DOH FOI Form - Agency Information Inventory

agency_abbrv agency_name title description file_format online_public location_or_url disclosure original_data_ data_maintainer date_released frequency_of_upda
ation owner te
Agency Name of agency Title of the information Description of the information CSV, XLS, SHP, Yes/No Location of published Whether the information is either of the Agency or Unit responsible for The date when the Daily, Annually,
abbreviation (spelled out) KML, TXT, PDF, information or URL for following: office who the information information was Biannually,
DOC, etc. direct download - public: info can be disclosed for public origninally initially released Quarterly, Monthly
consumption regardless of identity owns the (YYYY-MM-DD)
- exception: info is under the Exceptions List information
- internal: info only for agency consumption
- with fee: info can be disclosed but with
corresponding charges based on the agency's
mandate/policies/business model DOH-Health Policy
DOH Department of Health NatiionalHealth
Objectives for The NOH outlines the medium-term goals,
priorities and strategies of the health sector PDF Yes - limited: info, upon verification
https://www.doh.gov.ph/publications Public of the requesting DOH Development and 2011 Every Six Years
party's identity, can only be disclosed to specific Planning Bureau
person/s and/or entity/ies
The DOH Annual Report states the DOH-Health Policy
DOH Department of Health DOH Annual Report milestones and accomplishments of the PDF Yes https://www.doh.gov.ph/publications Public DOH Development and 2012 Annually
Department of Health Planning Bureau
DOH Budget states the budget appropriation DOH-Health Policy
DOH Department of Health DOH Budget of the Department of Health in the General Excel Yes https://www.doh.gov.ph/doh-budget Public DOH Development and 1991 Annually
Appropriations Act Planning Bureau
The FHSIS Annual Report includes

information on:
1. Health Status Statistics
a. Mortality
b. Natality
2. Health Services Coverage Statistics
a. Control of Diarrheal Diseases and
Pneumonia
b. Dental Health Care
c. Environmental Health
d. Expanded Program on Immunization
Field Health Service e. Family Planning
DOH Department of Health Information System f. Nutrition PDF Yes Public DOH DOH-Epidemiology 1995 Annually
https://www.doh.gov.ph/publications
Annual Report g. Pre-nata and Post-partum care Bureau
h. Tuberculosis Control
I. Malaria
J. Schistosomiasis
K. Leprosy
L. Filariasis
3. Health Systems Statistics
a. Demographic Profile
b. Health Workers
4. Notifiable Diseases
a. Leading Causes of Morbidity
b. Trend and Morbidiy Rate of Selected
Notifiable Diseases
The PHS provides key statistics to the

following:
1. Natality Statistics
2. Morbidity and Notifiable Diseases
3. Mortality Statistics
DOH Department of Health Philippine Health a. General Mortality PDF Yes Public DOH DOH-Epidemiology 1960 Yearly
Statistics b. Infant Mortality Bureau
c. Maternal Mortality
d. Fetal Deaths
e. Mortality Among Lower Age Group
f. Mortality Among Immunizable
Diseases
DOH-Health
DOH Department of Health Health Beat Health Beat is the official magazine of the PDF PDF Public DOH Promotion and 2002 Quarterly/Biannuall
Department of Health. Communication y
Service
The DOH Disease Surveillance provides

weekly disease surveillance report and also
monthly report on:
1. Sever Acute Respiratory Infection
Morbidty
2. Food and Waterborne Diseases
3. Dengue
4. HIV/STI
5. Rabies
6. Leptospirosis
7. Japanese Encephalitis
8. Influenza
DOH Department of Health DOH Disease 9. Chikungunya PDF Yes Public DOH DOH-Epidemiology N/A Weekly/ Monthly
https://www.doh.gov.ph/statistics
Surveillance 10. Hand Foot and Mouth Disease Bureau
11. Pertussis
12. Neonatal Tetanus
13. Diptheria
14. Acute Flaccid Paralysis
15. Measles
16. Acute Meningitis Encephalitis
Syndrome
17. Malaria
18. Anthrax
19. Cholera
20. Typhoid
21. Rotavirus
National Database of The NDHRHIS contains the basic aggregated Open Data DOH-Health Human
DOH Department of Health Selected Human data on selected health providers in the Format Yes https://ndhrhis.doh.gov.ph/ Public DOH Resource 2011 Yearly
Resources for Health Philippines Development Bureau
DOH-Knowledge
National Health Facility The National Health Facility Registry is the Management and
DOH Department of Health Registry "master list" of all health facilities in the Yes https://nhfr.doh.gov.ph/rfacilities2list.php Public DOH Information 2013 N/A
Philippines Technology Service
DOH-Knowledge
DOH Department of Health Philippine Health Atlas The Philippine Health Atlas provides maps/
charts on health facilities in the Philippines N/A Yes http://healthatlas.doh.gov.ph/ Public Management and
Information N/A N/A
Technology Service
Page 1
The HFSRB Website provides data on the
following:
1. List of Accredited/ Licensed and
Accreditation Requirements for the following
Health Facilities:
a. Ambulatory Surgical Clinic
b. Blood Service Facility
c. Clinical Laboratory
d. Dialysis Clinic
e. Birthing Facilities
f. Infirmary Facilities
g. Hospital Facility
Health Facilties and h. Drug Abuse and Treatment and DOH-Health Facilties
DOH Department of Health Services Regulatory Rehabilitation Center PDF Yes https://hfsrb.doh.gov.ph/ Public DOH and Services N/A N/A
Bureau i. Drug Testing Laboratory Regulatory Bureau
J. Psychiatric-Care Facilities
K. Human Stem Cell and Cell-based or
Cellular Therapy Facility
L. Newborn Screening Facility
M. Medical Facility for Overseas
Workers and Seafarers
N. Kidney Transplant Unit
O. Laboratory for Drinking Water
Analysis
P. Health Maintenance Organization
Provides information on the following:

1. Policies and Laws DOH-Knowledge
DOH Administrative Provides copies
a. Eos, Aos, of DOH
IRRs, MCs,Administrative
DCs Management and
DOH Department of Health Issuance Orders, Department
b. Republic Act Circulars, Memorandum PDF Yes https://ais.doh.gov.ph/issuanceslist.php Public DOH Information N/A N/A
Circulars,
c. HouseIRRs,
Bill and Ras Technology Service
d. Notice of Public Hearing
2. Information Resources
a. Publications
b. Libraries and Resource Centers
c. Daily News Clips
d. Strategic Plan
3. Media Releases
a. Press Release
DOH Department of Health DOH Website PDF YES https://www.doh.gov.ph/ Public DOH DOH N/A N/A
4. Health Calendar
5. List of DOH Secretaries
6. Procurement/ PhilGEPS
7. Health Systems
8. Transparency Seal
9. Health Programs
10. DOH Profile
11. Milestones
12. Mission and Vision
13. Organizational Chart
14. DOH Directory
Guidelines on Integration 15. Key Offcials Directory
of the Local Health General
16. DOHprocedures
Budget and mechanisms to DOH – Bureau of Local
DEPARTMENT OF Systems into Province- integrate local health
17. DOH Location Mapsystems into province-wide Health Systems
DOH HEALTH wide and City-wide Health and city-wide health systems, including PDF Yes DOH Intranet Public DOH Development (DOH- May 22, 2020 As needed
Systems (P/CWHS) (AO minimum level of functionality BLHSD)
2020-0021)
Guidelines on Contracting Guidelines and mechanisms by which the DOH

Province-Wide and City- contracts Province-wide/
Wide Health
DEPARTMENT OF
DOH HEALTH PDF Yes DOH Intranet Public DOH DOH-BLHSD May 14, 2020 As needed
Systems (AO) 2020-0018) City-wide Health Systems (P/CWHS)
DEPARTMENT OF LIPH Handbook on Guidelines and procedures on the development

DOH Principles, Guidelines, Hard Copy No DOH-BLHSD Bldg 3, 2F Public DOH DOH-BLHSD 2015 As needed
HEALTH Procedures, and Processes of LIPHs & AOPs
DOH-BLHSD;
Copies of LIPHs and AOPs of most LGUs as Local CHDs (Repository of
DEPARTMENT OF PDF or hard
DOH HEALTH Archive of LIPHs and AOPs forwarded by Centers for Health Development copies No DOH-BLHSD Bldg 3, 2F Limited Government concurred/ approved Annual Annual
(CHD) to the Units plans) and Local
Government Units
DEPARTMENT OF Geographically Isolated GIDA establishment, Definition, Objectives and
DOH HEALTH and Disadvantaged Strategies PDF Yes DOH Intranet Public DOH BLHSD August 27, 2004 As needed
Areas(GIDA) (AO 2004-
Guidelines outline the basis, of Urban Health
systems and defines Development (UHSD) in the
Guidelines on Urban Philippines.
DEPARTMENT OF Health Systems
DOH HEALTH Development (AO 2011- PDF Yes DOH Intranet Public DOH BLHSD July 12, 2011 As needed
0008) purpose and nature of DOH support to the
Development directions and framework for
Urban Health System
Indigenous Peoples’ (IP) Indigenous Peoples’ (IP) Strategic Plan for Health
DEPARTMENT OF Strategic Plan for Health
DOH
HEALTH 2018-2022 (DM 2018-
2018-2022 for the implementation of the NCIP- PDF Yes DOH Intranet Public DOH BLHSD May 23, 2018 As needed
DOH-DILG JMC 2013-01
0222)
DOH-NCIP-DILG Joint
Memorandum Circular No.
2013-01 dated April 19, JMC 2013-01 underlines the health strategic
2013, Guidelines on the
DEPARTMENT OF plans for the IPs/ ICCs and promotes a
DOH
HEALTH
Delivery of Basic Health PDF Yes DOH Intranet Public DOH BLHSD April 19, 2013 As needed
Services for Indigenous culture-sensitive and safe basic health
Cultural services to IPs.
Communities/Indigenous
Peoples. (MC 2013-0037)
Consolidated List of
Geographically-Isolated
and Disadvantaged Areas
Based on the Submission
of the Centers for Health
DEPARTMENT OF Development and Ministry GIDA official list as of April 30, 2019
DOH
HEALTH
PDF Yes DOH Intranet Public DOH BLHSD May 24, 2019 Every 3 Years
of Health-Bangsamoro
Autonomous Region in
Muslim Mindanao as of
April 30, 2019
(DM 2019-0277)
Guidelines on the
Implementation of the Discusses how the Health
DEPARTMENT OF Local Government Unit
DOH
HEALTH Health PDF Yes https://dmas.doh.gov.ph:8084/Rest/GetFile?id=639584
Public DOH BLHSD August 7, 2019 Every 3-5 years
Scorecard (AO 2019-0027) Scorecard for LGUs is implemented
Integrating Replication Discusses the importance of documenting https://dmas.doh.gov.ph:8

