International Journal of Academic Engineering Research (IJAER)

ISSN: 2643-9085
Vol. 3 Issue 7, July – 2019, Pages: 1-1

Paper Title* (use style: paper title)

Subtitle as needed (paper subtitle)
Authors Name/s per 1st Affiliation (Author)
line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable
line 3-City, Country
line 4-e-mail address if desired
Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable
line 3-City, Country
line 4-e-mail address if desired

Abstract: This electronic document is a “live” template and already defines the components of your paper [title, text, heads, etc.]
in its style sheet. *CRITICAL: Do Not Use Symbols, Special Characters, or Math in Paper Title or Abstract. (Abstract)
Keywords—component; formatting; style; styling; insert (key words)
that anticipate your paper as one part of the entire
proceedings, and not as an independent document. Please do
1. INTRODUCTION (Heading 1)
not revise any of the current designations.
This template, modified in MS Word 2007 and saved as a
3. PREPARE YOUR PAPER BEFORE STYLING
“Word 97-2003 Document” for the PC, provides authors with
most of the formatting specifications needed for preparing Before you begin to format your paper, first write and
electronic versions of their papers. All standard paper save the content as a separate text file. Keep your text and
components have been specified for three reasons: (1) ease of graphic files separate until after the text has been formatted
use when formatting individual papers, (2) automatic and styled. Do not use hard tabs, and limit use of hard returns
compliance to electronic requirements that facilitate the to only one return at the end of a paragraph. Do not add any
concurrent or later production of electronic products, and (3) kind of pagination anywhere in the paper. Do not number text
conformity of style throughout a conference proceedings. heads-the template will do that for you.
Margins, column widths, line spacing, and type styles are
Finally, complete content and organizational editing
built-in; examples of the type styles are provided throughout
before formatting. Please take note of the following items
this document and are identified in italic type, within
when proofreading spelling and grammar:
parentheses, following the example. Some components, such
as multi-leveled equations, graphics, and tables are not 3.1 ABBREVIATIONS AND ACRONYMS
prescribed, although the various table text styles are provided.
Define abbreviations and acronyms the first time they are
The formatter will need to create these components,
used in the text, even after they have been defined in the
incorporating the applicable criteria that follow.
abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
2. EASE OF USE and rms do not have to be defined. Do not use abbreviations
in the title or heads unless they are unavoidable.
2.1 Selecting a Template
3.2 Units
First, confirm that you have the correct template for your
paper. Download the template from the website  Use either SI (MKS) or CGS as primary units. (SI
www.ijeais.org/ijamsr. units are encouraged.) English units may be used as
2.2 Maintaining the Integrity of the Specifications secondary units (in parentheses). An exception would be the
use of English units as identifiers in trade, such as “3.5-inch
The template is used to format your paper and style the disk drive.”
text. All margins, column widths, line spaces, and text fonts
are prescribed; please do not alter them. You may note  Avoid combining SI and CGS units, such as current
peculiarities. For example, the head margin in this template in amperes and magnetic field in oersteds. This often leads to
measures proportionately more than is customary. This confusion because equations do not balance dimensionally. If
measurement and others are deliberate, using specifications you must use mixed units, clearly state the units for each
quantity that you use in an equation.

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International Journal of Academic Engineering Research (IJAER)
ISSN: 2643-9085
Vol. 3 Issue 7, July – 2019, Pages: 1-1

