The Great Lakes Region 5 Standard Template

for

3D Imaging Services Statement of Work (SOW)

Prospectus & Non-Prospectus - Level Projects

Scan and Model Delivery Method

VERSION 4.0
Released: 7/1/2013

U.S. General Services Administration

Public Buildings Service

 Statement of Work
for
3D Imaging Services Contract

PROJECT IDENTIFICATION

Project Name:

Project Number:

Region:

Building Name:

Building Address:
3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

TABLE OF CONTENTS
1 PROJECT DESCRIPTION........................................................................................................................1
1.1 Project Goals and Objectives.......................................................................................................1
1.1.1 GOALS..................................................................................................................................1
1.1.2 OBJECTIVES..........................................................................................................................1
1.2 Project Delivery Approach...........................................................................................................1
1.3 Reference Materials.....................................................................................................................2
2 GENERAL REQUIREMENTS...................................................................................................................3
2.1 Site Safety Requirements.............................................................................................................3
2.1.1 Safety of Personnel and Property........................................................................................3
2.1.2 Use of Lasers........................................................................................................................3
2.2 Project Schedule..........................................................................................................................3
2.3 Project Deliverables.....................................................................................................................3
2.4 3D Imaging Execution Plan...........................................................................................................4
2.5 Data Backup and Retention.........................................................................................................4
2.6 Data Security and Ownership......................................................................................................4
3 Deliverable Selection Matrix................................................................................................................6
3.1 Coordinate Frame........................................................................................................................6
3.2 Deliverable Type..........................................................................................................................6
3.2.1 Type 1 – 2D Drawings..........................................................................................................6
3.2.2 Type 2 – 3D Models.............................................................................................................6
3.2.3 Type 3 – Scan Data...............................................................................................................7
3.2.4 Type 4 – Raw Scan Data.......................................................................................................7
3.2.5 Type 5 – Presentation Data..................................................................................................7
3.3 Level of Detail..............................................................................................................................8
3.3.1 Scanning Level of Detail.......................................................................................................8
3.3.2 Model Level of Detail...........................................................................................................8
4 Object Level Requirements..................................................................................................................9
4.1 Element Clarifications................................................................................................................13
5 ADMINISTRATION..............................................................................................................................14
3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

5.1 Submission, Review and Fee Table............................................................................................14

5.2 Travel.........................................................................................................................................14
3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

1 PROJECT DESCRIPTION
[Provide an overall description of the project. Be as complete as possible. Identify the areas, surfaces and
objects which need to be imaged.]

1.1 Project Goals and Objectives

1.1.1 GOALS
[List the (strategic) project goals here]

1.1.2 OBJECTIVES
[Describe the overall project objectives then complete the Objective Matrix. For information on how
to complete the objective matrix see http://gsa.gov/bim and refer to BIM Guide Series 03]

Table 1 shows a high level overview of project objectives. Refer to section 4 for complete element
by element explanations.

Table 1. Project Primary Objectives Matrix

Objective Approximate Coordinate Deliverable Level of Detail

Sq. Ft. Frame Type (scan / model)

Typical Exterior Space 650,000 1 3.1, 3.3 Level 1 / LOD100

Typical Interior Space 250,000 3 2.2, 3.1, 3.3 Level 3 / LOD200
Typical Construction 150,000 3 2.2, 3.1, 3.3 Level 3 / LOD200
Verification
Typical As-Built 350,000 3 2.2, 3.1, 3.3 Level 3 / LOD500

For definitions of terms used in Table 1 refer to Appendix A of this document.

SECONDARY OBJECTIVES:

[Describe any secondary objectives that the collected data will be used for. Secondary objectives
include potential future applications of the 3D imaging data. Keep in mind that if the resolution
requirements for the secondary objectives are more stringent than those for the primary objective,
then the project costs could potentially be skewed towards achieving the requirements of the
secondary objectives. ]

1.2 Project Delivery Approach

[Provide a summary explanation of overall sequencing of how the project and the required 3D
imaging effort are broken down into various parts, if applicable. Explain how the 3D imaging efforts
will integrate into the larger design project and the expectation for support after the initial data is
collected.]

