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    PPG Annex B-2-Commitment Form For Alternate AAOs - 18mar2021 (Clean)

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    Bin Mac
    This document outlines the responsibilities and commitments of an Alternate Agency Authorized Officer (AAO). The Alternate AAO agrees to assume the duties of the Principal AAO when needed, which include promptly transmitting employee membership forms, endorsing beneficiary changes, ensuring loan certifications, and monitoring agency feedback from GSIS. The Alternate AAO also commits to protecting personal data in accordance with privacy laws and attending required trainings. By signing, the Alternate AAO acknowledges the legal obligations of the role.

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    PPG Annex B-2-Commitment Form For Alternate AAOs - 18mar2021 (Clean)

    Uploaded by

    Bin Mac
    1K views2 pages
    This document outlines the responsibilities and commitments of an Alternate Agency Authorized Officer (AAO). The Alternate AAO agrees to assume the duties of the Principal AAO when needed, which include promptly transmitting employee membership forms, endorsing beneficiary changes, ensuring loan certifications, and monitoring agency feedback from GSIS. The Alternate AAO also commits to protecting personal data in accordance with privacy laws and attending required trainings. By signing, the Alternate AAO acknowledges the legal obligations of the role.

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    PPG Annex B-2-Commitment Form for Alternate AAOs_18Mar2021(clean)

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    This document outlines the responsibilities and commitments of an Alternate Agency Authorized Officer (AAO). The Alternate AAO agrees to assume the duties of the Principal AAO when needed, which include promptly transmitting employee membership forms, endorsing beneficiary changes, ensuring loan certifications, and monitoring agency feedback from GSIS. The Alternate AAO also commits to protecting personal data in accordance with privacy laws and attending required trainings. By signing, the Alternate AAO acknowledges the legal obligations of the role.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    1K views2 pages

    PPG Annex B-2-Commitment Form For Alternate AAOs - 18mar2021 (Clean)

    Uploaded by

    Bin Mac
    This document outlines the responsibilities and commitments of an Alternate Agency Authorized Officer (AAO). The Alternate AAO agrees to assume the duties of the Principal AAO when needed, which include promptly transmitting employee membership forms, endorsing beneficiary changes, ensuring loan certifications, and monitoring agency feedback from GSIS. The Alternate AAO also commits to protecting personal data in accordance with privacy laws and attending required trainings. By signing, the Alternate AAO acknowledges the legal obligations of the role.

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    © All Rights Reserved
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    of 2

    ANNEX B-2

    Alternate Agency Authorized Officer (AAO)


    Commitment Form

    I, _______________________________________ (Name of Alternate AAO),


    _______________ (Position Title) of ___________________ (Name of Agency)
    have been designated as Alternate Agency Authorized Officer of the
    ___________________ (Name of Agency), and in so doing, I commit to act
    responsibly and prudently in performing my functions.

    I am aware of my responsibilities as an Alternate AAO and commit to perform the


    following diligently to the best of my ability in the absence of the Principal AAO
    and/or whenever my assistance is required:

    1. Promptly transmit electronically to the GSIS all membership updating request-


    forms (Membership Updating Forms A, B, C, D and E) prepared by our
    agency’s authorized Human Resource personnel.

    The Membership Forms must be transmitted to the GSIS within the month the
    information (i.e., newly hired employee, new salary, updated personal
    information, change in mobile number and email address, etc.) becomes
    available;

    2. Endorse to the Membership Department changes in the designated


    beneficiaries of members;

    3. Check uploaded request for correction of returned Agency Remittance Advice


    Forms and transmit corrected forms electronically within two (2) working days
    from receipt of notice of deficiency.

    4. Monitor feedback from the GSIS Membership Coordinator and submit any
    additional requirements within two (2) working days from notice of deficiency;

    5. Transmit to the officer or employee concerned of our agency the circulars


    and/or information dissemination materials, and requests for data or
    information forwarded by the GSIS through the AAO module or my email
    address;

    6. Employ, at all times, the safety measures in the use, access, disclosure and
    processing of the personal and sensitive personal information of employees
    under my jurisdiction and control, in accordance with the Data Privacy Law;

    7. Attend trainings and re-trainings for AAOs, including orientations on data


    privacy and protection, conducted by the GSIS;

    8. Certify the loan application of the Principal AAO when he or she applies for a
    loan;

    9. As Alternate AAO, I undertake to ensure that I shall exert all efforts to


    immediately inform or communicate to the GSIS circumstances of

    1|Page
    ANNEX B-2

    suspension, severance from service, or any administrative sanctions that the


    employee of our agency is serving; and

    10. Assume the other responsibilities of the Principal AAO when the latter is on
    leave or unavailable or when the latter is separated, retired, has transferred to
    another agency, suspended or dismissed from service or whose designation
    as Principal AAO was changed due to an adverse finding and the agency has
    not yet assigned a replacement.

    I hereby confirm that I have read and understand fully the Privacy Policy of the
    GSIS pursuant to the requirements of Republic Act No. 10173, otherwise known
    as the Data Privacy Act, and hereby give/grant my consent to the safety
    measures to be observed in the use, access, disclosure and processing of the
    personal and sensitive personal information of employees under my jurisdiction
    and control.

    By signing this Commitment Form, I signify that I have read, understood, and
    accepted my duties and responsibilities as Alternate AAO and I am fully aware
    that it is a legal and binding document containing my duties and obligations, a
    breach of which may give rise to accountabilities, liabilities and sanctions under
    applicable laws.

    Signed: Date:

    _____________________________________________________________
    Name and Signature, Alternate AAO

    Endorsed by: Date:

    _____________________________________________________________
    Name and Signature, Head of Agency

    Note: All pages must be signed.

    The Alternate AAO should sign two copies of this Commitment Form, return one
    (1) copy to the GSIS and keep the other for reference.

    2|Page

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