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Sap Gui Tips Part4

This document provides 90 tips for using SAP. Some key tips include: 1. You can create new sessions and end sessions from the System menu or toolbar icons. Up to six sessions can be opened simultaneously. 2. Pressing F1 accesses field help, while customized help may be available from the Help menu for step-by-step instructions on transactions. 3. The command field /o allows opening transactions in new sessions, while shortcuts like /n navigate menus and /nex logs off. 4. User profiles, shortcuts, authorization, fonts and more can be customized through user-specific settings and options menus.

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zenyah
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113 views34 pages

Sap Gui Tips Part4

This document provides 90 tips for using SAP. Some key tips include: 1. You can create new sessions and end sessions from the System menu or toolbar icons. Up to six sessions can be opened simultaneously. 2. Pressing F1 accesses field help, while customized help may be available from the Help menu for step-by-step instructions on transactions. 3. The command field /o allows opening transactions in new sessions, while shortcuts like /n navigate menus and /nex logs off. 4. User profiles, shortcuts, authorization, fonts and more can be customized through user-specific settings and options menus.

Uploaded by

zenyah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Tip 54 Sessions

Create new sessions:


From the main menu, select
System > Create Session.
On the Standard Toolbar, click the
New Session icon.
End a session:
From the Menu Bar, select
System > End Session.
Tip 55

When you launch SAP, a single


session opens. Up to six sessions can
/oMM01 be opened.

Open a new session when looking for


data that may impact a new
transaction: in the Command field,
type /o followed by the new
transaction.

Display a material: in the Command


field, type /oMM01. The display
transaction opens in a new session.
Tip 56 Help

There are two main Help features:


F1 Help includes field definitions
and information on system
messages. Press [F1] on your
keyboard to view information about
the selected field and the type of
data to enter into it.

Customized Help after accessing


a transaction in SAP, from the main
menu, select Help > [company
name] Help. If active in your
company, you will see customized
directions that provide step-by-step
instruction display for the current
transaction.
Tip 57

You can also get help from Super Users!


Super Users They are users" who
are very familiar with SAP and other systems
as well as the business processes.
Tip 58 Pop up dialog box

You can select whether or not pop up dialog


boxes appear for Errors, Warnings, Successes.

From the Customize Local Layout butto n


>> Options >> Interaction Design >>
Notifications >> Messages
Select the types of message you want to pop
up on the SAP screen.
Tip 59 Freeze Report Columns

You can freeze columns on SAP reports, just


like MS Excel.
Tip 60 Set Start Transaction

- Go to Extras > Settings > Set Start


Transaction

- You must log off and back on to see


change.
Tip 61 Copy Text

- When on a report, press CTRL + Y to


select and copy data.

vided by:
Tip 62 Paste Text
Tip 63 Search Menu

- T-code search_sap_menu allows you to


find the menu path for a given
transaction code.
Tip 64 SAP Glossary

https://help.sap.com/viewer/p/GLOSSARY

Example:
Tip 65 Report Layout
Tip 66 Maintain Report Layout

ided by:
Tip 67 Save Report Layout
Tips 68 73
Command Field Shortcuts
/n Takes the user to the root SAP Easy Access menu from anywhere.
/n + [T-code] Takes the user directly to the desired T-code from anywhere.
For example, will take the user directly to the Create Sales Order
screen.

/* + [T-code] Like + [T- but takes the user directly into the desired
T-code with the last values used. For example, will take the user
directly into change mode screen for the last customer you were changing.

/nex Closes all windows for the current system/client and logs off of SAP.

/o Alone, it will generate an of screen for the current


system. It also allows you to generate a new session.

/o + [T-code] When used as a prefix to a transaction code, it will open the


target transaction in a new window. For example, 01 will open up the
Create Sales Order screen in a new window.
Tip 74 User Profile

SU3 - T-code to manage your own user


id and default settings.
Tip 75 Wide Cursor

You can make your cursor more visible


by going to > Options >
Interaction Design > Visualization
Tip 76 Relationships
Visual Representation of
SAP HCM Objects Relationships
Tip 77 Infotype

What is an Infotype?
A SAP Infotype is an information unit used
to store employee relevant data required for
administration purposes.

It has a 4 digit-code and a related name. It


stores similar data into one screen.

For example, Personal Data (Infotype 0002)


stores the employee's personal data (i.e., first
name, last name, birth date, marital status).
Tip 78 Company Code

Company Code

FI versus CO
Company Code
Is the link between Finance and
Corporate Structure. Legal entity - with
one chart of accounts and one currency
- that is defined by Finance.
Tip 79 FI vs CO

Company Code

FI versus CO
FI - Finance
External facing. Legal reporting. P&L.

CO-Controlling
Internal facing. How the company is
organized and structured financially.
Cost Centers, Profit Centers.
Tip 80 Deleted Docs

To find out who did it and when a


document was deleted:

Execute a display tcode, for example


VA03 (Sales Order Display)

Enter document number (Do not


press enter). Go to Environment >
Changes
TipTip Authorization
81 ??User/nSU53
/nSU53 Display Authorization Data
for User

If you get an authorization error for a


transaction you think you should have
access to, type /nSU53 and send a
screenshot of the results to your
system administrator.
Tip 82 Trx Shortcut

To create a shortcut to transactions


directly on your desk top:

- Navigate to the transaction on the


SAP Easy Access menu.

- From the Menu Bar:


Click on Edit > Create shortcut
on the desktop
Tip 83 Stop Trx

If a transaction is taking too long to run, you


can stop it by clicking on the Control menu

> Stop Transaction (Top left


corner of your screen)

This icon is available on all transactions.


Tip 84 Print Screen

Click on the Customize Local Layout


button from the Standard Toolbar.

Select the Hardcopy option.

The print is sent to the default printer.


Tip 85 Auto tab to Fields

Click on the Customize Local Layout


button from the Standard Toolbar.

Select Options >> Interaction Design >>


Keyboard Settings.

Cursor moves between entry fields


automatically. This function is useful when
you are entering a large amount of data and
you do not want to press the TAB key to move
from field to field.

AutoTAB only works at the end of an input field.


For example, if the Material field can hold 12
characters, but the material number you enter is
only 7 characters long, you must still press the TAB
key to move to the next input field.
Tip 86 Change Font Size

Click on the Customizing of local layout


button on the Standard Toolbar.

Select Options

Click on the Visual Design option.

Make changes in the Font Settings section.


Tip 87 SAP Menu Display Options

Display Favorites below the SAP Menu:

From the Menu Bar, select Extras > Settings.

Check Display favorites at the end of list.


Click on the Save button.
Tip 88 Change Table Settings

Useful when you work in a transaction with


a table of values. This example is ME22N.

Arrange the table columns to reflect the


layout that works best for you. Then save
your layout for future use.

Click on the Table Setting button in the top


right corner of the table.
Tip 89 Share Your Favorites

From the Menu Bar:

Save your Favorites to a file:


Select Favorites > Download to PC.

To upload a Favorites list:


Select Favorites > Upload from PC

This will either insert or append, not replace.


You will not lose your existing Favorites.
Tip 90
Some fun about SAP! Just for laughs!

The Matrix runs SAP.

ABAP is the only language understood by aliens.

SAP can divide by zero.

By reading the source code of transaction SE38 you will


temporarily be granted invisibility.

Chuck Norris uses SAP to keep track of his death count.


BONUS TIP

The Keep Button

Keeps the search result list to the


screen.

Great for some data entry and research


options.
THE END

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