DOH DEPARTMENT OF Strategies in DOH exemplary practices which are replicable and PDF Yes 084/Rest/GetFile? Public DOH BLHSD January 22, 2008 Every 3-5 years
HEALTH Operations (AO 2008- provides the framework and guidelines for the id=336745
0006) implementation of replication
Implementation of LGU
Health Scorecard https://dmas.doh.gov.ph:8084/Rest/GetFile?id=649470 (DM 2019-0464) November 12, 2019
Performance Results
for 2019
DOH DEPARTMENT OF Provides instructions on the implementation of PDF Yes Public DOH BLHSD Yearly
HEALTH (DM 2019-0464 and DM the 2019 LGU Health Scorecard
2019-0464-A)
Page 2
DEPARTMENT OF Provides instructions on the implementation of
DOH HEALTH the 2019 LGU Health Scorecard PDF Yes Public DOH BLHSD Yearly
https://dmas.doh.gov.ph:8084/Rest/GetFile?id=652222 (DM 2019-0464-A) February 12, 2020
DOH DEPARTMENT OF Local Government Unit Provides information on LGU Performance PDF Yes https://lguhealthscorecard. Limited DOH BLHSD Yearly (3rd-4th QTR) Yearly
HEALTH Health Scorecard doh.gov.ph
Consolidation of all registered and accredited
National BHW Registry https://bhw.doh.gov.ph/h Annually or as
DOH Department of Health BHWs nationwide as stated in RA 7883, PDF Yes Public DOH DOH-BLHSD 5/2/2014
System ome.php needed
Section 4. Registration
Page 3
ation owner te
DOC, etc. direct download - public: info can be disclosed for public origninally initially released Quarterly, Monthly
- internal: info only for agency consumption
Quarterly,
DOH Department of Health FHSIS Report Health Program Accomplishment Report XLS, PDF Yes Public
- with fee: info can be disclosed but
http://ro6.doh.gov.ph/index.php/health-statistics/ with DOH-WV CHD FHSIS -
corresponding charges based on the agency's Annually
Indicators to monitor and evaluate the goals mandate/policies/business model Monthly,
DOH Department of Health F1 Plus Report and objectives of the FOURmula One Plus for XLS No - - limited: info, upon verificationInternal
of the requesting DOH-WV CHD FHSIS - Quarterly,
Health party's identity, can only be disclosed to specific Annually
HIV, AIDS & ART Registry DOH Epidemiology
DOH Department of Health of the Philippines Report HIV Statistics MDB, PDF Yes http://www.doh.gov.ph/statistics Limited Bureau RESU - Quarterly
Laboratory and STI Surveillance in Laboratories and

DOH Department of Health Bloodbank Surveillance XLS No - Limited DOH-WV CHD RESU - Monthly
Report Bloodbanks
Event-Based Surveillance
Weekly,
DOH Department of Health (ESR) Report Health Event Reporting System DOC, XLS, PDF No - Internal DOH-WV CHD RESU -
Monthly
Philippine Integrated MDB No Internal Weekly,
DOH Department of Health Disease Surveillance and Notifiable Disease Reporting System - DOH-WV CHD RESU - Monthly
Response (PIDSR) Report PUB No Public
COVID-19 Database MDB No Internal
Corona Virus Disease
DOH Department of Health 2019 (COVID-19) DOH-WV CHD RESU/FHSIS 2020-03-30 Daily
Information System COVID-19 Daily Case Bulletin PNG, JPG Yes http://ro6.doh.gov.ph/index.ph/803-covid-19-bulletin Public
http://ro6.doh.gov.ph/index.php/transparency/annual-financial-reports/monthly-report-of-disbursement
DOH Department of Health FAR 1 - PDF Yes Public - Accounting - -
http://ro6.doh.gov.ph/index.php/transparency/annual-financial-reports/monthly-report-of-disbursement
DOH Department of Health Summary Report of - PDF Yes Public - Accounting - -

Disbursement
http://ro6.doh.gov.ph/index.php/transparency/annual-financial-reports/budget-accountability-report
DOH Department of Health BAR1 - PDF Yes Public - Accounting - -
http://ro6.doh.gov.ph/in
dex.php/transparency/an
DOH Department of Health FAR5 - PDF Yes nual-financial- Public - - - -
reports/far-no-5
http://www.ro6.doh.gov.
ph/index.php/transparen
DOH Department of Health BED 1 - PDF Yes cy/annual-financial- Public - - - -
reports/bed-1
DOH Department of Health FAR 1A - PDF Yes cy/annual-financial- Public - - - -
reports/far-no-1-a
cy/iso-qms/approved-
DOH Department of Health Approve Quality Manual - PDF Yes quality-manual Public - - - -
DOH Department of Health Annual Procurement - PDF Yes cy/annual-procurement- Public - - - -
Plan plan
https://drive.google.com
/file/d/1LBctdmTyx2Y8B5
RBJRfz2abjurw8ljiX/view
DOH Department of Health Citizen's Charter - PDF Yes Public - - - -
FORMS -
List of Requirements for
DOH Department of Health Employment - DOC NO - Public HRMO - - -
Personnel Selection
DOH Department of Health Board Character - DOC NO - Internal HRMO - - -
Investigation
Targeted Selection
DOH Department of Health - DOC NO - Internal HRMO - - -
Comparative
DOH Department of Health Assessment Report - DOC NO - Internal HRMO - - -
Checklist of
DOH Department of Health Appointment - DOC NO - Internal HRMO - - -
Documents
Transaction Request
DOH Department of Health Form - DOC NO - Internal HRMO - - -
DOH Department of Health Payroll Request Form - DOC NO - Internal HRMO - - -

