Logistics Officer YGN-Updated

JOB DESCRIPTION
POSITION TITLE: Logistics Officer

COUNTRY PROGRAM: Myanmar
PROJECT NAME: RAI-3E Malaria - Global Fund GMS Grant
REPORTS TO: Operations Coordinator
LOCATION: Yangon
STATUS: Full Time
SUPERVISORY CAPACITY: 0
APPLICATION DEADLINE: 19 August 2021 4:00 PM
STARING DATE: 01 Sep 2021
ARC Mission Statement
The American Refugee Committee (ARC) is an international nonprofit, nonsectarian

organization that has provided humanitarian assistance and training to millions of beneficiaries
over the last 35 years. ARC works with refugee communities in 11 countries around the world,
helping people regain control of their lives. The people ARC serves have lost everything to
events completely beyond their control. ARC provides shelter, clean water and sanitation,
health care, skills training, microcredit education, protection and whatever support we can to
let people begin again.
The Myanmar country program of American Refugee Committee is actively responding to

humanitarian concerns in Myanmar, particularly in remote areas of the Southeast region. ARC
is working closely with national and local authorities to galvanize concerted and coordinated
lifesaving humanitarian assistance to people in need. Primary interventions focus on
community health responses to endemic malaria among hard-to-reach or transient populations.
Project Overview
The Greater Mekong Sub-region (GMS) Regional Artemisinin Initiative 3 Elimination (RAI-
3E) contributes to the elimination of Malaria in Myanmar, as well as prevention of the
emergence or spread of artemisinin resistance in new areas. This program, supported by Global
Fund, is a multi-state program focused on the Southeast region and Northeast region of
Myanmar, partnering with, and serving primarily ethnic minority populations in hard-to-reach
localities.
OBJECTIVES:
The Logistics Officer will be responsible to, and accountable to, Operation Coordinator for
assisting with stock management and all logistics and procurement related activities,
commensurate with their level of knowledge and experience, in accordance with ARC
Logistics policies and procedures.
Essential Duties and Responsibilities
Stock and Warehouse Management
• Manage proactive tracking of all medical supplies, equipment, materiel and food and
lease, rental services in transit, through its receipt, storage, and onward distribution.
• Manage capturing pipeline information from PR, EHPs and Field teams, to help
ensure that Program staffs are kept well-informed of incoming goods and materiel.
• Manage and Engage timely reporting on stock status, to help Program staff with
planning of stock replenishment and, support Program staff to verify that distribution
has occurred according to the intentions and plans of Operations.
• Receive, Review, consolidating field stock reports and preparation of PR stock report,
submit to PR after final review from supervisor.
• Conduct training support to field logistics personnel including EHPs logistics,
ensuring all stock document are recorded, updated and documented, in coordination
with supervisor.
• Ensure all day-to-day inventory transaction (stock card, bin card, inventory reports
and related documents) are updated on a real-time basis with accuracy.
• Monitor any inventory shortage and provide on-time, standard monthly report and
inform to Operations Coordinator and Project Manager.
• Ensure documentation on daily deliveries and shipments, to update inventory.
• Engage and coordinate with program team for stock forecasting.
• Regular review expiry date of all stock items and report to Operations Coordinator
and Project Manager when stocks are due to expire in six-month time and perform
disposal for all expired stock under guidance of Operations Coordinator.
• Ensure stock tracking system in ARC are effectively implementing in all areas
including Ethnic Health Organizations (EHOs) – ARC partners, in coordination with
Program team and all logistics personnel.
• Ensure the ARC Pharmacy warehouse is kept clean and drug supplies are
alphabetically organized as groups.
• Maintain safe storage and temperature control of the drugs and supplies.
• Monitor and guide on store equipment including pallets, shelves, cupboards, log tags,
and dehumidifier utilization as per warehouse requirements from ARC and Donor
guidelines.
Asset and Insurance Management
• Ensure all assets and non-capital equipment (NCE) are correctly and effectively
recorded, updated at all time.
• Conduct and report to supervisor for monthly physical count of asset and NCE, in
coordination with program or finance team.
• Ensure all asset and NCE are labelled at all time.
• Communicate with all projects for asset and NCE reports, combine and submit to
supervisor.
• Ensure relevant forms (Asset requisition form, Asset Receipt Form) are used and fully
authorized by all parties.
• Ensure all asset assigned, relocation is tracked and recorded in time.
• Ensure asset and NCE disposal are done in accordance with ARC and Donor policies,
under supervision of Operations Coordinator.
• Ensure all asset and NCE are insured and regularly renew for fire insurance in all
project areas.
• Ensure all vehicle and Motorbike (Asset) are insured and regularly renew for
comprehensive insurance and third-party liability insurance.
Office Management
• Ensure office equipment (printers, copiers and others) and network are working
properly at all time, with support of supervisor.
• Ensure all required maintenance in ARC buildings in Yangon are effectively
maintained and solved, to be in good working conditions.
• Manage and maintain accurate filing systems, documented and supported records of
actions for audit purposes.
Management of Staff and Support

