Issued Date: February 28, 2017

Department of Public Works and Highways

Standard Procedures Manual Doc. Code: DPWH-SPM
Bukidnon Second District Engineering Office Revision No. 00
Organizational Chart of Planning and Design Section
Page No. 1 of 1

PLANNING AND DESIGN SECTION

ORGANIZATIONAL CHART

OFFICE OF THE SECTION CHIEF

SUPPORT STAFF

ENGINEERING FLOOD CONTROL,

BRIDGES AND
PLANNING SURVEYS AND SOCIAL AND HIGHWAY
OTHER PUBLIC
UNIT INVESTIGATION ENVIRONMENTAL DESIGN UNIT
WORKS UNIT
UNIT UNIT

PLANNING AND DESIGN SECTION FUNCTIONS

1. Conducts detailed engineering surveys and investigations including parcellary survey of road right-of-
way, and prepares the appropriate design following the design development stages of all infrastructure
projects of the district office;
2. Prepares plans and designs in accordance to pertinent laws, policies, standards, guidelines and
procedures for roads, bridges, flood control systems, buildings and other public works projects;
3. Prepares programs of work (POW) and detailed estimates for infrastructure projects including the
preparation of the Approved Budget for the Contract (ABC);
4. Reviews and recommends approval of plans and POW;
5. Reviews as-staked plans, variation orders, as-built plans of the district office;
6. Manages data collection and performs data quality checking as inputs to planning applications;
7. Facilitates and recommends existing roads to be candidate for conversion;
8. Reviews, formulates and consolidates the annual infrastructure program of the district within the
medium term infrastructure development programs on the basis of planning application inputs, master
plans, feasibility/ pre-feasibility studies on infrastructure projects;
9. Coordinates with DENR-EMB offices regarding issuance of ECCs/ CNCs and compliance with ECC
provisions;
10. Issues clearances to clients regarding water rights, right-of-way boundaries, billboards and sign posts
construction, aggregates concession, land titling, etc.;
11. Coordinates and provides technical assistance to government agencies, local government units,
consultants, and other agencies in the district on planning, design, and social assessment analysis and
reports.
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-01
Bukidnon Second District Engineering Office
Management of the Annual Visual Road Condition Revision No. 00
Assessment and Road Inventory Survey Page No. 1 of 4

1.0 Purpose

To measure and record the condition throughout the road system. It also provides a sequence of
record/condition that can be analyzed to indicate performance trends and condition date for
analysis in the Pavement Management System (PMS), Routine Maintenance System and
eventually for budgeting in the Multi-Year Programming System (MYPS). It ensure that policies,
processes and procedures for the collection of road condition and road inventory data are
properly observed in order to provide comprehensive and appropriately accurate road and bridge
information.

2.0 Definition of Terms

Road and Bridge Information Application (RBIA) is the DPWH official central database for
network level of road and bridge related data.

Annual Visual Road Condition (RoCond) Survey to assess the condition of the road by
measurement, recording and evaluating the various pavement distresses in the existing road
network.

Road Inventory Survey is the process of collecting information concerning any changes to the
network such as the completion of construction on a new road or the conversion of a road to
DPWH responsibility.

Road Condition Data Entry System (RoCond DES) refers to the stand alone program used
in encoding of RoCond Survey Data prior to uploading in the Central Office server.
3.0 Procedure

Process Flow Responsible Details

START

Receive District The District Office receives memorandum

Memorandum from Administrative from Regional Office/ Central Office to
RO/CO and Prepare Officer, District conduct Annual Road Condition
Office Memo to Planning Engineer, Assessment and Road Inventory Survey
Conduct Annual Assistant District and prepares memorandum to conduct
Bridge Survey Engineer, District survey districtwide to be approved by the
Districtwide Engineer District Engineer and submit to Planning
and Design Section

A
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-01
Bukidnon Second District Engineering Office
Management of the Annual Visual Road Condition Revision No. 00
Assessment and Road Inventory Survey Page No. 2 of 4

Process Flow Responsible Details

Receive Office RBIA District The RBIA District Coordinators receive

Memorandum and Coordinators office memorandum and secure Pre-
Prepare Logistics printed Condition Inspection Form from
the Regional Office and prepare logistics in
the conduct of RoCond Assessment and
Inventory Survey

Conduct Annual RBIA District The RBIA District Coordinators and District
Visual Road Coordinators and RoCond Survey Team conduct RoCond
Condition District RoCond Assessment and Road Inventory Survey
Assessment and Survey Team including checking of collected condition
Road Inventory and inventory data of the total road
Survey Districtwide network.
The sequence and detailed day to day
operation of the data collection is under
the control of the District Coordinators.

Check, Encode and RBIA District The RBIA District Coordinators check
Submit Data Coordinators thoroughly the data collected of the total
road network within the given time frame
of four months per directive from
Regional/ Central Office and encode the
data using RoCond DES and will be
submitted to the Regional Office subject
for review to ensure its quality and
accuracy.

Upload Data RBIA District The RBIA District Coordinators upload the
Coordinators reviewed RoCond DES data at the
Regional Office to the Central Office
Server using the RoCond Database File
Uploader.
Upon review of the uploaded data at the
Central Office, if it does not pass the
validation and quality check through Road
Condition Analysis Result (Confirm
Enterprise), random field validation and re-
assessment must be conducted by the
District Coordinators, supervised by the
Regional Coordinators
B
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-01
Bukidnon Second District Engineering Office
Management of the Annual Visual Road Condition Revision No. 00
Assessment and Road Inventory Survey Page No. 3 of 4

Process Flow Responsible Details

Coordinate the RBIA District The RBIA District Coordinators receive

Conduct of Random Coordinators memorandum from RO/CO/DEO to assist
Field Data Validation in the Conduct of Random Field Validation
of the RBIA Regional Coordinators for the
visual verification of discrepancies on
Uploaded RoCond DES Data and Road
Condition Analysis Result (Confirm
Enterprise) to ensure that data collection
and quality assurance procedures are
correctly applied by the survey team.

