1 BKC3533 OSH in Chemical Industries

OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT SYSTEM IN THE

ORGANIZATION [ILO-OSH 2001]
POLICY
 The employer, in consultation with workers and their representatives, should set out in writing
on OSH policy, which should be;
(a) specific to the organization and appropriate to its size and the nature of its activities
(b) concise, clearly written, dated and made effective by the signature or endorsement of the
employer or the most senior accountable person in the organization
(c) communicated & readily accessible to all persons at their place of work
(d) reviewed for continuing suitability
(e) made available to relevant external interested parties, as appropriate
 Worker participation
(a) worker participation is an essential element of the OSH management system in the
organization
(b) the employer should ensure that workers and their safety and health representatives are
consulted, informed and trained on all aspects of OSH, including emergency arrangement,
associated with their work
(c) the employer should make arrangement for workers and their safety and health
representatives to have the time and resources to participate actively in the processes of
organizing, planning and implementation, evaluation and action for improvement of the OSH
management system
(d) the employer should ensure, as appropriate, the establishment and efficient functioning of a
safety and health committee and the recognition of workers’ safety and health representatives,
in accordance with national laws and practice
ORGANIZING
 Responsibility and accountability
(a) the employer should have overall responsibility for the protection of workers’ safety and
health, and provide leadership for OSH activities in the organization
(b) the employer and senior management should allocate responsibility, accountability and
authority for the development, implementation and performance of the OSH management
system and the achievement of the relevant OSH objectives
 Structures and processes should be established which;
(a) Ensure that OSH is a line-management responsibility which is known and accepted at all
levels.
(b) Define and communicate to the members of the organization the responsibility,
accountability and authority of persons who identify, evaluate or control OSH hazards and
risk
(c) Provide effective supervision, as necessary, to ensure the protection of workers’ safety and
health
(d) Promote cooperation and communication among members of the organization, including
workers and their representatives, to implement the elements of the organization’s OSH
management system
(e) Fulfill the principles of OSH management system contained in relevant national guidelines,
tailored guidelines or voluntary program, as appropriate, to which the organization
subscribes
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(f) Establish and implement a clear OSH policy and measureable objectives
(g) Establish effective arrangement to identify and eliminate or control work-related hazards
and risks, and promote health at work
(h) Establish prevention and health promotion program
(i) Ensure effective arrangement for the full participation of workers and their representatives
in the fulfillment of the OSH policy
(j) Provide appropriate resources to ensure that persons responsible for OSH, including the
safety and health committee, can perform their functions properly.
(k) Ensure effective arrangement for the full participation of workers and their representatives
in safety and health committee, where they exist
 Competence and training
(a) The necessary OSH competence requirement should be defined by the employer, and
arrangement established and maintained to ensure that all persons are competent to carry out
the safety and health aspects of their duties and responsibilities.
(b) the employer should have, or should have access to sufficient OSH competence to identify
and eliminate or control work-related hazards and risks, and to implement the OSH
management system.
 Occupational safety and health management system documentation.
(a) According to the size and nature of activity of the organization, OSH management system
documentation should be established and maintained, and may cover;
(i) The OSH policy and objectives of the organization
(ii) The allocated key OSH management roles and responsibilities for the
implementation of the OSH management system
(iii) The significant OSH hazards/risks arising from the organization’s activities, and the
arrangement for their prevention and control
(iv) Arrangement, procedures, instructions or other internal documents used within the
framework of the OSH management system.
 Communication
 Arrangement and procedures should be established and maintained for;
(a) receiving, documenting and responding appropriately to internal and external
communication related to OSH
(b) ensuring the internal communication of OSH information between relevant levels and
functions of the organization
(c) ensuring that the concerns, ideas and inputs of workers and their representatives on OSH
matters are received, considered and responded to.

PLANNING AND IMPLEMENTATION

 Initial review
(a) The initial review should be carried out by competent persons, in consultation with workers
and/or their representatives, as appropriate. It should;
(i) Identify the current applicable national laws and regulations, national guidelines,
tailored guidelines, voluntary program and other requirement to which the
organization subscribes.
(ii) Identify, anticipate and assess hazards and risks to safety and health arising from
the existing or proposed work environment and work organization.
(iii) Determine whether planned or existing controls are adequate to eliminate hazards

