ISO 45001:2018 Checklist

Company:

Department:

Completed by Date completed

4. Context of the organisation

4.1 Understanding the organisation and its context
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
4.1 Have you determined external and internal issues that are
relevant to your purpose and your strategic direction and
Yes/No
that affect your ability to achieve the intended outcomes of
your Occupational Health and Safety Management System?
How do you monitor and review information about these
Yes/No
external and internal issues?
Additional Notes:

4.2 Understanding the needs and expectations of workers and other interested parties
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
4.2 Have you determined the following:
a) the interested parties in addition to workers that are
relevant to the Occupational Health and Safety Yes/No
Management System?
b) the needs and expectations of these interested parties
that are relevant to the Occupational Health and Safety Yes/No
Management System?
c) which of these needs and expectations are, or could
Yes/No
become legal requirements and other requirements?
How do you monitor and review information about these
interested parties and their relevant needs and Yes/No
expectations?
Additional Notes:

4.3 Determining the scope of the OH&S management system

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
4.3 Have you determined the boundaries and applicability of the
Yes/No
OH&S management system to establish your scope?
When determining the scope of the OH&S management system how did you consider:
a) the external and internal issues referred to in 4.1? Yes/No
b) the requirements of relevant interested parties referred
Yes/No
to in 4.2?
c) take into account the planned or performed work
Yes/No
related activities?
Is the scope available as documented information? Yes/No
Additional Notes:

4.4 OH&S Management System

Reference in your Auditor Area of
Clause ISO 45001:2018 Requirements
system verification concern?
4.4 Have you implemented and have the system in place to
maintain and continually improve your OH&S management
system, including the processes needed and their Yes/No
interactions, in accordance with the requirements of ISO
45001?
Additional Notes:

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5. Leadership
5.1 Leadership and commitment
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
How does Top Management demonstrate leadership and commitment with respect to the OH&S management
system:
a) taking overall responsibility and accountability for the
prevention of work related injury and ill health, as well
Yes/No
as the provision of safe and healthy workplaces and
activities?
b) ensuring that the OH&S policy and related OH&S
objectives are established for the OH&S management
Yes/No
system and are compatible with the strategic direction
of the organization?
c) ensuring the integration of the OH&S management
system requirements into the organization’s business Yes/No
processes?
d) ensuring that the resources needed for the OH&S
Yes/No
management system are available?
e) communicating the importance of effective OH&S
management and of conforming to the OH&S Yes/No
5.1 management system requirements?
f) ensuring that the OH&S management system achieves
Yes/No
its intended outcomes?
g) directing and supporting workers to contribute to the
Yes/No
effectiveness of the OH&S management system?
h) ensuring and promoting continual improvement? Yes/No
i) supporting other relevant management roles to
demonstrate their leadership as it applies to their areas Yes/No
of responsibility?
j) developing, leading and promoting a culture in the
organisation that supports the intended outcomes of Yes/No
the OH&S management system?
k) protecting workers from reprisals when reporting
Yes/No
incidents, hazards, risks and opportunities?
l) ensuring the organisation establishes and implements a
process(es) for consultation and participation of Yes/No
workers?
m) supporting the establishment and functioning of health
Yes/No
and safety committee?
Additional notes:

5.2 OH&S Policy

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Have top management established, implemented and maintained a OH&S policy that:
a) includes a commitment to provide safe and healthy
working conditions for the prevention of work related
injury and ill health and is appropriate to the purpose, Yes/No
size and context of the organisation and to the specific
nature of its OH&S risks and opportunities?
b) provides a framework for setting OH&S objectives? Yes/No
c) includes a commitment to fulfil legal requirements and
Yes/No
5.2 other requirements?
d) Includes a commitment to eliminate hazards and
Yes/No
reduce OH&S risks?
e) includes commitment to continual improvement of the
Yes/No
OH&S management system?
f) includes a commitment to consultation and
participation of workers, and , where they exist workers Yes/No
representative?
Is the OH&S policy Yes/No

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  available as documented information
 communicated within the organisation
 available to interested parties
 relevant and appropriate?
Additional Notes:

5.3 Organisational roles, responsibilities and authorities

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Does top management ensure that the responsibilities and
authorities for relevant roles within the OH&S management
system are assigned, available as documented information, Yes/No
communicated and understood at all levels within the
organization?
Do workers assume responsibility for those aspects of the
5.3 Yes/No
OH&S management system for which they have control?
Has top management assigned the responsibility and authority for:
a) ensuring that the OH&S management system conforms
Yes/No
to the requirements of ISO 45001?
b) reporting on the performance of the OH&S
Yes/No
management system to top management?
Additional Notes:

5.4 Consultation and of workers

Has your organisation established, implemented and
maintained a process (es) for consultation and participation
of workers at all applicable levels and functions, and where
Yes/No
they exist, workers representatives, in the development,
performance evaluation and actions for improvement of the
OH&S system?
Does the organisation:
a. provide mechanisms, time, training and resources
Yes/No
necessary for consultation and participation?
b. provide timely access to clear, understandable and
relevant information about the OS&H management Yes/No
system?
c. determine and remove obstacles or barriers to
participation and minimise those that cannot be Yes/No
removed?
d. emphasize the consultation of non-managerial workers
on the following:
1. determining the needs and expectations of
5.4 interested parties?
2. establishing the OH&S policy?
3. assigning organisational roles, responsibilities and
authorities, as applicable?
4. determining how to fulfil legal and other
requirements? Yes/No
5. establish and plan to achieve OH&S objectives?
6. determining applicable controls for outsourcing,
procurement and contractors?
7. determining what needs to be monitored,
measured and evaluated?
8. planning, establishing, implementing and
maintaining an audit programme?
9. ensuring continual improvement?
e. emphasize participation of non-managerial workers in
the following:
1. determining the mechanisms for their consultation Yes/No
and participation?
2. identifying hazards and assessing risks and

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 opportunities?
3. determining actions to eliminate hazards and
reduce OH&S risks?
4. determining competence requirements, training
needs, training and evaluating training?
5. determining what needs to be communicated and
how it is to be done?
6. determining control measures and their effective
implementation and use?
7. investing incidents and nonconformities and
determine corrective action?
Additional Notes:

6. Planning
6.1 Actions to address risks and opportunities
6.1.1 General
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
When planning for the OH&S management system, have you considered the issues referred to in 4.1 and the
requirements referred to in 4.2 and 4.3 and determined the risks and opportunities that need to be addressed to:
a) give assurance that the OH&S management system can
Yes/No
achieve its intended outcomes?
b) prevent, or reduce, undesired effects? Yes/No
c) achieve continual improvement? Yes/No
When determining the risks and opportunities for the OH&S
management system and its intended outcome has the
organisation taken into account:
 hazards Yes/No
 OH&S risks and other risks
 OH&S opportunities and other opportunities
6.1.1  Legal and other requirements?
Has your organization in its planning process determined
and assessed the risks and opportunities relevant to the
intended outcomes of the OH&S system associated with Yes/No
planned changes permanent or temporary before the
change is implemented?
Does your organization maintain documented information
on:
 risks and opportunities?
 the process and actions needed to determine and Yes/No
address its risks and opportunities to the extent
necessary to have confidence that they are carried
out as planned?
Additional Notes:

6.1.2 Hazards identification and assessment of risks and opportunities

6.1.2.1 Hazard identification
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has the organisation established, implemented and maintained a process(s) for hazard identification that is ongoing
and proactive? Do the processes take into account, but not be limited to:
a) how work is organised, social factors(including
workload, work hours, victimization, harassment and
Yes/No
bullying) leadership and the culture of the
6.1.2.1 organisation?
b) routine and non-routine activities and situations,
including hazards arising from:
1. infrastructure, equipment, materials, substances Yes/No
and the physical conditions of the workplace?
2. product and service design, research,

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 development, testing, production, assembly,
construction, service delivery, maintenance and
disposal?
3. human factors?
4. how work is performed?
c) past relevant incidents, internal or external to the
Yes/No
organisation, including emergencies, and there causes?
d) potential emergency situations? Yes/No
e) people, including consideration off:
1. those with access to the workplace and their
activities, including workers, contractors, visitors
and other persons?
Yes/No
2. those in the vicinity of the workplace who can be
affected by the activities of the organisation?
3. workers at a location not under the direct control
of the organisation?
f) other issues, including consideration of:
1. the design of work areas, processes, installations,
machinery/equipment, operating procedures and
work organisation, including their adaptation to
the needs and capabilities of the workers
involved?
2. situations occurring in the vicinity of the workplace Yes/No
caused by work-related activities under the control
of the organisation?
3. Situations not controlled by the organisation and
occurring in the vicinity of the workplace that can
cause injury and ill health to persons in the
workplace?
g) actual or proposed changes in organisation, operations,
processes, activities and the OH&S management Yes/No
system?
h) changes in knowledge of, and information about,
Yes/No
hazards?
Additional Notes:

6.1.2.2 Assessment of OH&S risks and other risks to the OH&S management stem
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has the organisation established implemented and maintained a process to:
a) assess OH&S risks from the identified hazards, while
taking into account the effectiveness of existing Yes/No
controls?
b) determine and assess the other risks related to the
establishment, implementation, operation and Yes/No
6.1.2.2 maintenance of the OH&S management system?
Has the organisation’s methodologies and criteria for the
assessment of OH&S risks been defined with respect to the
Yes/No
scope, nature and timing to ensure they are proactive rather
than reactive and are used in a systematic way?
Does the organisation maintain and retain documented
Yes/No
information on the methodologies and criteria?
Additional Notes:

6.1.2.3 Assessment of OH&S opportunities and other opportunities for the OH&S management system
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Have the organisation established, implemented and maintained processes to assess:
a) OH&S opportunities to enhance OH&S performance,
6.1.2.3 while taking into account planned changes to the
Yes/No
organisation, its policies, its processes and its activities
and:

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 1. opportunities to adapt work, work organisation
and work environment to workers?
2. Opportunities to eliminate hazards and reduce
OH&S risks?
b) Other opportunities for improving the OH&S system? Yes/No

Additional Notes:

6.1.3 Determination of legal requirements and other requirements

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has the organisation established, implemented and maintained processes to:
a) determine and have access to up to date legal
requirements and other requirements that are
Yes/No
applicable to the hazards, OH&S risks and OH&S
management system?
b) determine how these legal requirements and other
requirements apply to the organisation and what needs Yes/No
6.1.3 to be communicated?
c) take legal and other requirements into account when
establishing implementing, maintaining and continually Yes/No
improving its OH&S management system?
Does the organisation maintain and retain information on its
Yes/No
legal and other requirements?
How does the organisation ensure its legal requirements are
Yes/No
up to date and reflect any changes?
Additional Notes:

6.1.4 Planning Action

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Does the organisations plan include:
a) Actions to address these risks and opportunities,
address legal and other requirements and prepare for Yes/No
and respond to emergency situations?
b) How to integrate and implement the actions into its
OH&S management system processes or other business Yes/No
6.1.4 processes?
Has the organisation taken into account the hierarchy of
controls and outputs and outputs from OH&S management Yes/No
system when planning to take action?
Does the organisation take into account best practice,
technological options and financial, operational and business Yes/No
requirements when planning its actions?
Additional Notes:

6.2 OH&S objectives and planning to achieve them

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has your organization established OH&S objectives at
relevant functions, levels that are needed to maintain and Tion Yes/No
continually improve the OH&S management system?
Are the OH&S objectives:
a) consistent with the OH&S policy? Yes/No
6.2.1
b) measurable or capable of performance evaluation? Yes/No
c) take into account applicable requirements, the results
of the assessment of risks and opportunities and the
Yes/No
results of consultation with worker and workers
representatives?

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 d) monitored? Yes/No
e) communicated? Yes/No
f) updated as appropriate? Yes/No
Do you maintain and retain documented information on the
Yes/No
OH&S objectives?
When planning how to achieve your OH&S objectives, has your organization determined:
a) What will be done? Yes/No
b) What resources will be required? Yes/No
c) Who will be responsible? Yes/No
d) When it will be completed? Yes/No
6.2.2 e) How the results will be evaluated including indicators
Yes/No
for monitoring?
f) How the actions to achieve OH&S objectives will be
Yes/No
integrated into the organisations business processes?
Do you maintain and retain documented information on the
Yes/No
OH&S plans?
Additional Notes:

7. Support
7.1 Resources
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has your organization determined and provided the
resources needed for the establishment, implementation,
7.1. Yes/No
maintenance and continual improvement of the OH&S
management system?
Additional Notes:

7.2 Competence
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has your organization:
a) determined the necessary competence of workers that
affects the performance and effectiveness of the OH&S Yes/No
management system?
b) ensured that these workers are competent (including
the ability to identify hazards)on the basis of Yes/No
7.2
appropriate education, training, or experience?
c) where applicable, taken actions to acquire and maintain
the necessary competence, and evaluated the Yes/No
effectiveness of the actions taken?
d) retained appropriate documented information as
Yes/No
evidence of competence?
Additional Notes:

7.3 Awareness
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
How does the organization ensure that workers are aware of:
a) the OH&S and objectives policy? Yes/No
b) their contribution to the effectiveness of the OH&S
system including the benefits of improved OH&S Yes/No
performance?
7.3 c) the implications of not conforming to the OH&S
Yes/No
management system requirements?
d) Incidents and the outcomes of investigations that are
Yes/No
relevant to them?
e) hazards, OH&S risks and actions determined that are
Yes/No
relevant to them?

