AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)

Document No. Revision No. Effective Date Page No.

QP-05 00 01-08-17 Page 1 of 10

CONTROL OF DOCUMENTS

ISSUED BY APPROVED BY
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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I. Table of Contents:
I.Table of Contents:..............................................................................................................2
1. AUTHORITY..........................................................................................................3
2. MANUALS..............................................................................................................3
3. PROCEDURES......................................................................................................3
4. WORK INSTRUCTIONS........................................................................................4
5. DOCUMENTS AND DATA.....................................................................................4
6. DEFINITIONS & ACTIVITIES ASSOCIATED WITH THIS PROCEDURE:...........4
7. ASSOCIATED DOCUMENTS:...............................................................................4
8. PROCESS DESCRIPTION:...................................................................................5
9. FORMS................................................................................................................10

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
Document No. Revision No. Effective Date Page No.
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1. AUTHORITY
1.1 This procedure is issued by Quality Manager

2. MANUALS
2.1 All manuals related to QMS activities will be reviewed for
adequacy by the Quality Manager prior to issue.
2.2 All manual will be given a unique issue number.
2.3 Revision Status record will be maintained by the Quality
Manager for all manuals.
2.4 An issue register will be maintained by Quality Manager for all
manuals, this register
a. Will indicate:
b. The revision number.
c. The revision date.
d. Issued to
e. Controlled or uncontrolled. (Numbered where applicable).

3. PROCEDURES
3.1 All QMS related procedures will be reviewed for adequacy by
the issuing Department Manager.
3.2 The Manager of the issuing department will be responsible for
the following:
a. Identifying the procedure by title and unique number
b. Maintaining a master list or register of all issued procedures.
c. The issue and distribution of revisions to the procedures.
3.3 The retrieval of obsolete or superseded procedures.

4. WORK INSTRUCTIONS

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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4.1 All QMS related work instructions will be reviewed for adequacy
by the issuing Department Manager
4.2 The Manager of issuing department will be responsible for:
a. Identifying and recording all instructions.
b. Assembling all instructions into an original manual which
will be retaining by the department.
c. Issuing of Work Instructions to the appropriate persons or
group.
d. Retrieval of obsolete instructions.

5. DOCUMENTS AND DATA

6. DEFINITIONS & ACTIVITIES ASSOCIATED WITH THIS
PROCEDURE:
Definitions:
6.1 Document Control Stamps
Red Inked: Controlled Document
Blue Inked: Uncontrolled Document
6.1.1 Controlled Document
A document that could be modified in the future, it has a
revision status.
6.1.2 Uncontrolled Document
A document that is not under revision control. Normally valid as
on the date of issue.

7. ASSOCIATED DOCUMENTS:
 Document Change Request/ Advise :- DOC-01-1
 System Development-Comment Form :- DOC-01-2
 Amendment Record Sheet/ Document Register :- DOC-01-3
 Document Distribution List: - DOC-01-4
 Controlled Copy Issue Register: -DOC-01-5

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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8. PROCESS DESCRIPTION:
8.1 Need for new document or change in document identified

Responsibility Activity Interface

Originator Shall submit to Quality Manager any DOC 01-1

request for a new Document or change to
any published Document in practice on
DOC-01-1 DOC 01-1

Shall describe objective, scope and key

activities for a new document in DOC 01-1
DCR/Advise DOC 01-1 and submit to DOC 01-3
Quality Manager
Quality Shall receive DCR/Advise Form DOC 01-
Manager 1 from Originator.

Shall register all DOC01-1 in Documents

Register/Amendment Record Sheet DOC
01-3 and submit to DGfor review and
approval.

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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8.2 Review, approval of procedure out line and draft document

preparation
Responsibility Activity Interface
. DG Shall review DOC 01-1 establish that DOC 01-1
there is a QMS policy to cover it in QMS
Manual and that the declared QMS
objectives and scope is suitable to
implement this QMS policy.

Shall approve DOC01-1 and pass to

Quality Manager to arrange preparation
draft document for needed procedure.
DOC 01-1
Quality Shall receive approved DOC 01-1 and
Manager prepare draft document.

Shall submit draft document to DG for

review.

DG Shall review and pass to Quality

Manager to get comments from owner and
reviewers (Affected Managers/ Heads)

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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8.3 Review, comments, revision of draft document and preparation of

Master document
Responsibility Activity Interface

Owner Shall receive subject draft document from

Quality Manager.

Shall review and send back to Quality

Manager with comments on quality System
DOC 01-2
Reviewers Development-Comment Form DOC 01-2.

Affected Shall receive subject draft document from

Managers Quality Manager.
DOC 01-2
Shall review and send back to Quality
Quality Manager with comments on quality System
Manager Development-Comment Form DC 02-2.

Shall receive back draft document with DOC 01-2

DOC 01-2 and CEO for review and
approval to prepare master document. DOC 01-2

CEO/GM Shall register all received DOC 01-2 in

DOC 01-3
register DOC 01-3.

Shall review comments and accordingly

Quality
instruct Quality Manager to arrange
Manager
preparation of Master Document.

Shall prepare Master Document.

Shall submit Master Document to DGfor

review and approval.

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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8.4 Review, approval, distribution of Master Document

Responsibility Activity Interface
DG Shall review and approve the Master
Document.
Shall pass the document to Quality
Manager

Shall receive back Master Document DOC 01-5

Quality Manager
after approval.

Shall register the document in to the

Document Issue Register DOC 01-5.
DOC 01-4
Shall arrange to prepare appropriate
number of copies according to
Distribution List DOC 01-4.

Shall distribute copies of master

documents to affected Managers and
Department(s).

Shall ensure filing of a copy in Master

File along with reviewer pre-approval
copies.
8.5 Implementation of new documented procedure and withdrawal of
obsolete Documents:
Responsibility Activity Interface

Owner Shall receive approved copy of Master

Document copy. Shall implement the
new or amended procedure in conjunction
with affected managers.
Quality
Shall withdraw all copies of documents DOC 01-5
Manager
and forms in practice after replacement of

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
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an approved amended document. DOC 01-5

Quality Shall destroy all withdrawn documents
Manager and forms.
DOC 01-4
Shall ensure registration of all documents
DOC 01-5
in practice with amendments and
additions from time to time.

Shall reproduce copies of approved

Document original document using red ink, stamp
Users CONTROLLED copy No. on all pages of
each copy of the document. Original
copies shall be taken as master
documents.

Shall log in to CONTROLLED Copy

Register DOC 01-5 all stamped copies.
Shall issue the controlled document as
per Distribution List DOC 01-4.
Uncontrolled copies can be issued subject
to approval of Manager.

All uncontrolled copies shall be stamped

in the blue ink marked UNCONTROLLED.
Shall receive copy of documents and sign
on DOC 01-5.

Shall ensure that the changes are marked

in the master copy and stamped as
SUPERSEDED.

Control of Documents
 AL- JAZIRAH ENGINEERS AND CONSULTANTS (AJEC)
Document No. Revision No. Effective Date Page No.
QP-05 00 01-08-17 Page 10 of 10

9. FORMS
S.No. FORM No.

1. Document Change Request/ Advise DOC-01-1

2. System Development-Comment Form DOC-01-2

3. Amendment Record Sheet/ Document Register DOC-01-3

4. Document Distribution List DOC-01-4

5. Controlled Copy Issue Register DOC-01-5

Control of Documents