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3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

1.3 Reference Materials

[List all EXISTING information to be provided to the 3D image servicer for reference, such as existing
building documentation, building preservation plans, environmental assessments/EIS reports,
and/or other relevant surveys and studies etc.]

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3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

1 GENERAL REQUIREMENTS
1.1 Site Safety Requirements
1.3.1 Safety of Personnel and Property
The safety of all equipment operators, surveyors and other servicer personal is the sole
responsibility of the 3D Imaging Provider. The servicer must provide proof of adequate liability
coverage upon request of the GSA and must present a safety plan in advance of any activity that
may place any person or property at risk.

The 3D Imaging Provider is to ensure that every reasonable precaution is taken to protect both
their employees and any other individuals who are affected by their work. This includes
providing and ensuring that proper safety equipment is used at all times.

1.3.2 Use of Lasers

If the 3D imaging system uses a laser, the system must be in compliance with the regulations for
lasers and laser products issued by the Center for Devices and Radiological Health (CDRH) of the
Food and Drug Administration. When using a laser 3D imaging system, the U. S. Department of
Labor, Occupational Safety & Health Administration or state or local standards and regulations
on exposure to laser hazards should be followed (whichever governing body has jurisdiction).

The service provider will provide GSA with documentation on whether the 3D imaging system(s)
used are eye safe or no. Even if eye safe, information regarding direct viewing through optical
devices must be posted around the site, and personnel working around the site must be
informed.

The use of non-eye-safe lasers is discouraged and only permitted where eye-safe device can not
accomplish the necessary data collection (e.g., long distance scanning). If non-eye-safe lasers are
to be used prior written approval from GSA must be obtained and a complete laser control plan
developed that conforms at a minimum to the OSHA Technical Manual Section III Chapter 6
guidelines.

1.4 Project Schedule

A proposed schedule is to be submitted with the 3D Imaging Execution Plan. This schedule must
reflect what is best for the larger design and/or construction project. The final approval of all on-
site activities will come directly from GSA. On-site work must not interfere with security or
construction activities.

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1.2 Project Deliverables

All 3D imaging project shall be delivered to GSA on USB hard drives. These drives become property
of GSA at time of delivery. These drive(s) are to contain all data acquired for the project as well as
installers for any software required to display the data (no cost software only e.g. Leica TruView
software).

1.3 3D Imaging Execution Plan

It is required that a preliminary Execution Plan be submitted within 30 days of contract signing and a
final Execution Plan be submitted no less than 7 days prior to commencement of on-site data
capturing. The final plan must include at a minimum:

 General overview of the servicer’s approach to the project.

 Proposed workflow chart for all stages highlighting the process to be used.
 Plan view layouts highlighting proposed instrument locations and areas of coverage.
 Make and model of imaging equipment to be used.
 List of all data producing software to be used (include version numbers)
 Exact dates and times that servicer’s staff will be on site. This should include time for setup
and breakdown.
 List of GSA supplied items. For example lockup area, power, heat, escorting personnel.
 Major equipment to be brought onsite especially any lift large powered equipment such as
lifts.
 Clear scheduling plan showing what areas of the site the servicer will be working in on which
dates. This plan must be clear and easily understandable as it may be used for informing
tenets of imaging activities.
 Safety information for specific imaging equipment being used, if applicable.

The final 3D Imaging Execution Plan is to be delivered to, reviewed, and approved by the GSA
Project manager prior to the commencement of any 3D imaging efforts.

1.5 Data Backup and Retention

It is the sole responsibility of the 3D imaging service provider to maintain and actively backup all
data being collected and processed by them. At minimum differential daily backups must be
maintained at all times. Should data loss occur the servicer will take necessary steps to maintain
project deliverable timing at their own expense.

