Annexure – IIB

Standardized format containing checklist for conducting

Technical Examination of Schemes
(For Road Works)
[To be prepared by the Technical Examination Teams
Constituted by the Public Works Department]

A. Preliminary Information

A. 1 Name of the Project :

A. 2 Date, Month & Year of preparation of estimate : ------/-----/----------------

(as per date of signature of the Executive Engineer on
the ‘Report’)

A. 3 Date, Month & Year of technical sanction : -----/-----------/------------

A. 4 Date, Month & Year of administrative approval : ---------/------/-------------

A. 5 Date, Month & Year of invitation of tender : ---------/----------/---------

A. 6 Date, Month & Year of acceptance of tender : --------/--------/-----------

A. 7 Tender Accepting Authority : -------/---------/-----------

A. 8 Date, Month & Year of issue of work order : ------/----------/-----------

A. 9 Date, Month & Year of commencement of work as per : --------/---------/---------

work order

A. 10 Date, Month & Year of completion as per work order : ------/-------/-------------

A. 11 Date, Month & Year of actual completion in the field : ------/-------/------------

A. 12 Administratively approved cost : ₹ ------------------ lakh

A. 13 Technically sanctioned cost : ₹ ------------------- lakh

A. 14 Amount put to tender : ₹ ------------------- lakh

A. 15 Tendered amount : ₹ --------------------lakh

A. 16 Completion (Gross Bill Value) cost : ₹ ------------------- lakh

A. 17 Whether the amount of work exceeded the tendered amount : Yes/No

If yes, justification for the same :

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B. Detailed Report
B.I Pre-Tender Stage

B.I.1 Briefly state the necessity of preparation of the DPR

B.I.2 Briefly state the required physical achievement of the project as stated below:

i) Road:

a) Category of road : SH/MDR/ODR/VR/Arterial Road /Sub Arterial Road

b) Type of road :Rigid pavement/Flexible pavement/Composite pavement

c) New road ………………….km

d) Strengthening …………………Km

e) Widening and strengthening ………………….Km

f) Re-sectioning …………………..Km

g) Improvement of riding quality …………………Km

h) periodic renewal ………………….Km

i) Protective works …………………..m

j) Drainage work ……………..m

k) Road safety measure

i) Junction improvement ………………………No.

ii) Black spot improvement ………………………No.

iii) Crash Barrier …………………..m

l) Any other type ……………………………

(for any other type mention the type) ……………………………………………..

ii) Bridges/Culverts/ Cross Drainage Structures

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 ii.1) Original/New :

a) Major No…………Length………..m

b) Minor No…………Length……….m

c) Culverts No…………Length……….m.

d) Approach Road …………………….m

ii. 2) Maintenance :

a) Major No…………Length………...m

b) Minor No…………Length……….m

c) Culverts No…………Length………..m

d) any other type of work, not included above

(Specify with details) ……………………………………………………………………..

B.I.3. Time taken to scrutiny and final accordance of technical sanction:

(a) Duration at the office of the _______days (including resubmission, if occurred)

Executive Engineer

(b) Duration at the office of the _______ days (including resubmission, if occurred)
Superintending Engineer
(c) Duration at the office of the Zonal _______days (including resubmission, if occurred)
Chief Engineer
(d) Duration at the office of the Chief _______days (including resubmission, if occurred)
Engineer (H/Q)
Total _______days

B.I.4 Whether the issues relating to statutory technical clearance, design, : Yes / No
technical vetting were cleared before according technical sanction ?

B.I.5 Whether additional land for execution of the project was required? : Yes /No

B.I.6 If “Yes”, whether cost such land has been included in the DPR? : Yes/No

B.I. 7 Whether the DPR was comprehensive and holistic, i.e. civil / electrical /IT/ : Yes/No
mechanical/ other components were included in the DPR?

