NEC527 EXPERIMENT NO.

7 PROJECT MANAGEMENT LAB

OBJECTIVES
At the end of this laboratory exercise the learner should be able to accomplish
the following objectives:
• Analyze the cost of task activities.
• Analyze the cost of resources.
• Create a report to analyze the time-phased budgeted costs over monthly
periods.
• Determine the estimated project cost.

1. Analyzing the Most Expensive Task Activity Cost

We can determine which tasks cost the most or least by examining the Task
Usage table and Task Usage view.
• Click on the Task Usage icon in your Task View Bar (left side of screen). If your
task view bar is not showing, go to View in the menu bar and click it to show the
Task View Bar. Be sure to verify that you have the Task Usage Table and view
showing. Click on View in the menu bar and check the “More Views” and you
should have Task Usage selected. Also, the View should show “Table: Usage”. If
not, you should select the Usage Table.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

Go to the Add New Column and click on the down arrow and then type “C” to
get to the Cost option.

• You should see a Cost column to the right of the Finish column.

This is what I get after performing the above operations.

Notice that we can analyze the costs in the following manner:

• The project total cost is shown ($1,198,480.00)
• The total task costs are shown for each task in the project. (example: Product
design $224,000.00)
• We can quickly see which task has the largest budgeted cost. (on this page it is
Product Design).
• We can see the cost of resources as they contribute to the total cost of each
task they are assigned to, such as the following for Manufacturing Study:
 Development Engineer
 Industrial Engineer

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

2. Analyzing the Resource Costs

We can see and analyze the cost of resources by displaying the resource usage
view (see graphic below). We can determine which resource costs the most or
least by displaying the resource usage table and view.
• Click on the Task Usage icon in your Task View Bar (left side of screen). If your
task view bar is not showing, go to the View and click it to show.
• Insert the Cost column into the table the same as you did for the Task Usage
table above. (Go to the Add New Column and click on the down arrow and then
type “C” to get to the Cost option.)

This is what I got after performing the above operations.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

We can see that the resource that commands the greatest total cost (in this page
graphic) is resource Design Engineers at a cost value of $383,040.00. Also, we
can see the tasks that this resource is assigned to:
• Product Design for $115,200.
• Product Design Selection at $21,600.
• Etc.

3. Cash Flow Report to Analyze Monthly Costs

Project allows you to create a report that will show projected cash flow on a
weekly, monthly, or even a yearly basis, whatever suits your information
requirements. In the following two graphics, I am showing you the Zuma cash
flow report, but I have changed things in the project, so it does not represent
anything of value to you. It is only to illustrate the kind of report that you should
produce for the Zuma project assignment.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

How do I produce a Cash Flow Report?

You can produce a monthly cash flow schedule to see the cash requirements for each
month by doing the following:
Project. Then click on Reports (far right hand side next to “Reports”.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

You should see the following:

Select the “Custom” (see above) and then select Cash Flow and the “Edit” option
(see below) and you will get the next screen (next page) so that you can set it for
a monthly report.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

Change the time period to be months for this assignment. In your job someday,
you may want weekly or yearly.

Click on OK. The following screen will return.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

Now go back to Reports under the Project tab in the menu (same as you did
earlier).

Click on the Reports icon again and you should get the same as shown on the
next page.

Select Costs this time, as we will want a cost report. Remember, that you have
already specified a monthly report

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

Select Cash Flow as we want to produce a clash flow report.

Click on Select and you will get the opportunity to print your monthly cash flow
report.

The print page will come up and show you the pages that it wants to print. This is
an automatic default of the MS Project 2010, to print reports.

You can use the cursor that will look like a magnifying glass when you move it
over the report pages to be printed. You can enlarge the pages and read the cash
flow values. From these pages, you will be able to determine various costs on a
monthly basis and the total project cost.

See the next page for examining the costs on a monthly basis and for the project
total.

This is the monthly report that MS Project shows me for this lab experiment.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

I circled the month on this page that is the largest budget item. But this is only an
example.

The report also shows the project total at the bottom of this Total table.

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

You can also cross check the project total with the Project Information
Statistics.

This is the end of Experiment #6

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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

EXPERIMENTAL DISCUSSION
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EXPERIMENTAL DISCUSSION
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CONCLUSION
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NEC527 EXPERIMENT NO. 7 PROJECT MANAGEMENT LAB

REFERENCES (APA Format):

Books
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Internet Source
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Instructor’s Initial: _____________
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Date performed: ______________
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