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 f)the ability to remove themselves from work situations
that they consider present an imminent and serious
danger to their life or health, as well as the Yes/No
arrangements for protecting them from undue
consequences for doing so?
Additional Notes:

7.4 Communication
7.4.1 General
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
How have you determined the internal and external communications relevant to the OH&S management system,
including:
a) 0n what it will communicate? Yes/No
b) when to communicate? Yes/No
c) with whom to communicate:
1. Internally among the various levels and functions
of the organisation? Yes/No
2. Among contractors and visitors to the workplace?
3. Among other interested parties?
d) how to communicate? Yes/No
How does the organisation take into account diversity
7.4.1 (Gender, language, culture, literacy, disability) aspects when Yes/No
considering communication needs?
How are the views of interested parties considered in
Yes/No
establishing communication processes?
In establishing communication processes has legal and other
requirements been taken into account and that the
Yes/No
information is consistent with other information generated
from the system and reliable?
Who responds to relevant communications on its OH&S
Yes/No
management system?
In what form is documented information retained as
Yes/No
evidence of communications?
Additional Notes:

7.4.2 Internal communication

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has the organisation ensured that:
a) Internally communicated information is relevant to the
OH&S management system among various levels and
Yes/No
7.4.2 functions of the organisation. Does it include changes
to the OH&S management system?
b) Workers are able to contribute to continual
Yes/No
improvement?
Additional Notes:

7.4.3 External communication

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has the company got an external communication process? Yes/No
How does external communication of OH&S information
Yes/No
take into account legal and other requirements?
Additional Notes:

7.5 Documented information

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Does your organization’s OH&S management system include:
7.5.1
a) documented information required by ISO45001? Yes/No

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 b) documented information determined by the
organization as being necessary for the effectiveness of Yes/No
the OH&S management system?
When creating and updating documented information, how does your organization ensure appropriate:
a) identification and description (e.g. a title, date, author,
Yes/No
or reference number)?
7.5.2
b) format (e.g. language, software version, graphics) and
Yes/No
media (e.g. paper, electronic)?
c) review and approval for suitability and adequacy? Yes/No
How do you ensure documented information required by your OH&S management system and by ISO45001 is
controlled to ensure:
a) it is available and suitable for use, where and when it is
7.5.3 Yes/No
needed?
b) it is adequately protected (e.g. from loss of
Yes/No
confidentiality, improper use, or loss of integrity)?
For the control of documented information, how does your organization address the following activities, as
applicable:
a) distribution, access, retrieval and use? Yes/No
b) storage and preservation, including preservation of
Yes/No
7.5.3.2 legibility?
c) control of changes (e.g. version control)? Yes/No
d) retention and disposition? Yes/No
How do you ensure documented information of external
Yes/No
origin is identified and controlled?
Additional Notes:

8. Operation
8.1 Operational planning and control
8.1.1 General
Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Does your organization plan, implement and control the processes (see 4.4) needed to meet the requirements of the
OH&S management system and to implement the actions determined in Clause 6 by:
a) establishing criteria for the processes? Yes/No
b) implementing control of the processes in accordance
Yes/No
with the criteria?
c) maintaining and keeping documented information to
the extent necessary to have confidence that processes Yes/No
8.1.1
are being carried out as planned?
d) adapting to workers? Yes/No
How does your organization coordinate the relevant parts of
OH&S management system with other organisations in Yes/No
multi-employer situations?
How does your organization ensure that outsourced
Yes/No
processes are controlled (see 8.4)?
Additional Notes:

8.1.2 Eliminating hazards and reducing OH&S risks

Reference in your Area of
Clause ISO 45001:2018 Requirements verification
system concern?
Has the organisation established, implemented and maintained processes for the elimination of hazards and
reduction of OH&S risks using the following hierarchy of controls:
a) eliminate the hazard? Yes/No
b) substitute with less hazardous process, operations,
8.1.2 Yes/No
materials or equipment?
c) use engineering controls and reorganisation of work? Yes/No
d) use administration controls, including training? Yes/No
e) use adequate personal protective equipment? Yes/No
Additional Notes:

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