• Direct supervision on Logistics Assistant for relevant assigned tasks.
• Technical support to all logistics personnel of ARC projects relevant with stock, asset,
insurance in coordination with supervisor.
Additional task to ARC team with support of supervisor

• Support to operations team members for procurement, event and travel, transportation
in his/her ability, when necessary, for providing assistance for operations team work
towards ARC.
• Engage with freight forwarding agencies, freight handling/clearance agents, and local
Customs, to ensure that cargo is managed at all points of the supply chain with guidance
from supervisor.
• Assist supervisor to capture preparedness information relevant to your mission site so
that logistic systems are robust and flexible enough to cope if a crisis occurs. This may
include assisting with assessments of airports, transport available, warehousing, access
routes, fuel availability, field communication issues, staffing challenges, training
required etc.
• Report and document (immediately if and when happen) and assist all security related
issues or concerns to supervisor.
• Must be flexible and manage your time accordingly, to be prepared to tackle other tasks
commensurate with your role, and level of experience, at short notice by supervisor.
Expected Outcomes
• Monthly Stock Report (including Expired medicine) and Physical Counting sheet.
• Quarterly Stock Report.
• Monthly Delivery Report (Waybill for medical and mon-medical in excel) and Update
Filing.
• Asset and Non-Capital Equipment report with physical counting sheet.
• Insurance Tracking Report (Asset, NCE, Stock, Fleet).
• Update list of Stock, Asset and Insurance Filing.
Requirements:
• Bachelor’s degree in relevant field.

• A minimum of 5 years’ experience in logistics.
• Solid knowledge of data analysis, inventory management, and forecasting techniques.
• An analytical mind with strong attention to detail.
• Outstanding organizational and problem-solving skills.
• Excellent communication.
Diversity
ARC is committed to gender equity and ethnic and racial diversity in programs and
organizational policy. ARC’s employment policy provides for the equality of opportunity,
regardless of race, color, sex, age, religion, national origin, citizenship status, physical or
mental disability, or past, present, or future service in the uniformed services. ARC will not
violate any applicable law by showing partiality or granting any specific favors to any
employees or group of employees.
Submission of application:
Interested candidates who meet the above requirements are required to submit a cover letter, a
comprehensive CV and details of at least 2 referees via E-mail to [email protected]
latest by 19 August 2021 4:00 PM. Reference & background checks will be performed for
successful candidates. Only shortlisted candidates will be contacted.
Note:
1) Please mention position name clearly in subject line.

2) Interested candidates are encouraged to apply as early as possible since we need this
post urgently.

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JOB DESCRIPTION

POSITION TITLE: Logistics Officer

ARC Mission Statement

The American Refugee Committee (ARC) is an international nonprofit, nonsectarian

The Myanmar country program of American Refugee Committee is actively responding to

Stock and Warehouse Management

Management of Staff and Support

Additional task to ARC team with support of supervisor

• Bachelor’s degree in relevant field.

1) Please mention position name clearly in subject line.

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