INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES) DHABAD

EXAMINATION SECTION
LIST OF DOCUMENTS REQUIRED TO BE SUBMITTED TO ACADEMIC SECTION FOR RTF
CLEARANCE AND PERMISSION FOR PRE-SUBMISSION SEMIAR FOR AWARD OF DEGREE
OF DOCTOR OF PHILOSOPHY (PH.D)
1. Duly filled in form for RTF clearance and permission for pre submission seminar for award of
Doctor of Philosophy by the candidate. (format attached)
2. Attach list of publications with details.
3. Attach copy of first page of published papers/publications.
4. Attach copy of Ph.D Registration letter of candidate
5. Attach copy of course work result notification/ grade card
6. Recommendation of guide/ supervisor
7. The completed form should be submitted to Librarian In-charge (Secretary, RTF) for further
processing.

LIST OF DOCUMENTS REQUIRED TO BE SUBMITTED TO EXAMINATION SECTION AFTER

PRE-SUBMISSION SEMINAR FOR PH.D CANDIDATES

1. Report on Pre-Submission Seminarfor Doctor of Philosophy (Ph.D) in original. (format attached)

2. Panel of Examiner (Indian & Foreign)indicating Name of Examiner, Position, Area of Specialization,
Organisation name and address, complete correct postal address with pin code, Mobile No., Phone No.
& E-mail address in a closed confidential cover. Certify that none of the suggested examiner is related to the
supervisor or the candidate. Each page should be signed by the Supervisor & HOD.(format attached).
This should be submitted in sealed closed cover to Joint Registrar (E&A) alongwith other documents.

3. Certified copy of RTF Clearance Letter issued by Academic Section.

4. Certified copy of Notice for Pre-Submission Seminar of Scholar.

5. Certified copy of Approval of Doctoral Scrutiny Committee (DSC).

6. List of publications with details.

7. Copyright and Consent Form in original (format attached)

8. Two copies of the Synopsis duly bound with Blue colour cover page.

9. Soft copy of the Synopsis in CD (1. No.)

[PDF format only & Should be in CD Pouch (e.g. Oddy CD MAILER)]

10. Particulars of Research Scholar. [Computer Typed Only](format attached)

11. Covering letter addressed to Joint Registrar (Exam.& Acad.) duly signed by Supervisor and forwarded
through HOD.
LIST OF DOCUMENTS REQUIRED TO BE SUBMITTED TO ACADEMIC SECTION AT THE
TIME OF SUBMISSION OF Ph.D THESIS
1. Approval for change of title (if any).
2. 4 copies of soft bound Thesis
3. Soft copy of the Thesis in CD (1 no.)
[PDF format only in one file & should be in CD Pouch (e.g. Oddy CD MAILER)]
4. Certificate from Guide(s)/Supervisors(s)
5. Certificate regarding classified data.
6. Copyright and Consent Form in original (format attached)
7. Thesis Evaluation fee receipt for Rs. 10,000/-
8. Copy of Result Notification for Coursework requirement, if any.
9. Particulars of Fee Payment for semester registration with copy of fee receipt

LIST OF DOCUMENTS REQUIRED TO BE SUBMITTED TO LIBRARIAN IN-CHARGE

CENTRAL LIBRARY AFTER VIVA VOCE OF THE PH.D. CANDIDATE
1. One hard bound copy of the final thesis along with soft copy (in CD – 1 no.)
2. A signed copyright transfer form.
3. A signed particulars about Ph.D. thesis of candidate form.
4. A CD with the abbreviated thesis title and copyright notice pasted on it containing the PDF files of the
soft copies of the full text and an abstract of the thesis (not exceeding 350 words.)
5. Receipt of thesis (format attached)

