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SAP Ariba Invoice Test Scripts

This document lists 24 invoice exception types and provides corresponding issues and actions. Common issues include contract or PO funds being exceeded, quantities being mismatched, dates or prices being outside of agreed terms. Suggested actions to resolve exceptions typically involve amending contracts or POs, adjusting quantities or prices, or obtaining approvals from requestors.

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Ganesh Kumar Gopinatha Rao
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598 views4 pages

SAP Ariba Invoice Test Scripts

This document lists 24 invoice exception types and provides corresponding issues and actions. Common issues include contract or PO funds being exceeded, quantities being mismatched, dates or prices being outside of agreed terms. Suggested actions to resolve exceptions typically involve amending contracts or POs, adjusting quantities or prices, or obtaining approvals from requestors.

Uploaded by

Ganesh Kumar Gopinatha Rao
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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ARIBA INVOICE

S.N [Invoice Exceptions]Exception Types


(Invoice Exception Type) Issue

1 Contract Amount Variance BPO out of funds


2 Contract Fee Quantity Variance Item Level
3 Contract Hard Maximum Limit Exceeded BPO out of funds

Invoice date falls


4 Contract Item Date Variance outside contract
period

5 Contract Line Amount Variance BPO out of funds

BPO is closed,
6 Contract Not Invoiceable pending, or sending
status

BPO is closed,
7 Contract Not Invoicing pending, or sending
status

Payment terms
8 Contract Payment Terms mismatched discrepancy on the
Contract vs Invoice

9 Contract Price Variance BPO out of funds


10 Contract Quantity Variance BPO out of funds
BPO marked for
11 Contract Received Line Amount Variance
receiving

12 Invoice currency mismatch Currency discrepancy

Invoice Line not


13 Invoice Unmatched matched to PO
Invoice Line not
14 Item Unmatched
matched to PO
15 PO Amount Variance PO out of funds
PO Charge Amount
16 PO Charge Amount Variance
Variance

17 PO Closed for Invoicing PO closed


18 PO Line Amount Variance PO out of funds

19 PO Line Closed for Invoicing PO line closed

20 PO Price Variance PO price discrepancy

21 PO Quantity Variance PO qty discrepancy

22 PO Received Line Amount Variance Insufficent Receiving

23 PO Received Quantity Variance Insufficent Receiving

Additional invoice
24 Shipping Variance
charges

25 Special Handling Variance Additional invoice


charges
Action

REQUESTOR to submit amendment or Contracts team to add 5% funds upon


REQUESTOR approval
Manual Accept Exceptions
REQUESTOR to submit amendment or Contracts team to add 5% funds upon
REQUESTOR approval
1. Contracts team to extend 90 days per grace period, or 2. Check original
start/end date due to amendment migration or 3. REQUESTOR to submit
amendment to extend contract
REQUESTOR to submit amendment or Contracts team to add 5% funds upon
REQUESTOR approval
1. REQUESTOR to submit amendment or 2. Supplier Enablement to check if TRR
has been accepter and merge ANIDs or 3. Change communication method from e-
mail to print if the vendor is not enabled on the network or 4. Check with Ariba IT
Support why BPO was systematically closed

1. REQUESTOR to submit amendment or 2. Supplier Enablement to check if TRR


has been accepter and merge ANIDs or 3. Change communication method from e-
mail to print if the vendor is not enabled on the network or 4. Check with Ariba IT
Support why BPO was systematically closed

Update payment terms to match the BPO/Contract

REQUESTOR to submit amendment or Contracts team to add 5% funds upon


REQUESTOR approval
REQUESTOR to submit amendment or Contracts team to add 5% funds upon
REQUESTOR approval
Request Client's approval to override exceptions since the invoice routes to
REQUESTOR for approval

Check contract/PO to the invoice currency discrepancy and update accordingly

Manually match the line on the IR To the PO Line, ensure there is sufficient funds
to cover the invoice
Manually match the line on the IR To the PO Line, ensure there is sufficient funds
to cover the invoice
REQUESTOR to amend PO
REQUESTOR to approve additional charges from the invoice

1. Check PO if PO was automatically closed due to system issue and have PtP re-
open or 2. Check with REQUESTOR to approve re-opening the PO in order to
process invoice further or to process against a different PO#/BPO#
1. REQUESTOR to amend PO or 2. match to different PO line where sufficient funds
are available
1. PO is fully utilized or 2. PO line is closed - which then to request REQUESTOR for
approval to re-open unless systematically closed
Price discrepancy on the PO price vs Invoice Price - amend PO accordingly if
needed or have the vendor adjust the pricing on revised invoice copy. Flip
qty/price if applicable
Qty discrepancy on the PO qty vs invoice qty - amend PO accordingly if needed or
have the vendor adjust the pricing on revised invoice copy. Flip qty/price if
applicable
REQUESTOR to receive additional funds or match invoice to line to PO line where
there is sufficient receiving
REQUESTOR to receive additional funds or match invoice to line to PO line where
there is sufficient receiving
REQUESTOR to approve charges and ensure this is processed at line level to the
PO, not header level
REQUESTOR to approve charges and ensure this is processed at line level to the
PO, not header level

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