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Wireless Automation of Existing No-Dues Collection System in Engineering Colleges

This document proposes automating the no-dues collection system in engineering colleges using wireless technology. Key aspects include: 1) Students would use smart ID cards with memory to store library and lab usage details, eliminating manual form signing. 2) Embedded controllers in departments would wirelessly transmit due details to the administration PC before exams. 3) A Windows PC software with database would provide students real-time updates on dues via SMS messages. 4) Payments would update the department and administration PCs wirelessly, confirming clearance to students by SMS. This proposed system aims to streamline the rushed no-dues process before exams while providing feedback to students on payment status.

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Ezhilya Venkat
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1K views6 pages

Wireless Automation of Existing No-Dues Collection System in Engineering Colleges

This document proposes automating the no-dues collection system in engineering colleges using wireless technology. Key aspects include: 1) Students would use smart ID cards with memory to store library and lab usage details, eliminating manual form signing. 2) Embedded controllers in departments would wirelessly transmit due details to the administration PC before exams. 3) A Windows PC software with database would provide students real-time updates on dues via SMS messages. 4) Payments would update the department and administration PCs wirelessly, confirming clearance to students by SMS. This proposed system aims to streamline the rushed no-dues process before exams while providing feedback to students on payment status.

Uploaded by

Ezhilya Venkat
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Wireless automation of existing no-dues collection system in

Engineering Colleges

Introduction:

Towards the end of every semester, before the semester


examinations, the students are required to visit their respective libraries,
laboratories and departments and get no-dues slip. The no-dues form is
issued by the administration block.
The student then manually visits each department and verifies if he
has any dues. If dues are pending – as in an unreturned library book or
breakage in laboratory- the student pays the dues and the concerned person
signs and stamps the no-dues slip. The same process is then carried out in
all the areas.
This system occurs about a week before the examination. As a result
there is a huge rush and also a lot of time has to be spent in the process
which could be utilized by the students in preparing for the examinations.
Furthermore, since the procedure involves stamping/ signing in
particular cells in the form- it leaves a lot of room for error. Also, this system
doesn’t have any feedback facility for the students so that they may be
informed about the pending dues or any other errors.
In this project we will try to implement a system that can automate the
whole process of no-dues collection and make it easier and comfortable for
both students and administration.

Goals:
In this project we shall try to incorporate the following features:
• A smart card based ID card: We propose the use of a smart card
based ID card for every student. The card will have a memory of 1Kb
to 4 Kb. The card should be rewritable so that through out the 4

1
years, the same card could be used. The same card could be used
for the library, laboratory and for attendance.
• Embedded controller with transmission system in library: The library
database will be regularly updated as the student takes or returns
books to the library. When no dues are to be calculated, the PC
transfers to the embedded controller the details that has to be sent to
the admin block
• Embedded controller with reception system in Administration
building: the data that is sent by the various blocks is received by this
embedded system. This data is then transferred to the PC via serial
port.
• PC software with database: The PC will be windows based with
Visual basic 6.0 software serving as the front-end. This will be very
informative and user-friendly so that it can be used without much
technical knowledge. The database will be designed in MS Access. In
the database the student details, real time dues and contact numbers
will be stored.
• SMS sender Using GSM: Regularly the details of the students dues
will be messaged automatically to the students prior to the
examinations. This system also ensures that the students get real-
time updates when their payments are entered in the main system.

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Block Diagram:

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Working Steps:
• 5 days before the exam, the library, laboratory etc sends the due
details of every candidate to the administration block PC. This is done
wirelessly. The data sent will be in the form –
“serial number- dues detail – transaction ID”
The transaction ID is essential to make sure that the same dues is not
being sent to the admin PC more that once by mistake.

• 4 days before the examination, the administration PC shoots SMS to


the entire batch stating their pending dues. This is done automatically.

• 3 days before the exam- the students may pay the dues in the
respective departments. For example- if the student has dues of Rs
200 at the library, she pays the dues at the library. The library PC gets
updated. And at the same time it sends the updated transaction
details to the admin PC wirelessly. Once the transaction is updated at
the admin PC a confirmation message will be immediately sent to the
student.

• 2 days before the exam: message will be sent to the students with
pending dues.

• 1 day before the exam: Final message to the students stating that
they can collect the dues if they have cleared the dues. If dues are
still pending, message will be sent to the student informing her about
the remaining dues.

The electronic student database will contain the following details:


• Name
• University seat Number
• Books issued
• Date of issue
• Date of return
• Dues details
• Student Photograph
• Year/ semester / Branch

Advantages:
• It will be an intra college system with no internet connectivity so no
worries of viruses.
• As the data will be transmitted wirelessly using a customized
embedded platform, it will be difficult to hack and decode.

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• No expensive infrastructure will be required like laying of long cables
across the departments.
• Maintenance cost will be relatively lower.

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