PASSI NATIONAL HIGH SCHOOL-STE PROGRAM

ICT 7
QUARTER 3, WEEK 8
MS PowerPoint 2016
Objective:
The learner …
a) applies transition to slides
b) inserts and formats pictures and screenshots
c) animates text and objects

APPLYING TRANSITIONS
If you've ever seen a PowerPoint presentation that had special effects between each slide, you've seen slide
transitions. A transition can be as simple as fading to the next slide or as flashy as an eye-catching effect.
PowerPoint makes it easy to apply transitions to some or all of your slides, giving your presentation a polished,
professional look.

About transitions
There are three categories of unique transitions to choose from, all of which can be found on the Transitions tab.
• Subtle: These are the most basic types of transitions. They use simple animations to move between
slides.

• Exciting: These use more complex animations to transition between slides. While they're more
visually interesting than Subtle transitions, adding too many can make your presentation look less
professional. However, when used in moderation they can add a nice touch between important slides.

• Dynamic Content: If you're transitioning between two slides that use similar slide layouts, dynamic
transitions will move only the placeholders, not the slides themselves. When used correctly, dynamic
transitions can help unify your slides and add a further level of polish to your presentation.

Transitions are best used in moderation. Adding too many transitions can make your presentation look a little silly
and can even be distracting to your audience. Consider using mostly subtle transitions, or not using transitions at all.

To apply a transition:

1. Select the desired slide from the Slide Navigation pane. This is the slide that will appear after the
transition.
 2. Click the Transitions tab, then locate the Transition to This Slide group. By default, None is applied
to each slide.
3. Click the More drop-down arrow to display all transitions.

4. Click a transition to apply it to the selected slide. This will automatically preview the transition.

You can use the Apply To All command in the Timing group to apply the same transition to all slides in your
presentation. Keep in mind that this will modify any other transitions you've applied.

Try applying a few different types of transitions to various slides in your presentation. You may find that some
transitions work better than others, depending on the content of your slides.
To preview a transition:
You can preview the transition for a selected slide at any time using either of these two methods:
• Click the Preview command on the Transitions tab.

• Click the Play Animations command in the Slide Navigation pane.

Modifying transitions
To modify the transition effect:
You can quickly customize the look of a transition by changing its direction.
1. Select the slide with the transition you want to modify.
2. Click the Effect Options command and choose the desired option. These options will vary
depending on the selected transition.

3. The transition will be modified, and a preview of the transition will appear.
Some transitions do not allow you to modify the direction.
To modify the transition duration:
1. Select the slide with the transition you want to modify.
2. In the Duration field in the Timing group, enter the desired time for the transition. In this
example, we'll decrease the time to half a second—or 00.50—to make the transition faster.

To add sound:
1. Select the slide with the transition you want to modify.
2. Click the Sound drop-down menu in the Timing group.
3. Click a sound to apply it to the selected slide, then preview
the transition to hear the sound.

Sounds are best used in moderation. Applying a sound between

every slide could become overwhelming or even annoying to
an audience when presenting your slide show.

To remove a transition:
1. Select the slide with the transition you want to remove.
2. Choose None from the Transition to This Slide group. The transition will be removed.

To remove transitions from all slides, apply the None transition to a slide, then click the Apply to All command.

Advancing slides
Normally, in Slide Show view you would advance to the next slide by clicking your mouse or by pressing the spacebar
or arrow keys on your keyboard. The Advance Slides setting in the Timing group allows the presentation to
advance on its own and display each slide for a specific amount of time. This feature is especially useful
for unattended presentations, such as those at a trade show booth.

To advance slides automatically:

1. Select the slide you want to modify.

2. Locate the Timing group on the Transitions tab. Under Advance Slide, uncheck the box next to On
Mouse Click.
3. In the After field, enter the amount of time you want to display the slide. In this example, we will
advance the slide automatically after 1 minute and 15 seconds, or 01:15:00.

4. Select another slide and repeat the process until all slides have the desired timing. You can also click
the Apply to All command to apply the same timing to all slides.

If you need to advance to the next slide before an automatic transition, you can always click the mouse or press the
spacebar to advance the slides as normal.

INSERTING PICTURES

Adding pictures can make your presentations more interesting and engaging. You can insert a picture from a file on
your computer onto any slide. PowerPoint even includes tools for finding online pictures and adding screenshots to
your presentation.

o insert a picture from a file:

1. Select the Insert tab, then click the Pictures command in the Images group.

2. A dialog box will appear. Locate and select the desired image file, then click Insert.

3. The picture will appear on the currently selected slide.

You can also click the Pictures command in a placeholder to insert images.