LIST OF DOCUMENTS REQUIRED TO BE SUBMITTED TO EXAMINATION SECTION

AFTER VIVA VOCE OF THE PH.D. CANDIDATE

1. Report on Viva-Voce for Doctor of Philosophy (Ph.D)

2. Receipt of Thesis (format attached) duly acknowledged from Librarian
3. One hard bound copy of the final thesis along with soft copy (in CD – 1 no.)
4. Certificate from Guide.
5. Particulars about Ph.D. Thesis of candidate
 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES), DHANBAD

FORMAT FOR RESEARCH TASK FORCE (RTF) CLEARANCE AND PERMISSION FOR PRE
SUBMISSION SEMINAR FOR AWARD OF DOCTOR OF PHILOSOPHY (PH.D)

1. Name of Candidate: _______________________________________________________

2. Ph.D Regn. No.: __________________ Date of Ph.D Registration ______________

3. Full Time/ Part Time: _______________________________________________________

4. Department: _______________________________________________________

5. Title of Thesis: _______________________________________________________

________________________________________________________________________________

6. Whether the candidate has cleared required courses, if any:__________________________________

7. Details of course work cleared: (use separate sheet and attach copy of result publication)
S Name of Subject Subject Code Examination Held Date of Result Grade
No Obtained

8. Details of Research Papers published/Accepted: (Attach list of papers with copy of first page of International/ National
Journals publication in the following format and attach copy of publications) Published+ Accepted (use separate sheet)

S Name of Date of Date of Title Name of Name of Published/ Volume National/ ISSN
No Authors initial publication Journal Publisher Accepted No./Year/ International No.
submission Page No.

a. Total in International Journals: ____________

b. Total in National Journals: ____________
c. Total in Seminar/conferences: ____________
d. Others: (Patent/ Chapter contribution etc.) ____________
_____________________
Encl: Copy of Ph.D registration letter and course work results (Signature of Candidate)
Copy of first page of papers published/ accepted
RECOMMENDATION OF THE GUIDE

1. Whether candidate fulfills all requirements for presentation of Pre-submission seminar for Ph.D.: Yes/No
2. Recommendations:____________________________________________________

_______________________________
(Signature of supervisor)

RECOMMENDAITON OF THE RESEARCH TASK FORCE COMMITTEE

1. The information furnished by the candidate has been verified and candidate fulfills the minimum criteria for pre-
submission seminar and submission of thesis.
2. Recommendations: __________________________________________________

_________________ _______________ _________________ _________________

Member Secretary RTF Member RTF Member RTF Chairman, RTF
INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES), DHANBAD

REPORT ON PRE SUBMISSION SEMINAR FOR DOCTOR OF PHILOSOPHY (PH.D)

1. Name of Candidate: _______________________________________________________

2. Ph.D Regn. No.: __________________ Date of Ph.D Registration ______________

3. Full Time/ Part Time: _______________________________________________________

4. Department: _______________________________________________________

5. Title of Thesis: _______________________________________________________

________________________________________________________________________________

6. Date of Pre submission Seminar : _________________________________________________

7. Whether the candidate has cleared required courses:______________________________________

8. Number of Research Papers published/Accepted:

(Attach list of papers with full paper of International/ National Journals) Published+ Accepted= Total

a. International Journals:
b. National Journals:
c. Seminar/conferences:
d. Others: (Patent/ Chapter contribution etc.)

9. Performance (Please tick the appropriate box):

A Very Good
B Good
C Satisfactory
D Unsatisfactory

10. Whether candidate fulfills all requirements for submission of Ph.D. thesis: Yes/No

11. Suggestions, if any: ________________________________________________

12. Observations/Recommendations:____________________________________________________

Signature of DSC Members with date:

_________________ ___________________ _____________________

Internal Supervisor(s) DSC Member from Deptt DSC Member from Sister Deptt

___________________________
Chairman DSC
 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES),DHANBAD
Department of _________________________
CONFIDENTIAL
SUGGESTED PANEL OF EXAMINERS
Joint Registrar (Exam. & Acad.)
The suggested panel of examiners for evaluation of the thesis for Doctor of Philosophy (Ph. D) submitted by
Mr/Ms. ………….. Admission No. ……………in the Department of ………….titled “……………….”is given
below:

FOREIGN EXAMINERS (Four Nos.)