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or control risks
(iv) Analyze the data provided from worker’s health surveillance
 The result of the initial review should;
(a) Be documented
(b) Become the basis for making decisions regarding the implementation of the OSH
management system
(c) Provide a baseline from which continual improvement of the organization’s OSH
management system can be measured
 System planning, development and implementation
(a) The purpose of planning should be to create an OSH management system that supports:
(i) As the minimum, compliance with national laws and regulations
(ii) The elements of the organization’s OSH management system
(iii) Continual improvement in OSH performance
 Occupational safety and health objectives
(a) Consistent with the OSH policy and based on the initial or subsequent reviews, measureable
OSH objectives should be established, which are;
(i) Specific to the organization and appropriate to and according to its size and nature
of activity
(ii) Consistent with the relevant and applicable national laws and regulations and the
technical and business obligations of the organization with regard to OSH
(iii) Focus towards continually improving workers’ OSH protection to achieve the best
OSH performance
(iv) Realistic and achievable
(v) Documented and communicated to all relevant functions and levels of the
organization
(vi) Periodically evaluated and if necessary updated
 Hazard prevention
(a) Preventive and protective measures should be implemented in the following order of
priority:
(i) Eliminate the hazards/risks
(ii) Control the hazards/risks at source through the use of engineering controls or
organizational measures
(iii) Minimize the hazards/risks by the design of safe work systems, which include
administration control measures
(iv) Where residual hazards/risks cannot be controlled by collective measures, the
employer should provide for appropriate personal protective equipment including
clothing, at no cost and should implement measures to ensure its use and
maintenance
(b) Management of change
(i) The impact on OSH of internal changes (such as those in staffing or due to new
processes, working procedures, organizational structures or acquisition) and of
external changes (for example, as a result of amendments of national laws and
regulations, organizational mergers and development in OSH knowledge and
technology) should be evaluated and appropriate preventives steps taken prior to
the introduction of changes
(ii) A workplace hazards identification and risk assessment should be carried out before

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any modification or introduction of new work methods, materials, processes or

machinery. Such assessment should be done in consultation with and involving
workers and their representatives and the safety and health committee, where
appropriate.
(iii) The implementation of a “decision to change” should ensure that all affected
members of the organization are properly informed and trained.
(c) Emergency prevention, preparedness and response
(i) Emergency, preparedness and response arrangement should be established and
maintained. The arrangement should be made according to the size and nature of
activity of the organization
(ii) They should:
(i) Ensure that the necessary information, internal communication and
coordination are provided to protect all people in the event of emergency at
the worksite.
(ii) Provides information to, and communication with, the relevant competent
authorities and the neighborhood and emergency response services
(iii) Address first-aid and medical assistance, firefighting and evacuation of all
people at the worksite
(iv) Provide relevant information and training to all members of the
organization, at all levels including regular exercise in emergency
prevention, preparedness and response procedure
(iii) Emergency prevention, preparedness and response arrangement should be
established in cooperation with external emergency services and other bodies
where applicable
(d) Procurement
(i) Procedures should be established and maintained to ensure that;
(i) Compliance with safety and health requirement for the organization is
identified, evaluated and incorporated into purchasing and leasing
specifications
(ii) National laws and regulations and the organization’s own OSH requirement
are identified prior to the procurement of goods and services
(iii) Arrangements are made to achieve conformance to the requirement prior
to their use.
(e) Contracting
(i) Arrangement for contractors working on site should;
(i) Include OSH criteria in procedures for evaluating and selecting contractors
(ii) Establish effective ongoing communication and coordination between
appropriate levels of the organization and the contractors prior to
commencing work
(iii) Include arrangement for reporting of work-related injuries, ill health,
diseases and incidents among the contractor’s workers while performing
work for the organization
(iv) Provide relevant workplace safety and health hazard awareness and training
to contractors or their workers prior to commencing work and as work
progresses, as necessary
(v) Regularly monitor OSH performance of contractor activities on site

