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Script For A Non-Contested Election of Officers

This document provides a script for conducting a non-contested and contested election of officers. It outlines the process which includes the nominating committee presenting their nominations, calling for additional nominations from members, appointing tellers to distribute and collect ballots, counting votes by the tellers, and announcing the election results. Key details are provided such as having four tellers working together, the tellers reporting vote totals and who was elected to the president, and entering the teller's report into official meeting minutes.

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Kristina Marquez
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1K views2 pages

Script For A Non-Contested Election of Officers

This document provides a script for conducting a non-contested and contested election of officers. It outlines the process which includes the nominating committee presenting their nominations, calling for additional nominations from members, appointing tellers to distribute and collect ballots, counting votes by the tellers, and announcing the election results. Key details are provided such as having four tellers working together, the tellers reporting vote totals and who was elected to the president, and entering the teller's report into official meeting minutes.

Uploaded by

Kristina Marquez
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Script for a Non-Contested Election of Officers

President: “The next order of business is the election of officers. The secretary will read Section ___ of Article
___ of the bylaws pertaining to elections.”

Secretary stands and reads bylaws.

President: “The chair of the Nominating Committee will read the report from the Nominating Committee.”

Chair of the Nominating Committee: “Mr./Madam President, the Nominating Committee submits the following
nominations:
For President: Jordan Jones
For Vice President: Dale Black
For Secretary: Kelly Cole
For Treasurer: Pat Brown”
(Upon completion, hand the written report to the chair.)

President:
“For President, Jordan Jones is nominated by the Nominating Committee. Are there further nominations
for President?
For Vice President, Dale Black is nominated by the Nominating Committee. Are there further nominations
for Vice-President?
For Secretary, Kelly Cole is nominated by the Nominating Committee. Are there further nominations for
Secretary?
For Treasurer, Pat Brown is nominated by the Nominating Committee. Are there further nominations for
Treasurer?”

If not, the chair declares the nominations closed and these elected.
All those in favor say Aye, those opposed say No. The Ayes have it and these members are elected.”

Script for a Contested Election of Officers


If there are further nominations, proceed as follows for each office:

Member: “Mr./Madam President, I nominate _____ for President.”

President: “______ is nominated for President. Are there any further nominations for the office of President?
Hearing none, the chair declares nominations closed.”

President: “The chair appoints A, B, C, and D as tellers. Will teller ___ please serve as chair?”
(It is always best to have four tellers working together.)
“The voting members will rise and count off. The tellers will hand you a ballot as you count off your numbers.
You will take your seat immediately after saying your number and receiving your ballot. Beginning with the
member on my extreme left in the front row, please say one (1) and then be seated.

President:: “There are ___ voting members present. Will the tellers please come forward and distribute the
ballots?” (Tellers should first serve President and, if applicable, others at the head table.)

(Script for a Contested Election –continued)

Georgia PTA 11 everychild. onevoice.


Nominating Committee and Elections Guide
President: “The names of the candidates for the position of _______ are _______ and ______. Using the ballot
provided, write your choice for election, then fold your ballot once.

President: Allow two or three minutes for voting then announce, “Have all voted who wish to vote? Will the
tellers please collect the ballots. The tellers will now count the votes.”
Note: Tellers often leave the room. President precedes with other business of the association until tellers are ready
to report.

President: Upon return of the tellers, “Are the tellers ready to report?”

Chair of Tellers: “ The teller’s committee reports :_____ Number of votes cast.
_____ Number of illegal votes cast.
_____ Number of votes necessary for election.

Candidate A received: _________ votes.


Candidate B received: _________ votes.

President: “____________, having received a majority of the votes cast, is elected president.”

Note: The Teller’s Report is signed by the entire committee and given to the President. All ballots and tally
sheets are sealed and given to the secretary to preserve until after the next meeting when it is reasonable to believe
there will be no call for a recount, or the chair states that the ballots be destroyed. The reporting teller does not
declare who was elected; that is the responsibility of the presiding officer after reading the report.

The teller’s report is entered into the minutes and becomes a part of the official record of the organization. Under
no circumstances should the totals be omitted in an election, or a vote on a critical issue, out of deference to the
feelings of unsuccessful candidates or the members of a losing side.

Points to Remember About Elections


Nominees for office cannot serve as teller.
When there are four tellers, two are assigned the responsibility for reading each ballot, one silently and one
aloud; the other two record the votes, as they are read, on separate tally sheets.
When the President is the nominee for a second term, he or she may still conduct the election.
An election is an Order of Business on the general meeting’s agenda and is treated as such by the President or
presiding officer.
The President should thank the Nominating Committee for their work.
Be sure every nominee is a PTA member.
The election of officers is a very important order of business. The President should proceed slowly and be sure
each member understands the procedure.

Georgia PTA 12 everychild. onevoice.


Nominating Committee and Elections Guide

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