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12
12 SENIOR HIGH SCHOOL

Empowerment Technologies
Quarter 3 – Module 3:
ADVANCED WORD PROCESSING SKILLS
Empowerment Technologies
Alternative Delivery Mode
Quarter 3 – Module 3: Advanced Word Processing Skills
First Edition, 2020

Republic Act 8293, section 176 states that: No copyright shall subsist in any
work of the Government of the Philippines. However, prior approval of the government
agency or office wherein the work is created shall be necessary for exploitation of such
work for profit. Such agency or office may, among other things, impose as a condition
the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand names,
trademarks, etc.) included in this module are owned by their respective copyright
holders. Every effort has been exerted to locate and seek permission to use these
materials from their respective copyright owners. The publisher and authors do not
represent nor claim ownership over them.

Published by the Department of Education

Secretary: Leonor Magtolis Briones
Undersecretary: Diosdado M. San Antonio

Development Team of the Module

Writer: Romie G. Benolaria
Editor: Reynald M. Manzano
Reviewers: Louelyn M. Lajot, Ruth Marie B. Eltanal, Reynald M. Manzano
Typesetter:
Layout Artist:
Management Team: Senen Priscillo P. Paulin, CESO V Rosela R. Abiera
Fay C. Luarez, TM, EdD, PhD Maricel S. Rasid
Adolf P. Aguilar, CESE Elmar L. Cabrera
Nilita L. Ragay, EdD
Antonio B. Baguio Jr., EdD

Printed in the Philippines by ________________________

Department of Education –Region VII Schools Division of Negros Oriental

Office Address: Kagawasan, Ave., Daro, Dumaguete City, Negros Oriental

Tele #: (035) 225 2376 / 541 1117
E-mail Address: [email protected]
 11

EMPOWERMENT
TECHNOLOGIES
Quarter 3 – Module 3:
ADVANCED WORD PROCESSING
SKILLS

ii
 What I Need to Know

This module was designed and written with you in mind. It is here to help you
master the context of Empowerment Technologies. It contains varied activities that
can help you as a Senior High School student to succeed in environments that
require the use of computer and the Internet.
The module contains lesson in Advanced Word Processing Skills

Happy learning!

Content Standard:
➢ The learners demonstrate an understanding of: ICT in the context of
global communication for specific professional track

Performance Standard:

➢ The learners shall be able to: independently compose an insightful reflection

paper on the nature of ICT in the context of their lives, society, and
professional tracks (Arts, Tech Voc, Sports, Academic)

MOST ESSENTIAL LEARNING COMPETENCIES (MELC):

• Uses common productivity tools effectively by maximizing advanced

application technologies CS_ICT11/12-ICTPT-Ic-d-4

After going through this module, you are expected to:

1. Create mail merge and label generation

2. Integrate images and external materials.

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 What I Know

Let us determine how much you already know about the Current and Future
Tends of Media and Information by answering the questions below. Use your
notebook / worksheet for your answers.

A. Multiple Choice: Select the letter of the best answer from the given choices.

1. Which of the following cannot be inserted in your document?

A. Chart B. Clip Art C. Shape D. Sound

2. Which of the following is not a component of the mail merge?

A. File name C. Main Document
B. Data source D. Merge Document

3. What feature of Microsoft Word allows you to efficiency create documents

that have the same general content but may have different recipients or purpose
A. Print merge B. Mail merge C. View merge D. Send merge

4. Where can you find the Start Mail Merge button?

A. File tab B. Home tab C. Mailing tab D. Layout tab

5. What types of document can you create using mail merge?

A. Posters B. Letters C. Envelopes D. Labels

6. What button allows you to see the result of your mail merge even before you
print or send it out?
A. Address block C. insert merge field
B. greeting line D. Preview results

7. What file contains the information you need to merge with your main
document?
A. Address block B. Greeting line C. Contact List D. Directory

8. What are the steps in creating a simple mail merge?

A. Create data source; insert place holders; preview; print
B. Create main document; create data source; insert place holders;
preview
C. Preview; insert place holders; create form document; print
D. Create form document; preview; insert place holders; print

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 9. Under what ribbon group does “Insert ► Shape” fall?
A. Media B. Pages C. Illustrations D. Apps