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(vi) Ensure that on site OSH procedure and arrangement are followed bt the
contractor(s)
EVALUATION
 Performance monitoring and measurement
(a) Procedures to monitor, measure and record OSH performance on a regular basis should be
developed, established and periodically reviewed. Responsibility, accountability and
authority for monitoring at different levels in the management structure should be
allocated.
(b) The selection of performance indicators should be according to the size and nature of
activity of the organization and the OSH objectives.
(c) Both qualitative and quantitative measures appropriate to the needs of the organization
should be considered. These should;
(i) Be based on the organization’s identified hazards and risks, the commitments in the
OSH policy and the OSH objectives
(ii) Support the organization’s evaluation process, including the management review.
(d) Investigation of work-related injuries, ill health, diseases and incidents, and their impact on
safety and health performance.
(i) The investigation of the origin and underlying causes of work-related injuries, ill
health, diseases and incidents should identify any failures in the OSH management
system and should be documented.
(ii) Such investigation should be carried out by competent persons, with the
appropriate participation of workers and their representatives.
(iii) The result of such investigations should be communicated to the safety and health
committee, where it exists, and the committee should make appropriate
recommendations
(iv) The result of investigations, in addition to any recommendations from the safety
and health committee, should be communicated to appropriate persons for
corrective actions, included in the management review and considered for continual
improvement activities
(v) The corrective actions resulting from such investigation should be implemented in
order to avoid repetition of work-related injuries, ill health, diseases and incidents
(vi) Reports produced by external investigation agencies, such as inspectorates and
social insurance institutions should be acted upon in the same manner as internal
investigations, taking into account issues of confidentiality.
 Audit
(a) Arrangement to conduct periodic audits are to be established in order to determine
whether the OSH management system and its elements are in place, adequate, and
effective in protecting the safety and health of workers and preventing incidents.
(b) An audit policy and program should be developed which includes a designation of auditor
competency, the audit scope, the frequency of audits, audits methodology and reporting
(c) The audit includes an evaluation of the organization’s OSH management system elements or
a subset of these, as appropriate.
(d) The audits should cover OSH policy, worker participation, responsibility and accountability,
competence and training, OSH management system documentation, communication;
system planning, development and implementation; prevention and control measures;
management of change; emergency prevention, preparedness and response; and others.

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(e) The audit conclusion should determine whether the implemented OSH management system
elements or a subset of these;
(i) Are effective in meeting the organization’s OSH policy and objectives.
(ii) Are effective in promoting full worker participation.
(iii) Respond to the result of OSH performance evaluation and previous audits.
(iv) Enables the organization to achieve, compliance with relevant national laws and
regulations
(v) Fulfill the goals of continual improvement and best OSH practice.
(f) Audits should be conducted by competent persons internal or external to the organization
who are independent of the activity being audited
(g) The audit result and audit conclusions should be communicated to those responsible for
corrective actions
(h) Consultation on selection of the auditor and all stages of the workplace audit, including
analysis of results, are subject to worker participation, as appropriate
 Management review
(a) Management review should;
(i) Evaluation the overall strategy of the OSH management system to determine
whether it meets planned performance objectives.
(ii) Evaluate the OSH management system’s ability to meet the overall needs of the
organization and its stakeholders, including its workers and the regulatory
authorities
(iii) Evaluate the need for changes to the OSH management system, including OSH
policy and objectives
(iv) Identify what action is necessary to remedy any deficiencies in atimely manner,
including adaptations of other aspects of the organization’s management structure
and performance measurement
(v) Provide the feedback direction, including the determination of priorities, for
meaningful planning and continual improvement
(vi) Evaluate progress towards the organization’s OSH objectives and corrective action
activities.
(vii) Evaluate the effectiveness of follow-up actions from earlier management reviews.
ACTION FOR IMPROVEMENT
 Preventive and corrective action
(a) Arrangement should be established and maintained for preventive and corrective action
resulting from OSH management system performance. These arrangement should include;
(j) Identifying and analyzing the root causes of any non-conformities with relevant OSH
regulations and/or OSH management system arrangement
(iii) Initiating, planning, implementing, checking the effectiveness of and documenting
corrective and preventive action, including changes to the OSH management system
itself.
(b) When evaluation of OSH system or other sources show that preventive and protective
measures for hazards and risks are inadequate or likely to become inadequate, the
measures should be addressed accordingly to the recognized hierarchy of preventive and
control measures, and completed and documented, as appropriate and in a timely manner.
 Continual improvement
(a) Arrangement should be established and maintained for the continual improvement of the

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relevant elements of the OSH management system and the system as a whole. These
arrangement should be take into account;
(i) The OSH objectives of the organization
(ii) The result of hazard and risk identification and assessment
(iii) The result of performance monitoring and measurement
(iv) The investigation of work-related injuries, ill health, diseases and incidents, and the
result and recommendations of audits
(v) The outcomes of the management review
(vi) The recommendations for improvement from all members of the organization,
including the safety and health committee, where it exists
(vii) Changes in national laws and regulations, voluntary program and collective
agreements.
(viii) New relevant information
(ix) The result of health protection and promotion program
(b) The safety and health processes and performance of the organization should be compared
with others in order to improve health and safety performance.

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