Handbook for Ship Security System Audit

(For Non-Japanese Ships)

Based on the ISPS Code

(International Ship and Port Facility Security Code)

Safety Management Systems Department

February 2007 (Ver.11)

 Handbook for Ship Security Systems Audit（Ver.11）

1. Introduction
This Handbook for Ship Security System Audit (For Non-Japanese Ships) has been revised as
the eleventh version, owing to the change of the procedure concerning handling an amendment
to SSP to which an approval is not required.

2. Abbreviations of terms
ISPS Code： International Ship and Port Facility Security Code
(Formal name: The International Code for the Security of Ships and of Port Facility)

ISSC： International Ship Security Certificate

SSP： Ship Security Plan

SSA： Ship Security Assessment

CSO： Company Security Officer

SSO： Ship Security Officer

RSO： Recognized Security Organization

DOC： Document of Compliance

SMC： Safety Management Certificate

SSAS： Ship Security Alert System

3. Definitions of Terms used in the Regulation and Code

3.1 Definitions of Terms in SOLASXI-2

“Company” means a Company as defined in regulation IX/1.

“Recognized Security Organization (RSO)” means an organization with appropriate expertise in

security matters and with appropriate knowledge of ship and port operations authorized to carry
out an assessment, or a certification activity, required by this chapter or by part A of the ISPS
Code.

3.2 Definitions of Terms in the ISPS Code

“Ship Security Plan (SSP)” means a plan developed to ensure the application of measures
designed to protect the persons on board, cargo, cargo transport units, ship’s stores or the ship
from the risks of a security incident.

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“Ship Security Officer (SSO)” means the person on board the ship, accountable to the master,
designated by the Company as responsible for the security of the ship, including implementation
and maintenance of the ship security plan and for liaison with the Company security officer and
port facility security officers. It was agreed at IMO that nothing would prevent the master
from being appointed as an SSO.

“Company Security Officer (CSO)” means the person designated by the Company for ensuring
that a ship security assessment is carried out; that a ship security plan is developed, submitted
for approval, and thereafter implemented and maintained and for liaison with port facility
security officers and ship security officer.

4. Applicable Ship Types

As a rule, the requirements apply to the following types of ships engaged on international
voyages
1. passenger ships, including high-speed passenger craft;
2. cargo ships, including high-speed craft, of 500 gross tonnage and upwards; and
3. mobile offshore drilling units.
Please be advised that for Japanese ships, ClassNK prepared a separate Rule and Handbook.

5. Certificates

5.1 Types of Certificate and Validity

The types of certificate issued are International Ship Security Certificates (hereunder referred to
as ISSC) which is issued only to a ship. There is no certificate issued to the Company. The
types of ISSC are as follows.
1. ISSC： Full term certificate issued under the authority of the Flag State.
2. Short Term ISSC： A certificate issued to cover the period until a full-term ISSC is issued.
As a rule, it is issued after Initial Audit or Additional Audit.
3. Interim ISSC： A certificate that may be issued after 1st July 2004, to a ship which has
newly joined under management of a Company, or which has changed
her Flag.
4. Statement of compliance
While this document is not a certificate, this is a document to be issued
when issuance of a certificate is not allowed by the flag Administration.
A certificate will be issued by the flag Administration, following a
report by this Society to the flag Administration.

5.1.1 ISSC
An ISSC is issued to a ship which holds a Ship Security Plan (SSP) approved by the Flag State
or by the Society or other Recognized Security Organization (RSO) on behalf of the Flag State,
upon successful completion of an Initial Audit.

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The validity of ISSC issued after the Initial Audit shall be five years from the last date of the
Audit subject to execution of an Intermediate Audit. The validity of an ISSC issued after the
Renewal Audit shall be five years from the next day after the expiry date of existing ISSC when
the Renewal Audit is completed within three months before the expiry date of existing ISSC;
but when the Renewal Audit is completed more than three months before the expiry date of old
ISSC, the new ISSC shall be valid from the date of completion of Renewal Audit for a period of
five years.

The ISSC shall be endorsed upon successful completion of an Intermediate Audit, or of an

Additional Audit where the flag Administration authorized to do so.

