Report Writing: Points To Remember

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Report Writing

A report is a brief account of an event that has already taken place. The
report helps in recording the events of importance that occur in our day-to-
day life. It attempts to present the firsthand information of an incident or
event. A report of an event presents a record of events that took place. A
report of an event includes one’s ideas, opinions and impressions about the
event.

Points to Remember:

• Mention the place, date, time and other relevant facts about the
event.
• Include information collected from the people around or affected by
the event.
• Write the name of the reporter.
• Provide a suitable title/heading.
• Write in past tense.
• Write in reported speech and use passive form of expression.
• Develop ideas (causes, reasons, consequences, opinions) logically.
• Write in a less formal and more descriptive manner, while writing a
report for a school magazine.
• Present your ideas and impressions to make the report interesting.

Marking scheme:

Title / Reporter’s name - 1 mark

Content - 2 marks

Expression: Accuracy + Fluency - 2 marks


Question 1.

You are Sweety/Suresh of L.M. Jain School, Ajmer. As Secretary of your


School Co-curricular Activities Club, you visited a slum area in your city
where the people suffered a great loss of life and property in a massive fire.
The students of your school rendered their services and material help to
the victims. Write a report in 100-125 words for your school magazine.
(Delhi 2010)

Answer:

Students Service To Victims Of Fire

By: Sweety

L.M. Jain School

14th February, 20xx. A major slum area in Vilas Nagar was gutted by a
massive fire on 10th February, 20xx. The fire whose exact cause is still not
very clear caused extensive damage to life and property. Ten persons lost
their lives, many were injured and about two hundred people were
rendered homeless. Our school joined and relief to the victims. The
students of our school got together and collected food packets, old clothes,
medicines, utensils, etc. to be distributed to these homeless and helpless
people. Ten students and three teachers personally visited this slum area
to ensure proper and fair distribution of the items that had been collected
and thus provided some relief to these unfortunate people in their time of
crisis and misery.
Question 2.

Recently your school held a Seminar on Conservation of Water as a part of


World Water Day celebrations. As the School Pupil Leader of Maryland
School, Gurgaon, write a report in 100-125 words for a local daily. Sign as
Pritham/Preeti. (Delhi 2010)

Answer:

Seminar On Water Conservation

By: Preeti

Maryland School,

Gurgaon 16th March, 20xx, Gurgaon: Our school organised a seminar on


‘Water Conservation’ as part of the World Water Day Celebrations on 13th
August, 20xx. The main aim of this seminar was to remind us all about the
need to save the government and the non-governmental organisations in
providing help water as it is a precious source imperative for our survival.

distinguished environmentalists and eminent personalities were our guest


speakers and they reiterated the need not only of conserving water but also
spoke at length on how to conserve water by stressing upon the fact that
each drop of water is precious. Dr. Yashraj, an eminent environmentalist,
suggested rain-water harvesting as one of the best ways to conserve
water.

Using visual aids to highlight his discourse, he suggested that to ensure


availability of water for the future generations the withdrawal of fresh water
from an ecosystem should not exceed its natural replacement rate. The
seminar concluded on the note that water conservation is the most cost-
effective, environmentally sound way to reduce our demand for water and
so each one of us must do our bit towards improving water management to
enhance optimum use of water.
Question 3.

Your school organised an exhibition-cum-sale of the items prepared under


Work Experience Certificate by your school students. There was an
overwhelming response from the public. Prepare a report in 100-125 words
for a local daily. You are the Coordinator, S.U.P.W. activities, Nita School,
Gurgaon. (All India 2010)

Answer:

An Exhibition-Cum-Sale

By: ABC, Coordinator, SUPW Activities

Nita School, Gurgaon

3rd Aug. 20xx, Gurgaon. Our school organised an exhibition-cum-sale of


items prepared under Work Experience by our students on the 31st of July
in the school lawns. It was heartening to see the overwhelming response
our endeavour got from not only the parents but also from the general
public who showed a lot of interest in the items made by the students. A
wide array of items such as candles, greeting cards, jewellery boxes,
wooden handicrafts had been prepared by talented students.

The students were really encouraged by the positive feedback they got
from everyone present. Our principal too was personally present there all
the time interacting with everyone. He appreciated the students’ hard work
and creativity and announced that the money collected from the sale of
items would be donated to an old-age home in the vicinity of our school.
Our principal also decided that such initiatives would be taken up by our
school more frequently to motivate the creative students and to help a
noble cause.

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