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Run VBA Macros When A Spreadsheet Opens or Closes

The document discusses triggering VBA macros when a spreadsheet opens or closes. It describes how to access workbook events in VBA and add macro code to the workbook open and before close events to display messages when the workbook opens or closes.

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Yamini Shinde
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44 views2 pages

Run VBA Macros When A Spreadsheet Opens or Closes

The document discusses triggering VBA macros when a spreadsheet opens or closes. It describes how to access workbook events in VBA and add macro code to the workbook open and before close events to display messages when the workbook opens or closes.

Uploaded by

Yamini Shinde
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Run VBA Macros When A Spreadsheet Opens or Closes

Triggering A Macro Via An Event


There are many events that Excel keeps track of while you carry out tasks in your workbook.  Events that are
tracked range from tracking if you saved your project to any change in a cells value.  By triggering your VBA code
based on a specific event done by a user you can do some pretty nifty things.  

In this post we will focus on the Open and BeforeClose events.  The image below shows how you can navigate to
the Workbook Object within the Visual Basic Editor. The Workbook Object is where workbook events can be
accessed through VBA code.

Steps To Access Workbook Events With VBA


1. Open the Visual Basic Editor (shortcut key: Alt+F11)
2. Locate your Workbook Project in the Project Window and double click on ThisWorkbook within the
Microsoft Excel Objects folder
3. Select Workbook from the Object drop down (first drop down)
4. Insert any event subroutine by selecting your desired event from the Procedure drop down menu (second
drop down)

Adding Macro Code To A Workbook Event


Once you have your desired subroutine declared, you can then add some VBA code within the Sub statement to
carry out what ever tasks you want to occur when the respective event is triggered by the user.  This can be a Call
to another subrountine or you can simply write your macro within the event procedure.

The below code displays a message box to the user when the workbook is opened and right before the workbook
closes. Environ("Username") retrieves the user's computer login name.

Private Sub Workbook_BeforeClose(Cancel As Boolean)

  MsgBox "Goodbye " & Environ("Username") & "!"

End Sub
Private Sub Workbook_Open()

  MsgBox "Hello " & Environ("Username") & "!"

End Sub

The following code runs a macro called AddTodaysDate when the workbook is opened.

Private Sub Workbook_Open()

  Call AddTodaysDate

End Sub

What Will You Use Events For?


I use events for a lot of different reasons.  I've used event triggers to make sure a workbook is password
protected before it is closed and there have been instances where I have used events to automatically open up
specific files when the workbook is opened.  There are so many really creative ways you can use events to
automate your tasks.  I want to hear from you and learn what you use event triggers for!  I look forward to
reading your comments.  

How Do I Modify This To Fit My Specific Needs?


Chances are this post did not give you the exact answer you were looking for. We all have different situations and
it's impossible to account for every particular need one might have. That's why I want to share with you: My
Guide to Getting the Solution to your Problems FAST! In this article, I explain the best strategies I have come up
with over the years to getting quick answers to complex problems in Excel, PowerPoint, VBA, you name it! 

I highly recommend that you check this guide out before asking me or anyone else in the comments section to
solve your specific problem. I can guarantee 9 times out of 10, one of my strategies will get you the answer(s)
you are needing faster than it will take me to get back to you with a possible solution. I try my best to help
everyone out, but sometimes I don't have time to fit everyone's questions in (there never seem to be quite
enough hours in the day!).

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