8/14/2018 Excel VBA File Management Using The FileSytemObject –

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Excel VBA File Management Using The

FileSytemObject
Chester Tugwell on May 8, 2017

Using the FileSytemObject

The FileSystemObject (FSO) provides a useful way to access the filing system on your computer and
network drives. To use the FSO you first need to create a reference to the Microsoft Scripting
Runtime Library.

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In the VBE click Tools | References.

Check the option Microsoft Scripting Runtime and click OK.

You can browse the scripting objects, methods and properties using the Object Browser. Select
Scripting from the All Libraries drop down.

The FileSystemObject contains lots of useful methods that you can use for drives, folders and files.

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To use the File System Object you need to create a new instance of it as shown in the code below.

'Create a new instance of the File System Object

Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject

Get Methods
Get methods allow you to retrieve information about a drive, folder or file.

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Get Drive
Use GetDrive to specify which drive you want to examine. With the drive specified you can retrieve
information about it using the properties shown in the Object Browser below.

In this example we use the FreeSpace property of the Drive object to calculate the available space on
a drive.

Sub UsingGetDrive()
Const BytesToTB As Double = 1099511627776#
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim drv As Scripting.Drive
Set drv = fso.GetDrive("D:")
Dim AvlbSpace As Double
AvlbSpace = Round(drv.FreeSpace / BytesToTB, 2)
MsgBox "Drive " & drv.DriveLetter & " has " & AvlbSpace & "TBs of free
End Sub

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GetFolder
Use GetFolder to specify which folder you want to examine. With the folder specified you can retrieve
information about it using the properties shown in the Object Browser below.

In this example we use the Files property to allow us to count the number of files present in a folder.

Sub UsingGetFolder()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim fld As Scripting.Folder
Set fld = fso.GetFolder("C:\Users\xxxx\Desktop\MyFolder")
Dim CountFiles As Byte
CountFiles = fld.Files.Count
MsgBox "There are " & CountFiles & " files in folder: " & fld.Name
End Sub

The code above creates the message box shown below.

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GetFile
Use GetFile to specify which file you want to examine. With the file specified you can retrieve
information about it using the properties shown in the Object Browser below.

In this example we use the DateLastModified property of the file object.

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Sub UsingGetFile()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim fle As Scripting.File
Set fle = fso.GetFile("C:\Users\xxxx\Desktop\MyFolder\Budget.xlsx")
Dim LstMod As Date
LstMod = fle.DateLastModified
MsgBox fle.Name & " was last modified on " & LstMod
End Sub

The code above creates the message box shown below.

Other Useful Methods

CreateFolder Method
The CreateFolder method has a single parameter: Path

Sub CreateAFolder()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim MyPath As String
MyPath = "C:\Users\xxxx\Desktop\"
fso.CreateFolder MyPath & "FolderXYZ"
End Sub

CopyFile Method
The CopyFile method has three parameters: Source, Designation and OverWriteFiles (defaults to
TRUE)

Sub CopyAFile()
Dim fso As Scripting.FileSystemObject
Set
This fsouses
website = New Scripting.FileSystemObject
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Dim MyPath As String
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MyPath = "C:\Users\xxxx\Desktop\"
fso CopyFile Source:=MyPath & "MyFolder\Budget xlsx", Destination:=MyPa
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8/14/2018 Excel VBA File Management Using The FileSytemObject –
fso.CopyFile Source: MyPath & MyFolder\Budget.xlsx , Destination: MyPa
End Sub

Note that you have to state the file name in the Destination parameter.

DeleteFile Method
The DeleteFile method has two parameters FileSpec and Force (delete if Read-only defaults to
FALSE)

Sub DeleteFile()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim MyPath As String
MyPath = "C:\Users\xxxx\Desktop\"
fso.DeleteFile MyPath & "MyFolder\Junk.xlsx"
End Sub

MoveFile Method
The MoveFile method has two parameters: Source and Destination.

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Sub MoveFile()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim MyPath As String
MyPath = "C:\Users\xxxx\Desktop\"
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fso.MoveFile _
your cookie settings,
Source:=MyPath please click Read More.Me.xlsx",
& "MyFolder\Move Accept Reject Read More
Destination:=MyPath & "Fo
End Sub
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8/14/2018 Excel VBA File Management Using The FileSytemObject –

FolderExists Method
The FolderExists method has a single parameter: FolderSpec

Sub CheckIfFolderExists()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
Dim MyPath As String
MyPath = "C:\Users\xxxx\Desktop\"
'Check to see if folder already exists
If fso.FolderExists(MyPath & "\MyFolder") Then
MsgBox "Folder Already Exists"
Else
'Create a folder
fso.CreateFolder MyPath & "New Folder"
End If
End Sub

FileExists Method
The FileExists method has a single parameter: FileSpec

Sub CheckIfFileExists()
Set fso = New Scripting.FileSystemObject
Dim MyPath As String
MyPath = "C:\Users\chest\Desktop\"
'Check to see if file exists
If fso.FileExists(MyPath & "MyFolder\Move Me.xlsx") Then
'Move a file
fso.MoveFile _
Source:=MyPath & "MyFolder\Move Me.xlsx", _
Destination:=MyPath & "FolderXYZ\Move Me.xlsx"
Else
MsgBox "File Does Not Exist"
End If
End Sub

Practical Examples
Copy Files With a Speci c File Type
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8/14/2018 Excel VBA File Management Using The FileSytemObject –

Sub CopyFilesWithASpecificFileType()

Dim fso As Scripting.FileSystemObject

Set fso = New Scripting.FileSystemObject

Dim fle As Scripting.File

Dim MyFolderPath As String

MyFolderPath = "C:\Users\chest\Desktop\MyFolder"

Dim ExcelFolderPath As String

ExcelFolderPath = "C:\Users\chest\Desktop\ExcelFolder"

Dim MyFolder As Scripting.Folder

Set MyFolder = fso.GetFolder(MyFolderPath)

For Each fle In MyFolder.Files

If fle.Type = "Microsoft Excel Worksheet" Then fle.Copy ExcelFolder
Next fle
End Sub

Contents of ExcelFolder (once code executed) shown below.