The original of ISSC shall be kept on board the ship and a copy of the ISSC shall be kept by the
Company.

The expiry date of the ISSC may be harmonized to the expiry date on Safety Management
Certificate (SMC) of the ship at the request of the Company.

Some flag Administrations, e.g., Panama, Belgium, Netherlands Antilles, St Vincent &
Grenadines, etc., have not granted authorization for the issuance of ISSC. Therefore, if the
ship is registered in such flags please approach flag Administration for the issuance of ISSCs.
Moreover, the flag Administration of Belgium and Netherlands Antilles have not granted the
authorization to issue a short term ISSC to ClassNK. With regard to Commonwealth of
Dominica, while the Society is authorized to carry out initial audits and to issue a short term
ISSC (full term ISSC is issued by the Administration), the Society is not authorized to carry out
an audit for the issuance of an Interim ISSC. Therefore, please apply for the audit to the flag
Administration. With regard to Japanese ships, as it is indicated in the Rule and the Handbook
applicable to the Japanese ships, ClassNK is not authorized to issue any form of certificate,
while ClassNK is authorized to carry out audits. Please contact the Japanese Government for
the issuance of certificates.

5.1.2 Short term ISSC

A Short term ISSC valid for five months shall be issued to a ship under the authority of Flag
State upon completion of an Audit by a Maritime Security Auditor to prove satisfactory
completion of an Initial Audit. As for the Renewal Audit which is completed more than three
months before the expiry date of the existing ISSC, a short term ISSC valid for five months
form the date of completion of the Renewal Audit will be issued. However, as for the Renewal
Audit which is completed within three months before the expiry date of the existing ISSC, the
Maritime Security Auditor shall endorse the existing ISSC to show its validity for a further five
months.

5.1.3 Interim ISSC

An Interim ISSC valid for six months shall be issued to a ship subject to the following
conditions, and its validity shall not be extended. Where it is not possible to verify compliance
with the SSP due to not enough implementation period, an Audit for Issuing Interim ISSC will
be conducted even when a SSP is approved

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1. when a ship does not hold ISSC, at delivery of the ship;

2. when a Company newly commences management of the ship:
3. when a ship’s Flag is transferred.

5.2 Extension, Invalidation, Re-issuance, Revision and Returning of Certificates

5.2.1 Extension of Validity of a Certificate

When a ship is underway to an intended port to undergo an Audit at the time of due date of the
certificate, ISSC may be extended by not more than three months. However, when a ship
arrives at the intended port, it shall not be permitted to leave the port without a new certificate.

5.2.2 Invalidation of a Certificate

A certificate shall become invalid when;
.1 a ship has not undergone the periodical Audit (Renewal, Intermediate);
.2 remedial actions for non-compliance set out at the Audit have not been completed within the
agreed period of time;
.3 a part of the SSP which requires approval upon amendment, has been amended without
approval, or par of the SSP which does not require approval upon amendment has been
amended without notification.
.4 when a Company ceases managing the ship;
.5 when a ship changes her Flag;
.6 when Audit fees and expenses have not been paid;
.7 when an ISSC is issued to replace an Interim ISSC;
.8 when a Company requests withdrawal of the ship from the ISPS Register.
.9 when a verification audit for the installation of Ship Security Alert System is not carried out
by the time required by the SOLAS Reg. XI-2/6. (see 8.4 below)

(Note) Deadline for the SSAS installation

.1 For ships constructed on or after 1 July 2004, by the delivery of the ship
.2 passenger ships, including high-speed passenger craft, constructed before
1 July 2004, not later than the first survey of the radio installation after
1 July 2004;
.3 oil tankers, chemical tankers, gas carriers, bulk carriers and cargo high
speed craft, of 500 gross tonnage and upwards constructed before 1 July 2004,
not later than the first survey of the radio installation after 1 July 2004; and
.4 other cargo ships of 500 gross tonnage and upward and mobile offshore
drilling units constructed before 1 July 2004, not later than the first survey of
the radio installation after 1 July 2006.

5.2.3 Re-issuance of a Certificate

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When a certificate is lost or damaged, please request the Head Office of the Society for
re-issue of the same.