1 Name
1.1 Position
1.2 Organisation Name & address
1.3 Fax No.
1.4 Communication address
1.5 E-mail address
1.6 Area of Specialization
1.7 Additional Information, If Any

2 Name
2.1 Position
2.2 Organisation Name & address
2.3 Fax No.
2.4 Communication address
2.5 E-mail address
2.6 Area of Specialization
2.7 Additional Information, If Any

3 Name
3.1 Position
3.2 Organisation Name & address
3.3 Fax No.
3.4 Communication address
3.5 E-mail address
3.6 Area of Specialization
3.7 Additional Information, If Any

4 Name
4.1 Position
4.2 Organisation Name & address
4.3 Fax No.
4.4 Communication address
4.5 E-mail address
4.6 Area of Specialization
4.7 Additional Information, If Any

This is certified that none of the suggested examiner is related to the supervisor or the candidate.

Signature of Supervisor/Guide Signature of HOD

 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES),DHANBAD
Department of _________________________
CONFIDENTIAL
SUGGESTED PANEL OF EXAMINERS
Dy. Registrar (Exam. & Acad.)
The suggested panel of examiners for evaluation of the thesis for Doctor of Philosophy (Ph. D) submitted by
Mr/Ms. ………….. Admission No. ……………in the Department of ………….titled “……………….”is given
below:
INDIAN EXAMINERS (Six Nos.)
1 Name
1.1 Position
1.2 Organisation Name & address
1.3 Mobile No.
1.4 Telephone No.
1.5 Communication address
1.6 E-mail address
1.7 Area of Specialization
1.8 Additional Information, If Any

2 Name
2.1 Position
2.2 Organisation Name & address
2.3 Mobile No.
2.4 Telephone No.
2.5 Communication address
2.6 E-mail address
2.7 Area of Specialization
2.8 Additional Information, If Any

3 Name
3.1 Position
3.2 Organisation Name & address
3.3 Mobile No
3.4 Telephone No.
3.5 Communication address
3.6 E-mail address
3.7 Area of Specialization
3.8 Additional Information, If Any

4 Name
4.1 Position
4.2 Organisation Name & address
4.3 Mobile No
4.4 Telephone No.
4.5 Communication address
4.6 E-mail address
4.7 Area of Specialization
4.8 Additional Information, If Any
5 Name
5.1 Position
5.2 Organisation Name & address
5.3 Mobile No.
5.4 Telephone No.
5.5 Communication address
5.6 E-mail address
5.7 Area of Specialization
Additional Information, If Any

6 Name
6.1 Position
6.2 Organisation Name & address
6.3 Mobile No.
6.4 Telephone No.
6.5 Communication address
6.6 E-mail address
6.7 Area of Specialization
6.8 Additional Information, If Any

This is certified that none of the suggested examiner is related to the supervisor or the candidate.

Signature of Supervisor/Guide Signature of HOD

 COPYRIGHT AND CONSENT FORM
To ensure uniformity of treatment among all contributors, other forms may not be substituted for this form, nor may any
wording of the form be changed. This form is intended for original material submitted to the IIT (ISM), Dhanbad and
must accompany any such material in order to be published by the ISM. Please read the form carefully and keep a copy
for your files.

TITLE OF THESIS:

AUTHOR'S NAME & ADDRESS:

COPYRIGHT TRANSFER
1. The undersigned hereby assigns to Indian Institute of Technology (Indian School of Mines), Dhanbad all rights under
copyright that may exist in and to: (a) the above Work, including any revised or expanded derivative works submitted
to the ISM by the undersigned based on the work; and (b) any associated written or multimedia components or other
enhancements accompanying the work.