Inserting online pictures

If you don't have the picture you want on your computer, you can find a picture online to add to your presentation.
PowerPoint offers two options for finding online pictures.

• OneDrive: You can insert an image stored on your OneDrive. You can also link
other online accounts with your Microsoft account, such as Facebook or Flickr.
 • Bing Image Search: You can use this option to search the Internet for images. By default,
Bing only shows images that are licensed under Creative Commons, which means you can
use them for your own projects. However, you should go to the image's website to see if
there are any restrictions on how it can be used.

Moving and resizing pictures

Once you've inserted a picture, you may want to move it to a different location on the slide or change its size.
PowerPoint makes it easy to arrange pictures in your presentation.

To select a picture:

Before you can modify a picture, you'll need to select it.

• Simply click to select a picture. A solid line will appear around a selected picture.

To resize a picture:

• Click and drag the corner sizing handles until the picture is the desired size.
The corner sizing handles will resize a picture while preserving its original aspect ratio. If you use the side sizing
handles, the image will become distorted.

To rotate a picture:

• Click and drag the arrow above an image to rotate it right or left.

Hold the Shift key on your keyboard when rotating an image to snap it to angles in 15-degree increments.

To move a picture:

• Click and drag to move a picture to a new location on a slide.

To delete a picture:

• Select the picture you want to delete, then press the Backspace or Delete key on your
keyboard.

Inserting screenshots

Screenshots are basically snapshots of your computer screen. You can take a screenshot of almost any program,
website, or open window. PowerPoint makes it easy to insert a screenshot of an entire window or a screen
clipping of part of a window in your presentation.

To insert screenshots of a window:

1. Select the Insert tab, then click the Screenshot command in the Images group.
2. The Available Windows from your desktop will appear. Select the window you want to
capture as a screenshot.

3. The screenshot will appear on the currently selected slide.

To insert a screen clipping:

1. Select the Insert tab, click the Screenshot command, then select Screen Clipping.

2. A view of other open windows will appear. Click and drag to select the area you want to
capture as a screen clipping.

3. The screen clipping will appear on the currently selected slide.

ANIMATING TEXT AND OBJECTS

In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures.
Animation—or movement—on the slide can be used to draw the audience's attention to
specific content or to make the slide easier to read.

The four types of animations

There are several animation effects you can choose from, and they are organized into
four types.

• Entrance: These control how the object enters the slide. For
example, with the Bounce animation the object will "fall" onto the
slide and then bounce several times.

• Emphasis: These animations occur while the object is on the slide,

often triggered by a mouse click. For example, you can set an object
to spin when you click the mouse.
 • Exit: These control how the object exits the slide. For example, with
the Fade animation the object will simply fade away.

• Motion Paths: These are similar to Emphasis effects, except the

object moves within the slide along a predetermined path, like
a circle.

To apply an animation to an object:

1. Select the object you want to animate.
2. On the Animations tab, click the More drop-down arrow in
the Animation group.

3. A drop-down menu of animation effects will appear. Select the

desired effect.
 4. The effect will apply to the object. The object will have a
small number next to it to show that it has an animation. In the Slide
pane, a star symbol also will appear next to the slide.

At the bottom of the menu, you can access even more effects.
Effect options
Some effects will have options you can change. For example, with the Fly In effect you
can control which direction the object comes from. These options can be accessed from
the Effect Options command in the Animation group.

To remove an animation:
1. Select the small number located next to the animated object.
 2. Press the Delete key. The animation will be deleted.

Animations are best used in moderation. Adding too many animations can make your
presentation look a little silly and can even be distracting to your audience. Consider
using mostly subtle animations, or not using animations at all.

Working with animations

To add multiple animations to an object:
If you select a new animation from the the menu in the Animation group, it will replace
the object's current animation. However, you'll sometimes want to place more than
one animation on an object, like an Entrance and an Exit effect. To do this, you'll need
to use the Add Animation command, which will allow you to keep your current
animations while adding new ones.

1. Select an object.
2. Click the Animations tab.
3. In the Advanced Animation group, click the Add
Animation command to view the available animations.
4. Select the desired animation effect.
 5. If the object has more than one effect, it will have a
different number for each effect. The numbers indicate the order in
which the effects will occur.