5.2.4 Revising entries on a Certificate

When the particulars, such as ship’s name, indicated on the certificate are changed, an
Additional Audit is required to revise the entry on the ISSC. However, when changes are
made only to the name or address of the Company, no Additional Shipboard Audit is
required. Where the description of the SSP regarding changes for the name or address of
the Company is amended, re-approval for the revision of the SSP may be required, therefore,
please contact a local office of ClassNK.

5.2.5 Returning a Certificate

The Company is requested to return the certificate to Head Office of the Society in the
following cases:
.1 when a new certificate is issued through renewal or re-writing, or other reason;
.2 when a certificate has become invalid or expired;
.3 when a lost certificate is found after receiving a re-issued certificate

6. Type of Ship Security System Audit and Timing for conduct of the Audit
Types of Audit include the following:
Initial Audit: Audit to issue an ISSC to a ship for the first time
Renewal Audit: Audit to renew the ISSC within not more than 5 years as defined by the
Flag State.
Intermediate Audit: Audit to be conducted between the 2nd and 3rd anniversary date*.
Additional Audit： Includes the following Audits:
a. Additional Audit for issuing Interim ISSC.
b. Additional Audit to lift any non-compliance.
c. Additional Audit to be conducted after re-approval of an SSP.
d. Additional Audit other than the above.
* Anniversary date means the day and month of each year that corresponds to the
date of expiry of the ISSC.

Initial, Renewal or Intermediate Audit may be carried out in conjunction with an ISM Audit.
However, execution of Ship Security Audit and Safety Management Audits shall not be
conducted concurrently but must be conducted separately, one after the other.

7. Application for Audit

Please use the form “Application for Ship Security Plan Approval and Shipboard Security
Audit” available on ClassNK's website. （ http://sms.classnk.or.jp/ispshp/html/English/application_e.htm ） .

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Applications will be accepted only for those ships that are flying the Flag of States which
have given authorization to the Society to act on their behalf as an RSO. Please confirm
these Flag States on the home page of the Society or by contacting your nearest NK office.

7.1 Application for Ship Security Plan (SSP) Approval

Please submit Applications for SSP approval, or Applications for re-approval of amendments
to the approved SSP to the local offices of the Society, but not the Safety Management
Systems Department of the Head Office. As for the SSP approval or re-approval for Japanese
Flag ships, please submit Applications to the local offices of the Society located in Japan.

7.1.1 Initial Approval

7.1.1.1 Documents to be submitted

Please submit the following documents when the Application of Initial SSP Approval is
made.
.1 Application form (Form MS-APPLI) 1 copy
.2 Copy of valid DOC of ISM Code 1 copy
.3 Copy of valid SMC of ISM Code 1 copy
.4 SSP 2 copies
.5 Report of Ship Security Assessment (SSA) 2 copies
.6 A documentary evidence for the CSO's acquisition of
required skill in order to discharge his duty and responsibility
(e.g., Training certificate) 1 copy
.7 If the SSA was carried out by a person other than CSO,
an evince that the person has required skill. (E.g., Training record) 1 copy
.8 Questionnaire (Form MS-QPA) 1 copy

Also please submit the following documents when these are not included in the SSP.
.1 Procedure and organization chart of the Company that specify the responsibility
and authority of the Company Security Officer (CSO) and other shore-based
personnel relating to the ship security.
.2 Declaration of the Company stating that Company shall give necessary assistance
to the CSO and master of ship to achieve their duties relating to the ship security.

And also please submit the following documents.

.3 Documents indicating the latest information on the following.
i) person responsible for appointing shipboard personnel
ii) person responsible for deciding the employment of the ship
iii) parties who are chartering the ship (when ship is chartered)

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7.1.1.2 Review of the SSP

The submitted SSP shall be reviewed and approved when it is verified to be in compliance
with the ISPS Code. When the submitted SSP is found to be not in compliance, the Society
shall request its correction in writing. Approved SSPs shall be stamped (two copies, both
for the ship and for the company) as so on their cover, records of amendment and the page of
contents as well as cover page of the SSA report will also be stamped, and then be returned
to the Company together with the other submitted documents, (except a copy of the DOC).
The Society shall retain only one copy each of the cover, record of amendments and contents
of the SSP and the cover of the SSA report. In addition to the above procedure, the Society
will issue a document certifying approval of the SSP. (Form LOA - Approval of Ship
Security Plan)