Submit Updated RBIA District The RBIA District Coordinators update the
Road Condition Coordinators Road Condition Assessment and Road
Assessment and Inventory Survey Data verified from Field
Road Inventory Validation and submit to RBIA Regional
Survey Data Coordinators for quality checking.

Upon the undertaking of quality check of

data by the Regional Coordinators prior to
uploading in the database to ensure the
quality, completeness and accuracy of
outputs, if discrepancies are noted, RBIA
District Coordinators are advised to
immediately rectify and resubmit to RO
the revised files/ data. If there’s a need to
revalidate, RBIA Regional and District
Coordinators jointly conduct field
validation/ verification of said noted
discrepancies.

Upload Updated RBIA District The District Coordinators upload the

Road Condition and Coordinators verified Updated Road Condition and Road
Road Inventory Data Inventory Survey Data to RBIA

C
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-01
Bukidnon Second District Engineering Office
Management of the Annual Visual Road Condition Revision No. 00
Assessment and Road Inventory Survey Page No. 4 of 4

Process Flow Responsible Details

Record Official PDS Support Staff The PDS Support Staff records, labels and
Documents files the updated Road Condition Data
Entry System, Road Condition Analysis
Results, Road Inventory Survey Data Files
and Memorandums Relative to the
Conduct of Annual Visual Road Condition
Assessment and Road Inventory Survey

Daily and Continual RBIA District The RBIA District Coordinators updates
Updating of Coordinators daily and continually the Straightline
Straightline Diagram Diagrams of the Road Network as to the
of Road Condition following categories;
and Inventory of a.) Road Condition and Defects;
Road Network b.) Inventory of Road Elements;
c.) Road Surface Type; and
d.) Road Network Development.

END

4.0 References

Department Order No. 54, Series of 2004

Visual Road Condition Assessment Manual, Philippine Version No. 1 ( July 2014)
Road Network Definition and Inventory Update Manual Version No. 4 (Nov. 2016)
Road Data Collection, Quality Assurance and Management Manual, March 2004
Theories and Procedures of Road and Bridge Information Application

5.0 Records

Road Condition Data Entry System Database Files

Road Condition Analysis Results (Confirm Enterprise)
Road Inventory Survey Database Files
Memorandums Relative to the Conduct of Annual Visual Road Condition Assessment and Road
Inventory Survey
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-02
Bukidnon Second District Engineering Office
Management of Annual Bridge Condition and Revision No. 00
Inventory Inspection Survey for all National Bridges Page No. 1 of 3

1.0 Purpose

To provide accurate and consistent inventory information and regular data on the condition
status of national bridges required in the Road and Bridge Information Application (RBIA) for the
operation of the BMS and that will serve as the basis in the selection and prioritization of bridge
projects for major maintenance and replacement/construction under various bridge programs.

2.0 Definition of Terms

Bridge Management System (BMS) is a computer-based system that keeps the inventory
information and monitors the condition of each national bridge.

Condition Inspection (Type 2) is a type of bridge inspection with a purpose of monitoring

and rating the condition of a bridge structure as a basis for identifying current maintenance
needs, and forecasting future bridge intervention requirements and estimating future funding
requirements. All information collected during a condition inspection is recorded or referenced on
a Condition Inspection Form (CIF).

Inventory Inspection (Type 5) is a type of bridge inspection with a purpose of obtaining a

standardized series of data items that enables the geometry, construction and function of a
bridge to be identified and described. All information collected during a bridge inventory
inspection is recorded or referenced on an Inventory Inspection Form (IIF).

Bridge Inventory & Condition (BIC) is a stand-alone utility program that will facilitate the
encoding of bridge’s general feature data, bridge’s element data (span, abutment, pier) and
maintenance data (routine and major).

CONFIRM is a database program that stores bridge inventory and condition data and guides the
DPWH Planning Service in the preparation of bridge programs.

3.0 Procedure

Process Flow Responsible Details

START

Receive District The District Office receives memorandum

Memorandum from Administrative from Regional Office/ Central Office to
RO/CO and Prepare Officer, District conduct Annual Bridge Condition and
Office Memo to Planning Engineer, Inventory Inspection Survey for all
Conduct Annual Assistant District National Bridges and prepares
Bridge Survey Engineer, District memorandum to conduct survey
Districtwide Engineer districtwide to be approved by the District
Engineer and submit to Planning and
A Design Section
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-02
Bukidnon Second District Engineering Office
Management of Annual Bridge Condition and Revision No. 00
Inventory Inspection Survey for all National Bridges Page No. 2 of 3

Process Flow Responsible Details

Receive Office BMS District The BMS District Coordinators receive

Memorandum and Coordinators office memorandum and prepare logistics
Prepare Logistics in the conduct of Annual Bridge Condition
and Inventory Inspection Survey for all
National Bridges

Conduct Annual Accredited District The accredited Bridge Inspectors of the

Bridge Condition and Bridge Inspectors District Office including the District BMS
Inventory Inspection and District BMS Survey Team conduct actual Annual Bridge
Survey Districtwide Survey Team Condition Survey (Type 2) and Inventory
Inspection Survey (Type 5) including
checking of collected condition and
inventory data of bridges districtwide.

