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Excel Practical Exercise No: 1 Section-I Working With Equations

This document provides instructions for completing 4 sections of an Excel practical exercise. Section 1 involves formatting labels, entering sample data, using AutoSum and Average functions, and IF functions to compare salaries. Section 2 involves sorting sample data by month using custom sort, modifying page layout, and saving the file. Section 3 involves creating a timesheet with labels, calculating totals and overtime using formulas and formatting. Section 4 involves creating data validation drop down lists of employees and locations on separate sheets, then using those lists on a schedule sheet with conditional formatting.

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1K views

Excel Practical Exercise No: 1 Section-I Working With Equations

This document provides instructions for completing 4 sections of an Excel practical exercise. Section 1 involves formatting labels, entering sample data, using AutoSum and Average functions, and IF functions to compare salaries. Section 2 involves sorting sample data by month using custom sort, modifying page layout, and saving the file. Section 3 involves creating a timesheet with labels, calculating totals and overtime using formulas and formatting. Section 4 involves creating data validation drop down lists of employees and locations on separate sheets, then using those lists on a schedule sheet with conditional formatting.

Uploaded by

q3egsd
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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EXCEL PRACTICAL EXERCISE NO: 1

Section-I
Working with Equations
Enter the labels and format the labels big, bold, and centered
 In Cell A1 type: First Name
 In Cell B1 type: Last Name
 In Cell C1 type: Department
 In Cell D1 type: Salary

Add the data


Type at least five sample records. For example:
  A B C D

1 Last Name Department Salary


First Name
2 Deeter Poohbah Training $34,000

Format the Columns


Select column D and use the Currency tool

Creating Equations
Select Cell D7 and use AutoSum to add up the SUM of the Salaries in the D Column.
Select Cell D8 and use Insert Function to calculate the AVERAGE of the Salaries.

Using IF functions
This activity compares the employee’s salary with the Average in Cell D8.
Insert the label "Compare" into cell E1
In E2, insert the IF function.
In the Wizard, enter the following information
Logical Test: D2>D8
Value_if_true: "Above"
Value_if_false: "Below"
Use the Insert Function wizard to put the correct formula for the remaining cells.

Save the spreadsheet and name it: Section 1


Section-II
Sort Data
Work with Sample Data
1. Open New Sheet
2. Enter Following Data into the sheet

A B C D E F
1 Month Client Category Service Class Date
2 January Rick Towner Private Training Access 1/12/2004
3 January Darlene Davis Private Training Access 1/15/2004
4 Hometown Community
January College Educational Training Word 1/15/2004
5 Hometown Community
February College Educational Training PowerPoint 02/05/2004
6 February Harmony Kitchen And Bath Corporate Training Excel 02/07/2004
7 February Database Consultants Corporate Training Access 02/10/2004
8 February Bay County Government Training Outlook 02/12/2004

Sort the Data


Select the entire spreadsheet and Sort the data by Month
Did the Months sort as expected or did they sort alphabetically?
Try the Sort again: use the CUSTOM SORT and change the Order to Custom List

Modify the Page Layout


Format the following Page Layout Options:
Make the orientation "Landscape"
Create a Custom Header and type a sample company a name in the center
Create a Custom Footer with the current date on the right

Save the spreadsheet and name it: Section 2


Section-III
Create a Time Sheet
A B C D E F G
1 Monday Tuesday Wednesday Thursday Friday Saturday Total
2 8 8 8 8 8 8 48
3
4
5
6
7 8 8 8 8 8 8 48
8 Overtime 8

Enter the Labels in the first row


In Cell A1 type: Monday
Use the AutoFill handle to add Tuesday through Saturday

Calculate the Total


In Cell G1 type: Total
In Cell G2 create the equation: =Sum(A2:F2)
Use the AutoFill handle to fill down that equation to G6

Calculate the Daily Total


Enter sample data in cell A2 through F2
Select Cell A7 and AutoSum the total
Use the AutoFill handle to add this equation to Cells B7 through G7

Format the cells


Make the Labels Bold
Align all of the text Centered, in the middle of the cells

Calculate the overtime in Cell G8


The equation in cell G8 would be: =G7-40
Use Conditional Formatting on Cell G8

Save the spreadsheet and name it: Section 3


Section-IV
Create Drop-Down Controls
Create a list of employees
Type in the following information in Column A
Bill Smith
Kaylee Wild
Helen Pulaski
Corey Haas
Angelique Riol
Select the data and name the range. In the Name Box type: Employees
Name the sheet: Employees

Create a list of locations on another spreadsheet in the same workbook


Enter the following Locations in Column A and sort them A-Z
Ann Arbor
Brighton
Lansing
Flint
Detroit
Grand Rapids
Pontiac

Select the names and name the range. In the Name Box type: Location
Name the sheet: Location

Create a schedule on another spreadsheet in the same workbook


Rename Sheet3: Schedule
In Cell A1 Type: Employee Name
In Cell A2, use Data Validation to create a Drop Down control using the "Employees" source.
Include an Input Message that says: "Select an employee from the list"
Fill down Five rows
In Cell B1 Type: Location
In Cell B2, use Data Validation to create a Drop Down control using "Location" as the source
Include and Input Message that says: "Select a Location from the list."
Fill Down five rows

Apply Conditional Formatting


Fill in 3 rows of Employees with locations.
If the Location is Pontiac, format the text to be GREEN. Does Pontiac show up Green?
Save the spreadsheet and name it: Section 4

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