CONSENT AND RELEASE

2. In the event the undersigned makes a presentation based upon the work at a conference hosted or sponsored in whole
or in part by the IIT (ISM) Dhanbad, the undersigned, in consideration for his/her participation in the conference,
hereby grants the ISM the unlimited, worldwide, irrevocable permission to use, distribute, publish, license, exhibit,
record, digitize, broadcast, reproduce and archive; in any format or medium, whether now known or hereafter
developed: (a) his/her presentation and comments at the conference; (b) any written materials or multimedia files used
in connection with his/her presentation; and (c) any recorded interviews of him/her (collectively, the "Presentation").
The permission granted includes the transcription and reproduction of the Presentation for inclusion in products sold
or distributed by IIT (ISM) Dhanbad and live or recorded broadcast of the Presentation during or after the conference.
3. In connection with the permission granted in Section 2, the undersigned hereby grants IIT (ISM) Dhanbad the
unlimited,worldwide, irrevocable right to use his/her name, picture, likeness, voice and biographical information as
part of the advertisement, distribution and sale of products incorporating the Work or Presentation, and releases IIT
(ISM) Dhanbad from any claim based on right of privacy or publicity.
4. The undersigned hereby warrants that the Work and Presentation (collectively, the "Materials") are original and that
he/she is the author of the Materials. To the extent the Materials incorporate text passages, figures, data or other
material from the works of others, the undersigned has obtained any necessary permissions. Where necessary, the
undersigned has obtained all third party permissions and consents to grant the license above and has provided copies
of such permissions and consents to IIT (ISM) Dhanbad.

GENERAL TERMS
* The undersigned represents that he/she has the power and authority to make and execute this assignment.
* The undersigned agrees to indemnify and hold harmless the IIT (ISM) Dhanbad from any damage or expense that
may arise in the event of a breach of any of the warranties set forth above.
* In the event the above work is not accepted and published by the IIT (ISM) Dhanbad or is withdrawn by the author(s)
before acceptance by the IIT (ISM) Dhanbad, the foregoing copyright transfer shall become null and void and all
materials embodying the Work submitted to the IIT (ISM) Dhanba will be destroyed.
* For jointly authored Works, all joint authors should sign, or one of the authors should sign as authorized agent for the
others.

Signature of the Author

INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES), DHANBAD
DHANBAD – 826004, JHARKHAD, INDIA

Particulars about Ph.D. Thesis of candidate

(To be submitted alongwith synopsis of the candidate)
(To be submitted duly Typed)

Full Name of the candidate in English

(IN BLOCK LETTERS)(For Degree Certificate)
Full Name of the candidate in Hindi
(For Degree Certificate)
Registration Number
(For Degree Certificate)
Status (Full Time/Part Time)
Discipline & Department
Title of Thesis (IN ENGLISH)
(For Degree Certificate)
Title of Thesis (Pronunciation in Hindi)
(Example – टाइटल ऑफ़ थीसिस)
(For Degree Certificate)
Name of the Guide
Name of the Co-Guide (if any)
Name of the External Guide (if any)
Status of Candidate (Full Time / Part Time)
Date of Pre-Submission Seminar
Date of Submission of Synopsis
Father’s Name in English
Mother’s Name in English
Complete Postal Address with PIN code
E-mail Address
Mobile No.

_____________________
Signature of the candidate
 STANDARD FORMAT OF THESIS
Bindingof Cover SoftBinding
thesis
Colour LightBlue
MarginTop 4Cm
MarginBottom 4Cm
MarginLeft 4Cm
MarginRight 2Cm
Printing Title of the thesis in capital letters (24 font size)
ontheTop TimesNewRoman
Printing Name of the candidate in capital letters (18 font
inthemiddle size)TimesNewRoman
ofcover
Center Logo
Printingon THESIS
Bottom Submitted to
INDIAN INSTITUTE OF TECHNOLOGY
(INDIAN SCHOOL OF MINES),DHANBAD