7.1.2 Approval of Amendments to the approved SSP

In principle, any amendments made to the approved SSP, including amendments on SSAS,
require re-approval. Please re-submit the SSP to the local offices of the Society for
re-approval. Also please be noted that a Revision list should be updated at any amendments
to the SSP. As for the SSP re-approval for Japanese Flag ships, please submit Applications
to the local offices of the Society located in Japan. In case of amendment not related to
ISPS Code A/9.4.1 - A/9.4.18, or approval of such amendments are waived by the flag
Administration, a formal approval procedure is not necessary to, however, it is necessary
notify ClassNK of such amendment made to the SSP. Please be advised that the Society
will not approve the amendments made to the SSP which is not approved by this Society.

7.1.2.1 Documents to be submitted

(A) Approval of the amendment to the approved SSP
Please submit the following documents when the Application for approval of amendments to
the approved SSP is made.
.1 Application form (MS-APPLI) 1 copy
.2 Cover, Index & revision record of the amended SSP 2 copies
.3 Copy of existing page which shall be superseded 1 copy
.4 Pages of the SSP where amendments are made 2 copies
.5 Report of the SSA that resulted in the amendment to the SSP 2 copies
(Note 3)
.6 Copy of valid DOC of ISM Code 1 copy
.7 Copy of valid SMC of ISM Code 1 copy
.8 A documentary evidence for the CSO's acquisition of required skill in order to
discharge his duty and responsibility (e.g., Training certificate)
1 copy

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.9 If the SSA was carried out by a person other than CSO, an evince that the person
has required skill. (E.g., Training record) 1 copy
.10 Questionnaire (Form MS-QPA) 1 copy

(Note 3)
Same as the initial approval, an SSA report, including On-scene security survey must be
included in the report for the SSA submitted for the approval of the amendment.

(B) Notification of the amendments to the SSP to which approval is not required.
(Amendment not related to ISPS Code A/9.4.1 - A/9.4.18, or approval of such amendments
are waived by the flag Administration)
Please submit the following documents when the Application for approval of amendments to
the approved SSP is made.
.1 Application form (MS-APPLI) 1 copy
.2 Cover page of the SSP (If amended) 2 copies
.3 Index of the SSP (If amended) 2 copies
.4 Revision record of the amended SSP 2 copies
.5 Copy of existing page which shall be superseded 1 copy
.6 Pages of the SSP where amendments are made 2 copies

Please be advised that companies which wish to obtain re-approval of editorial correction,
please submit the relevant documents specified in 7.1.2.1 to 7.1.2.4 above to the Safety
Management Systems Department or the local offices of the Society. Please be noted that
as for the editorial correction, there should be no alteration in the cover, revision list and
contents of the SSP. If any alteration in such pages is found, we shall treat the case in
accordance with 7.1.2 above.

7.1.2.2 Review of amendments to the approved SSP

1. In case of above 7.1.2.1.(A), the submitted documents shall be reviewed and the SSP be
re-approved when the amendment made to the original SSP is verified to be in
compliance with the ISPS Code. The re-approved SSP shall be stamped on its cover,
record of amendment and to contents with approval stamp, and be returned to the
Company together with the other submitted documents. The Company is requested to
ensure replacing these pages of the SSP onboard. In addition to the above procedure,
the Society will issue a document certifying approval of the SSP (Form MS-LOA-AMD,
Approval of Amendments to Ship Security Plan and Form MS-LOA-AMD-ATT,
Attachment to MS-LOA-AMD). In order to verify the implementation of the amended
part of the SSP, the due date of the Additional Audit is to be specified in Form
MS-LOA-AMD-ATT. The due date of the Additional Audit is to be specified, in general,

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at the next periodical Audit when the revision is made for other than the major changes
or newly installation in the security equipment such as Ship Security Alert System,
monitoring devices or alarm devices.
2. In case of above 7.1.2.1.(B), the submitted documents shall be reviewed to verify that
the amendments do not include any amendment which require formal approval. Upon
completion of the review, amended pages shall be stamped as an evidence for the
submission to the ClassNK and then shall be returned to the applicant. Companies are
to replace relevant pages of the SSP, upon receiving stamped amendment from the
Society. In addition, ClassNK shall issue a document as an evidence of receiving a
notification on the amendment to the SSP (MS-SSP-NOTE), which is to be kept
together with the SSP.