10. What image compression / file type is capable of displaying simple

animation?
A. .gif B. .bmp C. .jpg D. .tiff

11. Among the text wrap options, which one allows you to place an image or
external material in line with the text, treating the image like how a text is
treated?
A. Square B. In line with text C. Tight D. Through

12. What external material allows you to insert organizational or structural

templates like organizational charts and flow charts on your document?
A. Smart Art B. Chart C. Screenshot D. Pictures

13. Which image compression type allows you to display images in full color
just like in digital pictures?
A. .tiff B. .gif C. .jpg D. .bmp

14. Where can you find the Citations and Bibliography in MS Word?
A. Mailing tab B. Home tab C. Reference tab D. Insert

15. What features of MS Word that corrects common spelling errors well as
capitalization?
A. AutoFormat C. Auto checker
B. Grammar Checker D. AutoCorrect

B. Answer the following questions briefly.

1. Describe briefly how you can insert pictures or image in a word document.
____________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
________________________

2. How important is the mail merge feature of MS Word in different

organization?

____________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
________________________

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 Advanced Word
ICT Processing Skills

What’s In

Word processors, though a common tool in the workplace, can be quickly

tricky at times especially if you are typing a letter or making simple invitations. By
doing so, the amount of features that we utilize, particularly in Microsoft Word 2016,
is only superficial. In fact, even the most common tasks you usually do can be
automated further making your work more efficient and effective.

In this module, you

will learn mail merge and
the three essential
components, insert images
and other external
materials.

Source:http://w.sunybroome.edu/basic-computer-
skills/functions/word_processing/1word_processing.html

4
 What’s New

Activity 1: Scenery Drawing

Open MS Word and create a simple drawing of a scenery or a person using

the available shapes in MS Word. Be creative. Your work should be printed in a
short bond paper. Refer to the scoring rubric below for your grading.

Criteria 4 3 2 1
Creativity The work The work The work The work
and demonstrates demonstrates demonstrates demonstrates
Originality superior good use of average use of little evidence
creativity and creativity and creativity and of creativity
originality in the originality in originality in and
selection of the the selection the selection originality in
visuals. of the visuals. of the visuals. the selection
of the
visuals.
Composition Artwork exhibits Artwork Composition Ideas are
and Design masterful exhibits demonstrates expressed
execution of good limited with no
balance, composition knowledge of unity in
emphasis, and design design composition.
pattern, unity, elements. elements.
color, and
contrast.
Color Color choice and Artwork Color choice Ideas could
application exhibits good and have been
enhances the choice. application expressed
idea being Color is shows some better with
expressed. The effective in knowledge of other color
use of color is expressing the color theory choices and
attractive and idea. and better
appealing. relationships. application.

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 What is It

ADVANCED WORD PROCESSING SKILLS

What is word processing?

Word Processing refers to the act of using a computer to create, edit, save and
print documents. In order to perform word processing, specialized software (known
as a Word Processor) is needed. One example of a Word Processor is Microsoft Word,
but other word processing applications are also widely used. Examples include:
Microsoft Works Word Processor, Open Office Writer, Word Perfect and Google Drive
Document.

Word processor is a software program capable of creating, storing, and

printing typed documents. Today, the word processor is one of the most frequently
used software programs on a computer, with Microsoft Word being the most popular
word processor.

Examples and Top Uses of a Word Processor

A word processor is one of the most used computer programs because of its
versatility in creating a document. Below is a list of the top examples of how you
could use a word processor.
1. Book - Write a book.
2. Document - Any text document that requires formatting.
3. Help documentation - Support documentation for a product or service.
4. Journal - Keep a digital version of your daily, weekly, or monthly journal.
5. Letter - Write a letter to one or more people. Mail merge could also be used to
automatically fill in the name, address, and other fields of the letter.
6. Marketing plan - An overview of a plan to help market a new product or service.
7. Memo - Create a memo for employees.
8. Report - A status report or book report.
9. Résumé - Create or maintain your résumé.