Encode and Accredited District The accredited Bridge Inspectors undertake

Accomplish Annual Bridge Inspectors to accomplish the following activities within
Bridge Condition and a given time frame;
Inventory Inspection a.) Condition Inspection Form (CIF)
Forms b.) Inventory Inspection Form (IIF)
c.) Mandatory, Inventory and Condition
Photographs labeled and saved into JPEG
electronic files and naming format
d.) Sketches, Plan, and Elevation views
showing the location of each defects

Attend Workshop for BMS District The BMS District Coordinators receive
the Preparation of Coordinators office memorandum from RO/CO/DEO to
Quality Bridge attend workshop for the preparation of
Survey Data quality bridge survey data.

Transfer Bridge Data BMS District The BMS District Coordinators transfer the
to BIC Stand-Alone Coordinators bridge data of accomplished IIF and CIF
Program into BIC Stand-Alone Program.
The consolidated electronic files of the
BIC, together with photographs and
sketches shall be submitted to the BMS
Regional Coordinators for quality
assessment and completeness of data.
B
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-02
Bukidnon Second District Engineering Office
Management of Annual Bridge Condition and Revision No. 00
Inventory Inspection Survey for all National Bridges Page No. 3 of 3

Process Flow Responsible Details

Upload BIC to BMS District In compliance to the memorandum, the

CONFIRM Coordinators BMS District Coordinators upload the BIC
files into CONFIRM at the Regional Office
or Central Office at the Development
Planning Division- Planning Service for
those experiencing network problems.

Record Official PDS Support Staff

The PDS Support Staff records, labels and
Documents
files Electronic Files of IIF and CIF, BIC
Files, Bridge Photographs, and Sketches

Request and Accredited District The accredited District Bridge Inspectors

Conduct Bridge Bridge Inspectors shall conduct engineering inspection for
Inspection bridges with poor and bad condition
ratings for detailed assessment of the
bridge defects and act for its
immediate/routinary repair methods.

END

4.0 References

Bridge Management System Bridge Inspection Manual, Version 6.0

Department Order No.43, s.2008, No. 102, s.2014 "Implementation of Bridge Management
System"
Bridge Inspector's Handbook, 2nd Edition, 2014
Department Order No.94, s.2014, "Technical Manuals and Guidelines on Road and Bridge
Maintenance and Inspection"

5.0 Records

Condition Inspection Form (CIF) and Inventory Inspection Form (IIF)

Bridge Inventory and Condition (BIC) Files
Bridge Mandatory, Inventory and Condition Photographs and Sketches
Memorandums Relative to the Conduct of Annual Bridge Condition and Inventory Inspection
Survey for all National Bridges
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-03
Bukidnon Second District Engineering Office
Validation of Projects for Inclusion in the Proposed Revision No. 00
Annual Infrastructure Program Page No. 1 of 5

1.0 Purpose

To conduct verification and validation of roads and bridge data and produce complete, correct,
quality and accurate list of uploaded roads and bridge data/outputs in the Planning application
to be used as basis for the identification and prioritization of roads and bridge projects for Asset
Preservation, Network Development, and Bridge Program for inclusion in the Annual
Infrastructure Program.
To conduct validation of projects outside Planning Application outputs as proposed through
Project Feasibility Studies, Flood Management Program, Convergence and Special Support
Programs and Congressional and Senatorial Local Programs to be used as basis for the
identification and prioritization of roads, bridges, flood mitigation structures, buildings, water
systems and other public works for inclusion in the Annual Infrastructure Program.

2.0 Definition of Terms

Annual Infrastructure Program – refers to the list of proposed projects that rank high in
priority within the Medium Term Program, and that are technically ready for actual
implementation during the year (i.e. with substantially complete detailed engineering).

Asset Preservation – refers to the preservation of existing assets (infrastructure projects)

especially roads. As HDM-4 outputs, asset preservation involves but not limited to preventive
maintenance, rehabilitation/ reconstruction/ upgrading of damaged paved national roads,
rehabilitation/ reconstruction of roads with slip, slope collapse, and landslide, and construction/
upgrading/ rehabilitation of drainage along national roads

BMS Output – is a generated list of bridges with corresponding bridge data based on the Bridge
Management System (BMS) – is a computer-based system that keeps the inventory information
and monitors the condition of each national bridge.

Bridge Program – refers to the construction and maintenance of national bridges. As BMS
outputs, bridge program involves but not limited to construction of new permanent bridges,
widening of permanent bridges, rehabilitation/major repair of bridges, retrofitting/strengthening
of permanent bridges.

Coordinators – refers to the RBIA, BMS and PMS Coordinators from the Central Office, Regional
and District Engineering Offices.

Highway Development Management-4 (HDM-4) – refers to the analytical tool which

handles PMS and interfaces with RBIA for data storage and Multi-Year Programming and
Scheduling Application. It is used to generate optimum multi-year works programs for the given
budget constraint, who will ensure that long term targets can be met.

Network Development – refers to the development of road network. As HDM-4 outputs,

network development involves but not limited to road widening, construction of by-pass and
diversion roads, construction of missing links / gaps / new roads, paving of unpaved roads and
off-carriageway improvement.
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-03
Bukidnon Second District Engineering Office
Validation of Projects for Inclusion in the Proposed Revision No. 00
Annual Infrastructure Program Page No. 2 of 5

Pavement Management System (PMS) – refers to the system developed to provide DPWH
with analytical tool for use in the planning process for management of the Philippines national
road network. This is the official procedure or system to monitor the pavement condition of the
national roads and to prepare annual work programs for asset preservation and network
development project.