7.2 Application for Shipboard Audit

Please submit an Application for Shipboard Audit to the nearest Branch or Overseas Office
of the Society, where an audit will take place directly. (Please be advised that such
application will not be dealt with at the head office)
When a port, where a ship is scheduled to undergo the Audit, has a security level 3 or ship's
security level is 3, the Society may not accept an application because a smooth execution of
security Audit may be difficult. Also please pay attention that, as a rule, a ship is not in
normal operation, such as in dry-dock or at lay-up, the Society may not undergo a Ship
Security Audit except for an Audit for issuing Interim ISSC and for an audit for the
verification of SSAS installation.

7.2.1 Any Audits

Please submit the following documents:
.1 Application (Form MS-APPLI) 1 copy
.2 Copy of valid DOC (or Interm DOC) of ISM Code 1 copy
.3 Copy of valid SMC (or Interim SMC) of ISM Code 1 copy
.4 Questionnaire (Form MS-QSA) 1 copy
.5 A documentary evidence that the SSO onboard has completed 1 copy
a training

7.3 Application for the taking-over of the ISSC issued by the other IACS

7.3.1 If a company requests taking-over of the ISSC from the other IACS member society
(hereunder referred to as "Loosing Society"), please submit an application to the Society at the earliest
possible opportunity together with the following document. It will take, at least, one week to
complete the procedure. On the application form, please indicate as TOSCA in large letters. Please
be advised there is no "taking-over" scheme for an Interim ISSC.

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.1 Copy of ISSC, and copy of latest DOC and SMC issued by the Loosing Society
.2 Records of final Audit conducted by the Loosing Society.
.3 A copy of a document certifying approval of the SSP

7.3.2 It is not possible to accept a request for taking-over an ISSC for the following cases:
.1 when ISSC is not valid
.2 when change of flag is intended simultaneously
.3 when change of management company is intended simultaneously
.4 when an Initial Audit is not yet carried out after the approval of SSP by the Loosing
Society
.5 when the SSP is not yet approved after submission to the Loosing Society for
approval
.6 when an application is made to the Loosing Society for an audit but the audit is not
yet carried out
.7 when corrective action is not yet completed after a failure is pointed out by the
Loosing Society.
7.3.3 The Society will contact the Loosing Society in order to obtain records of audit in the past.

7.3.4 The audit for taking-over is to be carried out as an Additional Audit with a scope and degree
equivalent to an Intermediate Audit. However, if it is carried out at the audit window for an
intermediate or for a renewal audit, an applicable audit is to be carried out.

7.3.5 The Society will issue a new Full Term ISSC, taking-over the previous due date of the
certificate. If the full term ISSC is issued by the flag Administration, the existing ISSC will remain
valid, unless there is a change on the ISSC.

8. Execution of Shipboard Audit

8.1 Initial Audit, Intermediate Audit and Renewal Audit

8.1.1 A Maritime Security Auditor (a person separately qualified to this title in addition to the
qualification of ISM Auditor) shall visit the ship from the Branch or Overseas Office of the
Society nearest to the port where the ship is to undergo the Audit, (hereunder referred to as
Branch Office in charge). The Maritime Security Auditor shall conduct the security Audit
along with the Audit Program, informed to the ship beforehand, that includes an interview
with the master, SSO, specific security personnel (if nominated), verification of records and
checking of the security measures of the ship.

8.1.2 When a non-compliance in security measures or malfunction in the security system is found

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during the Initial or Renewal Audit, ISSC shall not be issued.

8.1.3 When a failure in security measures or security system is found during the Intermediate or
the Additional Audit, the Maritime Security Auditor shall request correction of the failure.
If corrective action is not taken immediately, the Maritime Security Auditor shall request the
Company to submit a proposed remedial action plan and proposed alternative measures to
such failure. Then, if the Maritime Security Auditor finds the plan is appropriate, he/she
shall issue a “Statement of Approved Remedial Action Plan” together with the “Statement of
Non-Compliance”.