B.I. 8 Whether SOP of other department received : Yes/No

B.II Tender Stage( This is not applicable for tender handled centrally by PIU)

B.II.1 Type of tender : Item rate/ percentage rate/ EPC/ any

other type
B.II.1.1 If EPC, who is

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 a) the Design Director :
b) the Proof Consultant and :
c) the Safety Consultant. :
d) the Authority Engineer :
B.II.1.2 For any other type mention the type & :
Who is the supervision consultant , if any :
B.II.2 Was the notice inviting e- tender was in conformity with : Yes / No
the standard format of the Department?
B.II.3 Was the time allowed for dropping of bids was in conformity : Yes / No
with the prescribed tender rules?

B.II.4 If ‘No’, whether permission of the competent authority : Yes / No

was taken for relaxation of rules?

B.II.5 In how many Bengali and English and other dailies the : English ------- Nos.
abridged e-NIT notice was published? Bengali ------- Nos.
Others-------- Nos.
B.II.6 Was any pre-bid meeting held with the bidders? : Yes / No

B.II.7 Were records for pre-bid meetings maintained? : Yes / No

B.II.8 How many bidders participated in the 1st tender? : ------- Nos.

B.II.9 On how many occasions tender had to be invited for maturity? : -------- Nos.

B.II.10 Were the technical bids evaluated by Evaluation

Committees constituted by the Department as
per specified criteria / matrix? : Yes / No

B.II.11 Had the participants, technical bids of whom were : Yes / No

rejected on technical ground, been informed through
e-tendering platform, stating the ground(s) of rejection
by uploading technical bid evaluation (TBE)sheet?

B.II.12 In case subsequent calls had to be invited in absence

of requisite number of technically qualified bidders in
the 1st call,

(a) Were the credential criteria relaxed? : Yes / No

(b) If yes, whether relaxation of credential made as per G.O. : Yes / No
(c) Were adequate publicity made in e-tendering : Yes / No
Platform / website and in print media?

B.II.13 In case tender matured in 2nd or subsequent : ------------- No(s)

retenders, how many bidders participated in 2nd /
subsequent retenders?

B.II.14 Was there any complaint from any of the participants : Yes / No
regarding evaluation?

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B.II.15 If yes, how the complaint was addressed?

B.II.16 Whether time gap between technical bid and financial bid has been maintained ? :Yes/No

B.II.17 Did any of the bidder move to Court? : Yes /No

B.II.18 Was there a case of uploading false / forged document : Yes / No

B,II,19 If yes, what action was taken by the Authority?

B.II.20 Time gap between opening of technical bid and acceptance of tender

(a) Time taken at the office of Executive Engineer : days

(b) Time taken at the office of Superintending Engineer : days
(c) Time taken at the office of Zonal Chief Engineer : days
(d) Time taken at the office of Chief Engineer , H/Q : ________ days
(including that of meeting of Departmental Technical Committee/ Tender Evaluation
Committee)
(e) Time taken at any other office (if any) : days
Total : days

B.III Execution & Post Execution Stage

B.III.1 What were the measures adopted by the Engineer-in-charge for adhering to quality
and specification of materials / works?

B-III.1.1 Civil Work:

Principal Construction material used :

i) Bitumen:
a) Name of manufacturer/supplier :

b) Grade of bitumen :VG10/VG30/VG40/ any other type

c) If any other type , mention the type and grade of bitumen:_________________________
d) Testing of bitumen : Manufacturer test report/ Test
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 done at site laboratory / other
laboratory
e) If other laboratory , mention the name of laboratory ………………………………………………………
f) If done at other laboratory whether the testing done with NABL accreditation : Yes/No
g) Whether test register available : Yes /No

h) Whether test reports of any batch/batches of bitumen found unsatisfactory : Yes/No

i) If yes, what action was taken :