 Do not mix complete spellings and abbreviations of  Do not use the word “essentially” to mean
units: “Wb/m2” or “webers per square meter,” not “approximately” or “effectively.”
“webers/m2.” Spell units when they appear in text: “.a few
henries,” not “.a few H.”  In your paper title, if the words “that uses” can
accurately replace the word using, capitalize the “u”; if not,
 Use a zero before decimal points: “0.25,” not “.25.” keep using lower-cased.
Use “cm3,” not “cc.” (bullet list)
 Be aware of the different meanings of the
3.3 Equations homophones “affect” and “effect,” “complement” and
“compliment,” “discreet” and “discrete,” “principal” and
The equations are an exception to the prescribed
“principle.”
specifications of this template. You will need to determine
whether or not your equation should be typed using either the  Do not confuse “imply” and “infer.”
Times New Roman or the Symbol font (please no other font).
To create multileveled equations, it may be necessary to treat  The prefix “non” is not a word; it should be joined to
the equation as a graphic and insert it into the text after your the word it modifies, usually without a hyphen.
paper is styled.  There is no period after the “et” in the Latin
Number equations consecutively. Equation numbers, abbreviation “et al.”
within parentheses, are to position flush right, as in (1), using  The abbreviation “i.e.” means “that is,” and the
a right tab stop. To make your equations more compact, you abbreviation “e.g.” means “for example.”
may use the solidus ( / ), the exp function, or appropriate
exponents. Italicize Roman symbols for quantities and An excellent style manual for science writers is [7].
variables, but not Greek symbols. Use a long dash rather than 4. USING THE TEMPLATE
a hyphen for a minus sign. Punctuate equations with commas
or periods when they are part of a sentence, as in After the text edit has been completed, the paper is ready
for the template. Duplicate the template file by using the Save
−b ± √ b2−4 ac As command, and use the naming convention prescribed by
x= (1)
your conference for the name of your paper. In this newly
2a
created file, highlight all of the contents and import your
Note that the equation is centered using a center tab stop. prepared text file. You are now ready to style your paper; use
Be sure that the symbols in your equation have been defined the scroll down window on the left of the MS Word
before or immediately following the equation. Use “(1),” not Formatting toolbar.
“Eq. (1)” or “equation (1),” except at the beginning of a
sentence: “Equation (1) is .” 4.1 Authors and Affiliations

3.4 Some Common Mistakes The template is designed so that author affiliations are not
repeated each time for multiple authors of the same
 The word “data” is plural, not singular. affiliation. Please keep your affiliations as succinct as
 The subscript for the permeability of vacuum 0, possible (for example, do not differentiate among
and other common scientific constants, is zero with subscript departments of the same organization). This template was
formatting, not a lowercase letter “o.” designed for two affiliations.

 In American English, commas, semi-/colons, periods, For author/s of only one affiliation (Heading 3): To
question and exclamation marks are located within quotation change the default, adjust the template as follows.
marks only when a complete thought or name is cited, such as Selection (Heading 4): Highlight all author and affiliation
a title or full quotation. When quotation marks are used, lines.
instead of a bold or italic typeface, to highlight a word or
phrase, punctuation should appear outside of the quotation Change number of columns: Select the Columns icon
marks. A parenthetical phrase or statement at the end of a from the MS Word Standard toolbar and then select “1
sentence is punctuated outside of the closing parenthesis (like Column” from the selection palette.
this). (A parenthetical sentence is punctuated within the Deletion: Delete the author and affiliation lines for the
parentheses.) second affiliation.
 A graph within a graph is an “inset,” not an “insert.” For author/s of more than two affiliations: To change the
The word alternatively is preferred to the word “alternately” default, adjust the template as follows.
(unless you really mean something that alternates).
Selection: Highlight all author and affiliation lines.

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International Journal of Academic Engineering Research (IJAER)
ISSN: 2643-9085
Vol. 3 Issue 7, July – 2019, Pages: 1-1

