CWU OneDrive Tutorial

Created by CWU Multimodal Education Center

Last Updated March 2020

Table of Contents
Accessing OneDrive Online ........................................................................................................................... 2
Navigating OneDrive ..................................................................................................................................... 4
Search........................................................................................................................................................ 4
New ........................................................................................................................................................... 5
Upload ....................................................................................................................................................... 6
Other Useful Functions and Folders ......................................................................................................... 6
Sort ........................................................................................................................................................ 6
View ...................................................................................................................................................... 7
Details pane .......................................................................................................................................... 7
My files .................................................................................................................................................. 8
Recent ................................................................................................................................................... 8
Shared ................................................................................................................................................... 8
Recycle bin ............................................................................................................................................ 8
Shared libraries ..................................................................................................................................... 8
Using Files in OneDrive ............................................................................................................................... 10
Connecting OneDrive to Your Computer .................................................................................................... 10
Additional Help ........................................................................................................................................... 15
Accessing OneDrive Online
You will need your CWU log-in credentials to use your CWU OneDrive. If you do not remember your
credentials or are having issues logging in, please contact CWU Information Services’ Service Desk for
assistance.

You can access your CWU OneDrive directly by logging into OneDrive with your CWU email and
password. If you are unfamiliar with OneDrive but have used your CWU Outlook before, here is another
easy way to navigate to the correct page.

1. Log in to your CWU Outlook and click on the App Launcher banner in the upper left-
hand corner to open the Applications menu

2. From the Apps menu, select OneDrive.

3. OneDrive is now open and you can access your OneDrive files.
Navigating OneDrive
OneDrive has many options to easily find, sort, and edit your files.

Search
Use the search bar in the upper left to locate files. Once you search for a file, a menu on the right
(pictured above) will appear. You can use this menu to filter results by the following:

1. Time the document was last modified

2. File type
3. People who are creators and collaborators

You can remove all filters by selecting the button in the upper right (circled below).
New
When creating a new OneDrive file, you can select from the following options:

• Folder
• Word document
• Excel workbook
• PowerPoint presentation
• OneNote notebook
• Forms for Excel
• Link
Upload

Upload a copy of files or a folder from your computer. This will pull up the file selector for your
computer. You can also drag and drop files into OneDrive to upload them.

Other Useful Functions and Folders

In the upper right, you’ll find the following options to change the Sort, change View, and get Details for
your files:

On the left-hand side of the window, you’ll find My files, Recent, Shared, and the Recycle bin:

Sort
Files can be sorted by the following:
 • Type of File
• Name of File
• Modified Date
• Modified By username
• File Size

Each sort selection can be organized in Ascending (smallest to largest, A to Z) or Descending (largest to
smallest, Z to A) order. You can sort using the Sort button in the upper right, or select the header of the
category you want to sort by to pick the ordering.

View
Change to List, Compact List, or Tiles (preview or type-of-file icons)

Details pane
A log of your activity, including editing and moving files for a selected file or folder. The folder being
reviewed is indicated at the top of the menu.
My files
View files you have on your CWU OneDrive.

Recent
View files that you have recently accessed, this includes files that were created by other people.

Shared
View files in the Shared with me and Shared by me sections.

Recycle bin
Send files to the Recycle bin by deleting them.

To recover your recently deleted files, go to the Recycle bin page, select the file, and select restore.

Shared libraries
See documents, email attachments, etc. within a shared group.
Create a group by selecting Create shared library, creating a name for the group, and add group
members or owners.

The associated email for the group allows you to send emails within the group and access email
attachments from the Attachments folder within the shared library.
Using Files in OneDrive
Once you select a file in OneDrive, there are many options to help you edit, share, and move your file for
easier access and organization. You can either 1) Right-click, 2) hover over and click the Show actions
button (3 vertical dots) to get a dropdown menu or 3) select and choose from the top options bar to do
actions including the following:

• Open
• Preview
• Share
• Copy link
• Manage access
• Download
• Delete
• Move to
• Copy to
• Rename
• Flow
• Version history
• Details

Connecting OneDrive to Your Computer

Syncing your CWU OneDrive will allow you to access these files on your computer and view them in File
Explorer/Finder.
1. Check that you have the OneDrive App installed on your computer. If you are using Windows
10, OneDrive should already be installed.
a. If you are using a different version of Windows, download OneDrive for Windows from
the Microsoft Office Products page.
b. If you are using a Mac computer, download the OneDrive application from the Mac App
Store.

2. Select the Sync button. A loading window will appear saying Getting ready to sync.

3. A pop-up window will appear. Select Open Microsoft OneDrive.

4. Sign in with your CWU email and password. Ensure the formatting is the same as the login you
used to sign into OneDrive.
5. A window will appear with the location of the OneDrive folder on your computer. There is also
an option to Change Location of the OneDrive folder.
6. A confirmation window that your CWU OneDrive is properly setup should appear. Click the
Open my OneDrive button to see your OneDrive folder on your computer.

7. Now files can be accessed on your computer!

Additional Help
If you have questions or need additional help using OneDrive, you can use the following resources:

• Information Services’ Articles on CWU OneDrive

• Microsoft OneDrive Tutorials and Video Training
• Talk to a MEC Employee Live on Blackboard Ultra, Monday through Friday, 8 AM to 6 PM

For more information on Online Learning resources for students, visit CWU Online Learning Basics for
Students.

For more information on faculty resources, visit CWU Multimodal Learning.