Example of Word Processor Programs

Although Microsoft Word is the most popular word processor available, other
options are available. Below is a listing of some popular word processors in
alphabetical order.
1. Abiword. 9. Microsoft WordPad.
2. Apple iWork - Pages. 10. Microsoft Works (discontinued).
3. Apple TextEdit - Apple macOS 11. SoftMaker FreeOffice -> TextMaker (free).
included word processor. 12. OpenOffice -> Writer (free).
4. Corel WordPerfect. 13. SSuite -> WordGraph (free).
5. Dropbox Paper (online and free). 14. Sun StarOffice (discontinued).
6. Google Docs (online and free). 15. Textilus (iPad and iPhone).
7. LibreOffice -> Writer (free). 16. Kingsoft WPS Office -> Writer (free).
8. Microsoft Office -> Microsoft Word
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 Microsoft Word – is a word processor developed by Microsoft. It was first
released on October 25, 1983. It is also known as MS Word.

How to open MS Word

using shortcut keys?

- Press “Windows
Logo” + R then type
“winword” then
enter.

Features of a word processor

Unlike a basic plaintext editor, a word processor offers several additional
features that can give your document or other text a more professional appearance.
Below is a listing of some of the most popular features of a word processor.

Adjust the layout - Capable of modifying the margins, size, and layout of a document.
AutoCorretct – corrects common spelling errors well as capitalization
AutoFormat – applies formatting to text, e.g. number listing, bullet, hyperlinks.
Collaboration - More modern word processors help multiple people work on the
same document at the same time.
Copying, cutting, and pasting - Once text is entered into a document, it can be
copied or cut and pasted in the current document or another document.
Find - Word processors give you the ability to quickly find any word or text in any
size of the document.
Grammar Checker – proofreads documents for grammar, writing styles, sentence
structure errors and reading statistics.
Headers and footers - Being able to adjust and change text in the header and
footer of a document. The headers and footers of a document can be
customized to contain page numbers, dates, footnotes, or text for all
pages or specific pages of the document.
Indentation and lists - Set and format tabs, bullet lists, and number lists.
Insert tables - Add tables to a document.
Import data - Import and format data from CSV, database, or another source.
Template – a document that contains the formatting necessary for a specific
document type
Text formatting - Changing the font, font size, font color, bold, italicizing,
underline, etc.
Tables – organize information into rows and columns
Text Wrap – adjusts how the image behaves around other objects or text.
Thesaurus - Look up alternatives to a word without leaving the program.
Macros - Setup macros to perform common tasks.
Mail Merge – a feature that allows you to create document and merge the them
with another document or data file.
Mailers and labels - Create mailers or print labels.
Multimedia - Insert clip art, charts, images, pictures, and video into a document.
Multiple windows - While working on a document, you can have additional
windows with other documents for comparison or move text between
documents.
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Search and Replace - You can use the Search and Replace feature to replace any
text throughout a document.
Spelling and Grammar - Checks for spelling and grammar errors in a document.
Word wrap - Word processors can detect the edges of a page or container and
automatically wrap the text using word wrap.

Keyboard Shortcuts
Functions
Ctrl +A Select All Ctrl + M Tab
Ctrl +B Bold Text Ctrl + N Create a new document
Ctrl +C Copy Text Ctrl + O Open a document
Ctrl +D Show Font Dialog Box Ctrl + P Display Print dialog box
Ctrl –E Align Text to Center Ctrl + R Align Text to Right
Ctrl +F Display Find Dialog Box Ctrl + S Save a document
Ctrl +G Display Go To Dialog Box Ctrl + U Underline Text
Ctrl +H Display Replace Dialog Box Ctrl + V Paste a copied text
Ctrl +I Italize Text Ctrl + X Cut a selected Text
Ctrl +J Justify Text Ctrl + Y Redo the last undone action
Ctrl +L Align Text Left Ctrl + Z Undo the last action

Source: https://www.computerhope.com/jargon/w/word-processor.htm

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Home Tab - allows you to change document settings, such as the font properties,
adding bullets or a numbered list, adjusting styles, and other common features.
Text Alignment – Left, Right, Center and Justify
Insert Tab – is used to insert different features such as tables, pictures, clip art,
shapes, charts, page numbers, word art, headers, and footers into a document.
Page Layout – refers to the arrangement of text, images, and other objects on a page.
Pages sizes are Short (letter) - .8.5” by 11” ; Long(Folio) – 8.5” by 13”; A4 – 8.27”
by 11.69”
Page Orientation – Portrait and Landscape