DOH-AO No. 0036-2008-
DOH Department of Health Delegation of Authority - DOC NO - Internal DOH - - -
DOH Competency- Based

DOH Department of Health Job Description Manual - DOC NO - Internal DOH - - -
for CHDs
Guideline on the
Recruitment and
Selection of 1st and 2nd
DOH Department of Health level positions in the RO - DOC NO - Internal DOH - - -
VI-DOH Iloilo City
CHD WV Clearance
DOH Department of Health Certificate - DOC NO - Internal DOH - - -
Performance Evaluaiton
DOH Department of Health form for Contract of - DOC NO - Internal DOH - - -
Service HR
Targeted Selection
DOH Department of Health Guide Questionnaire - DOC NO - Internal DOH - - -
DOH Memorandum
DOH Department of Health Orders - DOC NO - Internal DOH - - -
Delegation of Authority
DOH Department of Health - DOC NO - Internal DOH - - -
DOH Policy on Sexual
DOH Department of Health Harassment - DOC NO - DOH - - -
Public
DOH Department of Health ISO (QMS, QOPs & IQA) - DOC NO - DOH - - -
Internal
DOH Grievance
DOH Department of Health Machinery - DOC NO - DOH - - -
Internal
DOC NO
DOH Department of Health GAD Policy - - Public DOH - - -
EXTERNALLY GENERATED DOCUMENTS

BD-CSC Forms No. 4 - DOC NO - Internal CSC - - -
CS Form No. 6
Application for Leave - DOC NO - Internal CSC - - -
Page 4
CSC Form No. 41
Medical Certificate for - DOC NO - Internal CSC - - -
Leave of Absence
CSC Form No. 211
Medical Certificate for - DOC NO - Internal CSC - - -
employment
CS Form 212 (Revised
CS Form No. 212 2017) Personal Data - DOC NO - Internal CSC - - -
Sheet
CSC Issuances 2014-2017
- DOC NO - Internal CSC - - -
CSC- Memorandum
Circular 2015-2017 - DOC NO - Internal CSC - - -
CSC- CPMA 2010 - DOC NO - Internal CSC - - -
CSc Omnibus Rules on
Leave - DOC NO - Internal CSC - - -
The Civil Service
Omnibus Rules on - DOC NO - Internal CSC - - -
appointment
Qualification Manual
Standard Rev. 1998 - DOC NO - Internal CSC - - -
Special Leave Privilege
for Women - DOC NO - Public CSC - - -
Statement of Assets and
SALN REVISED Liabilities and Net Worth - DOC NO - public CSC - - -
2015 (SALN)
Solo Parent Act
- DOC NO - public Congress of the Phils. - - -
Anti-Red Tape Act of
2007 - DOC NO - public Congress of the Phils. - - -
Department of Budget
and Management's
manual of Classification
of Position and - DOC NO - public DBM - - -
Compensation
DBM National Budget

Circulars on Salary - DOC NO - public DBM - - -
Standardization Law 3
DBM NBCs & BCs - DOC NO - public DBM - - -
COA Circulars - DOC NO - internal COA - - -
Comelec Resolution 9581
- DOC NO - public Comelec - - -
Executive Order no. 298
- DOC NO - public Office fo the President - - -
Memorandum Circular
No. 1 - DOC NO - public Office fo the President - - -
General Records
Disposition Schedule - DOC NO - internal NAP - - -
2013
HQP-SLF- 001
Multi-Purpose Loan
Application Form - DOC NO - internal Pag-IBIG Fund - - -
( MPLAF)
HQP-PFF-040
Application for Provident - DOC NO - internal Pag-IBIG Fund - - -
Benefits (APB) Claim
FPF090 Member's Data Form
(MDF) - DOC NO - internal Pag-IBIG Fund - - -
Philhealth CF1
(Claim Form 1) - DOC NO - internal PhilHealth - - -
Report of Employee-
Members ER2 - DOC NO - internal PhilHealth - - -
Philhealth Member
Registration Form PMRF
( October 2013) - DOC NO - internal PhilHealth - - -
GSIS Agency Remittance

Advice Form ( ARA- - DOC NO - internal GSIS - - -
Form)
RECORDS RETENTION AND DISPOSITION SCHEDULE

201 Files (A-Z) Retired,
DOH Department of Health Resigned, and - DOC NO - internal HRMO - - -
Transferred
201 Files (A-Z) Regular
DOH Department of Health - DOC NO - internal HRMO - - -
201 Files (A-Z)-RD/ ARD
DOH Department of Health and Chiefs - DOC NO - internal HRMO - - -
201 Files (A-Z) Contract
DOH Department of Health of Service (COS) - DOC NO - internal HRMO - - -
201 Files (A-Z) Contract

of Service (COS), End of
DOH Department of Health Contracts - DOC NO - internal HRMO - - -
201 Files (A-Z) retired

