of the programs at regular intervals. Loss of
data or programs through carelessness or equipment failure can be
prevented or protected through this method.
2. Prevention of unauthorized access to the computer roam. The computer
room should be locked when not manned.
3. Taking some backup copies of the program away from the computer
side is important safeguard against fire. There should be fire alarm
signal and fire extinguisher in the computer side in case of fire
outbreak.
4. Each authorize user should be provided with a password, which should
be entered through the keyboard of the computer. The password should
not be printed or display on the screen however, so that it cannot be
seen by anyone in the vicinity.
RECOMMENDATION
Without any doubt, much light has been shed on the design and
implementation of a computerized ID card processing system. It has been
therefore been proved that a well programmed ID card processing system can
process a students ID card better and faster than a manual processing system.
For these reasons, manual ID card processor that specialized is students ID
card should resort to the use of this expert system in their work. This system is
generally recommended in schools where there are regular and part time
students including adult schools, secondary school, primary and nurse, schools.
Since the benefits and essentials of computer in ID card processing
field has not yet been fully explored especially in Nigeria, a service wide
education. Campaign should be organized to instruct lecturers, principals, vice
chancellor, rectors, teachers and tutors as to the importance of computer in
schools. Government should help in this aspect either by purchasing and
installing computers in all government owned schools. Users training by
computer analysts/programmers is essential so that the electronic tool can
become familiar enough to the users.
Because of the shortness of time during the research (a major
limitation). The researcher were unable to incorporate non-students ID card in
their expert processing system. So the function researchers on this work should
incorporate non-student’s ID card like the staff, company workers etc.
CONCLUSION
Based on the following findings, the following conclusion were
reached, the implementation of this expert processing system will be a big
relief to different schools. It has been proved and concluded that the
implementation of this system will cause the following major achievement to
be realized in our schools.
Improvement on the existing system in terms of efficiency, security and
reliability. Therefore computers have had profound effect in our lives we
should better get ready for it, for we are in the midst of computer revolution
and live in the computer age.
Reduction of the contact time between a manual ID card processor and
a student as a result of the high processing speed of the computer in the needed
information to the manual processor, beginning from the student’s information
processing to the printing of the student’s ID card.
There will be the ability to provide on the sport processed ID card.
Records and reprint of students are now easily retrieved with increased
data security.
REFERENCES
Vincent O. E. (2001) Security ID badge system.
Spafford E. Computer Networks (Vol. 34 pg 547 – 570)
MYSQL Data Base Management System (MYSQL Wed)
Http:/www/mysQL.com
Ukeje Stan A. (1997) Photorealstic Cards
Whitemera Dennis A. (1997) Management Service Quantitative Techniques
and their Applications
Teach Yourself Books New York. David Makau and Co. Inc.
Kumar S. An application of patter card processing
(Http://www.idcard/ftp/psz//sibwartz.html).