Tutorial-2

WORD 2010 INTERFACE

Learning Goal
This tutorial will familiarize you with the elements of the Word programme window.

Description of Word Programme Window Elements

When you launch Word, its program window appears on screen. A screenshot of the
window is shown below with the screen elements labeled. This lesson will introduce
these elements in brief. You would learn about them in detail in the subsequent lessons.

TITLE BAR
The title bar shows the name of the document on screen. When a new document is
started, Word gives it a generic name like ‘Document 1’ and this is displayed on the title
bar. When you save the document with a name, the generic name on the title bar is
replaced by the given name.

QUICK ACCESS TOOLBAR

Located in the top left corner of the Word window, the Quick Access Toolbar contains
some of the most frequently used commands like Save, Undo, Redo. You can add more
commands to the Quick Access Toolbar as per your need. This toolbar helps you to
perform Word tasks speedily by providing one-click access to oft used commands.

WINDOW CONTROLS
These are a set of three buttons in the top right corner of the program window.

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  The right button is the Close button displaying an x. On clicking, this button
closes the current document but not the Word programme.

 The left button is the Minimize button which minimizes the program window to
the taskbar.

 The middle button, sporting a rectangle, is the Maximize button, which, on

clicking, maximizes the Word window and the button image changes to a pair of
rectangles. Another click restores the program window to its previous size and
the button image to a single rectangle.

RIBBON
You can think of the Ribbon as a collection of seven horizontal tabbed toolbars arranged
on top of each other. These toolbars are accessed through their tabs. The toolbars have
command buttons, menus and input boxes arranged in groups. Some groups have dialog
launchers (with a downward pointing arrow) which, when clicked, display a dialog box
related to that group.

At any given time, only one tabbed toolbar is visible. When Word is launched, the Home
tab is current and the toolbar attached to it is at the top, enabling you to invoke its
commands by clicking them. When any other tab is clicked, its toolbar comes to the top
and you can use the commands stored on it.

The Ribbon may be minimized by clicking the inverted V below the Window Controls,
whereafter the inverted V straightens up. Another click on the straightened V brings
back the Ribbon.

FILE TAB
Clicking File tab replaces the document window with a full screen menu showing
commands for file operations. This is commonly referred to as the ‘Backstage’. These
commands are described below in brief.

 Save: Clicking Save button saves the current document if it has been given a
name and saved earlier, otherwise it launches the Save As dialog.

 Save As: Opens the Save As dialog. Here you can assign a name to a new
document and save it. You may also rename a document saved earlier and save it
with the new name.

 Open: Starts the Open dialog where you can navigate to your documents folder,
select an existing (i.e. previously saved) document and open it in Word window.

 Close: You can close the current document using this button. However, the Word
program keeps running.

 Info: This command displays various kinds of information (such as file size, page
count, word count etc) regarding the document currently open in the Word
window.

 Recent: Using this command, you can see a list of recently opened documents,
recently visited folder locations and recently used templates.

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  New: When you click this button, a list of Word templates is shown. You can
start a new document based on a template selected from amongst these. By
default, the blank document template is chosen. Clicking the Create button starts
a new document based on the selected template.

 Print: This command is used for printing the current document.

 Save & Send: You may use this command to email a document or to save it on
the cloud.

 Help: For viewing help files.

 Options: Opens the Word Options Dialog where you can chose your preferred
settings for display, proofing, saving, language, etc. It also provides facility for
customizing the Ribbon and the Quick access Toolbar.

HELP BUTTON
Located below the Window Controls in the top right corner of Word window, this button
brings up the Word Help window.

RULERS
The horizontal ruler is used to set tabs and indent text. You may use the vertical ruler to
set vertical location of text in the document. If the rulers are not visible, click the View
Ruler button immediately below the Ribbon on the extreme right.

The rulers show measurements in inches or centimetres, depending on the units of

measure specified in Word Options.

TAB SELECTOR
Repeated clicking of the Tab Selector shows five tab markers and two indent markers.
By choosing the desired tab or indent marker and clicking on the horizontal ruler, you
can set tabs or indent text.

STATUS BAR
On the left hand side, the status bar displays document information such as the current
page number and total number of pages, word count, language, proofing error
notification, etc. You can customize the information display by right clicking the status
bar and and making selections out of the context menu that pops up.

View Buttons
These buttons allow you to use five different document views:

 Print Layout View: This view shows the document as it will look when it
is printed.

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  Full Screen Reading View: This view shows the document on full screen
to make reading your document more comfortable.

 Web Layout View: Web Layout view enables you to see your document
as it would appear in a browser such as Firefox or Internet Explorer.

 Outline View: Outline view displays the document in outline form in

which headings could be displayed without the text. When you move a
heading, the accompanying text will move with it.

 Draft View: This is the most frequently used view for editing your
document.

ZOOM TOOLS
The Zoom slider lets you zoom out or zoom in the current document. The zoom range is
from 10% to 500%. The current zoom level is displayed on the taskbar immediately left
of the slider. Clicking the zoom level opens the Zoom dialog where you can specify the
desired zoom level.

VERTICAL & HORIZONTAL SCROLL BARS

The vertical scroll bar is located at the extreme right of the Word window while the
horizontal scroll bar is at the bottom of the window just above the status bar. Vertical
scroll bar is always visible while the horizontal scroll bar appears only when the
document width exceeds the screen width.

The scroll bars let you scroll the document up-down vertically or left-right horizontally.
To scroll, you need to click and drag the scroll box showing three vertical/horizontal
lines. The document moves in a direction opposite to the movement of the scroll box.

TEXT AREA
Framed between the rulers and the scroll bars is a large area looking like a blank sheet
of paper. This is the text area where you type the text of the document. You will see a
blinking vertical line in the top left corner. This is the Cursor. The typed characters
appear at its location. As a character appears at its location, the cursor moves to its
immediate right.

MOUSE POINTER
In Word, you use the mouse to choose commands, move around in the document, select
and move text, etc. As you move the mouse pointer across the screen, it takes different
shapes. It is a right pointing arrow within the left margin of the text area and an I-beam
in the rest of the text area. Outside the text area, it takes the shape of a left pointing
arrow.

The mouse is used to perform following actions :

 Point: Positioning the mouse pointer on an item.

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 Single click: Clicking the left mouse button once.

 Double click: Clicking the left mouse button twice in quick succession.

 Triple click: Clicking the left mouse button thrice in quick succession.

 Right click: Clicking the right mouse button once.

 Drag & Drop: Pointing to an item, pressing and holding the left mouse button
while moving the pointer to a new location and releasing the mouse button.