ii) Cement : ( for bridge / culvert works in the road project , if any or for concrete pavement)
a) Name of manufacturer / brand :
b) Type of cement : OPC43/OPC53/PPC/PSC/Composite Cement
c) Testing of cement : Manufacturer test report/ Test done at
site laboratory / other laboratory
d) If other laboratory , mention the name of laboratory ………………………………………………………
e) If done at other laboratory, whether the testing done with NABL accreditation : Yes/No
f) Whether test register available : Yes /No
g) Whether test reports of any batch/batches of cement found unsatisfactory : Yes/No
h) If yes, what action was taken :

iii) Coarse aggregate:

a) Testing of Coarse aggregate : Test done at site laboratory / other laboratory
b) If other laboratory , mention the name of laboratory ………………………………………………………
c) Whether test register available :Yes /No

d) Whether test reports of any stack/stacks of coarse aggregate found unsatisfactory: Yes/No
e) If not, what action was taken :

iv) fine aggregate :

a) Testing of fine aggregate : Test done at site laboratory / other laboratory
b) If other laboratory , mention the name of laboratory ………………………………………………………
c) Whether test register available :Yes/No

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 d) Whether test reports of any stack/stacks of fine aggregate found unsatisfactory :Yes/No
e) If yes, what action was taken :

i) Reinforcement steel : ( for bridge / culvert works in the road project , if any or for
concrete pavement)
a) Name of manufacturer / brand :___________________
b) Grade of reinforcement :
c) Testing of reinforcement : Manufacturer test report/ Test done at
other laboratory
d) If other laboratory , mention the name of laboratory ………………………………………………………

e) If done at other laboratory whether the testing done with NABL accreditation : Yes/No
f) Whether test register available :Yes /No

g) Whether test reports of any batch/batches of reinforcement found unsatisfactory: Yes/No

h) If yes, what action was taken :

vi) Concrete mix design: If involved then :-

a) Mix design done at : Site laboratory / other laboratory
b) If other laboratory , mention the name of laboratory ………………………………………………………

c) Whether Concrete Cube testing register has been maintained : Yes/No

d) Whether acceptance criteria of concrete has been satisfied as per codal provision : yes/No
e) If not, what action was taken :

vii) Bituminous mix design: If involved then :-

a) Mix design done at : Site laboratory / other laboratory
b) If other laboratory , mentioned the name of laboratory ………………………………………………………
c) Whether acceptance criteria of bituminous mix has been satisfied as per codal provision :
yes/No

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 d) If not, what action was taken :

viii) Whether register containing bitumen content , gradation, B.M.P. reading

have been maintained : Yes/No
ix) a)Whether degree of compaction was checked : Yes/No
b)Whether found satisfactory : Yes/No
c)Actions taken, if not found satisfactory:

x) a)Whether pre work-post work levelling for earth work was done: Yes/No/Not applicable
b)Whether found satisfactory : Yes/No
c)Actions taken, if not found satisfactory:

xi) a)Whether thickness of pavement composition check was done in the project :Yes/No
b)Whether found satisfactory : Yes/No
c)Actions taken, if not found satisfactory:

xii) What are the road safety measures taken in the project :

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 xiii) Whether any non-schedule item has been included in the project : Yes / No
a) If so, name of such items and justification for its use:

xiv) Whether any new, alternative, sustainable material or technology used : Yes/No
b) If yes, principal such items :

B-III.1.2 Electrical Works:

1. Whether all the Electrical Installation works have been executed as per SOP. (Y/N)
2. HT PANELS:
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether all Test Certificates of HT Panels are available. (Y/N)

Tests & checking at site prior to installation of panels in presence of Elect. Supervisor of project:-
III. Whether Insulation Resistance test using 5KV megger & measuring continuity of breaker
contacts of each phase using multimeter has been done (Y/N)
IV. Whether Tightness check of all nut-bolts and cable joints of panels has been done.
(Y/N)
V. Whether during Physical verification & Normal Operations of panels any defects has been
found. (Y/N)
3. Protective Relays of HT Panels:
I. Whether the manufacturers of the installed items are matched with make list of BOQ.
(Y/N)
II. Whether proper relay & relay setting has been done. (Y/N)

