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The PPT Guidelines

The document provides guidelines for creating effective PowerPoint presentations, including using readable fonts, limiting content on slides, using consistent formatting, and ensuring visuals like graphs and tables are clear. Key recommendations are to keep text concise and limit distractions to engage the audience.

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MARIA VANESSA ASPA
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© © All Rights Reserved
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32 views37 pages

The PPT Guidelines

The document provides guidelines for creating effective PowerPoint presentations, including using readable fonts, limiting content on slides, using consistent formatting, and ensuring visuals like graphs and tables are clear. Key recommendations are to keep text concise and limit distractions to engage the audience.

Uploaded by

MARIA VANESSA ASPA
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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The Presentation Guidelines

• The following 37 slides present guidelines and


suggestions for the use of fonts, colors, and graphics
when preparing PowerPoint presentations for Sessions
and Seminars.

• This media (PPT) is designed to ENHANCE your


presentation, not BE the presentation.

• Remember, only you can prevent


“Death by PowerPoint”
PowerPoint Slide
• Highlight key points or reinforce what the facilitator
is saying

• Should be short and to the point, include only key


words and phases for visual, reinforcement

• In order for your presentation to fit on most


screens, text and images should be placed within
95% of the PowerPoint slide. This “action safe” area
is seen in the next slide.
PowerPoint Layout
• Layout continuity from frame to frame conveys a
sense of completeness
• Headings, subheadings, and logos should show up in
the same spot on each frame
• Margins, fonts, font size, and colors should be
consistent with graphics located in the same general
position on each frame
• Lines, boxes, borders, and open space also should be
consistent throughout
Fonts
•Font Style Should be Readable
–Recommended fonts: Arial, Tahoma,
Veranda
•Standardize the Font Throughout
–This presentation is in Tahoma

Do !
Font Size
 The larger, the better. Remember, your slides
must be readable, even at the back of the room.

• This is a good title size


Verdana 40 point
• A good subtitle or bullet point size
Verdana 32 point
• Content text should be no smaller thanVerdana
24 point

• This font size is not recommended for content. Verdana 12 point.


Font Size
 Combiningsmall font sizes with bold or italics is
not recommended:
 What does this say? Garamo
nd Font, Italic, Bold 12pt.

• This is very difficult to read. Times Font, Bold, 12pt.


Don’t !
• This point could be lost. Century Gothic Font, Bold, Italic, 14pt.

• No one will be able to read this. Gill Sans Font, Condensed Bold, 12pt

Small fonts are okay for a footer, such as:

TIPS Presentation: 3/8/2004 Dawn Thomas, CRM


Don’t !

Fonts
• Don’t Sacrifice Readability for Style
• DON’T SACRIFICE READABILITY
FOR STYLE
• Don’t Sacrifice Readability for Style
•Don’t Sacrifice
Readability for
Style
Caps and Italics
• DO NOT USE ALL CAPITAL LETTERS
– Makes text hard to read
– Conceals acronyms
– Denies their use for EMPHASIS
• Italics
– Used for “quotes”
– Used to highlightthoughts or ideas
– Used for book, journal, or magazine titles
Use a Template
•Use a set font and color scheme.
• Different styles are disconcerting
to the audience.
•You want the audience to focus on
what you present, not the way you
present.
Use the Same Background
on Each Slide

Do !!
Colors
• Reds and oranges are high-energy but
can be difficult to stay focused on.
• Greens, blues, and browns are
mellower, but not as attention
grabbing.
• Reds and Greens can be difficult to see
for those who are color blind.
Avoid These Combinations
•Examples:
–Green on Blue
–Dark Yellow on Green
–Purple on Blue Don’t !