for the award of the Degree of Doctor ofPhilosophy

Month,Year
Printing The binding edge of the jacket should contain the name
ontheBindinge ofthecandidate, year and thesistitle.
Inside ofthesis Printing In 1 ½ space, Font 12 Times New Roman, Both SidePrinting
MarginTop 3Cm
MarginBottom 3Cm
MarginLeft 4Cm
MarginRight 2Cm
Quality ofpaper Good quality(bond/maplitho)
Size ofpaper 29 cms long, 23 cmswide
Contents (i) Printing of cover to be repeated on firstpage
(ii) Certificate of thesupervisor(s)
(iii) Certificate regarding Classifieddata
(iv) CopyrightTransfer
(v)Acknowledgement
(Thesis not to be dedicated to anyrelative)
(vi)Contents
(vii) List ofTables
(viii) List ofFigures
(ix) List of symbols and abbreviations, ifany.
Abstract To convey briefly the content of the thesis to draw
attentiontoallnewinformationandtothemainconclusions.Itshould
befactual and should be suitable for copying, quoting
orindexingby informationservices.
Chapters The text should have suitable Chapter number, titles andsub-
titleswithpagesnumberedatthetoprighthandcorner1cmfromtopa
nd1cmfromrightedge.Firstchaptershouldbe‘Introduction’andthel
astchaptershouldbe‘SummaryandConclusions’

References Either the Harvard system, in which the names anddatesgiven

in the body of the text and the references tobealphabetically
listed at the end of the thesis or a systeminwhich numbers are
inserted in the text e.g. [3], andreferencesto those are given at
the end of the thesis as in BISsystem.
 Sample

TITLE OF THESIS
(In Capital Letter, Font – Times New Roman, Font Size - 24 Pts.)

BY

NAME OF THE CANDIDATE

(Admission No. XXXXXXXXXX)
(In Capital Letter, Font – Times New Roman, Font Size - 18 Pts.)

LOGO

SYNOPSIS / THESIS
SUBMITTED TO
INDIAN INSTITUTE OF TECHNOLOGY
(INDIAN SCHOOL OF MINES), DHANBAD

For the award of the degree of

DOCTOR OF PHILOSOPHY
MONTH, YEAR
INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES), DHANBAD
DHANBAD – 826004, JHARKHAD, INDIA

Particulars of Fee Payment

Please attach fee receipt.
Sl.
Period Receipt No. Date Amount
No.

Signature of the Candidate

 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN
SCHOOL OF MINES) DHANBAD
DHANBAD-826004, JHARKHAND, INDIA

Certificate Regarding Classified Data

This is to certify that the thesis entitled

“____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_________________________________________________________________” being

submitted to the Indian Institute of Technology ( Indian School of Mines), Dhanbad by

Mr/Ms________________________________________________________ for award of Doctor

of Philosophy (Ph.D.) Degree in ________________________________ does not contains any

classified information. This work is original and yet not been submitted to any institution or

university for the award of any degree.

Signature of the Signature of the candidate

Thesis Supervisor/Guide Date:

Date:
 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN
SCHOOL OF MINES) DHANBAD
DHANBAD-826004, JHARKHAND, INDIA

REPORT ON VIVA-VOCE FOR DOCTOR OF PHILOSOPHY (PH.D)

1. Name of Candidate:________________________________________________________________

2. Registration No.: ________________________________________________________________

3.Title of Thesis
in English: ________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

3.Title of Thesis
Pronunciation ________________________________________________________________
in Hindi

________________________________________________________________

Example
________________________________________________________________
टाइटल ऑफ़ थीसिस

________________________________________________________________

4. Department: ________________________________________________________________

5. Date of Viva-Voce: ________________________________________________________________

6. Performance: ________________________________________________________________

7. Suggestions, if any:_______________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

8. Recommendation for award of Degree ________________________________________________

Signature of Examiners with date:

_____________________ __________________ ____________________

Internal Supervisor(s) DSC Member from Deptt DSC Member from Sister Deptt
_____________________________ ____________________________

Indian External Examiner Chairman DSC

INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF
MINES) DHANBAD
DHANBAD-826004, JHARKHAND, INDIA

CERTIFICATE
Date:

This is to certify that the revised (hard bound) thesis entitled

“____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_________________________________________________________________” submitted by

Mr/Ms________________________________________________________ for award of Doctor

of Philosophy (Ph.D.) Degree in ________________________________ incorporates all

corrections/modifications including those suggested during viva-voce.