Image Placement
In line with text – This is the default setting for images that are inserted or
integrated in a document.
Square – This setting allows the image you inserted to be place anywhere within the
paragraph with the text going around the image in a square pattern like a frame.
Tight – This is almost the same as the square setting, but here the text “hugs” to the
general shape of the image.
Through – This setting allows the text on your document to flow even tighter, taking
the contour and shape of the image.
Top and Bottom – This setting pushes the text away vertically to the top and / or
the bottom of the image so that the image occupies a whole text line on its own.
Behind Text – This allows your image to be dragged and place anywhere on your
document but all text floating in front it.
In front of Text – This setting allows your image to be placed right on top of the text
as if your image was dropped right on it.

Mail Merge- Feature of MS word that allows you to efficiently create documents that
have the same general content but may have different recipients or purpose.

Three Components of Mail Merge:

1. Main Document - the letter which contain the email information for each of
the merged document that can be letter, stationary or template. It also
contains the field names which contains the instructions for carrying out the
merge.
2. Data Source - it is also called data file which comprises the information to be
merged into a document such as the list of names and addresses to be sued
in a mail merge. This must be connected to the data source before it can use
the information in it.

3. Merge Document - this is also a word processing document that is the

generated output after executing the merge process.

STEPS
Creating a Form Letter:
1. Open MS Word and click the Mailings tab.

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 2. Click the Start Mail Merge command.
3. Select Step by Step Mail Merge Wizard and a Mail Merge task pane will
appear at the right side of the document.
4. Choose the type of document you want to create. If you want to create a
letter, select Letter. Six main steps in guiding you to complete a merge
will be displayed at the bottom.
5. Click Next: Starting document to move to Step2 .
6. Select Use the current
document. Click Next:
Select recipients to move
to Step 3.
7. From the Mail Merge task
pane, select Type a new
list, then click Create.
8. The dialog box of New
address list appears,
displaying fields that
Word assumes you
need. Select an entry
that you don’t need and
click the Delete button.
Use the Tab key to move
form cell to cell.

Note:
✓ When you delete, a
confirmation dialog box will
appear.

✓ To customize the address list,

click Customize Columns
button at the bottom of the
window.

✓ The dialog box of Customized

Address List will appear. The
resulting window lists the
Field
Names provided. When you
are done, click OK then
customized fields appear as
column headings in the New
Address List dialog box.
✓ Fill in the recipient list by
typing the record’s data. Type
the information that’s
appropriate to each field, then
press TAB of the keyboard to
enter the next field. After filling
in the last field, add another record just press the
TAB key after inputting the last field. When you press
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 the TAB key on
the last field in
a record, a new
record is
automatically
created and
added on the
next line.

9. Click OK after
filling the
recipient list. A
special Save As
dialog box pops
up, allowing you
to save the
recipient list.
Type a name for
the address list
then click the
Save button.

Creating the form letter

1. Click Next: Write your letter. Click the Address Block button to insert an
address block into your letter.

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2. Dialog box of Insert Address Block appears. Choose the desired format for the
address block and click OK. The placeholder of Address Block will appear in
the document.

Note: Use Match

Fields button to
match your field
names with the
required fields to
correct problems. This
may be essential if you
created the address
list in another
program such as
Excel if not, just click
OK directly without
clicking match fields.

3. Click Greeting Line from the Mail Merge task pane to insert a greeting line
into your document. A dialog box of Insert Greeting Line will appear. In the
dialog box, choose a format for the greeting line and click OK
After placing these, you may then start writing the content of the letter.

4. To view your merged data, click the Preview Results button on the Mail Merge
task pane or on the ribbon to replace the merge fields with data from your
recipient list.

5. Click the Next: Complete merge on the mail merge task pane and choose
Edit Individual Documents. You may also click finish & merge button on
the preview results section of the ribbon.

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Option A

Option B

Note:
When you click the Edit Individual
Documents, a Merge to New Document dialog
box will appear and choose All if you have more
than 1 recipient and click OK. After that, you will
then see the full merged letter without writing to
them one by one. When this is done, you can
now print your work.

