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Asset Disposal Form: Please Refer To Page 2 For Physical Disposal / Collection Instructions

This document is an asset disposal form used to document the disposal of both major assets and minor equipment at Charles Sturt University. It requires information about the asset being disposed of such as the description, barcode, serial number, location, condition, reason and method for disposal. Signatures are required from the head of school/division and asset manager to approve the disposal. Instructions are provided on the form for how to dispose of and process IT equipment in particular.

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574 views3 pages

Asset Disposal Form: Please Refer To Page 2 For Physical Disposal / Collection Instructions

This document is an asset disposal form used to document the disposal of both major assets and minor equipment at Charles Sturt University. It requires information about the asset being disposed of such as the description, barcode, serial number, location, condition, reason and method for disposal. Signatures are required from the head of school/division and asset manager to approve the disposal. Instructions are provided on the form for how to dispose of and process IT equipment in particular.

Uploaded by

Wasim Khan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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FORM FD14.

0906

Please refer to page 2 for physical disposal / collection instructions

THIS FORM IS USED TO DOCUMENT THE DISPOSAL OF BOTH MAJOR ASSETS AND MINOR EQUIPMENT ASSET DISPOSAL FORM
PLEASE SE1' ORI*INAL DOCUMENTS TO: ASSETS MANAGER, THE GRANGE, BATHURST (TEL: 6338 6119)
25(0$,/[email protected]

SCHOOL/DIVISION ORGANISATION CODE

CONTACT PHONE NUMBER


REASON METHOD ASSET OFFICE USE ONLY
FOR OF AGE OF EXPECTED
CONDITION ASSET WRITTEN
ASSET DESCRIPTION BARCODE SERIAL NUMBER LOCATION DISPOSAL DISPOSAL ASSET DATE OF DOWN
CODE NUMBER
CODE CODE (Years) DISPOSAL VALUE
WDV $

* Sold/Donated to: * Sale Price:


Date:
RECOMMENDED BY: Date:
APPROVED BY
DIVISION OF
FINANCE: Delegated
Print Name

ASSET OFFICE USE Processed/Filed Signature:


Date:
Officer as per financial delegations (FIN01) for written down value amounts. Approval only required for assets costing more than
$10,000.

Print Name
CONDITION CODE REASON FOR DISPOSAL CODE RECOMMENDED METHOD OF DISPOSAL CODE

P - Poor E - Excellent B - Beyond economic repair S - Surplus to requirements T C - Computer recycle scheme D - Donated T -
F - Fair O - Obsolete - Theft I - Already scrapped without approval S - Tender/sold TI -
G - Good R - Replaced by upgrade Scrap Trade-in
Rev. Aug 2015
FORM FD14.0906
Asset Disposal Form Information

• Please refer to the ‘Policy and Procedures for the Disposal of an Asset’ located at http://www.csu.edu.au/division/finserv/staff/policies/p-assets-5 before completing this form. All University-
owned IT equipment that is surplus to requirements must be disposed of through the CSU Computer Shop. This includes all laptops, tablets, desktop computers, monitors,

•
docking stations, external DVD / hard disk drives, cabling, power boards, software, mobile phones and digital cameras.

To initiate a disposal request: Disposal of IT Equipment


CSU Computer Shop Factsheet: Computer E-Waste and its Disposal at CSU

• This form is required for audit purposes and must be completed with the necessary authorisations prior to the disposal of an asset, software, or an item of equipment where the original cost
price of the asset was >$10,000.00. You may proceed to arrange for the disposal of an asset if the form has been signed by the Head of School/Division or Budget Centre Manager and the
original cost price of the asset was <$10,000.00. Please send the original copy of this form with supporting documents, for example: memorandums for items marked “I” to the Assets
Manager. If the cost price of the asset was >$10,000, the Asset Manager will arrange for the form to be approved by a delegated financial officer and will notify you when this approval has
been received. Please retain a copy for your records.

• If the item for disposal has been sold within the University, please advise that the asset has been relocated by completing an Asset Disposal Form and send it to the Asset Manager. Please
complete a Funds / Transaction Transfer Request Form and forward it to the School or Division that is purchasing the asset from your School or Division to facilitate payment for the asset.

• Where items for disposal have been sold as per a duly authorised asset disposal form, please send any remaining paperwork, including Tenderlink submissions received, and
advertisement schedules.

• If the item for disposal has been donated to a School or Division within the University, please use Asset Transfer / Loan Form

• If the Item for disposal has been stolen or is missing, please use a Stolen / Missing Equipment Report. • You may enter the required information by initially clicking on the shaded area to
the right of the heading ‘School/Division’, and then use the ‘Tab’ key to navigate to the next cell once the information has been entered.

• ‘Condition Code’, ‘Reason for Disposal Code’, and ‘Method of Disposal Code’ can be selected from a ‘drop-down box’ by left mouse-click on the cell.

• Where the age of the asset is not known, please provide an educated guess of the age of the asset to the closest whole year.

• For minor equipment, please note the disposal on your minor equipment register.
• Get more template Template124

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