8.1.4 When a Statement of Non-Compliance is set out in the Audit, the ship is requested to
undergo “Additional Audit to clear the Non-Compliance” after removing the cause of
Non-Compliance. Please pay attention that the ISSC becomes invalid if the
Non-Compliance is not lifted by the agreed date.

8.1.5 As attendants to the Audit, please nominate shore side personnel or shipboard personnel who
are conversant with the SSP, including the master or SSO.

8.1.6 Prior to an initial verification audit, please conduct at least one security related drill onboard.
If not, an auditor will require a drill during an initial audit.

8.1.7 As for the internal audits and review of SSP implementation, they must be carried out once a
year at least, and the record of such activities must be kept onboard.

8.1.8 As for the copies of the audit records issued by the Society upon completion of the audits,
they must be kept, at least 5 years both onboard and in the company.

8.1.9 Please ensure that, as the copies of the audit records are considered as highly classified
documents, they must be protected against unauthorized access or careless disclosure

8.2 Additional Audit for Issuing Interim ISSC

8.2.1 An Audit for Issuing Interim ISSC shall be conducted by a Maritime Security Auditor from
the Branch Office in charge to verify the following items, provided that the ship is fully
manned in accordance with the Safe Manning Certificate. Please note that an Interim ISSC
shall only be issued when all of the following items have been verified. Please be noted
that where it is not possible to verify compliance with the SSP due to not enough
implementation period, an Audit for Issuing Interim ISSC will be conducted even when a
SSP is approved.

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.1 shipboard personnel who has security duty are familiar with the duty and the
responsibilities given in the SSP,
.2 SSO is given appropriate training;
.3 a copy of an SSP meeting the requirements of SOLAS XI-2 and part A of ISPS
Code A/9.4.1 - A/9.4.18 is available on board, has been submitted for review and
approval to the flag Administration or its RSO, or has been approved by the flag
Administration or its RSO, and is being implemented on the ship. The evidence
showing that the SSP has been submitted to a Flag Administration or it’s RSO for
approval is to be submitted when an application is made (such remark is available
in the Questionnaire (MS-QSA));
.4 applicable national requirements are incorporated into the SSP;
.5 at least one security related drill given in the SSP has been either carried out or
planned by the SSO/CSO before the ship’s departure;
.6 security equipment given in the SSP has been incorporated into the ship security
system and has been maintained accordingly
.7 all security and surveillance system given in the SSP are operational and are
meeting objectives;
.8 if the deadline for the SSAS installation is passed (see note on paragraph 5.2.2
above), verify the following item:
a) records of maintenance, calibration and testing of SSAS as required by
ISPS Code A/10.1.10
b) witnessing transmission test of the SSAS
c) operation of the SSAS as per ISPS Code A/9.4.17 and A/9.4.18
9 verification of the compliance with SOLAS Reg. V/19 (AIS) and Reg. XI-1.3 (Ship
Identification Number), or if there is a period of grace granted under the regulation
is applicable to the ship, verification of presence of a plan for the compliance.
.10 verification of the presence of CSR meeting SOLAS Reg. XI-1/5.

8.2.2 In addition, the Maritime Security Auditor shall verify that a copy of valid DOC (including
interim DOC) is placed onboard the ship in addition to the valid SMC (including interim
SMC).

8.3 Additional Audits to clear any Non-Compliance

Please refer to above 8.1.4. In principle, the extent of Audit shall be limited to the areas
related to the Non-Compliance.

8.4 Additional Audit after Re-Approval of an SSP

Please submit an Application for Additional Audit for verification of the amended part of the
SSP, after re-approval of the SSP at the convenient opportunity but not later than the due date

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specified in Form MS-LOA-AMD-ATT. In principle, the extent of the Audit shall be

limited to areas related to the amended part of the SSP.