Two Soft copies of the FINAL VERSION of the thesis with its Synopsis is also being

submitted with the final bound thesis.

Signature of the Signature of the

Head of the Department thesis Supervisor/Guide

Date: Date:
 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES), DHANBAD
DHANBAD – 826004, JHARKHAD, INDIA
Particulars about Ph.D. Thesis of candidate(For Central Library)
(To be submitted duly typed at the time of submission of final thesis after viva voce)

Full Name of the candidate in English

(IN BLOCK LETTERS) (For Degree Certificate)

Full Name of the candidate in Hindi

(For Degree Certificate)

Registration Number
(For Degree Certificate)

Department

Title of Thesis (IN ENGLISH)

(IN BLOCK LETTERS)
(For Degree Certificate)

Title of Thesis (Pronunciation in Hindi)

(Example – टाइटल ऑफ़ थीसिस)
(For Degree Certificate)

Name of the Guide

Name of the Co-Guide (if any)

Name of the External Guide (if any)

Status of Candidate (Full Time / Part Time)

Date of Pre-Submission Seminar

Date of Viva-Voce Examination

Complete Postal Address with PIN code

E-mail Address

Mobile No.

_____________________
Signature of the candidate
 INDIAN INSTITUTE OF TECHNOLOGY (INDIAN SCHOOL OF MINES), DHANBAD
DHANBAD – 826004, JHARKHAD, INDIA
Particulars about Ph.D. Thesis of candidate (For Examination Section)
(To be submitted duly typed at the time of submission of final thesis after viva voce)

Full Name of the candidate in English

(IN BLOCK LETTERS) (For Degree Certificate)

Full Name of the candidate in Hindi

(For Degree Certificate)

Registration Number
(For Degree Certificate)

Department

Status (Full Time/Part Time)

Title of Thesis (IN ENGLISH)

(IN BLOCK LETTERS)
(For Degree Certificate)

Title of Thesis (Pronunciation in Hindi)

(Example – टाइटल ऑफ़ थीसिस)
(For Degree Certificate)

Name of the Guide

Name of the Co-Guide (if any)

Name of the External Guide (if any)

Status of Candidate (Full Time / Part Time)

Date of Pre-Submission Seminar

Date of Viva-Voce Examination

Complete Postal Address with PIN code

E-mail Address

Mobile No.

________________________
 Signature of the candidate

INDIAN INSTITUTE OF TECHNOLOGY (INDIAN

SCHOOL OF MINES) DHANBAD
DHANBAD-826004, JHARKHAND, INDIA

: Receipt of Thesis (To be submitted after final viva-voce):

CENTRAL LIBRARY
Accession Number

Date

Registration No

Name of the Student

Name of the
Guide/Co-Guide
Department

________________________________________________________

________________________________________________________

Title of Thesis ________________________________________________________

(IN BLOCK LETTERS)
________________________________________________________

________________________________________________________

________________________________________________________

__________________
Signature of the Student
Received the following:
6. One hard copy of the final thesis.
7. A signed copyright transfer form.
8. A signed particulars about Ph.D. thesis of candidate form.
9. A CD with the abbreviated thesis title and copyright notice pasted on it containing the PDF files of the soft
copies of the full text and an abstract of the thesis (not exceeding 350 words.)

_______________________
Librarian, Central Library
(Stamp)
EXAMINATION SECTION
Received the following:
1. Certificate from Guide.
2. One hard copy of the final thesis along with one CD.
3. A signed particulars about Ph.D. thesis of candidate form.
___________________________
Joint Registrar (Exam & Acad.)
(Stamp)