Planning Applications Output – generally refers to the applications used by the Planning
Service such as BMS, RSMS, RBIA, PMS and RTIA (Road and Traffic Information Application).

Programs Outside Planning Application Outputs – refers to the list of proposed projects
outside planning application data/outputs that are in priority through Project Feasibility Studies,
Flood Management Program, Convergence and Special Support Programs and Congressional and
Senatorial Local Programs (i.e. with substantially complete detailed engineering).

Road and Bridge Information Application (RBIA) – refers to the DPWH official central
database for network level of road and bridge related data repository for network level.

RSMS Output – is a generated list of roads with slip, slope collapse, and landslide data based
on the Road Slope Management System (RSMS) – is a computer-based system that keeps the
inventory information and monitors the condition of roads slopes.

Unconstrained – refers to no limit/budget ceiling

3.0 Procedure

Process Flow Responsible Details

START

Receive District The District Office receives memorandum

Memorandum from Administrative from Regional Office/ Central Office to
PDD/RO and PS/CO Officer, District start validation and verification of projects
and Prepare Office Planning Engineer, included in the list for Unconstrained Work
Memo to Start Assistant District Program from Planning Service, Central
Validation of Projects Engineer, District Office and prepares memorandum to
Engineer conduct validation districtwide to be
approved by the District Engineer and
submit to Planning and Design Section

A
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-03
Bukidnon Second District Engineering Office
Validation of Projects for Inclusion in the Proposed Revision No. 00
Annual Infrastructure Program Page No. 3 of 5

Process Flow Responsible Details

Receive Office District RBIA, PMS, The District Coordinators with Planning
Memorandum and BMS and RSMS Application Functions receive office
Prepare Logistics Coordinators memorandum and prepare logistics and
validation forms in the conduct of
validation and verification of projects

Conduct Validation District Planning The Coordinators together with the District
Survey for Engineer, District Planning Engineer, conduct validation
Generated List of RBIA, PMS, BMS and survey for generated list of Unconstrained
Unconstrained Work RSMS Coordinators Work Program districtwide and organize
Program supporting documents. (i.e. geotagged
location, pictures, etc.) This is in
coordination with the District Construction
and Maintenance Engineers and Assistant
and District Engineers of the DEOs who
review/ check/ verify these data.

Attend Workshop District Planning The Coordinators together with the District
and Prepare Engineer, District Planning Engineer, attend workshop at
Updated Validated RBIA, PMS, BMS and Regional Office to prepare and update
List of Planning RSMS Coordinators validated data of the generated list of
Application Outputs Planning Application Outputs to ensure
that all data are complete, correct and
updated and that there are no overlapping
of projects.

Accomplish District Engineer, The Coordinators shall accomplish the

Prescribed Validation District Planning prescribed validation forms with
Forms Engineer, District supporting documents signed by the
RBIA, PMS, BMS and District Planning Engineer and District
RSMS Coordinators Engineer for Planning Application Outputs
based on the workshop conducted.
The accomplished validated forms are
used for final consolidated validated list of
Proposed Annual Infrastructure Program,
subject to quality review and prioritization
of the PDD/RO and PS/CO

B
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-03
Bukidnon Second District Engineering Office
Validation of Projects for Inclusion in the Proposed Revision No. 00
Annual Infrastructure Program Page No. 4 of 5

Process Flow Responsible Details

Conduct Final District Planning The PMS Coordinators together with the
Validation Survey for Engineer, District District Planning Engineer, receive
Generated List of PMS Coordinators memorandum from RO/DEO and conduct
DPWH Regular AIP final validation survey for generated list of
based on (NEP) DPWH Regular Annual Infrastructure
Projects (AIP) districtwide based on
National Expenditures Program (NEP) and
organize supporting documents. (i.e.
geotagged location, pictures, etc.)
The generated list to be validated includes
the Programs Outside Planning Application
Outputs.

Attend Workshop District Engineer, The PMS Coordinators together with the
and Accomplish NEP District Planning District Planning Engineer, attend
with Errata Form Engineer, District workshop at Regional Office to accomplish
PMS Coordinators NEP with Errata Form to ensure that all
data are complete, correct and updated
and that there are no overlapping of
projects.

The PMS Coordinators shall accomplish the

prescribed form with supporting
documents signed by the District Planning
Engineer and District Engineer.

The NEP and accomplished NEP with

Errata Form are used for final generated
list of DPWH Regular Annual Infrastructure
Program, subject to quality review,
checking of the PDD/RO and PS/CO for
inclusion of Annual General Appropriation
Act (GAA)
Print List of DPWH PDS Support Staff The PDS Support Staff prints the list of
Regular AIP based Regular Annual Infrastructure Program
on Annual GAA based on General Appropriation Act (GAA)
from Department of Budget and
Management Server

C
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-03
Bukidnon Second District Engineering Office
Validation of Projects for Inclusion in the Proposed Revision No. 00
Annual Infrastructure Program Page No. 5 of 5

Process Flow Responsible Details

Record Official PDS Support Staff The PDS Support Staff records, labels and
Documents files accomplished Consolidated Validation
Forms of Planning Application Outputs,
DPWH Regular AIP based on NEP and NEP
with Errata Form, and Annual GAA, and
Memorandums Relative to the Conduct of
Validation of Projects for Inclusion in the
Proposed Annual Infrastructure Program

