Doctor of Philosophy (PHD) Graduation Checklist: Graduate Studies Forms Page Application For Candidacy Form

DOCTOR OF PHILOSOPHY (PHD) GRADUATION CHECKLIST
All students nearing completion of their doctoral program must complete and submit
all of the following by the appropriate deadlines in order to graduate. The forms
listed can be found on the Graduate Studies forms page or by clicking the links
below.
____ Application for Candidacy form: Please submit to Graduate Studies after the
PhD Comprehensive Examination has been completed and passed.
____ Continuous Enrollment in 699 Dissertation Hours: After passing your PhD
Comprehensive Examination you must ensure that you have been continuously
enrolled in 699 dissertation hours up to the term of graduation.
____ The Dissertation Committee: Doctoral candidates initiate the process of

selecting the dissertation committee by first arranging for a qualified faculty member
to serve as the Director/Chair.
____ Notification of Intent to Graduate: Please notify your department graduate

staff advisor before the last day of the term prior to the term in which you intend to
graduate, or by your department’s internal deadline for notification to graduate,
whichever comes first.
_____ Graduation List: Confirm with your department that you have been added the
Graduation List and that the list has been submitted to Graduate Studies.
____ Academic Transcript: Confirm that you do not have any Incompletes (I) or
Non-Reported (NR) grades on your transcript. Students will be removed from
Graduation List if either/or is on transcript.
____ Time to Degree: Verify with your department to ensure that you are within the
5-year Time to Degree of when you passed your PhD Comprehensive Exam. If it has
expired, a petition for an extension will need to be submitted to Graduate Studies.
____ Announcement of Examination: Electronically submit the appropriate

announcement form (found at gradforms.unm.edu) at least two weeks before your
dissertation defense is scheduled. In all cases, the results of the dissertation defense
must be submitted to Graduate Studies no later than two weeks after the announced
date of the dissertation defense.
2/7/20
____ Report of Examination: Your committee must submit the results of the
dissertation defense to Graduate Studies no later than two weeks after the
dissertation defense. Results from your committee member is due in Graduate
Studies by the graduation deadline (see deadline dates below). Check with your
advisor/committee chair if you have questions.
MANUSCRIPT SUBMISSION
IMPORTANT: You must submit your dissertation to Grad Studies within (90) ninety
days of your final dissertation defense or by the deadline for degree requirement, of
the term in which you are graduating, whichever comes first. For Thesis/Dissertation
formatting guidelines, click here. For front matter templates (Template
pages/Examples of Completed Front Matter) click here. Dissertation must be
electronically submitted to the UNM Digital Repository and ProQuest.
FORMS: Submit all manuscript forms listed below to Mayra Estrada, Manuscript
Coordinator, at Graduate Studies, either in person or by email attachment to
[email protected]. These forms can be found on the Graduate Studies Forms page
under the Manuscript Forms and Procedures section or by clicking the links below.
____ Information Cover Sheet: This form requires no signatures. Please submit form
to GS before you electronically submit your dissertation
____ Certification of Final Form (CFF): This form requires signatures from you and
your dissertation committee chair. The committee chair must sign this form. Please
submit form to Graduate Studies before you electronically submit your dissertation
____ Survey of Earned Doctorate Form: To Register/Submit/Complete the Survey

of Earned Doctorate, click here. Please submit form to Graduate Studies before you
electronically submit your dissertation.
____ ETD Release Form: As author of the dissertation, you (not your advisor or
graduate directory) must sign this form. Please submit form to GS before you
electronically submit your dissertation
DEADLINES
In order to graduate in a particular term, you must complete all your degree
requirements, complete your defense, make all necessary revisions to your
manuscript, submit all required forms, and have the dissertation submitted by the
following dates:
• Spring Graduation: April 15

• Summer Graduation: July 15
• Fall Graduation: November 15
NOTE: If any of the deadlines that appear on this sheet occur on a weekend or a
holiday for which UNM is closed, the deadline will be moved to the next business day.
2/7/20

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DOCTOR OF PHILOSOPHY (PHD) GRADUATION CHECKLIST

____ The Dissertation Committee: Doctoral candidates initiate the process of

____ Notification of Intent to Graduate: Please notify your department graduate

____ Announcement of Examination: Electronically submit the appropriate

____ Survey of Earned Doctorate Form: To Register/Submit/Complete the Survey

• Spring Graduation: April 15

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