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Payroll System

A computerized payroll system performs the same functions as a manual payroll system such as storing employee data, calculating payroll taxes and deductions, and keeping records up-to-date after each pay period. It also performs accounting functions like preparing general ledger entries and tax documents. While interfaces vary, most payroll software has standard menus, windows and buttons to navigate sections devoted to employee accounts, payroll data, and reports. Computerized payroll software automates many functions like calculating earnings, keeps data organized, and can integrate with other systems like time clocks. This decreases errors as computers perform most processing tasks.

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Lynssej Barbon
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320 views1 page

Payroll System

A computerized payroll system performs the same functions as a manual payroll system such as storing employee data, calculating payroll taxes and deductions, and keeping records up-to-date after each pay period. It also performs accounting functions like preparing general ledger entries and tax documents. While interfaces vary, most payroll software has standard menus, windows and buttons to navigate sections devoted to employee accounts, payroll data, and reports. Computerized payroll software automates many functions like calculating earnings, keeps data organized, and can integrate with other systems like time clocks. This decreases errors as computers perform most processing tasks.

Uploaded by

Lynssej Barbon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Payroll is well suited to batch processing and sequential files , most employees on the master

file received paycheck periodically (whether weekly , monthly , quaterly and etc. The computer
programs performed detailed record keeping , check writing and general ledger function
.Instituting computerized payroll systems within your business or organization can bring forth
positive changes, saving hours producing and updating physical payroll journals and records.
Computerized payroll systems come in the form of software packages that you must install on
company computers. Whether you're a small, medium or large organization, this type of system
creates efficiency as all records can be stored, organized and maintained electronically.

Function
A computerized payroll system performs the same functions that manual methods of payroll do. It
stores employee data, such as names, addresses, social security numbers, pay rates and
withholding allowances of each person. It calculates payroll taxes and deductions and keeps all
data up-to-date after each pay period. Many payroll systems perform accounting functions, such as
preparing general ledger entries and documents used for tax purposes, such as W-2 statements and
quarterly financial statements.

Features
While each computerized payroll software is setup differently, most have a standard user interface
with menu items, windows and buttons designed to make the process efficient for whomever uses
it. For example, the software may have standard "File" and "Edit" drop-down menus that contain
functions like "print" and "save." It may also have menu buttons you can click to access different
sections of the payroll system. For example, one section may be devoted to employee accounts,
one for payroll data and another for reports or graphs. Within each section, you'll often find tabs,
folders and spreadsheet-like grid cells so you can navigate the system and view data in an
organized fashion.

Advantages
Computerized payroll software automates many functions, which saves both time and resources.
For example, it automatically calculates figures, such as employees' earnings, based on inputs.
Though some data must be collected and input manually, such as new hire information, the
computerized system keeps it organized so you can access and update it electronically as needed.
Some payroll software can be integrated with other record-keeping functions, such as time clocks.
For example, the time and date that's recorded when an employee swipes his electronic card can
be imported into some payroll software programs. Computerized payroll systems also decrease
error rates as most of the processing is performed by the computer instead of humans.

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