END

4.0 References

Guidelines, Instructions, Memorandum for the Process of Validation and Filling Up the Prescribed
Forms for the List of Annual Infrastructure Program
Department No. 234, Series of 2004: Implementation of the Pavement Management System
(PMS) Latest Straightline Diagram for all National Roads

5.0 Records

Accomplished Consolidated Validation Forms of Planning Application Outputs with Supporting

Documents
DPWH Regular Annual Infrastructure Projects based on National Expenditures Program
DPWH Regular Annual Infrastructure Projects based on National Expenditures Program with
Errata Form with Supporting Documents
DPWH Regular Annual Infrastructure Projects based on Annual General Appropriations Act
Memorandums Relative to the Conduct of Validation of Projects for Inclusion in the Proposed
Annual Infrastructure Program
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-04
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Parcellary Survey
Page No. 1 of 2

1.0 Purpose

To identify affected lots within the right of way limit and segregate the affected portion for the
purpose of registering them in favour of the government. The alignment to be used shall be
based duly on approved parcellary design plan.

2.0 Definition of Terms

Parcellary Survey - A survey for parcel, a quantity of land identified for taxation purposes, to
determine and establish the legal boundary of real properties.

Parcellary Survey Plan – A plan of a single parcel of property or a portion thereof needed for
government infrastructure projects, showing the boundaries, areas, the remainder, improvement,
access, ownership and other pertinent information.

3.0 Procedure

Process Flow Responsible Details

START

Request Conduct of District Planning The District Planning Engineer prepares

Parcellary Survey Engineer (DPE) request for funding of the conduct of
parcellary survey prior to Road Opening
and Road Widening Projects that requires
identification of persons, properties and lot
areas affected and establish final road
right-of-way design alignment.
The request shall include the name of
projects, project scoping details and
parcellary survey logistics.

Schedule the District Planning The District Planning Engineer receives

Conduct of Actual Engineer (DPE) approved request and schedule the
Survey and Prepares conduct of research, project scoping and
Logistics parcellary survey in documented
coordination with local government units
and affected landowners
Conduct Research, PDS Right-of-Way The Geodetic Engr. Conduct research with
Project Scoping, and Unit Head, Engineer the Assessor’s Office (Tax Mapping), DENR
Parcellary Survey II (Geodetic Engr.) and/or LRA & Registry of Deeds and
survey. The technical description shall be
secured from the DENR/LRA and/or
Registry of Deeds, while actual survey is
on-going.
A
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-04
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Parcellary Survey
Page No. 2 of 2

Process Flow Responsible Details

Plot Data gathered Engineer II Once all the data are gathered, the
from the actual (Geodetic Engr.) Geodetic Engineer plot the data to show
survey the extent of affected area for each
property owner in the Parcellary Survey
Plan.

Prepare, Check and Engineer II The Geodetic Engineer prepare the

Review the (Geodetic Engr.), Parcellary Survey Plan and the District
Parcellary Plan District Planning Planning Engineer checks and reviews ,
Engineer (DPE), while the ADE validate the correctness of
Assistant District the actual area affected.
Engineer (ADE)

Approve Parcellary District Engineer Final review shall be done by the District
Survey Plan (DE) Engineer and if found correct and
compliant to existing policies, laws and
regulations, the District Engineer approves
the Parcellary Plan.

Receive and Record PDS Support Staff The PDS Support Staff receives approved
Official Documents Parcellary Survey Plan and records, labels
and files approved request to conduct
survey, technical description, research and
project scoping documents and approved
Parcellary Survey Plan.

END

4.0 References

Various Department Orders and Issuances

DPWH Infrastructure Right of Way (IROW) Procedural Manual, 2003
DPWH Design Guidelines, Criteria and Standards, 2015: Engineering Surveys, Volume 2B
Republic Act Number 10752, known as “An Act Facilitating The Acquisition Of Right-of-Way, Site
or Location For National Government Infrastructure Projects”

5.0 Records

Approved Parcellary Survey Plan

Approved Request to Conduct Parcellary Survey Plan
Technical Description, Research and Project Scoping Documents
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 1 of 8

1.0 Purpose

To ensure that all surveys and investigations, DED plans and programs are prepared in
accordance with standard specifications for highways, bridges, flood control structures and other
public works, in order to come up with the most functional and cost-effective infrastructure
design and program.

2.0 Definition of Terms

Detailed Engineering Design (DED Plans) – refers to all details of a project showing the
contours, comprehensive description of vertical and horizontal controls, elevations, distances and
azimuths of tangents, PI and stations, elements of curves, super elevation, design speed and
parameters, profile and typical cross-sections, benchmarks, structural designs, drawings and
specifications, etc., in accordance to DPWH Design Guidelines, Criteria and Standards.

Design Scheme – refers to the stage by which a certain design activity has a pattern to attain
desired outputs

Reconnaissance Survey – is done to examine the general character of the area for the
purpose of determining the most feasible routes/locations for further more detailed field
investigations.

Field Investigation Survey – is the activity involved in gathering all necessary project field
data for the preparation of detailed engineering design plans.

Soil Investigation – is the activity conducted to determine the soil classification within the
project (i.e. test-pitting and subsurface exploration, etc.).

Quantity Estimates – refer to the calculation of quantities per item of work in a particular
project.

Detailed Unit Price Analysis (DUPA) – the calculations per item of work showing the details
of estimates for manpower, materials and equipment including other contingencies.

Program of Work (POW) – refers to the total cost for a particular project taking into
consideration the road right-of-way and engineering and administrative overhead. It shall
include, among other things, the estimate of work items, quantities cost and a PERT/CPM/PDM
network of the project activities.