DOH Department of Health Under Plantilla - DOC NO - internal HRMO - - -
Leave Card (A-Z) Retired,
DOH Department of Health Resigned, Transferred - DOC NO - internal HRMO - - -
Leave Card (A-Z) Regular

SALN CY2016-2017
DOH Department of Health - DOC NO - exception HRMO - - -
SALN CY2011-2015
Performance Evaluation
DOH Sheet (PES) COS 2017 - DOC NO - internal HRMO - - -
Department of Health
Performance Evaluation
DOH Sheet( PES) COS 2014- - DOC NO - internal HRMO - - -
2016
Position Description
DOH - DOC NO - internal HRMO - - -
Department of Health Form (PDF)
Personal Information
Department of Health Sheet (PIS)
HRMO 2018 Activity Files
Comparative
DOH Assessment Report - DOC NO - internal HRMO - - -
(CAR) 2015-2017
Comparative
DOH Assessment Report - DOC NO - internal HRMO - - -
(CAR) 2014
Appointments and Oath
Department of Health of Office
Appointed Lette 2015-
Department of Health 2017
Notice of Job Vacancy
DOH - DOC p - internal HRMO - - p
Department of Health 2016-2017
Page 5
Notice of Job Vacancy
/CSC Bulletin of Vacant
DOH Department of Health Position 2014-2016 - DOC NO - internal HRMO - - -
Staffing Pattern
Plantilla of Casual
DOH Department of Health Appointment 1995-2013 - DOC NO - internal HRMO - - -
NOSCA 2004, 2014 &

DOH Department of Health 2015 - DOC NO - exception HRMO - - -
PSI/POP 2000-2013
ISO Core Team Files
DOH Department of Health Folder 2013-2014 - DOC NO - internal HRMO - - -
ISO QMS, QOPs IQA
Contract of Affiliation
DOH Department of Health 2012 - DOC NO - internal HRMO - - -
Study Leave Contract
DOH Department of Health 2010-2017 - DOC NO - exception HRMO - - -
Hospitalization Benefits
and Medical Certificate
DOH Department of Health 2011-2018 (MOA) - DOC NO - internal HRMO - - -
DOH-RO VI Functions
DOH Department of Health and Job description, - DOC NO - public HRMO - - -
Structure
Online Self-Assessment,
DOH Department of Health HRM Self- Assessment - DOC NO - internal HRMO - - -
DOH Department of Health Yolanda Files - DOC NO - exception HRMO - - -

GSIS Files
DOH Department of Health (Loans/Premiums) - DOC NO - exception HRMO - - -
Pag-ibig Files
Philhealth Files
Application Letters
DOH Department of Health ( Employment) - DOC NO - exception HRMO - - -
Exam Files; Qualifying
Department of Exam Level 1& 2, Part 1
DOH Health - DOC NO - exception HRMO - - -
&2
Exam Results
Neuropsychological tests
DOH Department of Health Results 2017-2018 - DOC NO - exception HRMO - - -
Targeted Selection
DOH Department of Health - DOC NO - HRMO - - -
Character Investigation
PSB Resolution and
DOH Department of Health Minutes of Meeting - DOC NO - internal HRMO - - -
SPMS TRAINING 2015-
DOH Department of Health 2016 - DOC NO - internal HRMO - - -
Clearance Certificate
DOH Department of Health 2008-2018 - DOC NO - internal HRMO - - -
Resignation Letter
Transaction Request
Hazard Pay Documents
Indorsement Letter for
DOH Department of Health Travel Abroad - DOC NO - internal HRMO - - -
Pass-Slip Summary
DOH Department of Health Reports 2016-2018 - DOC NO - internal HRMO - - -
Monthly Report of
DOH Department of Health Attendance 2012-2018 - DOC NO - internal HRMO - - -
Attendance Monitoring
Sheet 2015-2018 ( Flag
DOH Department of Health Attendance) - DOC NO - internal HRMO - - -
DOH RO VI Personnel
DOH Department of Health Activities - DOC NO - internal HRMO - - -
Incoming Documents
Outgoing Documents
Project Dibar 2014-2018
Report on Appointments
DOH Department of Health (RAI) 2014-2018 - DOC NO - internal HRMO - - -
Report on Accession and

DOH Department of Health Separation 2014-2018 - DOC NO - internal HRMO - - -
DBM Filled and Unfilled

DOH Department of Health Positions - DOC NO - internal HRMO - - -
Work and Financial Plan
DOH Department of Health DOH PERC/PRAISE 2002- - DOC NO - internal HRMO - - -

2014
DOH Personnel
DOH Department of Health Mechanism - DOC NO - internal HRMO - - -
DOH Personnel Activities
Department
DOH Department of Health Memorandum - DOC NO - internal HRMO - - -
Department Circular
CSC Issuance 2014-2017
CSC Memorandum
DOH Department of Health Circular - DOC NO - internal HRMO - - -
DOH RO VI Personnel
DOH Department of Health Order - DOC NO - internal HRMO - - -
DOH RO VI Office
DOH Department of Health Memorandum - DOC NO - internal HRMO - - -
Requisition and Issue Slip
Directory of Regional
DOH Department of Health Health Offices - DOC NO - public HRMO - - -
Job Order Employment
DOH Department of Health Contracts of Service - DOC NO - internal HRMO - - -
2014-2016
CY2017
Page 6
Incoming Documents
DOH Department of Health and Outgoing - DOC NO - internal HRMO - - -
Documents 2012-2014
Report on Accession and
DOH Department of Health Separation 2011-201 - DOC NO - internal HRMO - - -
Report on Appointments
DOH Department of Health (RAI) 2011-2013 - DOC NO - internal HRMO - - -