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Label Generation
Included in the mail merge feature on Microsoft Word is the Label
Generator. It just makes sense that after you print out your form letters, you
will need to send it to individual recipients in an envelope with the matching
address printed directly on the envelope or on a mailing label to stick on. By
using virtually, the same process as a standard mail merge. Microsoft Word
will print individual addresses to a standard form that it has already pre-
formatted. Simply put, it creates a blank form document that simulates either
a blank label or envelope of pre-defined size and will use the data file that you
selected to print the information typically individual addresses. So even in
generating labels, the essential components of creating a merged document
are present: the form document and the data file.

Inserting images and External Materials:

Integrating or inserting pictures in your document is fun and it

improves the impression of your document. A common use of inserting a
picture on a document is when you are creating your resume. Though
seemingly simple to do, your knowledge on the different kinds of materials
that you can insert or integrate in a Word document and its characteristics
can help you create a more efficient, richer document not only in content but
also physical form. A better understanding on the physical form of your
document as well as the different materials you integrate in it would allow you
to be more efficient and versatile in using Microsoft Word.

1. Pictures – These are electronic or digital pictures or photographs you have

saved in any local storage device. There are three commonly used types of
picture files. You can identify them by the extension on their file names.

a. .JPG – this is pronounced as “jay-peg” and is the short from for .jpeg
or Photographic Experts Group. Like all the rest of the image file
extensions, it identifies the kind of data compression process that it
uses to make it more compatible and portable through the internet.
This type of image file can support 16.7 million colors that is why it is
suitable for use when working with full color photographic images.
b. .GIF – stands for Graphics Interchange Format, a type of image file
capable of displaying transparencies. Therefore, it is good for blending
with other materials or elements in your document. It is also capable
of displaying simple animation. Apparently, this may not be too useful
on a printed document but if you are sending documents electronically
or through email, or even post document into a website, then this could
be quite impressive. GIF is much better for logos, small text, black and
white images, or low-resolution files.

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 c. .PNG – this is pronounced as “ping”. It stands for Portable Network
Graphics. It was built around the capabilities of .GIF. Its development
was basically for the purpose of transporting images on the internet at
faster rates. It is also good with transparences but unlike. GIFs, it does
not support animation but it can display up to about 16 million colors,
so image quality for this image file type is also remarkably improved. It
allows the control of the transparency of level and opacity f images.

2. Clip Art – This is generally a .GIF type, live art drawings or images used
as generic representation for ideas and objects that you might want to
integrate in your document. Microsoft Word has a library of clip arts that
is built in or can be downloaded and use freely. There are still other clip
arts that you can either purchase or freely download and use that come
from third-party providers.

3. Shapes – these are printable objects or materials that you can integrate in
your document to enhance its appearance or allow you to have some tools
to use for composing and representing ideas or messages. If you are
designing the layout for a poster or other graphic material for advertising,
you might find this useful.

4. Smart Art. – Generally, these are predefined sets of different shapes

grouped together to form ideas that are organizational or structural in
nature. If you want to graphically represent an organization, process,
relationships, or flow for infographic documents, then you will find this
easy and handy to use.

5. Chart– Another type of material that you can integrate in your Word
document that allows you to represent data characteristics and trends.
This is quite useful when you are preparing reports that correlate and
present data in a graphical manner.

6. Screenshot – Sometimes, creating reports or manuals for training or

procedures will required the integration of a more realistic image of what
you are discussing on your report or manual. Nothing can get you a more
realistic image than a screenshot.

Steps in Inserting Picture from a File:

1. Click the area where you want to insert the picture in

your document.
2. Click Insert Tab then go to Illustrations group
and click
Pictures. Insert picture dialog box will appear.
3. Choose the picture you want to insert and click insert.

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Steps in Inserting SHAPE

1. Click Insert Tab then go

to
Illustrations group and click
Shapes.
2. Click the shape that you want and
click the area in your document where
the shape will be placed.

Steps in Inserting SmartArt

1. Click Insert Tab then go to Illustrations group and click SmartArt. A

dialog box will appear. Select from the list of SmartArt that you
want and click OK.

