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Word 2007

This document provides an overview of the new Ribbon interface in Microsoft Word 2007. It describes the three main components of the Ribbon - tabs, groups, and commands. It explains how certain tabs only appear when needed, such as the Picture Tools tab when an image is selected. The document also introduces the Mini toolbar that appears when text is selected, and the Quick Access Toolbar that allows certain commands to always be available. It outlines how to hide and show the Ribbon to have more document workspace, and describes the new keyboard shortcuts called Key Tips that activate with the ALT key.

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Ghada Sabeeh
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41 views2 pages

Word 2007

This document provides an overview of the new Ribbon interface in Microsoft Word 2007. It describes the three main components of the Ribbon - tabs, groups, and commands. It explains how certain tabs only appear when needed, such as the Picture Tools tab when an image is selected. The document also introduces the Mini toolbar that appears when text is selected, and the Quick Access Toolbar that allows certain commands to always be available. It outlines how to hide and show the Ribbon to have more document workspace, and describes the new keyboard shortcuts called Key Tips that activate with the ALT key.

Uploaded by

Ghada Sabeeh
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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When you first open Word 2007, you may be surprised by its new look.

Most of the changes are in the Ribbon, the area that spans the top of
Word.

The Ribbon brings the most popular commands to the forefront, so you don't have to hunt in various parts of the program for things you do all
the time.

Why the change? To make your work easier and faster. The Ribbon was thoroughly researched and designed from users' experiences so that
commands are in the optimal position.

There are three basic components to the Ribbon. It's good to know what each one is called so that you
understand how to use it.

 Tabs. There are seven basic ones across the top. Each represents an activity area.
 Groups. Each tab has several groups that show related items together.
 Commands. A command is a button, a box to enter information, or a menu.
Everything on a tab has been carefully selected according to user activities. For example, the Home tab
contains all the things you use most often, such as the commands in the Fontgroup for changing text
font: Font, Font Size, Bold, Italic, and so on.

At first glance, you may not see a certain command from a previous version of Word. Fret not. Some groups have a small diagonal arrow in the
lower-right corner  .

The arrow is called a Dialog Box Launcher. If you click it, you'll see more options related to that group. Those options will often appear in the
form of a dialog box that you may recognize from a previous version of Word. Or they may appear in a familiar-looking task pane.

Speaking of previous versions, if you're wondering whether you can get the same look and feel of a previous version of Word, the simple answer
is, you can't. But after playing around with the Ribbon a little, you'll get used to where things are and will like how easy it makes getting your
work done.

In this new version of Word, certain tabs appear only when you need them. For example, let's say you've inserted a picture. But now you want to
do more with it. Maybe you want to change how text wraps around it or you want to crop it. Where are those commands found?

 Select the picture.

 The Picture Tools tab appears. Click that tab.

 Additional groups and commands appear for working with pictures; like the Picture Styles group.
When you click away from the picture, the Picture Tools tab disappears, and the other groups come back.

Note    On-demand tabs appear for other activity areas, like tables, drawings, diagrams, and charts.

When you select text and point at it, the Mini toolbar will appear faded.

Some formatting commands are so useful that you want to have them available whatever you are doing.

Let's say you want to quickly format some text, but you're working on the Page Layout tab. You could click the Home tab to see the formatting
options, but here's a faster way:

 Select your text by dragging with your mouse, and then point at the selection.

 The Mini toolbar will appear in a faded fashion. If you point to the Mini toolbar, it will become solid, and you can click a formatting option
there.
The Mini toolbar is great for formatting options, but what if you want other types of commands to always be available? Use the Quick Access
Toolbar. The next page will explain what it is.

The Ribbon makes everything in Word 2007 nicely centralized and easy to find. Sometimes, however, you don't need to find things. You just
want to work on your document, and you'd like more space to do that. So it's just as easy to hide the Ribbon temporarily as it is to use it.

Here's how: Double-click the active tab. The groups disappear, so that you have more room.

Whenever you want to see all of the commands again, double-click the active tab to bring back the groups.
Press ALT to display the Key Tip badges for the Ribbon tabs, the Microsoft Office Button, and the Quick Access Toolbar.

Okay, keyboard people, this page is for you. Shortcuts that start with the CTRL key (for example, CTRL+C for copy, or CTRL+ALT+1 for

Heading 1), remain the same as in previous versions of Word.

But the Ribbon design comes with new shortcuts. Why? Because this change brings two big advantages over previous versions:

 Shortcuts for every single button on the Ribbon.

 Shortcuts that often require fewer keys.

The new shortcuts also have a new name: Key Tips. Press ALT to make the Key Tip badgesappear for all Ribbon tabs, the Quick Access

Toolbar commands, and the Microsoft Office Button. Then you can press the Key Tip for the tab you want to display; for example, press H for

the Home tab. This makes all the Key Tips for that tab's commands appear. Then you can press the Key Tip for the command you want.

Note     You can still use the old ALT+ shortcuts that accessed menus and commands in previous versions of Word, but because the old menus

are not available, you'll have no screen reminders of what letters to press, so you need to know the full shortcut to use them.

For more information see the training course Keyboard shortcuts in the 2007 Office system.

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