For a period no less than 1 year after the conclusion of 3D imaging activities the servicer shall
maintain and make available upon request the acquired and processed data. This includes; raw data
from the capture device, processed or registered data and, if applicable, any generated model data.

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3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

1.6 Data Security and Ownership

PBS shall have ownership of and rights to all data contained in BIMs and other deliverables
developed and provided by the 3D Imaging Service Provider in accordance with the applicable
provisions of the contract, including relevant clauses detailed under FAR 52.227 and GSA Order
3490.1

All 3D, 4D, 3D Imaging and Building Information Modeling-related information are considered to be
Sensitive But Unclassified (SBU). SBU documents provided under contract are intended for use by
authorized users only. In support of the contracted requirements, GSA will require vendors to
exercise reasonable care when handling documents and data relating to SBU building information.
Dissemination of any information provided for, generated by, and resulting from BIM projects is only
allowed to authorized users. It is the responsibility of the person or firm disseminating the
information to assure that the recipient is an authorized user and to keep records of recipients. Valid
identification for non-Government users is required to receive SBU building information. For
qualifying forms of identification, refer to GSA Order 3490.1.

The efforts required above shall continue throughout the entire term of the contract and for
whatever specific time thereafter as may be necessary. Authorized users should store electronic
information in a password protected (non-public) environment. Necessary record copies for legal
purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded
against unauthorized use for the term of retention. Documents no longer needed shall be destroyed
(such as after contract award, after completion of any appeals process of completion of the work).
Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD’s,
deleting and removing files from the electronic recycling bins, and removing material from computer
hard drives using a permanent erase utility or similar software. A written Agreement of Disposal
must be provided to the GSA upon contract completion.

3D Imaging data is to be maintained for a period of 1 year from completion of acquisition prior to its
removal from the service providers system.

For further detail, refer to GSA Order 3490.1, FAR 52.227, and other relevant data ownership and
rights regulations.

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3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

2 Deliverable Selection Matrix

2.1 Coordinate Frame
Coordinate Frame – A hierarchical system of scale in which each scan is registered per the following
criteria:

 Level 1: Total project area. Coordinate Frame: Local coordinate frame (coordinate frame
used by the local jurisdiction) or the State Plane Coordinate Frame. The control network
should be tied to this coordinate frame.
 Level 2: Subsection of Level 1 (e.g., building). Coordinate Frame: Local coordinate frame
(coordinate frame used by the local jurisdiction) or project coordinate frame
 Level 3: Subsection of Level 2 (e.g., floor level). Coordinate Frame: Project coordinate frame
or instrument coordinate frame.
 Level 4: Subsection of Level 03 (e.g., room or artifact). Coordinate Frame: Instrument
coordinate frame.

For further information see GSA BIM Guide Series 03, Section 2.3.1 at http://gsa.gov/bim

2.2 Deliverable Type

Deliverable Type – The service provider shall prepare and submit the deliverables in the formats
listed below. One objective may require several deliverable types.

2.2.1 Type 1 – 2D Drawings

The GSA PBS CAD standards apply for all cases of this deliverable. The PBS CAD standards can be
found at the GSA website: http://gsa.gov

 Type 1.1 = Plans

 Type 1.2 = Sections
 Type 1.3 = Elevations
 Type 1.4 = Details

Submit two sets of large paper drawings to the COTR (Contracting Officer’s Technical
Representation) and the regional representative of the project; submit two additional electronic
copies of the same drawings in “.dwg” format.

2.2.2 Type 2 – 3D Models

Surface model must adhere to the GSA PBS CAD standards while object models must adhere to
GSA BIM Guides found at http://gsa.gov/bim and GSA Region 5 BIM Standards.

