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7826 File Com 215 Access Introduction I

This document provides an introduction to databases and the key objects in an Access database, including tables, queries, forms, and reports. Tables serve as the primary data repository, storing raw data organized into rows and columns. Queries allow users to extract specific data from tables by applying filters or conditions. Forms provide an interface for users to input, view, and edit data. Reports display formatted data in a printable format based on the results of queries. Access is a relational database that links related tables to avoid data redundancy and allow complex queries across multiple tables.

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64 views4 pages

7826 File Com 215 Access Introduction I

This document provides an introduction to databases and the key objects in an Access database, including tables, queries, forms, and reports. Tables serve as the primary data repository, storing raw data organized into rows and columns. Queries allow users to extract specific data from tables by applying filters or conditions. Forms provide an interface for users to input, view, and edit data. Reports display formatted data in a printable format based on the results of queries. Access is a relational database that links related tables to avoid data redundancy and allow complex queries across multiple tables.

Uploaded by

Adeneye Ayomide
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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COM 215 : PACKAGES II

Chapter 1

ACCESS
Introduction:

Databases

This is a collection of related information that are organized in a logical manner concerning a
certain topic or project to facilitate easy access and retrieval of data.
Access database application, a database management system (DBMS) is an automated version
of manual paper filing system. It store a variety of different kinds of data in a precise format to
turn out useful information. Tables serve as the primary data repository in an Access database
while Queries (which permit the user to ask complex questions from these related tables), forms ( which
serves as interface for Users to add information) and Report ( that allow users to extract data )
towards presentation of data in a usefull and meaningful ways.

Tables

A table (an entity) which is organized into rows and columns holds raw information (data) about
a single topic such as student or Department. The Row (records) accommodate the names of the
fields in the database.
The column (field) holds the properties that determine the type of data and action expected on
the data stored within the field. For example the Date and Time field’s Size property tells Access
the maximum number of characters and format allowed for the Date and Time

Values

At the intersection of a record (Row) and a field (Records) is a value—the actual data element.
For instance a field called Student name, entered into that field would represent one data value.

Relational Databases
When creating Access database, data are store in a related tables to simplify data entry and
reporting by avoiding the input of redundant data. Access being a relational database
management system (RDMS) allow and maintain the relationships between related tables
without losing any data. For example data is stored in related tables, where data in one table
(Student) is related to data in another table (Course) and (Department). One can avoid the stress
of repeating student Name, Course and department by defining two or three tables for an
application that uses Student information through common field (Matric Number) between them.
Access Database Objects
The following six objects consist of data and tools required for effective use of Access database

(i) Table

This is a primary data repository in Access database. You populate the Table
through an object called datasheet which display table’s raw contents in Row and
column. You can navigate the datasheet with directional key, display related table
and edit the content of the table.

(ii) Query

This is often invoked from macros or VBA procedures to extract information


from database records by working on group of records that satisfied stipulated
conditions in a query. An example of a query is when a Lecturer uses Query
Designer window to probe the database to Show all Student, whose Score Grade
fall within “A” for the past 2 years in alphabetical order by name. The query
translate the command into Structured Query Language (SQL) to produce desired
result.

(iii) Form

This is the interface used by the users to input information to the database, it
display a structured view of datasheet in a way that permit quick and accurate
update, edit and deletion of data. The form is used to prevent access to some field
and enforce validation rules to determine the validity of data

(iv) Report

In response to the query, report display your data in a PDF format. The report can
be generated from a single Table (Student Table), only records that meet certain
criteria (All student within certain Range of Matric Number) and combining
multiple tables to present complex relationships among different sets of data.
(v) Macro

Microsoft Access data analysis is based on the macros and VBA programming
functionality. It is often used to automatically perform background analyses

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