Project Dibar 2010-2013
DOH Department of Health Landbank Loan Record - DOC NO - internal HRMO - - -

2010-2011
DOH PSI/POP 2000-2012
DOH Department of Health Approved Leave - DOC NO - internal HRMO - - -

Application 2015-2017
NOSI, NOSA 2015-2017
DOH Department of Health Payrolls - DOC NO - internal HRMO - - -
DOH Department of Health PDS COS Employees - DOC NO - internal HRMO - - -

2016-2017
DOH Department of Health PDS Regular Employees - DOC NO - internal HRMO - - -
2005-2017
CY2017-2018
DOH Department of Health DTR 2017 Pass Slip 2017- - DOC NO - internal HRMO - - -
2018
DOH Department of Health Drug Test Result COS & - DOC NO - internal HRMO - - -
Regular Employees 2017
PES regular Employees
DOH Department of Health Target Jan.2012- Dec. - DOC NO - internal HRMO - - -
2018
DOH Department of Health PES Regular Employees - DOC NO - internal HRMO - - -

Accomplished Jan.2012-
June 2017
HRMO Personnel Orders
DOH QMS Documents -
Quality Core Procedures
Manual
DOH Department of Health -Quality Manual - DOC NO - internal Records - - -
-Quality Procedures
MANUAL OF
PROCEDURES Volume 1
- Organizational Profiles
DOH Department of Health - - DOC NO - internal Records - - -
Committees
Volume 2- MSD
DOH Department of Health - DOC NO - internal Records - - -
Volume 3- LHSD
Volume 4- RLED
Volume 5- RD/ARD
DOH Department of Health (HHRDU, HAP & LHSDC) - DOC NO - internal Records - - -
Volume 6- RD/ARD
(PACU/PIAD, PLKM, PU,
DOH Department of Health FHIC,RESU,HEMS, STAT.) - DOC NO - internal Records - - -
Document Distribution
List -Quality Core
Procedure Manual
DOH Department of Health - - DOC NO - internal Records - - -
Quality Manual
-Quality Procedures
- Committees,MSD &
DOH Department of Health RLED - DOC NO - internal Records - - -
-LHSD & RD/ARD
Document Creation &
Revision Request Form (
Form 7)
DOH Department of Health - RD/ ARD & - DOC NO - internal Records - - -
Committees
- MSD
- LHSD
- RLED
Records Retention &
Disposition Schedule
(RRDS)
DOH Department of Health - 2017 - DOC NO - internal Records - - -
- 2018
Document Masterlist
DOH Department of Health - 2017 - DOC NO - internal Records - - -
- 2018
Records Section
DOH Department of Health (QOP, QOPM, MR, WFP - DOC NO - internal Records - - -
& PPMP)
Manual Of Procedures
RRDS & Document
DOH Department of Health Masterlist - DOC NO - internal Records - - -
- Aklan
- Antique
- Capiz
- Guimaras
- Iloilo
- Negros
DOH Department of Health Occidental - DOC NO - internal Records - - -
Document Masterlist &

DOH Department of Health RRDS - DOC NO - internal Records - - -
DOH-RO 6
(consolidated)
Regional Office
DOH Department of Health Personnel Order - DOC NO - internal Records - - -
2016 - present
Page 7
Approved Application
DOH Department of Health for Leave - DOC NO - internal HRMO - - -
2017-
June 2018
DOH Department of Health Regional Office Memo - DOC NO - internal Records - - -

2016- present
Regional Office
DOH Department of Health Order/Advisory - DOC NO - internal Records - - -
2016- present
Transmittal for Released
DOH Department of Health 2017-2018 - DOC NO - internal Records - - -
LTO copies for release

DOH Department of Health (HPAC) -2018- present - DOC NO - internal HPAC/HFTC - - -
LTO copies for release
DOH Department of Health (HFTC) 2017-present - DOC NO - internal HPAC/HFTC - - -
Regional Office Personnel
Order (Various
DOH Department of Health Committees 2014- - DOC NO - internal Records - - -
present )
Posted Documents
DOH Department of Health 2017- present - DOC NO - internal Records - - -
D-Tracking Files
DOH Department of Health 2017- present - DOC NO - internal Records - - -
Certificate of Mailing
DOH Department of Health 2016-present - DOC NO - internal Records - - -
MOA/ Resolution
DOH Department of Health (2014-2016) - DOC NO - pubic Records - - -
MOA/ Resolution
DOH Department of Health (2016-2017) - DOC NO - pubic Records - - -
MOA/ Resolution
DOH Department of Health (2017-present) - DOC NO - pubic Records - - -
Newborn Screening /
Trust Fund
DOH Department of Health ( Receipt & - DOC NO - internal Budget - - -
Disb. 2016)
Logbooks
1-C Receiving( July
14,2016 - present)
DOH Department of Health 2 Appl. Leave (July - DOC NO - internal Budget - - -
16,2009-
March 31, 2017)
2-A Appl. Leave (Apr. 3,
DOH Department of Health Abstract of Bids Read and as calculated DOC NO - Public BAC Secretariat - - -
DOH Department of Health Abstract of Canvass Abstract of RFQs PDF, DOC YES www.philgeps.gov.ph Public BAC Secretariat - - -
Attendance of BAC Members and Bidders