Copy All Excel File Types

The previous example would only have copied .xlsx files. What if we want to copy all Excel file types:
xlsx, xls, and xlsm. Contents of MyFolder shown below.

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We can return the file type using the Scripting FileSystemObject method GetExtensionName

The first two characters of an Excel file extension are xl. Using the Left function we can determine if
this is the case.

If Left(fso.GetExtensionName(fle.Path), 2) = "xl" Then

fle.Copy ExcelFolderPath & "\" & fle.Name
End If

We can then loop this code for each file in our folder.

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Sub CopyAllExcelFilesIntoFolder()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject

Dim fle As Scripting.File

Dim MyFolderPath As String

MyFolderPath = "C:\Users\chest\Desktop\MyFolder"

Dim ParentPath As String

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Dim MyFolder As Scripting.Folder
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8/14/2018 Excel VBA File Management Using The FileSytemObject –
Set MyFolder = fso.GetFolder(MyFolderPath)

Dim ExcelFolderPath As String

ExcelFolderPath = fso.CreateFolder(ParentPath & "All Excel Files").Path

For Each fle In MyFolder.Files

If Left(fso.GetExtensionName(fle.Path), 2) = "xl" Then
fle.Copy ExcelFolderPath & "\" & fle.Name
End If
Next fle
End Sub

Contents of All Excel Files folder (once code executed) shown below.

Organise Files Based on File Type

In this example we create a folder for each file type of files found in MyFolder and then copy the files
to the appropriate folder.

Contents of MyFolder shown below.

Sub OrganiseIntoFoldersBasedOnFileType()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject
This
Dimwebsite
fleuses
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'Store the old folder's path in a variable
Di M F ld P th A St i
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8/14/2018 Excel VBA File Management Using The FileSytemObject –
Dim MyFolderPath As String
MyFolderPath = "C:\Users\chest\Desktop\MyFolder"

'Store the path for the new folders in a variable

Dim ParentPath As String
ParentPath = "C:\Users\chest\Desktop\"

'Create a scripting folder object

Dim MyFolder As Scripting.Folder
Set MyFolder = fso.GetFolder(MyFolderPath)

'Loop through the collection of files in the old folder

For Each fle In MyFolder.Files
'If a folder for the file type does not exist...
If Not fso.FolderExists(ParentPath & fle.Type) Then
'...then create a folder
fso.CreateFolder ParentPath & fle.Type
End If
'Copy the file to the correct folder
fle.Copy ParentPath & fle.Type & "\" & fle.Name
Next fle

End Sub

Resulting folders shown below.

Organise Files Based on File Name

In this example we want to organise files based on file name. We want a folder for each customer:
HYT and XYZ and within the customer folder we want a subfolder for the month that each file relates
to.

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Sub OrganiseFilesBasedOnFileName()
Dim fso As Scripting.FileSystemObject
Set fso = New Scripting.FileSystemObject

Dim fle As Scripting.File

'Store the all files folder's path in a variable

Dim AllFilesFolderPath As String
AllFilesFolderPath = "C:\Users\chest\Desktop\All Files"

'Store the path for the new folders in a variable

Dim ParentPath As String
ParentPath = "C:\Users\chest\Desktop\"

'Create a scripting folder object

Dim AllFilesFolder As Scripting.Folder
Set AllFilesFolder = fso.GetFolder(AllFilesFolderPath)

'Loop through the collection of files in the old folder

For Each fle In AllFilesFolder.Files

'Check to see if a folder exists
'for the customer that the file relates to
If Not fso.FolderExists(ParentPath & Left(fle.Name, 3)) Then
'If it doesn't create a folder
'based on the initials of the customer name
fso.CreateFolder ParentPath & Left(fle.Name, 3)
End If
'Check to see if there is subfolder within the company
'folder for the month that the file relates to
If uses
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fso.FolderExists(ParentPath & Left(fle.Name,
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WorksheetFunction.Find(" ", fle.Name, _
WorksheetFunction Find(" " fle Name) + 1) + 4 2))) Then
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8/14/2018 Excel VBA File Management Using The FileSytemObject –
WorksheetFunction.Find( , fle.Name) + 1) + 4, 2))) Then
'If there isn't create the subfolder
fso.CreateFolder ParentPath & Left(fle.Name, 3) & "\" & _
MonthName(Mid(fle.Name, _
WorksheetFunction.Find(" ", fle.Name, _
WorksheetFunction.Find(" ", fle.Name) + 1) + 4, 2))
End If
'Copy the file to the relevant subfolder
fle.Copy ParentPath & Left(fle.Name, 3) & _
"\" & MonthName(Mid(fle.Name, _
WorksheetFunction.Find(" ", fle.Name, _
WorksheetFunction.Find(" ", fle.Name) + 1) + 4, 2)) & "\" & fle.Nam

Next fle

End Sub

Sub folders with the HYT customer folder.

Contents of the September sub folder.

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