8.5 Other additional audit

8.5.1 Additional Audit for Change of Ship’s Name

When a ship’s name has been changed, a Maritime Security Auditor shall visit the ship to
conduct an Additional Audit. During this Additional Audit, the Maritime Security Auditor
shall verify that the Registry Certificate and the Statutory Certificates have been changed
appropriately. Where the ship’s name is to be included in the transmitted data required by
the flag Administration, the Maritime Security Auditor shall witness a ship security alert test.
Ship’s name described in the SSP may be corrected by the Master or SSO. The attending
Maritime Security Auditor will place NK stamp for such correction onboard the ship, and
will correct and endorse the ship’s name on the latest LOA or LOA-AMD. Please be noted
that if the SSP has not been approve by the Society, the correction made by the ship’s Master
or SSO will be accepted, however it is strongly recommended that such correction should be
re-approved by the initial SSP approver.

8.5.2 Additional Audit as required by a Flag State

Flag States may require the ship to undergo Additional Audits. In this case, the Society shall
inform the ship of the extent of the Audit, in consideration of the background of Flag State’s
requirement. At this Additional Audit, the Society shall endorse the ISSC.

8.5.3 Additional audit for verification of the installation of the Ship Security Alert System
Please refer to 8.6.2 below.

With regard to other Additional Audits please inquire at the nearest Branch Office or Head
Office of the Society.

8.6 Verification of the installation of Ship Security Alert System at Initial, Periodical and
Additional Audit.

8.6.1 For the verification of the initial installation of Ship Security Alert System (SSAS), a report
is to be prepared onboard the ship by an approved radio technician certifying successful
completion of testing in order to verify compliance with the requirement SOLAS Reg.
XI-2/6 paragraph 2 to 4. (Note 4). However, in case of Self-Contained SSAS (referred as
"SSAS-SC" hereunder - see Note 5), such a report can be prepared by an SSO after relevant
testing.

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Note 4 SOLAS Reg. XI-2/6

2 The ship security alert system, when activated, shall:
.1 initiate and transmit a ship-to-shore security alert to a competent authority designated by
the Administration, which in these circumstances may include the Company, identifying the
ship, its location and indicating that the security of the ship is under threat or it has been
compromised;
.2 not send the ship security alert to any other ships;
.3 not raise any alarm on-board the ship; and
.4 continue the ship security alert until deactivated and/or reset.

3 The ship security alert system shall:

.1 be capable of being activated from the navigation bridge and in at least one other
location; and
.2 conform to performance standards not inferior to those adopted by the Organization.

4 The ship security alert system activation points shall be designed so as to prevent the
inadvertent initiation of the ship security alert.

Note 5 Self-Contained SSAS

1 The following definition is given in the Procedural Requirement established by IACS (PR24)
" a SSAS which does not require any interface with, and/or depends on input from, radio
and/or navigational equipment required by SOLAS IV and V to meet the performance
standards required by SOLAS XI-2/6."

8.6.2 When SSAS is installed for the first time, verification must be made by the end of period of
grace. (Refer to Note 1 in paragraph 5.2.2 above). Such verification may be carried out
in conjunction with an Initial Audit, an intermediate audit or a renewal audit, however, if the
such periodical audit is schedule after the end of the period of grace, an additional audit
must be arranged.

8.6.3 At the initial verification of the SSAS installation, the following items will be verified:
.1 a description on the SSAS is incorporated into the SSP onboard. In this regard, a
SSA report that is used as a basis for the amendment to the SSP will also be
verified.
.2 verify the report prepared in accordance with paragraph 8.6.1 above.
.3 attending transmission testing
.4 verify the requirement as per ISPS Code A/9.4.17 & A/9.4.18

8.6.4 If the approved SSP does not contain description on SSAS, amendments concerning SSAS
should be made and should be approved prior to an audit for the verification of SSAS
installation. If the SSP is approved by the Society, please apply for the approval of the
amendments to a near by office where your company reside or to a near by office which is in
charge of the port where the audit takes place. If the SSP is approved by an RSO other than
the Society, please ensure that an approval is granted, and the approved SSP is placed
onboard prior to the audit.

8.6.5 At the subsequent periodical audit, (Intermediate & Renewal Audit), the following will be

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 Handbook for Ship Security Systems Audit（Ver.11）

carried out by an auditor:

.1 examining record of maintenance, calibration & testing as required by ISPS Code
A/10.1.10
.2 attending transmission testing
.3 verifying requirement given in ISPS Code A/9.4.17 & A/9.4.18

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