DOH Department of Health Attendance during meetings DOC NO - Public BAC Secretariat - - -
DOH Department of Health BID Bulletin Bid bulletins issued for the bidding DOC YES www.philgeps.gov.ph Public BAC Secretariat - - -
DOH Department of Health BID Evaluation Report Consolidated PPMP DOC NO - Limited BAC Secretariat - - -
DOH Department of Health Minutes of Meeting Minutes during BAC meeting (Pre- PDF, DOC YES Public BAC Secretariat - - -
www.philgeps.gov.ph
procurement, Pre-bidding, etc)
Annual Procurement
DOH Department of Health Consolidated PPMP DOC YES www.gppb.gov.ph Public BAC Secretariat - - -
Plan
Details regarding the winning bidder and the
DOH Department of Health Notice of Award item/s PDF, DOC YES www.philgeps.gov.ph Public BAC Secretariat - - -
DOH Departmen of Health Resolution Resolution of BAC Members PDF, DOC YES www.philgeps.gov.ph Public, Limited BAC Secretariat - - -
DOH Departmen of Health PBD Philippine Bidding Documents PDF YES www.philgeps.gov.ph Public, Limited BAC Secretariat - - -
DOH Departmen of Health QOP/QOPM Quality Objectives and Plans, Monitoring DOC NO - Internal BAC Secretariat - - -
DOH Departmen of Health Bidding Documents Bidding Documents submitted by Bidders DOC NO - Limited BAC Secretariat - - -
Page 8
ation owner te
DOC, etc. METRO MANILA HOSPITALS
direct download - public: info can be disclosed for public origninally initially released Quarterly, Monthly
Performance Budget and - exception: info is under the Exceptions List information
TMC TONDO MEDICAL CENTER Utilization Report Hospital's Performance per Area XLS NO N/A - internal: info only for PUBLIC
agency consumption HIMS HIMS Jan. 2020 Biannually
- with fee: info can be disclosed but with
corresponding charges based on the agency's
Hospital's Annual It contains the annual statistical report of the mandate/policies/business model
TMC TONDO MEDICAL CENTER Statistical Report hospital Doc YES ohsrs.doh.gov.ph PUBLIC HIMS HIMS 1/31/2020 Annually
- limited: info, upon verification of the requesting
party's identity, can only be disclosed to specific
It features the improvement of HIMS that were person/s and/or entity/ies
TMC TONDO MEDICAL CENTER HIMS CITIZENS CHARTER streamline in the hospital's operations to PDF YES tmc.doh.gov.ph PUBLIC HIMS HIMS 1/31/2020 Annually
enhance publec service
Annual Statistics of Trauma Number of trauma cases in Tondo Medical

TMC TONDO MEDICAL CENTER Cases from 2014-2018 of Center doc NO N/A PUBLIC HIMS HIMS 2/28/2019 -
Tondo Medical Center
TMC TONDO MEDICAL CENTER Admission / Discharge Admission and Discharge Record of patients Hard Copy NO N/A Limited HIMS HIMS Daily
Registry
Newborn Admission / Admission and Discharge Record of Newborn

TMC TONDO MEDICAL CENTER Hard Copy NO N/A Limited HIMS HIMS Daily
Discharge Registry patients
TMC TONDO MEDICAL CENTER Cancer Registry Admission and Discharge Record of Cancer Hard Copy NO N/A Limited HIMS HIMS Daily
patients
http://csc.gov.ph/2014-02-
21-08-28-23/pdf-
files/category/193-
National Children's NO (filled out
NCH SALN Statement of Assets and Liabilities MS Excel statement-of-assets,- Limited NCH HRM Section N/A Annually
Hospital form)
liabilities,-and-net-worth-
saln-form-for-the-year-
2012-and-onwards.html
National Children's Publication of Vacant

NCH List of NCH vacant positions MS Excel NO N/A Public NCH HRM Section N/A Monthly
Hospital Position
National Children's
NCH CSC Form 33 - B Appointment Paper MS Word NO N/A Limited NCH HRM Section N/A As need arises
Hospital
DOH-
National Children's CPS(Computeriz
NCH General Payroll Salary & Allowances of Employees NO N/A Limited NCH HRM Section N/A Monthly
Hospital ed Payroll
System
National Children's
NCH Incentives/Benefits Payroll Incentives/ Benefits of Employees MS Excel NO N/A Limited NCH HRM Section N/A Monthly
Hospital http://ro10.csc.gov.ph/2014-
11-13-05-18-39/2014-11-
CS Form No. 212
National Children's 13-05-57-36/category/9-
NCH Revised 2017 Personal Data Sheet (PDS) MS Excel NO Limited NCH HRM Section N/A Annually
Hospital personal-data-sheet-pds-
csc-form-212-revised-
National Children's 2017.html
NCH Leave Credits Employees Leave Credits Excel/PDF No N/A Limited NCH HRM Section N/A Monthly
Hospital
National Children's
NCH Service Card Employees Service Card Doc NO N/A Limited NCH HRM Section N/A Annually
Hospital
National Children's
NCH Payroll Card Employees Payroll Card Doc NO N/A Limited NCH HRM Section N/A Monthly
Hospital
National Children's ROSTER OF