4. CT & PTs for HT Panels:

I. Whether the manufacturers of the installed items are matched with make list of BOQ.
(Y/N)
II. Whether all CT & PTs of HT Panel’s all Test Certificates are available. (Y/N)

5. TRANS FORMERS:
I. Whether the manufacturers of the installed items are matched with make list of BOQ.
(Y/N)
II. Whether Transformers all Test Certificates are available. (Y/N)
III. Whether supplied Transformer’s Ingress Protection as per specification? (Y/N)
IV. Whether Class of Insulation, Temperature rise (at Full Load), KVA rating, Voltage rating &
Connection Type are as per specification. (Y/N)

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6. Winding Temperature Indicator / Temperature Scanner:
I. Whether Calibration and Test certificates and warranty certificates of Manufacturer received.
(Y/N)
7. DG SETS:
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether DG’s all Test Certificates are available. (Y/N)

Tests & checking at site prior to installation of DG in presence of Elect. Supervisor of project:-
III. Whether Tightness check of all nut-bolts and cable joints of panels has been done.
(Y/N)
IV. Whether during Physical verification & Normal Operations of DG any defects has been found.
(Y/N)
8. LT PANELS:
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether LT Panel’s all Test Certificates are available. (Y/N)

Tests & checking at site prior to installation of panels in presence of Elect. Supervisor of project:-
III. Whether Insulation Resistance test using 1KV megger & measuring continuity of breaker contacts of
each phase using multimeter has been done (Y/N)

IV. Whether Tightness check of all nut-bolts and cable joints of panels has been done. (Y/N)
V. Whether during Physical verification & Normal Operations of panels any defects has been found.
(Y/N)
9. Protective Relays of LT Panels:
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether proper relay & relay setting has been done. (Y/N)

10. CT & PTs for LT Panels:

I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether all CT & PTs of LT Panel’s all Test Certificates are available. (Y/N)

11. Scheme Basics of electrical wiring:

I. Whether Floor wise and Room wise Load allocation table and Single line Diagram are available.
(Y/N)
12. Cables & wires :
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether all Test Certificates Cables are available. (Y/N)
III. Whether Guarantee Certificates of OEM/DEALER are available. (Y/N)
IV. Whether Insulation Resistance measurement using Megger(1KV for LT & 5 KV for HT) &
Continuity test has been done. (Y/N)
V. Whether separate GI wire has been laid with the cable as per PWD Elect Schedule.
(Y/N)
13. Cable Joints:
I. Whether proper Physical verification during jointing (tightness of bolts & nuts & crimping etc.) has been
done with proper kit materials. (Y/N)

14. DB, Switch, MCB, and MCCB:

I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)

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II. Whether capacity of isolator is minimum 1.5 times higher than MCBs used in DB or not.
(Y/N)
III. Whether Test reports & Warranty Certificates of OEM/DEALER of all accessories are available.
(Y/N)
IV. Whether DBs (SPN, TPN, VTPN etc) are marked with their incoming source (upstream) and
outgoing loads (downstream). (Y/N)
V. Whether insulation resistance & test date ( all outgoing feeders should be “ON” during testing)
are marked on each DB. (Y/N)
VI. Weekly Measurement of Temperature rise of each terminals & circuit breakers using thermal
scanner/ IR thermometer keeping record of initial temperature & after one hour continues run & Record
kept in Log book with signature of Supervisor & JE.
(Y/N)
VII. Whether tightness of all MCBs, MCCBs, SFUs terminals are checked periodically. (Y/N)