Approved Budget for the Contract (ABC) – refers to the document which is being used as
basis for the bidding of infrastructure projects.
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 2 of 8

3.0 Procedure

Process Flow Responsible Details

START

Receive Engineering Surveys Upon receipt of the DPWH District Office

Infrastructure and Investigation Infrastructure Program (based on NEP)
Programs (ESI) Unit Head and with instruction from the District
Planning Engineer (DPE), the ESI Unit
Head properly inform the recipients,
DPWH-DEO and LGU regarding the
project.
Prior to the conduct of survey, a meeting
with stakeholder is conducted for proper
documentation and information to iron out
possible problems on project site.

Organize Survey ESI Unit (ESIU) The ESI Unit Head organizes and instructs
Team and Prepare Survey Team survey teams, prepare logistics for the
Logistics conduct of field investigation surveys.

Conduct PDS Design Unit The PDS Design Unit Head conducts
Reconnaissance Heads, ESIU Survey reconnaissance survey with the ESIU
Survey and Request Team Survey Team.
Soil Investigation Note: After survey, for existing projects
with established alignments and location,
the PDS Design Unit Head requests Quality
Assurance Section (QAS) to conduct
appropriate soil investigation for design
parameters.
For realignments and new construction
projects, the request should be furnished,
after final alignment and location are
established through evaluation of field
investigation surveys.
This will be used as reference for
pavement design analysis for roads;
structural analysis for buildings and
bridges; slope stability analysis; and
hydrologic/ hydraulic and scour analysis
for bridge and water engineering
structures.
A
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 3 of 8

Process Flow Responsible Details

Conduct Field PDS Design Unit The ESI Unit Head and the Survey Team
Investigation Heads, ESIU Survey conduct field investigation surveys for
Surveys Team projects with appropriate survey
procedures and acquire desired survey
outputs in accordance to Design
Guidelines, Criteria and Standards for
Engineering Surveys.

Plot Survey ESIU The ESIU plot the acquired survey data as
Data reference for road, bridge, water
engineering structures, buildings and other
public works designs using CAD or GIS
software, if available.

Review and Submit ESI Unit Head Incorporating coordination evaluation of

Plotted Survey Data the LGU and DEO, the plotted survey data
are reviewed by ESI Unit Head to suit
actual field condition and subject for
evaluation of designers

Undertake PDS Design Unit The Highway Design Unit (HDU), Bridge
Evaluation of Survey Heads (HDU, and Other Public Works Design Unit
Data BOPWDU, FCU) (BOPWDU) and Flood Control Unit (FCU)
undertake initial evaluation of the survey
field investigation notes and plotted
survey data. If there are considerations
overlooked upon evaluation, the data
should be gathered back at site.
Note: For realignments and new
construction projects, the final alignment
and location are established upon
evaluation of survey data.

Prepare Design PDS Design Unit Upon the receipt of the result of the Soil
Analyses and Heads (HDU, Investigation by Quality Assurance
Specifications and BOPWDU, FCU) Section, PDS Design Unit Heads proceed
Calculate Parameters with the preparation of design analysis
and specifications and calculation of the
design parameters appropriate for the
detailed engineering design (DED) plans.

B
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 4 of 8

Process Flow Responsible Details

Prepare Preliminary PDS Design Unit The Highway Design Unit (HDU), Bridge
Design Scheme Designer and Other Public Works Design Unit
(BOPWDU) and Flood Control Unit (FCU)
Heads and Designers develop a
preliminary design scheme incorporating
the initial requirements of design such as
but not limited to concept design and
parameters criteria; project plan, profile
and cross-sections, horizontal and vertical
alignment/ control, geological/
geotechnical, hydraulic, hydrologic,
architechtural and structural
conceptualization, and right-of-way
requirements.
Review and Discuss PDS Design Unit When preliminary design is completed, the
Preliminary Design Heads, District plans shall be reviewed by the concerned
Scheme Planning Engineer District Planning Engineer, concurred with
the Assistant District Engineer and District
Engineer prior to its finalization.
Upon review, District Planning Engineer
shall discuss with the Designer(s) about
their comments, suggestions and
corrections on the preliminary design
scheme. If there is a need to revise
preliminary design scheme, this shall be
returned to the concerned designer. If
additional data is required, return to
Engineering Surveys and Investigation
Section.

Finalize Design PDS Design Unit The HDU, BOPWDU and FCU Heads and
Scheme and Prepare Designer Designers finalize design scheme,
Final Design Plan incorporating review comments and
suggestions preliminary review and
discussions.
Note: Finalization includes design
parameter inputs, safety designs and
features, structural detailing and limits,
computation of quantity estimates and
furnishing of plans in standard sheets.

C
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 5 of 8

Process Flow Responsible Details

Review and Evaluate PDS Design Unit The final design scheme is reviewed and
Final Design Scheme Heads, District evaluated by the District Planning
Planning Engineer Engineer, concurred with the Assistant
District Engineer and District Engineer for
final comments and recommendations in
conformance to checklists for detailed
engineering design (DED) plan as to
quality, correctness and completeness.

Recommend District Planning Upon final review of the District Planning

Approval of Final Engineer, Assistant Engineer and Assistant District Engineer, if
Design Plan District Engineer there is still a need to revise final design
scheme, this shall be returned to the
concerned designer. Otherwise, print the
final design plan for approval.