 Type 2.1 = Surface Model

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3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

 Type 2.2 = Object Model. Specifications of an object model may include component
information (e.g., wall, column), relationships between components, space information
(e.g. , rooms), and attributes (e.g., wall material)

In most cases scanning is done in preparation for a design and construction project. All model
data is to be completed in a format which will support the goals of the design and construction
project.

Surface models may be created in any CAD platform and translated to the platform required by
the design project.

Object Models must be created in a file format which is compatible with the need s of the design
and construction project. Translations from non-native platforms are only permitted when the
full fidelity of the object model is preserved.

2.2.3 Type 3 – Scan Data

 Type 3.1 = Registered point cloud
 Type 3.2 = Published point cloud data to a web based viewing platform
 Type 3.3 = Conversion of point cloud data to a ASCII format

The point cloud data shall be reduced in size, to filter noise and redundant data to the maximum
extent possible without compromising the accuracy and resolution of the model. Submitted
media will become the property of the U. S. government upon delivery to the COTR. Due to the
size of the deliverables, hard drives may be submitted to the GSA

2.2.4 Type 4 – Raw Scan Data

These data are the data from individual scans that have not been registered or filtered. The data
is from a single scan as exported by the instrument software. At a minimum, the documentation
for these files should contain the date of the scan, the location of the scan, the instrument used,
the instrument settings, and operator name.

 Raw data for each scan in individual files.

 Raw data must be the original data from the instrument and not manipulated in any
way.
 Digital photographs taken by the instrument (if applicable)

2.2.5 Type 5 – Presentation Data

Contractor shall submit a minimum of (10) presentation quality images, derived from the scan, for
the final submission.  The images shall be a combination of overall areas (such as site, building,
etc.) and concentrated areas showing elements such as piping and walls in detail.  They shall be
high quality rendering suitable for publication.  If applicable, some images may demonstrate
conflicted area between scanning areas and 3D model.

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[Project Name]
Solicitation Number [xxx]

2.3 Level of Detail

2.3.1 Scanning Level of Detail
Level of Detail Tolerance Minimum Artifact
mm (in) Size (resolution)
mm x mm (in x in)
Level 1 ±51 ( ± 2 ) 152x152 ( 6x6 )
Level 2 ±13 ( ± 1/2 ) 25x25 ( 1x1 )
Level 3 ±6 ( ± 1/4 ) 13x13 ( 1/2x1/2 )
Level 4 ±3 ( ± 1/8 ) 13x13 (1/2x1/2)

Tolerance – The allowable dimensional deviation in the deliverable from truth (truth being a
measurement obtained by some other means), in the specified coordinate frame. An example of
tolerance is: Point cloud: the distance between two points in a point cloud as compared to the
true distance between the same two points in the actual scene should be less than or equal to
the specified tolerance.

Minimum Artifact Size – The dimensions of the smallest recognizable feature.

2.3.2 Model Level of Detail

When required to model from scan one of the following Level of Details will be required.

Level Type Suitable Down-Stream Use of Model

LOD100 Conceptual / Massing Early pre-design efforts
LOD200 Approximate Geometry Schematic Design / Design Development
LOD300 Precise Geometry Construction Documents
LOD400 Fabrication Level* Fabrication and Assembly
LOD500 As-Built Record Drawings
*LOD400 is included only to maintain consistency in BIM standards and should never be listed as a scanning
deliverable.

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3D Imaging Statement of Work, Version 4.0
[Project Name]
Solicitation Number [xxx]

3 Object Level Requirements

The table in this section outlines specific items to be captured by the scan and modeling efforts of this project. These represent the minimum
that will be accepted. Objects checked for scanning or modeling must exist within the supplied cloud or model to the extent they fall within the
specified Level of Detail. (e.g. For scanning, plumbing fixtures is checked and LOD 1 is selected; sinks will be visible but faucets need not be.)