15. Earthings:
I. Earth Test of all Earthings of the building using Earth tester & probe has been done. (Y/N)
II. Whether all Earth Test Reports of all Earthings of the site using Earth tester & probe are
available. (Y/N)
III. Whether Value of Earth resistance and date of testing has been marked on each Earth-Pit.
(Y/N)
IV. Whether each switchboard, loop box, DB, panel etc. are connected to the earth grid as per IEA.
(Y/N)
16. Luminaries Fittings and Fans:
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether Test reports & Warranty Certificates of OEM/DEALER of all accessories are available.
(Y/N)
III. Whether Warranty period is matched with the Defect Liability Period of the Over-all Project.
(Y/N)
17. POWER SOCKETS :-
I. Whether feeding cables or wires including earth conductors are selected properly as per loads
connected. (Y/N)
II. Whether tightness of all terminals are checked periodically keeping record in log book.
(Y/N)
18. OUTDOOR LIGHTINGS:
I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether Test reports & warranty certificates by OEM for all Poles / Masts, accessories, fittings
and cables used are available. (Y/N)
III. Whether Test reports and settings of Over load Relays and Timers are available.
(Y/N)
IV. Whether Actual test Reports of overall Illumination level at Sites, as required by the Authority
are available. (Y/N)

19. Air Conditioning machines:

I. Whether the manufacturers of the installed items are matched with make list of BOQ or not.
(Y/N)
II. Whether Test reports & warranty Certificates from OEM are available. (Y/N)
III. Whether alignment of drainage lines are proper so that drainage water may flow outside
without obstruction. Certified by Elect Supervisor. (Y/N)
IV. Whether Grill temperature, Suction pressure of coolant, Current drawn by AC machines are
within permissible limit & periodically measured keeping records in log book.
(Y/N)
V. Whether Physical checking of Insulation & Condensation of Moistures has been done.
(Y/N)

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VI. Whether length Feeding cable of each AC machine (ODU) is within 50mtr. (Y/N)

VII. Whether Feeding cable from power socket to indoor unit is within 2mtr. (Y/N)
VIII. Whether the cross section of Feeding cable for AC machine is properly selected.
(Y/N)
IX. Whether tightness of all terminals are checked periodically keeping record in log book.
(Y/N)
X. Whether Warranty period is matched with the Defect Liability Period of the Over-all Project.
(Y/N)
20. LIFTS:
I. Whether Inspection reports of Departmental Lift Inspector for public utility are received.
(Y/N)
II. Whether Test reports of Load Test, Trailing Cables, Emergency Brakes, Safety Equipments,
Automatic Rescue Devices and Guide Rails mentioning Date of Test are available.
(Y/N)
III. Whether Inspection reports issued by Lift Inspector, Director of Electricity are available.
(Y/N)
21. Fire detection system:

I. Whether Manufacturer's Test reports of Fire panels, Test report of UPS & batteries, Date of
manufacturing of batteries & Date of installation of batteries, Smoke-Heat & Multicriteria detectors,
Cables, Repeaters, Hooters etc are available. (Y/N)
II. Whether Warranty period is matched with the Defect Liability Period of the Over-all Project.
(Y/N)
III. Whether Mock drill is scheduled periodically and keeping records in Logbook. (Y/N)

22. Whether all the systems installed following E.C.B.C. compliance. (Y/N)
23. Cleanliness of site:
I. Whether the Electrical Sub-station room, main panel, sub-panel & DBs areas are free from dust,
flammable goods. (Y/N)
II. Whether Electrical panel rooms are free from Water seepages from ceiling, wall, and floor.
(Y/N)

B-III.2 Whether contractor’s engineers set up as per contract was maintained: Yes/No

B-III.3 DLP :

a) Date of completion of the project :____________________

b) The defect liability period of the project (mention period) :_____________________
c) Whether any damage occurred during DLP upto to the date of inspection : Yes/No
d) If any damage occurred, whether repaired done satisfactorily as per the original specification :
:Yes/No
e) If not, what action was taken:

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 f) What is the time gap between the last road project and the current/ongoing road project taken
up / executed on the same stretch, if countable ( mention period) :
B.III.4 Whether check measurements upto the prescribed percentage : Yes / No
have been exercised by the Assistant Engineer and the
Executive Engineer?
B.III.5 Please mention the percentage of such check measurements
(a) by the Assistant Engineer : %
(b) by the Executive Engineer : %
B.III.6 Whether Site Instruction Book was maintained? : Yes / No
B.III.7 If yes, whether there was any written instruction issued on that : Yes / No
book by Executive Engineer or his superior officer?
B.III.8 In case of extension of time, whether prayer for extension of time was submitted within
time?
B.III.9 a)Time extension granted for the project, if any, reasons there of:

b) Whether justified : Yes / No

B.III.10 a) Any L.D. was imposed : Yes / No
b) If yes, the amount of L.D : Rs……………………
B.III.11 How many R/A bills were there till completion of work? : Nos.

