BSBPMG420 - Assessment Task 3

Assessment
Task 3
Apply project scope
management techniques
BSBPMG420
Student Declaration
To be filled out and submitted with assessment responses
◻ I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)
◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me
◻ I have correctly referenced all resources and reference texts throughout these assessment tasks.
◻ I have read and understood the assessment requirements for this unit
◻ I understand the rights to re-assessment
◻ I understand the right to appeal the decisions made in the assessment
Unit Title
Unit Code
Student name
Student ID
number
Student Date
signature
Task Number
------OFFICE USE ONLY-----
BSBPMG420 - Apply project scope management techniques V3 2021 Page 2

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
For Trainer and Assessor to complete:
◻ Student requested reasonable adjustment for the assessment
Marking Sheet Comments
DNS
Completed successfully
The student has satisfactorily completed and ☐ ☐ ☐
submitted the following:
 Monitoring and control table x 2 in Task

3.1A
 Changes to the scope management plan x 2
in Task 3.1B
 Change request form x 2 in Task 3.1C
 Outline of the application of the change
control process x 2 in Task 3.1D
 Status Report x 2 in Task 3.1E
 Email to the project manager and the
project team x 2 in Task 3.1F
 Lessons Learned Report x 2 in Task 3.2
Demonstrated ability to: ☐ ☐ ☐
 Undertake work according to agreed project
scope management plan
 Identify and respond to variations according
to established change control procedures
within the scope of own responsibility
 Communicate instances of non-compliance
with overall scope to the project manager
and other team members
 Identify scope changes against scope
management plan with assistance
 Contribute to reporting scope changes
This is evidenced by:

 Monitoring and control table x 2 in Task
3.1A
in Task 3.1B
 Change request form x 2 in Task 3.1C
 Outline of the application of the change
control process x 2 in Task 3.1D
 Status Report x 2 in Task 3.1E
 Email to the project manager and the
project team x 2 in Task 3.1F
Demonstrated ability to: ☐ ☐ ☐
 Participate in reviewing the effectiveness of
project outcomes

Marking Sheet Comments
DNS
Completed successfully
This is evidenced by:

 Lessons Learned Report x 2 in Task 3.2
When collaborating with the group, the student ☐ ☐ ☐
has actively participated in group work with a
substantial contribution that can be assessed
individually for all the requirements of this task.
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐
Student Name:
Assessor Name:
Assessor Signature:
Date:
Table of Content
Student Declaration........................................................................................................................2
Task 3 – Contribute to project scope control and review...............................................5
Task 3.1 Case Study – apply scope controls and report on project progress..............................7
Task 3.2 Lessons Learned.............................................................................................................15

Task 3 – Contribute to project scope control and review
Task summary and instructions
What is this This task builds on Task 2.

assessment task
about? This task comprises of the following assessment methods:
o Product-based ☒
o Direct observation of Role-Play ☒
o Case Study ☒
o Other (specify) ☐
It has been designed to evaluate your ability to/competency in:
 Undertake work according to agreed project scope management

plan
 Identify and respond to variations according to established
change control procedures within the scope of own responsibility
 Communicate instances of non-compliance with overall scope to
the project manager and other team members
 Identify scope changes against scope management plan with
assistance
 Contribute to reporting scope changes
 Participate in reviewing the effectiveness of project outcomes
You are required to address the following:

 Task 3.1 Case Study – apply scope controls and report on
project progress:
o Review the scenarios provided in the Case Study and apply
scope control and reporting according to instructions
 Task 3.2 Lessons learned:
o Develop lessons learned reports
Although the assessment requires group collaboration to simulate a

work environment, the assessment submission is individual, and it will
be marked as such.
What do I need to do  submit the completed assessment tasks, according to instructions,
to complete this task  complete the tasks with sufficient detail and present them in a
satisfactorily? professional manner,
 use your own words and reference sources appropriately,
 meet the word count where required,
 use the scenario provided,
 use the templates provided where required,

Task summary and instructions
 for your performance to be deemed satisfactory in this

assessment task you must satisfactorily address all of the
assessment criteria,
 if part of this task is not satisfactorily completed you will be asked
to complete further assessment to demonstrate satisfactory
performance.
Specifications You must deliver/participate in:
 Consult with the team and the project manager to address Task
3.1
 Collaborate with the team to develop the lessons learned report in
Task 3.2
You must submit to GOALS
 Monitoring and control table x 2

 Change request form x 2
 Outline of the application of the change control process x 2
 Status Report x 2
 Email to the project manager and the project team x 2
 Lessons Learned Report x 2
Resources and • Computer with Internet access
equipment • Access to Microsoft Office suites or similar software
• Learning material
• Scenario for assessment as provided
• Appendices as provided
• Relevant policies and procedures as provided
• Templates as provided
Re-submission You will be provided feedback on your performance by the Assessor.
opportunities The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the assessment.