The items which are checked represent only the data to be collected and modeled. When an item such as G1010 Site Clearing is selected it is the
responsibility of the scan and modeling teams to provide the necessary data to produce the final construction documents not the documents
themselves. A Level 2 Scan for G1010 would be a scan showing all objects on the specified site with a size larger than ½” x ½” x ½” it would not
identify what items are to be cleared.

Unless otherwise specified a checked object are to be completed to the scan / model level specified without undertaking any removal
(temporary or otherwise) of building elements to obtain line-of-site. If the object is obscured by building elements (e.g. dropped ceilings) there
are not required unless otherwise noted. It is required that care in planning be taken to ensure that the data collection takes place at the
optimum time for the larger project goals.

[Complete the chart below, adding items as needed. You may also wish to remove unused columns to shorten the table. 4 common examples are
filled out for reference]

Uni. II Element Typical Exterior Typical Interior Typical Typical As-Built

Class Space Space Construction Scan / Model
Scan / Model Scan / Model Verification Scan
Scan Model Scan Model Scan Model Scan Model Scan Model
A – Substructure –A10 – Foundations
A1010 Standard Foundations X X X X X
A1020 Special Foundations X X X X X
A1030 Slab on Grade X X X X X
A – Substructure – A20 – Basement Construction
A2010 Basement Excavation X
A2020 Basement Walls X X X X X
B – Shell – B10 – Superstructure
B1010 Floor Construction X X X X X

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[Project Name]
Solicitation Number [xxx]

B1020 Roof Construction X X X X X

B – Shell – B20 – Exterior Enclosure
B2010 Exterior Walls X X X X X
B2020 Exterior Windows X X X X X
B2030 Exterior Doors X X X X X
B – Shell – B30 – Roofing
B3010 Roof Coverings X X X X
B3020 Roof Openings X X X X X
C – Interiors – C10 – Interior Construction
C1010 Partitions X X X X X
C1020 Interior Doors X X X X X
C1030 Fittings X X
C – Interiors – C20 – Stairs
C2010 Stair Construction X X X X X
C2020 Stair Finishes X X
C – Interiors – C30 – Interior Finishes
C3010 Wall Finishes X X X X
C3020 Floor Finishes X X X X
C3030 Ceiling Finishes X X X X
D – Services – D10 – Conveying
D1010 Elevators & Lifts X X X X X
D1020 Escalators & Moving X X X X
Walks
D1030 Other Conveying X X
Systems
D – Services – D20 – Plumbing
D2010 Plumbing Fixtures X X X X
D2020 Domestic Water X X X X
Distribution
D2030 Sanitary Waste X X X X
D2040 Rain Water Drainage X X X X
D2090 Other Plumbing X X X
Systems
D – Services – D30 – HVAC

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[Project Name]
Solicitation Number [xxx]

D3010 Energy Supply X X X X

D3020 Heat Generating X X X X X
Systems
D3030 Cooling Generating X X X X X
Systems
D3040 Distribution Systems X X X X X
D3050 Terminal & Package X X X
Units
D3060 Controls & X
Instrumentation
D3070 Systems Testing &
Balancing
D3090 Other HVAC Systems
& Equipment
D – Services – D40 – Fire Protection
D4010 Sprinklers X X X X
D4020 Standpipes X X X X X
D4030 Fire Protection X X X X
Specialties
D4090 Other Fire Protection X X X X
Systems
D – Services – D50 – Electrical
D5010 Electrical Service & X X X X X
Distribution
D5020 Lighting and Branch X X X X
Wiring
D5030 Communications & X
Security
D5090 Other Electrical
Systems
E – Equipment & Furnishings – E10 – Equipment
E1010 Commercial X X X X X
Equipment
E1020 Institutional Equipment X X X X
E1030 Vehicular Equipment
E1090 Other Equipment
E – Equipment & Furnishings – E20 – Furnishings

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[Project Name]
Solicitation Number [xxx]

