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What Is The Communication Process

The communication process involves a sender developing an idea or message and encoding it to send through a selected channel to a receiver. The receiver then decodes the message and may provide feedback. There are seven key steps: 1) the sender develops an idea, 2) encodes the message, 3) selects a channel, 4) the message is sent, 5) received, 6) decoded by the receiver, and 7) feedback is potentially provided. The overall goal is effective transmission and understanding between parties.

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Henrissa Granado Talan
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71 views3 pages

What Is The Communication Process

The communication process involves a sender developing an idea or message and encoding it to send through a selected channel to a receiver. The receiver then decodes the message and may provide feedback. There are seven key steps: 1) the sender develops an idea, 2) encodes the message, 3) selects a channel, 4) the message is sent, 5) received, 6) decoded by the receiver, and 7) feedback is potentially provided. The overall goal is effective transmission and understanding between parties.

Uploaded by

Henrissa Granado Talan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What is the communication process?

The communication process refers to a series of actions or steps taken in order to


successfully communicate. It involves several components such as the sender of the
communication, the actual message being sent, the encoding of the message, the
receiver and the decoding of the message. There are also various channels of
communication to consider within the communication process. This refers to the way
a message is sent. This can be through various mediums such as voice, audio,
video, writing email, fax or body language. The overall goal of the communication
process is to present an individual or party with information and have them
understand it. The sender must choose the most appropriate medium in order for the
communication process to have worked successfully.

Parts of the communication process


The communication process has several components that enable the transmission of
a message. Here are the various parts:

1. Sender: This is the person that is delivering a message to a recipient.


2. Message: This refers to the information that the sender is relaying to the
receiver.
3. Channel of communication: This is the transmission or method of delivering
the message.
4. Decoding: This is the interpretation of the message. Decoding is performed by
the receiver.
5. Receiver: The receiver is the person who is getting or receiving the message.
6. Feedback: In some instances, the receiver might have feedback or a
response for the sender. This starts an interaction.

How does the communication process work?


In order to successfully communicate, it's important to understand how the process
works. Here are the seven steps in the communication process:

1. The sender develops an idea to be sent.


2. The sender encodes the message.
3. The sender selects the channel of communication that will be used.
4. The message travels over the channel of communication.
5. The message is received by the receiver.
6. The receiver decodes the message.
7. The receiver provides feedback, if applicable.

1. The sender develops an idea to be sent

The beginning of the communication process involves the sender creating an idea
that they plan to send to another person or group of people. Essentially, they're
planning the overall subject matter or information they want to transmit.
2. The sender encodes the message

Once the sender develops an idea, they translate it into a form that can be
transmitted to someone else. This means they transform the thoughts of the
information they want to send into a certain format. For example, if you are writing a
letter, you'll translate your idea into words. The message can also be nonverbal, oral
or symbolic.

3. The sender selects the channel of communication that will be used

Next, the sender decides how the message will be sent. This involves selecting the
most suitable medium for the message they're relaying. Some communication
mediums include speaking, writing, electronic transmission or nonverbal
communication. If you're communicating at work, make sure to select the proper and
most professional channel of communication.

4. The message travels over the channel of communication

After the medium is chosen, the message then begins the process of transmission.
The exact process of this will depend on the selected medium. In order for the
message to be properly sent, the sender should have selected the appropriate
medium.

5. The message is received by the receiver

Next, the message is received by the recipient. This step in the communication
process is done by hearing the message, seeing it, feeling it or another form of
reception.

6. The receiver decodes the message

The receiver then decodes the sender's message. In other words, they interpret it
and convert it into a thought. After they've done this, they analyze the message and
attempt to understand it. The communication process is performed effectively when
the sender and receiver have the same meaning for the transmitted message.

7. The receiver provides feedback, if applicable

Lastly, unless it's a one-way communication, the receiver will provide feedback in the
form of a reply to the original sender of the message. Feedback provides the
recipient with the ability to ensure the sender that their message was properly
received and interpreted. Between two people, this is two-way communication.

Tips for improving the communication process


Here are some tips to consider to improve your communication skills and the
communication process overall:
 Simplify your message: In order to ensure your message is properly
understood, you should keep your language simple and to the point.

 Know your audience: It's also important to consider the audience that will
receive your message as well as their needs and interests.

 Be a good listener: As a communicator, it's important to actively listen to what


those around you are saying. This will ensure that you're sending the right
message.

 Ask questions: It's also important to ask good questions to keep the


communication flowing. Make sure your questions are insightful and engaging.

 Take the time to respond: When communicating, it's important to consider


how you might reply to a person to ensure you know what you want to say.

 Consider your body language: If you're communicating through a different


medium, it's important to be mindful of your body language. In addition, be
aware of the body language of the person you're communicating with, as well.

 Maintain eye contact: It's also important to make contact with the person or
group you're communicating with. This will show that you're actively listening to
who you're communicating with.

 Clarify your message if needed: If the recipient of your message is unclear


about what you're trying to say, it's important to clarify your message. This will
help them to better understand you.

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