National Irrigation Administration

Quality Management System

AUDIT REPORT
Control No. __________

AUDIT OBJECTIVE DATE DURATION

[ ] Internal Audit [ ] Customer feedback START END
[ ] Follow-up Audit [ ] Needs and expectations of relevant interested parties
OFFICE/DEPARTMENT/DIVISION/SECTION OF AUDITEE
REGIONAL OFFICE/ADMINISTRATIVE AND FINANCE SECTION/ ADMINISTRATIVE SECTION
INVENTORY OF Plant, Property and Equipment
AUDIT CRITERIA
(specify the Requirement – customer, legal, ISO 9001, NIA policies and procedures)
NIA Quality Management System Manual, applicable Desk Manual, Risk Registry
ISO9001:2015 Cl. 4.1, 4.2, 4.3, 6.1, 6.2, 7.1.1, 7.5.3, 8.7, 9.1.1, 9.1.3, 10.2
Applicable rules of RA 9184

REQUIREMENT EVIDENCES FINDING STATEMENT * FINDING

Clause 4.1 & 6.1;

- Have you update the List of -Internal and External Issues The Auditees presented List of
Internal & external issues Registry Internal and External Issues as of OFI
March 31, 2021. However, no
issues associated to the process
are found in the list.

Clause 4.2;

Relevant Interested Parties Relevant Interested Parties The Auditees presented the C
(internal & external) & how their Registry Relevant Interested Parties as of
requirements were satisfied. March 31, 2021.

Clause 5.2.2

What is the NIA’s Quality Policy? Interview The Auditees was able to recite C
the quality policy and relate it to
their job.

6.1.1

-Action plans to address the Risks and Opportunities Registry The Auditees presented the Risks NC
identified Risks and and Opportunities Registry as of
Opportunities? March 31, 2021. However, no
risks associated to the process
audited was found.
Clause 7.1.5

Memorandum to conduct Memorandum A memorandum was issued to OFI

Physical Inventory of Property, Engr. Teodorico Mejia and COA
Plant and Equipment (PPE) Auditor Gladys Bathan regarding
the conduct of Annual Inventory
of PPE. However, the Property
Officer and the Division Manager
has no Memorandum in the
conduct of inventory.

* FINDING
Opportunity for Improvement. (Statement of fact or condition that does
C Conformity. (Fulfillment of a requirement. No Request for Action needed.) OFI
not signify a failure in the system but needs to be addressed)
Nonconformity. (Non-fulfilment of a requirement. Request for Action
NC NA Not Applicable, (No Request for Action needed.)
needed.)

NIA-QPR-Form08 Rev.02 * USE ADDITIONAL SHEET/S, IF NECESSARY.

 National Irrigation Administration
Quality Management System
AUDIT REPORT
Control No. __________

REQUIREMENT EVIDENCES FINDING STATEMENT * FINDING

Updated Property Cards of all Property Cards Sampled property Cards was
accounted PPE matched to the data’s from the
Annual Inventory Report. C
Updated property cards were
cited as the best practice by the
IAS.
7.5.3 Awareness

Have you inform concerned Interview The Auditees was not able to OFI
offices regarding the conduct of inform concerned offices about
Annual Inventory? the conduct of Annual Inventory.
No notice was issued.
7.5.3 Control of documented
information (Records);

Records maintained (Updated, Property Cards Records were properly filed, C

Systematic, Retrievable, Annual Inventory Report retrievable and systematic.
Controlled) PARE
Newly Acquired PPE Report

Clause 8.5.4

PROCESS Annual Inventory Report Retired NIA Personnel were still OFI
included in the report. Nieves De
Guzman and Engr. Frida Nidoy
still have property
accountabilities in the Inventory
Report of CY 2020.

Returned properties was still OFI

under the accountability of the
personnel who returned the item.

Clause 10.2 Corrective Action.

IF there are any unmet targets, Interview Discrepancies in the Inventory NC
then what was the corrective Report was detected. The
action? corrective action presented by
the auditees was regarding the
COA MC 006 s. 202, One Time
Cleansing or the Conduct of
Physical Count of PPE. One
findings of the IAS were that the
conduct of Annual Inventory of
PPE was rashly done.

* FINDING
Opportunity for Improvement. (Statement of fact or condition that does
C Conformity. (Fulfillment of a requirement. No Request for Action needed.) OFI
not signify a failure in the system but needs to be addressed)
Nonconformity. (Non-fulfilment of a requirement. Request for Action
NC NA Not Applicable, (No Request for Action needed.)
needed.)

NIA-QPR-Form08 Rev.02 * USE ADDITIONAL SHEET/S, IF NECESSARY.