Steps in Inserting Chart

1. Click in the document where you want the Chart to be placed.
2. Click Insert Tab then go to Illustrations group and click Chart. A
dialog box will appear. Select the type of chart that you want and click
OK. MS Excel window will appear with the chart.
3. Edit the data in MS Excel window. You can close Excel after editing the
chart.

Steps in Formatting Illustrations in MS Word

Resizing Illustrations
1. Click image and sizing handles will appear. Click and
drag any of the sizing handles.

Format Pictures and Clip art

1. Select the picture that you want to format. A Format tab of the
Picture

Tools will appear.

Picture Tools:

1. - Improves brightness, contrast and sharpness

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 2. - Changes color quality
3. - Provides various artistic effects
4.

✓ Adds visual style to the whole picture or clip art, click Picture Styles
✓ Click Picture Border to add border.
✓ Click Picture Effects to add visual effects.

Format Shapes
Click the shape so the Format Tab of the Drawing Tool will appear.

To quickly change the appearance of the shape, click the drop down
arrow of the Shape Styles then click one of the gallery of shape styles.

You may also click any of these buttons if you want to fill the shape
with color, change the line width or style, or add effects to the shape

Format Chart

1. Select the chart that you want to format. Design, Layout,

and Format tabs of the Chart Tools will appear.
2. To edit the data of the chart, click Edit Data of the Data
group under the Design tab. An MS Excel window will
appear where you will edit the data. Close this window as
soon as you are done.

17
 3. To add labels to your chart, go to the Layout tab and click
the appropriate button in the Labels group.
Note: The steps may vary in Office 365 version.

How to Insert Citation in Chicago Style?

1. Hover your mouse to the References Tab.

2. Under Citations & Bibliography group, Click the style that you want to
use for the citation by
clicking the down
arrow, e.g. you can
change APA style to
“Chicago Style”

3. Click “Insert Citation”

and choose “Add New
Source”, then Create Source Window
will appear.

4. In the “Create source” box, type in the

citations details, and then click OK

Create a bibliography from your Sources

If you want to create a bibliography from your sources, do the following:
1. Click where you want to insert a bibliography. Typically, they are at the
end of a document.
2. On the References tab, in the Citations & Bibliography group, click
Bibliography.

Similar to the Table of Contents builder in Word, you can select a predesigned
bibliography format that includes a title, or you can just click Insert Bibliography
to add the citation without a title.

18
 What’s More

Activity 2: Inserting and Editing Pictures

Open MS Word and create a travelogue of a favorite place you have visited
currently or in the past. Provide descriptions of the places you have been to and what
is nice about the place. Embed pictures using Wrap Text in Tight. Set the brightness
at 0% and contrast at 20%. Place a Picture Border of your choice. Do not put any
artistic effects on the pictures. Other requirements: choose a font style of your choice,
size 12, paragraph alignment should be justified, line spacing is 1.15. Your work
should be printed in a short bond paper. Refer to the scoring rubric below for your
grading.

Criteria 4 3 2 1
Required Images are present. 4 of the Only 2 of the Only 1 of the
elements All images are requirements requirements requirements
formatted, bordered are met. is met. is met. Project
Weight: (x2) and followed specific is
brightness and unacceptable.
• Images
contrast
• Formatted requirement. Font
images size is 12, paragraph
• Font size alignment is justified
• Justified and line spacing is
• Line 1.15.
spacing
Formatting, Project contains One of the Two of the The project is
Design, excellent formatting, following following not formatted,
Artistry page layout, and all could be could be page layout is
words are clear and improved: improved: incomplete,
Weight: (x1) easy to read. formatting, formatting, contents are
Overall, page layout, page layout, difficult to
aesthetically readability, readability, read, and not
pleasing and or aesthetics. or aesthetics. visually
attractive to look. appealing.

Grammar and There are no There are There are There are
Mechanics grammar or spelling some minor some errors excessive
errors. grammar in grammar grammar and
Weight: (x1) and spelling and spelling. spelling errors.
errors.

19
 What I Can Do

Activity 3: Mail Merge and Label Generation

1. Let us expand your list from 10 to 20. Again, it might be a good idea to
collaborate and exchange names and addresses with your classmates.
Also, add additional fields on your list so that it includes Email Address.
2. On your MS Word, open your merged document. Go to the Mailing tab and
modify your recipient list so that you have Email Address on the last
column and ten more additional entries on your list.
3. Examine as well how you can quickly add an address block and a greeting
line through the ribbon.
4. Generate labels using your recipient list.