–Orange on Green
–Red on Green
Colors
• White on dark background should not be
used if audience is more than 20 ft away.
– This set of slides is a good example.
– You can read the slides up close.
– The further away you get, the harder it is to
read.
– This is a good color combination if viewed on a
computer.
– A dark background on a computer screen reduces
glare.
Colors
• Large Hall Don’t
Events
–Avoid White Backgrounds
–The white screen can be blinding
in a dark room
–Dark Slides with Light Colored
Text Work Best
The Color Wheel
•Colors separated by another
color are contrasting colors
(complementary)
•Adjacent colors harmonize
with one another (Green
and Yellow)
•Colors directly opposite one
another are said to CLASH
•Clashing colors provide
readability
– Orange on Blue
Do !
Background Colors
Remember: Readability! Readability! Readability!

This is a good mix of This is a bad mix of


colors. Readable! colors. Low contrast.
Unreadable!

This is a bad mix of


This is a good mix of colors. Avoid bright
colors. Readable! colors on white.
Unreadable!
Graphs and Charts

Make sure the audience


can read them!
Graphics and Charts
Avoid using graphics that are difficult to read. In this example, the bright
colors on a white background and the small font make the graph hard to
read. It would be very difficult to see, especially in the back of a room.

Don’t !

8
This graph contains too much information in an
unreadable format.
Don’t !

10
Good Graph

These are examples of


good graphs, with nice
line widths and good
colors.

Do !
This is a good, readable table. Tables, especially large ones,
should be placed on a separate slide.

4/19 Fri 109 NICMOS restarted, Ne-loop


control continues
4/22 Mon 112 Change to mounting cup controlDo !
4/23 Tue 134 Return to Ne control, Filter wheel
test begins
4/24 Wed 155 Increase control temperature to
allow for +2 K variations
4/25 Thur 165 Begin darks every 3rd orbit

4/26 Fri 174 DQE test visit 1; Control temp +0.5 K


Illustrations
• Use only when needed, otherwise they become
distracters instead of communicators
• They should relate to the message and help
make a point
• Ask yourself if it makes the message clearer
• Simple diagrams are great communicators

Do !
Don’t !
Limit Each Slide to One Idea

•Use Bullet Points to Cover


Components of Each Idea
Bullets
• Keep each bullet to 1 line, 2 at the most
• Limit the number of bullets in a screen to 6,
4 if there is a large title, logo, picture, etc.
– This is known as “cueing”
– You want to “cue” the audience on what
you’re going to say
• Cues are a a brief “preview”
• Gives the audience a “framework” to build upon

Bullets (con.)

• If you crowd too much text, the audience


won’t read it
– Too much text looks busy and is hard to read
– Why read it, when you’re going to tell them
what it says?
– Our reading speed does not match our listening
speed; hence, they confuse instead of
reinforce

Points to RememberDo not do this!


Limit Bullet Points
To a few words
• Limit each slide to 1 idea
• Limit each bullet point to only a few words to
avoid long sentences that go on and on!
• Limit animation – Too much animation can be
distracting. Be consistent with animation and
have all text and photos appear on the screen the
same way each time. There are many animation
modes to choose from, but it is best to use just
one throughout.

Points to Remember
• Keep bullet points brief
• Use the same background for
Do ! each slide
• Use dark slides with light colored
text in large hall events
Don’t

Avoid the “All Word” Slide


Another thing to avoid is the use of a large
block paragraph to introduce your
information. Attendees do not like to
have what is on the screen, read to them
verbatim. So, please use short, bulleted
statements and avoid typing out your
whole presentation on to the slides. Also, it
is difficult for some to listen and read a
large amount of text at the same time.
•To make a slide stand out,
change the font,
background, or add
animation.
Limit Animation!
• Use the same animation throughout the
entire presentation
• Using more than one can be very distracting
– The audience will only see the animation and
not the message you’re trying to get across

Bam!
Don’t

Limit Animation!
• Use the same animation throughout the
entire presentation
• Using more than one can be very distracting
– The audience will only see the animation and
not the message you’re trying to get across

Do !
YOU
• Do not use the media to hide you
• The audience came to SEE you
• The media should ENHANCE the presentation,
not BE the presentation
• If you’re only going to read from the slides, then
just send them the slides!
• Remember, only you can prevent
“Death by PowerPoint”

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