Topic Presented by:

Ayan Bandyopadhyay
Dominic Chettiar
Suryateja Chadalawada
Vaishnavi Dhake
Samantha Dias
Shubham Dixit
 "Give me six hours to chop down a
tree and I will spend the first four
sharpening the axe." - Abraham
Lincoln

Introduction
“Time management” is the process of organizing and planning how
to divide your time between specific activities. Good time
management enables you to work smarter – not harder – so that
you get more done in less time, even when time is tight and
pressures are high. Failing to manage your time damages your
effectiveness and causes stress. It may seem counterintuitive to
dedicate precious time to learning about time management,
instead of using it to get on with your work, but the benefits are
enormous. Also Making and following a task schedule reduces
anxiety.
Effects of Improper Time
Management

The most common thing people do when they hear the words “time
management" is to think of it in relation to their academic or
professional environments. But the negative ramifications of not being
able to manage one's time properly extend way beyond the borders of
one's office/school/college/workplace. For those who are not adept at
prioritizing tasks, failing to get to grips with managing time properly
can lead to a lack of self-esteem, relationship strain, and an overall
unhappiness with life that stems from having poor focus. It can even
end up affecting our health, if left “untreated”.
So, in case you've ever wondered what goes wrong when your time
isn’t managed properly, here are some of the tell-tale symptoms
and their inevitable consequences -
 Struggling to get there on time (Habitual Lateness)
 Not being able to spend enough time with family and friends.
 Lacking patience and feeling irritable ( Confusion and Lack of
Focus)
 Haemorrhaging energy
 Failing to set goals
 Finding it hard to make decisions
 Not able to fulfil own commitments
 Time Management Techniques
“Time management” is the process of organizing and
planning how to divide your time between specific
activities. Everyone’s time is valuable, whether they
assign a dollar value to it or not. Poor time management
skills can cause a lack of sleep, unhappiness, and even
health complications such as stress. Just the thought of
having too little time to complete work is enough to
make most people feel stressed!
While there are many ways of improving time
management – such as writing a schedule, prioritizing,
adjusting your sleeping patterns and downloading
productivity apps – if you don’t fully
understand why time management is important, you
may not have the motivation to change. When one
understands this, he/she may perform better at work,
grab more opportunities, have more free time and feel
generally happier. Good time management skills
dramatically improve all aspects of your life. All you
have to do is get started!
 Establish Prioritized
Goals
Without goals, you might find that
you tend to chase after whatever
seems most urgent or is staring
you in the face. It's tough not to
get distracted by shiny objects.
To prevent this, figure out your
Follow the 80/20 Rule
true priorities in life, and move
toward them by setting yearly, The 80/20 Rule, also known as
monthly, weekly, and daily goals Pareto’s Principle, says that 80
percent of your results come
or desired outcomes. (put an
from 20 percent of your
image of time management actions. It’s a way to view your
matrix) time usage, prioritize your
chosen tasks against your
most important goals.
 Learn to Say No
While it’s great to be a team player, it’s also
important to know when and how to be assertive
and let people know you can’t handle their request
at the moment if it conflicts with you achieving your
goals. If you do agree to take on the task, negotiate
a deadline that helps them achieve their goals
without sacrificing your own.

Eat the Frog

To quote Brian Tracey from his book, "Eat That Frog,"
"If the first thing you do each morning is to eat a live
frog, you can go through the day with the satisfaction
of knowing that that is probably the worst thing that
is going to happen to you all day long."Your frogs
each day are the tasks that will have the greatest
impact on achieving your goals, which are usually the
tasks that you're most likely to procrastinate starting.
Overcome Procrastination Using the 4D
System
Delete it What are the consequences of not doing the task at
all? Consider the 80/20 rule; maybe it doesn’t need to
be done in the first place.
Delegate it If the task is important, ask yourself if it’s really
something that you are responsible for doing in the
first place. Can the task be given to someone else?

Do it now Postponing an important task that needs to be

done only creates feelings of anxiety and stress. Do
it as early in the day as you can.

Defer If the task is one that can’t be completed quickly

and is not a high priority item, simply defer it.
 Eliminate Electronic Time
Wasters
Everyone has certain distractions
that interrupt them and take their
time away from their work. Is your
Facebook? Twitter? Email
checking? Continuous messaging
with friends and family? Stop Get Organized
checking them so often and start
In order to effectively manage
batching these types of activities. your time and be productive
Set a time, then check and deal each day, you have to create
with all of them at once. Give the right environment.
Eliminate useless clutter, set up
yourself 30 minutes and then get an effective filing system, have
back on task. a nearby place for all of the
work items you need frequently
and utilize workflow
management tools to help you
create a productive
environment.
 Take Care of Your Health
A good night’s sleep, healthy eating, and
exercise will give you the energy, focus, and
stamina required to make the most out of your
day. It may seem that work is more important
and you can always catch up on sleep, food,
and exercise later. If you lose your health,
though, you can't work, or do much of anything
else for that matter, so don't skimp on taking
care of yourself.
Often time management is misconstrued as being able to construct a virtual roster
where the expectation lies in being able to match the tasks with “Appropriate time”.
Often, even the most disciplined of human beings end up trying to match up with
the allocated amount of time, which defeats the whole purpose of time
management. Since as Engineers, time constraints are the most crucial constraints
in mathematically formulating the expenditure and investments made to produce
a batch of products, the art or rather the science of “time management” is of
utmost relevance to engineering professionals. The true essence of time
management lies in being able to tap and incorporate the endless data sets
carefully constructed from observations of experiences. At the core of this science,
lies the concept of “anticipation and estimation”. The most successful in lives are
often most successful in this. When Bill Gates asked Melinda out for the first time,
he asked for her time in 2weeks, 1 day from then. An astonished Melinda couldn’t
decipher the secret behind the necessity of such a close-ended time schedule. This
was when Microsoft was still programming microprocessors and Mr. Gates went on
to create history and meanwhile father 2 lovely kids.
As experts have suggested, time management is for humans to excel, an
aid to higher human productivity. The true specifics of the mystery
behind time management are the ability to be self-aware.
Understanding one’s own requirements, for an instance not everyone
finishes reading the newspaper in an hour; in order to ensure no time is
wasted and the news is consumed, experts suggest one to be more
observant of one’s own activities and limitations. In the event, Mr. Tom
takes an hour to read the newspaper every day, scheduling the tennis
practice right after leaves him with no time the smoke the occasional
cigar, however, if Mr. Tom dedicates less than an hour of his time to
read the paper, he might end up missing the stock profit he just made.
Hence, it is advised one makes a routine or schedule, with the intention
of being able to be most productive instead of having successfully
dedicated time to numerous activities.
Conclusion

Time management is a very important skill to be learned and to be mastered in

order to have a better lifestyle. By managing well time, you will no longer suffer
from stress, and your work/tasks will be done on time and with great quality.
What we take from this discussion is to find time balance. The most important
thing in our life is to instill balance and moderation in our life. By practicing the
above techniques, we can come closer to an ideal life so as to have more time
for family and personal life. There is a fine line between the idea and practice of
time management. People consider time management as an activity to increase
the number of activities they can do on a daily basis. However, Once a wise man
said, "There is more to life than simply increasing its speed."
The main purpose of learning and practicing time management skills is to
enhance and improve the overall quality of your life. It is to increase the
amount of pleasure and happiness you experience.