Category Exemplary Accomplished Developing Beginning Score

Skills All skills in Most skills in Some skills Few or no
Advanced Advanced in skills in
Word Word Advanced Advanced
processing processing are Word Word
are applied applied processing processing
are applied are applied
Content The output The output The output The output
exceeds the contains is is
expectations. minimal errors somewhat incomplete
complete
Correctness The output is The output The output The output
free from contains has several contains
errors. minimal errors. many
errors. errors.
Efficiency Able to finish Able to finish Able to Used the
the task in the task in the complete least
the most projected the task efficient
effective way amount of but used method in
without time. methods finishing
wasting time that task.
and effort consumed
more time
or resource.

20
 Assessment

A. Multiple Choice: Select the letter of the best answer from the given choices.

1. Which of the following cannot be inserted in your document?

A. Chart B. Clip Art C. Shape D. Sound

2. Which of the following is not a component of the mail merge?

A. File name C. Main Document
B. Data source D. Merge Document

3. What feature of Microsoft Word allows you to efficiency create documents

that have the same general content but may have different recipients or purpose
A. Print merge B. Mail merge C. View merge D. Send merge

4. Where can you find the Start Mail Merge button?

A. File tab B. Home tab C. Mailing tab D. Layout tab

5. What types of document can you create using mail merge?

A. Posters B. Letters C. Envelopes D. Labels

6. What button allows you to see the result of your mail merge even before you
print or send it out?
A. Address block C. insert merge field
B. greeting line D. Preview results

7. What file contains the information you need to merge with your main
document?
A. Address block B. Greeting line C. Contact List D. Directory

8. What are the steps in creating a simple mail merge?

A. Create data source; insert place holders; preview; print
B. Create main document; create data source; insert place holders;
preview
C. Preview; insert place holders; create form document; print
D. Create form document; preview; insert place holders; print

9. Under what ribbon group does “Insert ► Shape” fall?

A. Media B. Pages C. Illustrations D. Apps

10. What image compression / file type is capable of displaying simple

animation?
A. .gif B. .bmp C. .jpg D. .tiff
21
 11. Among the text wrap options, which one allows you to place an image or
external material in line with the text, treating the image like how a text is
treated?
A. Square B. In line with text C. Tight D. Through

12. What external material allows you to insert organizational or structural

templates like organizational charts and flow charts on your document?
A. Smart Art B. Chart C. Screenshot D. Pictures

13. Which image compression type allows you to display images in full color
just like in digital pictures?
A. .tiff B. .gif C. .jpg D. .bmp

14. Where can you find the Citations and Bibliography in MS Word?
A. Mailing tab B. Home tab C. Reference tab D. Insert

15. What features of MS Word that corrects common spelling errors well as
capitalization?
A. AutoFormat C. Auto checker
B. Grammar Checker D. AutoCorrect

B. Answer the following questions briefly.

1. Describe briefly how you can insert pictures or image in a word document.
____________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
________________________

2. How important is the mail merge feature of MS Word in different

organization?

____________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
________________________

22
 Additional Activity

Activity 6: Practice 101- Using Mail Merge Wizard

1. Open an existing Word document, or create a new one.

2. From the Mailings tab, click the Start Mail Merge command and select
Step-by-Step Mail Merge Wizard from the drop-down menu.

The Mail Merge pane will appear and guide you through the six main steps
to complete a merge. The following example demonstrates how to create a form letter
and merge the letter with a recipient list.

Step 1: From the Mail Merge task pane on the right side of the Word window,
choose the type of document you want to create. In our example, we'll select
Letters. Then click Next: Starting document to move to Step 2.

Step 2: Select Use the current document, then click Next: Select recipients to
move to Step 3.

Step 3:
Now you'll need an address list so Word can automatically place each
address into the document. The list can be in an existing file, such as an Excel
workbook, or you can type a new address list from within the Mail Merge Wizard.

1. Select Use an existing list, then click Browse to select the file.

2. Locate your file, then click Open.

3. If the address list is in an Excel workbook, select the worksheet that

contains the list, then click OK.