Complete the following activities:
The following tasks require you to:
 Apply project scope controls
 Contribute to the review of scope controls
Please note that the trainer and assessor will observe your work and your collaboration with the team
(where needed) and provide feedback in the marking sheet
Task 3.1 Case Study – apply scope controls and report on project progress
Review the following scenarios for the two projects and address them as instructed.
Project 1 - Website
Assume that the following has happened when executing the project:
Scenarios
A 25% timeline
The project sponsor communicated the decision to add an online learning management
system (LAM) to the website to launch a series of online coffee making courses.
The budget has increased by 20%.
One of the team members in charge of project reporting made an error and communicated a
budget variance of +2% instead of 20% to the project manager.
This error caused the wrong re-estimation of the budget when addressing the change in the
project scope plan.
The incorrect budget was followed for one week before the error was discovered, and the
budget had to be re-estimated with a severe impact on the project schedule, quality and
resourcing.
B 50% timeline
Due to Covid 19, the company engaged in developing the new website is now out of
business, and the project team has to find a new website development company.
C 75% timeline
When working on the learning management system, the web designer chose PayPal as the
only payment method for students enrolling in coffee-making courses.
He did so by communicating his choice to a project team member who did not add the
information to the weekly project status report.
Zeemh finance department does not use PayPal.

To address the tasks below, consult with the Project Manager (played by the trainer and assessor in
the simulated work environment) and the project team if needed.
A. Monitoring and control
For each scenario:

 Outline what scope monitoring and control procedures were applied to identify the issue/s
 Determine the impact of each scenario on project scope management
 Outline how the issue is addressed to manage the impact of scope changes within the established
time, cost, quality constraints according to the scope management plan
Scenario Monitoring and Impact How the issue is addressed

control (30-50 words/scenario) (40-80 words/scenario)
(30-50
words/scenario)
A
B
C
B. Changes to the scope management plan
For each scenario:

 Measure the impact on project progress to determine perceived and actual changes needed to the
Scenario Changes to the scope management plan

A
B
C
C. Change request
Complete a change request form (Template 1) for a scenario of choice (A,B or C)
Template 1 -Change Request Form

Change Request – Project
Issued by

Change/s Requested
Reason for change/s
Impact on the project
Change authorised:
Signed: Signed Sponsor Signed Signed
Project Manager Client
Date Date Date Date
Record
Complete the filing record below so that the project documentation can be saved in the project management record system.
Project Title: Project Client: Date:

Version:
Project Sponsor: Project File Name:

Manager:
D. Change control process
Describe how the change control process is applied to action the change request form in Task 3.1C.
(30-50 words)
E. Status Report
Complete a Status report (Template 2) for a scenario of choice (A,B or C).

Template 2 -Project Status Report
Project Name:
Scenario:
Project Status G: Y: R:
Overall Timeline Budget Resources Scope Quality Risk
Status
Status Report
Project Name
Prepared by:
Date:
Attention to:
Summary
report
Use this section for
summary
information about
the status of the
project.
Consider:
 Deliverables
 Schedule
 Budget
 Quality
 Resources
(100-150 words)
Record
Complete the filing record below so that the project documentation can be saved in the project management record system

Version:
Project Sponsor: Project Manager: File Name:
F. Non-compliance
Review the three scenarios and identify non-compliance with the project's overall scope, including
relevant processes and procedures.
Select one non-compliance and communicate it via email to the project manager, copying the other
team members in the email.
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
(40-80 words)
Write the email using the template below (Template 3).
Template 3 -Email
Email to Project Manager and Project Team
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
Project 2 - Event
Assume that the following has happened when executing the project:
Scenarios
A 25% timeline
The project sponsor communicates a cut of 25% in the project budget and a request to run
the event two days earlier.

Scenarios
B 50% timeline
The project sponsor decides to change the online meeting platform to Microsoft Teams.
The change is not communicated to the Project Manager and the rest of the project team
until 48 hours before the event.
To address the tasks below, consult with the Project Manager (played by the trainer and assessor in
the simulated work environment) and the project team if needed.
G. Monitoring and control
For each scenario:

 Outline what scope monitoring and control procedures were applied to identify the issue/s
 Determine the impact of each scenario on project scope management
 Outline how the issue is addressed to manage the impact of scope changes within the established
time, cost, quality constraints according to the scope management plan
Scenario Monitoring and Impact How the issue is addressed

control (30-50 words/scenario) (40-80 words/scenario)
(30-50
words/scenario)
A
B
H. Changes to the scope management plan
For each scenario:

 Measure the impact on project progress to determine perceived and actual changes needed to the
Scenario Changes to the scope management plan