Approve the Final District Planning If there are no corrections, final design
Design Plan/ Submit Engineer, Assistant plans shall be approved including the
to the Central Office District Engineer, summary of quantities and specifications.
for Review and District Engineer If within the delegated authority of the
Approval District Engineer, all concerned approve
and affix signature on the design plan.
Otherwise, submit to the Central Office for
further review by the Bureau of Design
(BOD) and approval.

Receive Approved PDS Design Unit Upon receipt of the approved plans and
Plans and Quantities Heads and quantites, the HDU, BOPWDU and FCU
and Secure Programmers (HDU, Heads and Programmers conduct study
References BOPWDU, FCU) and secure references on the location,
scope and categories of work, construction
specifications, and special item of works
for use in the cost analysis.
Note: Securing references includes
approved quarry maps, disposal sites
(distances), terrain of the project,
Construction Cost Information System
(CCIS), ACEL rates quotations/ canvass for
materials (not common).

D
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 6 of 8

Process Flow Responsible Details

Prepare DUPA and PDS Design Unit The PDS Design Unit Programmer(s) starts
Program of Works Programmer preparing the Detailed Unit Price Analysis
(POW) (DUPA) and Program of Work once
quantites and references are available as
instructed by the PDS Design Unit Head.
Note: This will be coordinated from time
to time with the Designer(s) in order to
come up with the exact limits of the
project.

Review Program of PDS Design Unit The Program of Work (POW) shall be
Works (POW) Heads, District reviewed by the concerned District
Planning Engineer Planning Engineer, concurred with the
Assistant District Engineer and District
Engineer for final comments and
recommendations, as to quality and
correctness with the exact limits and
targets of the project in conformance to
existing guidelines and standards for price
analysis.

Finalize DUPA and PDS Design Unit The PDS Design Unit Programmer(s)
Program of Works Programmer corrects and finalizes the DUPA and POW,
(POW) incorporating comments and
recommendations upon review.
Note: Finalization includes back-up
quantites, project duration calculation and
incorporation of RROW Budget quantified
by the ESIU Right-of-Way Head., if any.

Recommend District Planning Upon final review for recommendation of

Approval of Program Engineer, Assistant the District Planning Engineer and
of Works (POW) District Engineer Assistant District Engineer, if there are still
inconsistencies with existing guidelines,
the DUPA and POW shall be revised and
returned accordingly to the concerned
programmer. Otherwise, print the finalized
DUPA and Program of Works (POW) for
approval.
E
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 7 of 8

Process Flow Responsible Details

Approve Program of District Planning If there are no further corrections, final

Works (POW) Engineer, Assistant Program of Works (POW) with Detailed
District Engineer, Unit Price Analysis (DUPA) shall be
District Engineer approved and all concerned approve and
affix signature on the POW.

Prepare Approved PDS Design Unit Upon receipt of the Approved POW with
Budget for the Programmer DUPA, the PDS Design Unit Programmer(s)
Contract (ABC) prepares Approved Budget for the
Contract (ABC)

Review and District Planning The Assistant District Engineer together

Recommend Engineer, CCIS with the Construction Cost Information
Approval of Chairperson, System (CCIS) Chairperson and the
Approved Budget for Assistant District District Planning Engineer, reviews the
the Contract (ABC) Engineer prepared Approved Budget for the
Contract and recommend approval if found
correct and consistent and in conformance
to existing guidelines and standards for
price analysis.

Approve Program of District Planning If there are no further corrections upon

Works (POW) Engineer, CCIS review and recommendation as to Unit
Chairperson, Cost in conformance to CCIS, final
Assistant District Approved Budget for the Contract (ABC)
Engineer, District shall be approved and all concerned
Engineer approve and affix signature on the ABC.

Receive and Record PDS Support Staff After approval from the District Engineer,
Official Documents the PDS Support Staff receives approved
DED Plans, approved POW and ABC and
records, labels and files Survey Field
Investigation Notes and Plotted Survey
Data (electronic & hardcopy available),
Approved DED Plans and Electronic Files
of Final Design Scheme and Approved
POW and ABC and DUPA per project on
file (electronic & hardcopy available).

END
 Issued Date: February 28, 2017
Department of Public Works and Highways
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-05
Bukidnon Second District Engineering Office Revision No. 00
Conduct of Detailed Engineering Activities
Page No. 8 of 8

4.0 References

American Association of State Highway and Transportation Official (AASHTO) Standard

Specifications for Highways and Bridges, 16th Edition, 1996
2015 DPWH Standard Specifications, Volume II, Highway, Bridges and Airports Design
Guidelines, Criteria and Standards for Public Works and Highways, Volume II
A Policy on Geometric Design of Highways and Streets 1990 (AASHTO)
Road Works Safety Manual, Temporary Signing and Traffic Management for
Maintenance and Construction
Works on Roads and Bridges, February 2004
Highway Safety Design Standards, May 2012
Relevant Department Orders/ Issuances
Elementary Surveying, 3rd Edition, 1987
Training Manual on Pavement Design, May 2014
Training Manual on Highway Design with Computer Application (Using Civil 3d), May 2014
National Structural Code of the Philippines, 2010 Edition (Electronic File)
ASEP Steel Handbook, Volume 1, 3rd Edition 2004
BP 344 Accessibility Law
Foundation Analysis and Design, 4th Edition, Joseph E. Bowles
Training/Workshop for the Proposed DPWH LRFD Bridge Seismic Design Specification
(DPWH Guide Specification)
Bridge Repair Manual
Dept. Order No. 72, s.2012, “Guidelines and Procedures in the Preparation of Approved
Budget for the Contract (ABC)”
Memo Circular No.42, s.2010, “ACEL Guidebook 2009 as Approved for use of DPWH”
Dept. Order No. 40, s.2009, “Construction Material Price Data Established by RO/COPMC”
Dept. Order No. 44, s.2012, “Standardization of Construction Duration of DPWH Project”
Dept. Order No. 56, s.2005, “Guidelines for the Implementation of DOLE"
Dept. Order No. 13, s.1998, “Safety and Health”
Dept. Order No. 3, s.2010, "Guidelines on the Acquisition of Motor Vehicles for Use in
Infrastructure Projects Supervision”
Dept. Order No. 70, s.2017, “Implementation of the Document Tracking System (DoTS)
for Civil Works Projects"
Quarterly Construction Cost Information System (CCIS)