To reorder the animations:

1. Select the number of the effect you want to change.

2. From the Animations tab, click the Move Earlier or Move

Later commands to change the ordering.
To copy animations with the Animation Painter:
In some cases, you may want to apply the same effects to more than one object. You can
do this by copying the effects from one object to another using the Animation Painter.
In our example, we want to copy an animation from one slide to another because they
have similar layouts.

1. Click the object that has the effects you want to copy. In our
example, we'll click our answer text.

2. From the Animations tab, click the Animation Painter command.

3. Click the object you want to copy the effects to. In our example, we'll
click the answer text on the next slide. Both objects now have the
same effect.

To preview animations:
Any animation effects you have applied will show up when you play the slide show.
However, you can also quickly preview the animations for the current slide without
viewing the slide show.

1. Navigate to the slide you want to preview.

2. From the Animations tab, click the Preview command. The
animations for the current slide will play.
The Animation Pane
The Animation Pane allows you to view and manage all of the effects that are on the
current slide. You can modify and reorder effects directly from the Animation Pane,
which is especially useful when you have several effects.

To open the Animation Pane:

1. From the Animations tab, click the Animation Pane command.

2. The Animation Pane will open on the right side of the window. It will
show all of the effects for the current slide in the order in which they
will appear.

If you have several animated objects, it may help to rename the objects before reordering
them in the Animation Pane. You can rename them in the Selection Pane. To open the
Selection Pane, click an object, then from the Format tab click Selection Pane. Double-
click the name of an object to rename it.
To reorder effects from the Animation Pane:
1. On the Animation Pane, click and drag an effect up or down.

2. The effects will reorder themselves.

To preview effects from the Animation Pane:

1. From the Animation Pane, click the Play button.
 2. The effects for the current slide will play. On the right side of the
Animation Pane, you will be able to see a timeline that shows the
progress through each effect.

If the timeline is not visible, click the drop-down arrow for an effect, then select Show
Advanced Timeline.
To change an effect's start option:
By default, an effect starts playing when you click the mouse during a slide show. If you
have multiple effects, you will need to click multiple times to start each effect
individually. However, by changing the start option for each effect, you can have effects
that automatically play at the same time or one after the other.

1. From the Animation Pane, select an effect. A drop-down arrow will

appear next to the effect.

2. Click the drop-down arrow and select one of the three desired start
options. Start on Click will start the effect when the mouse is
clicked, Start With Previous will start the effect at the same time as
the previous effect, and Start After Previous will start the effect
when the previous effect ends.
When you preview the animations, all of the effects will play through automatically. To
test effects that are set to Start on Click, you will need to play the slide show.

The Effect Options dialog box

From the Animation Pane, you can access the Effect Options dialog box, which contains
more advanced options you can use to fine tune your animations.

To open the Effect Options dialog box:

1. From the Animation Pane, select an effect. A drop-down arrow will
appear next to the effect.
2. Click the drop-down arrow, then select Effect Options.
 3. The Effect Options dialog box will appear. Click the drop-down
menus and select the desired enhancement. You can add a sound to
the animation, add an effect after the animation is over, or animate
text in a different sequence.

Some effects have additional options you can change. These will vary depending on
which effect you have selected.

To change the effect timing:

1. From the Effect Options dialog box, select the Timing tab.
 2. From here, you can add a delay before the effect starts, change
the duration of the effect, and control whether the effect repeats.

Save a presentation as a video

After you create your PowerPoint presentation, you can save it as a video to share with others.
1. Select File > Export > Create a video.
2. Select the quality of the video:
▪ Ultra HD (4K) - Largest file size and ultra-high quality (3840 x 2160).
▪ Full HD (1080p) - Large file size and full high quality (1920 x 1080).
▪ HD (720p) - Medium file size and moderate quality (1280 x 720).
▪ Standard (480p) - Smallest file size and lowest quality (852 x 480).
3. Decide if you want to:
▪ Use Recorded Timings and Narrations
▪ Don't Use Recorded Timings and Narrations
4. In the Seconds spent on each slide box, select the default time you want to spend on each slide.
5. Select Create Video.

6. Enter a file name and then browse to the location you want to save your video.
Performance Task:

Create a 5-slide presentation about your family. The presentation should include pictures of your family and short
description. Animate the pictures and texts. Apply transitions in each slide. Save your presentation as a video with file
name format: Q3W8_STE7SECTION_LASTNAME_FIRSTNAME. Submit your output thru my email:

[email protected]