A
B
I. Change request
Complete a change request form (Template 1) for a scenario of choice (A, B or C)
Template 1 -Change Request Form

Issued by
Change/s Requested
Reason for change/s
Impact on the project
Change authorised:
Signed: Signed Sponsor Signed Signed
Project Manager Client
Date Date Date Date
Record

Version:

Manager:
J. Change control process
Describe how the change control process is applied to action the change request form in Task 3.1C.
(30-50 words)

K. Status Report
Complete a Status report (Template 2) for a scenario of choice (A or B).
Template 2 -Project Status Report

Project Name:
Scenario:
Project Status G: Y: R:
Overall Timeline Budget Resources Scope Quality Risk
Status
Status Report
Project Name
Prepared by:
Date:
Attention to:
Summary
report
Use this section for
summary
information about
the status of the
project.
Consider:
 Deliverables
 Schedule
 Budget
 Quality
 Resources
(100-150 words)

Record
Complete the filing record below so that the project documentation can be saved in the project management record system

Version:
Project Sponsor: Project Manager: File Name:
L. Non-compliance
Review the three scenarios and identify non-compliance with the project's overall scope, including
relevant processes and procedures.
Select one non-compliance and communicate it via email to the project manager, copying the other
team members in the email.
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
(40-80 words)
Write the email using the template below (Template 3).
Template 3 -Email
Email to Project Manager and Project Team
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
Task 3.2 Lessons Learned
You have now completed the two projects.

Consider the work performed when developing the scope management plans (Task 2.1 and 2.2) and
their implementation when addressing Task 3.1.
Review the project outcomes to determine the effectiveness of the initial and subsequent scope
management approaches in collaboration with the team.
Complete the lessons learned reports (Template 4) for the two projects.
Template 4 -Lessons Learned -Project 1 Website

Lessons Learned Report
Name of project:
Overview
A brief summary of how scope was managed, to include issues and how they were addressed.
Worked well Could have gone better
List 2-3 items List 2-3 items
Lessons learned and suggested improvements (40-80 words):
Record

Version:

Manager:
Template 4 -Lessons Learned -Project 2 Website

Name of project:
Overview

A brief summary of how scope was managed, to include issues and how they were addressed.
Worked well Could have gone better
List 2-3 items List 2-3 items
Lessons learned and suggested improvements (40-80 words):
Record

Version:

Manager:


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What is the purpose of the student declaration?

What is the purpose of the student declaration?

What information is included in the lessons learned report?

What information is included in the lessons learned report?

Assessment

------OFFICE USE ONLY-----

BSBPMG420 - Apply project scope management techniques V3 2021 Page 2

◻ Student requested reasonable adjustment for the assessment

Marking Sheet Comments

 Monitoring and control table x 2 in Task

This is evidenced by:

BSBPMG420 - Apply project scope management techniques V3 2021 Page 3

This is evidenced by:

Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐

BSBPMG420 - Apply project scope management techniques V3 2021 Page 4

Task summary and instructions

What is this This task builds on Task 2.

It has been designed to evaluate your ability to/competency in:

 Undertake work according to agreed project scope management

You are required to address the following:

Although the assessment requires group collaboration to simulate a

BSBPMG420 - Apply project scope management techniques V3 2021 Page 5

 for your performance to be deemed satisfactory in this

Specifications You must deliver/participate in:

You must submit to GOALS

 Monitoring and control table x 2

BSBPMG420 - Apply project scope management techniques V3 2021 Page 6

The following tasks require you to:

 Apply project scope controls

 Contribute to the review of scope controls

BSBPMG420 - Apply project scope management techniques V3 2021 Page 7

A. Monitoring and control

For each scenario:

Scenario Monitoring and Impact How the issue is addressed

B. Changes to the scope management plan

For each scenario:

Scenario Changes to the scope management plan

Complete a change request form (Template 1) for a scenario of choice (A,B or C)

Template 1 -Change Request Form

BSBPMG420 - Apply project scope management techniques V3 2021 Page 8

Reason for change/s

Impact on the project

Signed: Signed Sponsor Signed Signed

Project Manager Client

Date Date Date Date

Project Title: Project Client: Date:

Project Sponsor: Project File Name:

D. Change control process

Complete a Status report (Template 2) for a scenario of choice (A,B or C).

BSBPMG420 - Apply project scope management techniques V3 2021 Page 9

BSBPMG420 - Apply project scope management techniques V3 2021 Page 10

Project Sponsor: Project Manager: File Name:

Write the email using the template below (Template 3).

BSBPMG420 - Apply project scope management techniques V3 2021 Page 11

G. Monitoring and control

For each scenario:

Scenario Monitoring and Impact How the issue is addressed

H. Changes to the scope management plan

For each scenario:

Scenario Changes to the scope management plan