5.0 Records

Survey Field Investigation Notes and Plotted Survey Data (electronic & hardcopy available)
Approved DED Plans and Electronic Files of Final Design Schemes
Approved POW and ABC and DUPA per project on file (electronic & hardcopy available)
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-06
Bukidnon Second District Engineering Office
Conduct of Environment Impact Assessment Revision No. 00
(EIA) Activities Page No. 1 of 3

1.0 Purpose

To identify, predict and evaluate the possible environment effects of all proposed infrastructure
projects, to ensure compliance of all existing environmental laws and to ensure ECC and/or CNC
from EMB-DENR for proposed all infrastructure projects.

2.0 Definition of Terms

Environment Impact Assessment (EIA) – refers to the process that involves evaluating and
predicting the likely impacts of a project (including cumulative impacts) on the environment
during construction, commissioning, operation and abandonment. It also includes designing
appropriate preventive, mitigating and enhancement measures addressing these consequences
to protect the environment and the community’s welfare.

Environmental Compliance Certificate (ECC) – is a document issued by EMB-DENR after a

positive review of the ECC application, certifying that based on the representations of the
proponent, the proposed project will not cause significant negative environmental impact.

Certificate of Non-Coverage (CNC) – is a certification issued by EMB-DENR to certify that the

project is not covered by the Environmental Impact Statement (EIS) System and poses no
environmental threat so it is not required to secure ECC.

Initial Environmental Examination (IEE) – is a document in the form of a checklist

describing the environmental condition of the project area including potential impact, formulation
of mitigation measures and preparation of institutional requirements and environmental
monitoring.

3.0 Procedure

Process Flow Responsible Details

START

Conduct of PDS Environmental Upon receipt of the Annual Infrastructure

Environmental Unit Head Program (AIP) based on National
Assessment at Expenditures Program (NEP), the PDS
Project Site Environmental Unit Head prepares logistics
and conducts environmental assessment,
take pictures with geographical
coordinates (geo-tagging) and gather all
necessary data and information at the
project site as required.

A
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-06
Bukidnon Second District Engineering Office
Conduct of Environment Impact Assessment Revision No. 00
(EIA) Activities Page No. 2 of 3

Process Flow Responsible Details

Conduct Project PDS Environmental To determine whether the project

Screening Unit Head warrants for a CNC or an ECC, the PDS
Environmental Unit Head conduct project
screening through EMB-DENR website.
Supply necessary project information such
as the project type and project size in the
website which automatically prompts
which document should be applied for;
CNC or ECC.

Note: An account must first be made in

the EMB-DENR website before any
application can be made.

Prepare Project PDS Environmental If CNC is to be compiled, the PDS

Description/ Fill up Unit Head Environmental Unit Head prepares
Initial description of the project. The description
Environmental should contain the type of proposed
Examination (IEE) infrastructure (e.g., road, bridge, building
Checklist or flood control), scope of work, location
map of the project, municipalities to be
traversed or affected by the project,
justification for and benefits from the
project and other relevant technical
information (e.g., length, width of right-of-
way).

IF ECC is to be compiled, the PDS

Environmental Unit Head fills up the
necessary information all fields in the IEE
Checklist which can be downloaded from
the EMB website. The information includes
project description, existing environmental
condition in the project area, possible
environmental impacts, mitigation
measures and institutional requirements
for environmental monitoring.

B
 Department of Public Works and Highways Issued Date: February 28, 2017
Standard Procedures Manual Doc. Code: DPWH-SPM-PDS-06
Bukidnon Second District Engineering Office
Conduct of Environment Impact Assessment Revision No. 00
(EIA) Activities Page No. 3 of 3

Process Flow Responsible Details

Upload Project PDS Environmental After compilation, The PDS Environmental

Description/IEE Unit Head Unit Head uploads Project Description/ IEE
Checklist checklist including other requirements
Including other such as pictures of project site with
Requirements in the geographical coordinates, map and other
EMB-DENR website data in the EMB-DENR website for review
and approval.
The status of the CNC and ECC
applications may also be viewed in the
website for monitoring. The documents
are issued within usually 15 working days
unless additional requirements must be
complied.

Note: The approved CNC/ECC is issued

online and can be downloaded from the
website.

Print and Record PDS Support Staff The PDS Support Staff print, records,
Official Documents labels and files approved Environmental
Compliance Certificate (ECCs) and
Certificate of Non-Coverage (CNCs)

END

4.0 References

P.D. 1586 or the Philippine Environmental Impact Assessment Law

Procedural Manual for DENR Adm. Order 2003-30 (DAO 03-30)
Social and Environmental Management System (SEMS) Operations Manual, April 2003

5.0 Records

Approved Environmental Compliance Certificate (ECCs)

Approved Certificate of Non-Coverage (CNCs)