B.III.12 Whether audio/ visual evidences / still photography prior to and during execution: Yes / No
were preserved and whether presented before the Technical
Examination Team (TET)?

B.III.13 Number of site visits made by the TET. : Nos.

B.III.14 Type of checks exercised by the TET during or after site visit and results/findings:

Sl. Type/description of sample Whether Performance report in terms Remarks (if

No. exercised applied of laid down parameters/ any)
(mention specifications mentioned
“Yes”or No) compliant or non-compliant
1. Measurement of entire
length or stretches of work.
2. Any dimension of any of the
sub-components
(Length/breadth/thickness/
level)( Mention the
component checked)
(a)
(b)
(c)

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 3. Overall visual appearance Please
during inspection describe the
present
status,
including
damage if
any,
4. Any other check found
necessary and exercised by
the Technical Audit Team

C. Overall Report of TET based on previous observations and other documents/ records

C.1 Preparation of DPR : Departmental/ by the consultant

a) If the DPR is prepared by the department (Name of the office) :
b) If design part is involved, name of the design office :
c) If DPR prepared by the Consultant, name of the Consultant :
d) i)Whether Revised estimate has been done : Yes/ No
ii)If yes, the brief reason stated by E-i-C

iii)Whether justified : Yes/No

iv)The amount of RE : Rs…………
e) i)Whether Supplementary items have been involved : Yes/No
ii)If yes, brief reason stated by E-i-C for that (Supplementary Estimate)

iii)Whether justified : Yes/No

iv)Amount of Supplementary Tender : Rs…………………
C.2Whether any of the following deficiencies were noticed during tendering stage, in regard to:
a) Deviation during evaluation of technical bids from notified : Yes / No
criteria for any reason other than maturing of tenders
b) Relaxation of scope, specification and conditions of the contract : Yes / No
after opening of the bids
c) Rejection of bids on frivolous grounds : Yes / No
(In case the answer is Yes, please state the facts/grounds on each topic)

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C.3 Whether time allowed for work was sufficient and realistic : Yes / No
C.4 If delay occurred beyond the schedule date of completion, explain/comment whether the reasons
attributed to such delay offered by the Engineer-in-charge were justified.

C.5 Whether prior written permission of the Tender Accepting Authority was : Yes /No
taken before execution of excess/supplementary works?

C.6 Whether as built completion drawing has been prepared? : Yes/No

C.7 Final comments of the TET in regard to lessons learnt during inspection and suggestions for
improvement of the delivery mechanism, with special reference to the following issues

a) Preparation of DPR in compliance to the laid down guidelines.

b) Reducing the time gap between administrative approval / technical sanction and issue of work orders,
by quicker and parallel processing of tendering activities.

c) Playing an active role by the implementing officers to assist the agency to remove hindrances or to
resolve local disputes, by way of frequent site visit and interacting with local people and peoples
representatives and also to pursue for maintaining regular flow of fund and early preparation and
processing of bills.

d) Strict adherence to quality control aspects during execution.

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e) Avoiding additional/excess works to the extent possible and in case these are inevitable, suggesting
mechanism for thorough scrutiny as well as prompt decision on reasons to be recorded by the
competent authority in respect of those works.

f) Expeditious approval of the less/excess statement by the competent authority.

g) Difficulty faced during execution of the work and method adopted for overcome the situation :

h) Impact on public / public feed back

Modalities of conducting Technical Examinatio

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