Change number of columns: Select the “Columns” icon

Table Column Head
from the MS Word Standard toolbar and then select “1
Column” from the selection palette. Name
Table column Sub Sub
Highlight author and affiliation lines of affiliation 1 and sub head head head
copy this selection.
Formatting: Insert one hard return immediately after the More table
copy
last character of the last affiliation line. Then paste down the copya
copy of affiliation 1. Repeat as necessary for each additional
affiliation.
We suggest that you use a text box to insert a graphic
Reassign number of columns: Place your cursor to the (which is ideally a 300 dpi resolution TIFF or EPS file with
right of the last character of the last affiliation line of an even all fonts embedded) because this method is somewhat more
numbered affiliation (e.g., if there are five affiliations, place stable than directly inserting a picture.
your cursor at end of fourth affiliation). Drag the cursor up to
highlight all of the above author and affiliation lines. Go to To have non-visible rules on your frame, use the
Column icon and select “2 Columns”. If you have an odd MSWord “Format” pull-down menu, select Text Box >
number of affiliations, the final affiliation will be centered Colors and Lines to choose No Fill and No Line.
on the page; all previous will be in two columns.
4.2 Identify the Headings Fig. 1. Example of a figure caption. (figure caption)
Headings, or heads, are organizational devices that guide Figure Labels: Use 8 point Times New Roman for Figure
the reader through your paper. There are two types: labels. Use words rather than symbols or abbreviations when
component heads and text heads. writing Figure axis labels to avoid confusing the reader. As
Component heads identify the different components of an example, write the quantity “Magnetization,” or
your paper and are not topically subordinate to each other. “Magnetization, M,” not just “M.” If including units in the
Examples include ACKNOWLEDGMENTS and label, present them within parentheses. Do not label axes only
REFERENCES, and for these, the correct style to use is with units. In the example, write “Magnetization (A/m)” or
“Heading 5.” Use “figure caption” for your Figure captions, “Magnetization (A ( m(1),” not just “A/m.” Do not label axes
and “table head” for your table title. Run-in heads, such as with a ratio of quantities and units. For example, write
“Abstract,” will require you to apply a style (in this case, “Temperature (K),” not “Temperature/K.”
italic) in addition to the style provided by the drop down 5. ACKNOWLEDGMENT (HEADING 5)
menu to differentiate the head from the text.
The preferred spelling of the word “acknowledgment” in
Text heads organize the topics on a relational, hierarchical America is without an “e” after the “g.” Avoid the stilted
basis. For example, the paper title is the primary text head expression “one of us (R. B. G.) thanks .”. Instead, try “R. B.
because all subsequent material relates and elaborates on this G. thanks.”. Put sponsor acknowledgments in the
one topic. If there are two or more sub-topics, the next level unnumbered footnote on the first page.
head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no 6. REFERENCES
subheads should be introduced. Styles named “Heading 1,” The template will number citations consecutively within
“Heading 2,” “Heading 3,” and “Heading 4” are prescribed. brackets [1]. The sentence punctuation follows the bracket
4.3 Figures and Tables [2]. Refer simply to the reference number, as in [3]—do not
use “Ref. [3]” or “reference [3]” except at the beginning of a
Positioning Figures and Tables: Place figures and tables sentence: “Reference [3] was the first .”
at the top and bottom of columns. Avoid placing them in the
middle of columns. Large figures and tables may span across Number footnotes separately in superscripts. Place the
both columns. Figure captions should be below the figures; actual footnote at the bottom of the column in which it was
table heads should appear above the tables. Insert figures and cited. Do not put footnotes in the reference list. Use letters for
tables after they are cited in the text. Use the abbreviation table footnotes.
“Fig. 1,” even at the beginning of a sentence. Unless there are six authors or more give all authors’
Table 1: Table header names; do not use “et al.”. Papers that have not been
published, even if they have been submitted for publication,
should be cited as “unpublished” [4]. Papers that have been
accepted for publication should be cited as “in press” [5].

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International Journal of Academic Engineering Research (IJAER)
ISSN: 2643-9085
Vol. 3 Issue 7, July – 2019, Pages: 1-1

Capitalize only the first word in a paper title, except for

proper nouns and element symbols.
For papers published in translation journals, please give
the English citation first, followed by the original foreign-
language citation [6].
[1] Eason, G., Noble, B., & Sneddon, I. N. (1995). On
certain integrals of Lipschitz-Hankel type involving
products of Bessel functions, Phil. Trans. Roy. Soc.
London, vol. A247, pp. 529-551.
[2] Maxwell, J. C. (1892). A Treatise on Electricity and
Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, pp.68-
73.
[3] Nicole, R. (2016). Title of paper with only first word
capitalized, Journal Name Stand. Abbrev., in press.
[4] Media and plastic substrate interface,” IEEE Transl. J.
Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests
9th Annual Conf. Magnetics Japan, p. 301, 1982].
[5] Young, M. (1989). The Technical Writer’s Handbook.
Mill Valley, CA: University Science.

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