E2010 Fixed Furnishings X X X X

E2020 Movable Furnishings X
F – Special Construction & Demo – F10 – Special Construction
F1010 Special Structures
F1020 Integrated
Construction
F1030 Special Construction
Systems
F1040 Special Facilities
F1050 Special Controls &
Instrumentation
F – Special Construction & Demo – F20 – Selective Building Demo
F2010 Building Elements
Demolition
F2020 Hazardous
Components
Abatement
G – Building Sitework – G10 – Site Preparation
G1010 Site Clearing X X
G1020 Site Demolition &
Relocations
G1030 Site Earthwork X X
G1040 Hazardous Waste
Remediation
G – Building Sitework – G20 – Site Improvements
G2010 Roadways X X
G2020 Parking Lots X X
G2030 Pedestrian Paving X X
G2040 Site Development X X
G2050 Landscaping X X
G – Building Sitework – G30 – Site Civil / Mech Utilities
G3010 Water Supply &
Distribution Systems
G3020 Sanitary Sewer
Systems
G3030 Storm Sewer Systems

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Solicitation Number [xxx]

G3040 Heating Distribution

G3050 Cooling Distribution
G3060 Fuel Distribution
G3090 Other Civil/Mechanical
Utilities
G – Building Sitework – G40 – Site Electrical Utilities
G4010 Electrical Distribution
G4020 Site Lighting
G4030 Site Communications
& Security
G4090 Other Electrical
Utilities
G – Building Sitework – G50 – Other Site Construction
G5010 Service Tunnels
G5090 Other Site Systems &
Equipment

3.1 Element Clarifications

[Element by element clarifications will be listed here. These should always begin with the Uniformat number and may also reference a
particular phase. Below are some examples]

B1010 & B1020 – Dropped ceiling tiles are to be temporally removed to reveal framing elements at time of scan. All tiles must be removed
and replaced in the same day. Any damaged tiles are to be replaced with matching tiles at provider’s expense.

C3010, C3020 & C3030 – Basic modeling only, exact finishes not required.

D5020 – Lighting only, no wiring.

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Solicitation Number [xxx]

4 ADMINISTRATION
[Remove this entire section if being bid as part of a larger A-E services contract]

4.1 Submission, Review and Fee Table

The table below provides the schedule for 3D Imaging service provider’s submissions and the GSA
review periods as described in the Scope of Services under Sections 3 and 4 above, and itemizes the
total negotiated fee amount by stage, phase and submission as the basis for monthly progress
payments.

[Edit the table as follows:

 Enter the stages, phases and submissions in the same sequence as they appear in the Scope of
Services at Sections 3 and 4.

 For each submission, enter the duration in calendar days (in the Duration column) and the
milestone from which the duration will be counted (in the After column). Enter the duration in
calendar days allowed for the GSA review (in the Review Period column).

 After the fee is negotiated and before contract award, enter in the Fee Amount column the
agreed-upon fee amount for each phase and submission. Subtotal these at each stage. The total fee
amount at the bottom of the table must equal the total negotiated fee.]

Stage/Phase/Submission Submission Due Within Review Fee Amount

Period*
Duration* After

Phase #1

Phase #2

Phase #3

Phase #4

Phase #5

TOTAL CONTRACT AMOUNT

4.2 Travel
[Edit this section as necessary to provide a definitive basis for negotiating non-reimbursable travel
costs, based on the geographic and other circumstances of the project. Ensure that the SOW
specifies # of trips/meetings and locations in order for provider to calculate fee and travel expense.]

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[Project Name]
Solicitation Number [xxx]

Unless otherwise indicated in the Scope of Services sections, the service provider is responsible for
travel costs to support the requirements contained in this Statement of Work, including all progress
meetings, presentations (including OCA and Commissioner), workshops, reviews, and site visits. The
service provider shall assume all travel will be within the vicinity of the project site. If trips/meetings
are required or deleted subsequent to award, costs or credits will be negotiated and this contract
will be modified accordingly.

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