4. In the Mail Merge Recipients dialog box, you can check or uncheck each
box to control which recipients are included in the merge. By default, all
recipients should be selected. When you're done, click OK.

5. Click Next: Write your letter to move to Step 4.

If you don't have an existing address list, you can click the Type a new list
button and click Create, then type your address list manually.

Step 4:
Now you're ready to write your letter. When it's printed, each copy of the
letter will basically be the same; only the recipient data (such as the name and
address) will be different. You'll need to add placeholders for the recipient data so
Mail Merge knows exactly where to add the data.

23
To insert recipient data:
1. Place the insertion point in the document where you want the information to
appear.

2. Choose one of the placeholder options. In our example, we'll select Address
block.

3. Depending on your selection, a dialog box may appear with various

customization options. Select the desired options, then click OK.

4. A placeholder will appear in your document (for example, «AddressBlock»).

5. Add any other placeholders you want. In our example, we'll add a Greeting
line placeholder just above the body of the letter.

6. When you're done, click Next: Preview your letters to move to Step 5.

For some letters, you'll only need to add an Address block and Greeting line.
But you can also add more placeholders (such as recipients' names or addresses) in
the body of the letter to personalize it even further.

Step 5:
1. Preview the letters to make sure the information from the recipient list
appears correctly in the letter. You can use the left and right scroll arrows to
view each version of the document.

2. If everything looks correct, click Next: Complete the merge to move to Step
6.

Step 6:
1. Click Print to print the letters.

2. A dialog box will appear. Decide if you

want to print All of the letters, the current
document (record), or only a select group,
then click OK. In our example, we'll print
all of the letters.

3. The Print dialog box will appear. Adjust

the print settings if needed, then click OK.
The letters will be printed.

24
 25
Assessment: What I know
A. Multiple Choice A. Multiple Choice
1. D 1. D
2. A 2. A
3. B 3. B
4. C 4. C
5. B 5. B
6. D 6. D
7. C 7. C
8. B 8. B
9. C 9. C
10. A 10. A
11. B 11. B
12. A 12. A
13. C 13. C
14. C 14. C
15. D 15. D
Answer Key
References

Books

Empowerment Technologies. Rex Book Store Inc. and Innovative Training Works,
Inc., First Edition 2016

Web Sites

“Data sources you can use for a mail merge”, Microsoft, accessed January 28, 2021,
https://support.microsoft.com/en-us/office/data-sources-you-can-use-
for-a-mail-merge-9de322a6-f0f9-448d-a113-5fab317d9ef4
“Prepare your Excel data source for a Word mail merge”, Microsoft, accessed
January 28, 2021, https://support.microsoft.com/en-us/office/prepare-
your-excel-data-source-for-a-word-mail-merge-2d802b6b-a3a3-43e5-
bb76-2cac7c68673e

“Print Labels for your mailing List”, Microsoft, accessed January 28, 2021,
https://support.microsoft.com/en-us/office/print-labels-for-your-
mailing-list-276a2cd1-74d2-43d0-ab5a-b90460358ad5

“Use Mail Merge for Bulk email, letters, labels, and envelopes”, Microsoft, accessed
January 28, 2021, https://support.microsoft.com/en-us/office/use-
mail-merge-for-bulk-email-letters-labels-and-envelopes-f488ed5b-b849-
4c11-9cff-932c49474705

“Use Mail Merge to Personalize Letters”, Microsoft, accessed January 28, 2021,
https://support.microsoft.com/en-us/office/use-mail-merge-to-
personalize-letters-d7686bb1-3077-4af3-926b-8c825e9505a3

‘Word 2016: Mail Merge”, GCFGlobal:GCFLearnFree.org., accessed January 28,

2021, https://edu.gcfglobal.org/en/word2016/mail-merge/1/

“Word Processor”, Computer Hope, 2020, accessed January 26, 2021,

https://www.computerhope.com/jargon/w/word-processor.htm
“Word Processing”, Essential Computer Skills, Suny Broome Community College,
accessed January 28, 2021, http://w.sunybroome.edu/basic-computer-
skills/functions/word_processing/1word_processing.html
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