NCH List of Employees/ Position and Salary MS Excel NO N/A Limited NCH HRM Section N/A Monthly
Hospital PERSONNEL
National Children's
NCH DBM-CSC Form 1 Position Description PDF NO N/A Limited NCH HRM Section N/A As need arises
Hospital
National Children's
NCH CS form #211 rev. 2017 Medical Certificate MS Excel NO N/A Limited NCH HRM Section N/A As need arises
Hospital
National Children's
NCH COE Certificate of Employment Doc, MS Excel NO N/A Limited NCH HRM Section N/A As need arises
Hospital
National Children's Master List of Logbooks Contains monthly and everyday report of Doc, Excel, Daily, Monthly,
NCH NO N/A Internal / Limited NCH Linen and Laundry N/A
Hospital and Forms production,send-out and borrowed linen Hardcopy Annually
Contains monthly and everyday report of

National Children's Master List of Logbooks Doc, Excel, Daily, Monthly,
NCH collection and disposal of General and Hazardous NO N/A Internal / Limited NCH Housekeeping Unit N/A
Hospital and Forms Hardcopy Annually
waste, everyday cleaning and monitoring
PhilGEPS,
Newspaper(Manila Times), National
National Children's Invitation/Notice issued to bidders regarding
NCH Invitation to Bid PDF, Hard Copy Yes Conspicous Places within,
PhilGEPS, Public Children's NCH-BAC Office As Necessary As Necessary
Hospital bidding and procurement events.
NCH Vicinity, NCH
Newspaper(Manila Times), Hospital
National
National Children's Documents wherein the requirements of the Website
NCH Bidding Documents PDF, Hard Copy Yes Conspicous Places within, Public Children's NCH-BAC Office As Necessary As Necessary
Hospital Procuring Entity are set.
NCH Vicinity, NCH Hospital
Website National
National Children's Technical Specifications or Documents which gives bidders information on
NCH PDF, Hard Copy Yes PhilGEPS Limited Children's NCH-BAC Office As Necessary As Necessary
Hospital Terms of Reference the item/s to be bid, as well as its specifications.
Hospital
7th Day of Each
National
National Children's Quarterly Procurement Accomplishment of Procurement Process Quarter - April 7, July
NCH .XLS No N/A Limited Children's NCH-BAC Office Quarterly
Hospital Status Report presented on a quarterly basis. 7, October 7, January
Hospital
7
National
National Children's Procurement Monitoring Accomplishment of Procurement Process
NCH .XLS Yes GPPB Website Public Children's NCH-BAC Office July 14 and January 14 Biannually
Hospital Report presented on a Biannual basis.
Hospital
Presents the list of items/equipment to be bid or National
National Children's Annual Procurement Plan GPPB Website, NCH
NCH procured as well as its projected schedule of .XLS Yes Public Children's NCH-BAC Office Every 31st of January Annually
Hospital (APP) Website
Procurement. Hospital
Presents data on how much of the budget has National
National Children's 15th and 30th of the
NCH Catch Up Plan (HFEP) been allotted based on the actual procured .XLS No N/A Limited Children's NCH-BAC Office Twice Monthly
Hospital Month
projects. Hospital
Presents the list of items/equipment to be bid or National
National Children's GPPB Website, NCH
NCH Supplemental APP procured (not included in the APP) as well as its .XLS Yes Public Children's NCH-BAC Office As Necessary As Necessary
Hospital Website
projected schedule of Procurement. Hospital
National
National Children's Presents the requirements, as well as items to be
NCH Request for Quotation PDF Yes PhilGEPS, NCH Website Limited Children's NCH-BAC Office As Necessary As Necessary
Hospital procured, under Small Value Procurement.
Hospital
Answers to queries of bidders raised during the National

National Children's
NCH Bid Bulletin Pre-bid conference as well as added information PDF, Hard Copy Yes PhilGEPS, NCH Website Limited Children's NCH-BAC Office As Necessary As Necessary
Hospital
in relation with upcoming biddings. Hospital
National Children's Resident's Ward and OPD Contains monthly reports (e.g. Admissions,
NCH DOC, Hardcopy No N/A Internal / Limited NCH Medical Training Office N/A Daily, Monthly
Hospital Logbooks/census Discharge, OPD patients, skills)
every 3 to 5 years
National Children's Resident's Training Resident's Training policies, duties and
NCH Hardcopy No N/A Internal NCH Medical Training Office N/A depending on the
Hospital Manuals responsibilities
accreditation
Monthly, Quarterly
Monthly, Quarterly and Annual Reports
National Children's and Annually
NCH Financial Reports (Financial Statements, Report of Disbursements, XLSX, Hardcopy No N/A Internal / Limited NCH Accounting Office N/A
Hospital (depending on the
Report of Collection)
report)
Contains the Physical Operation and Financial

Accountability Report of the Hospital ( Physical Budget, Accounting,
National Children's Budget and Financial
NCH Target & Accomplishment, Appropriation, XLSX, Hardcopy No N/A Internal/ Limited NCH Medical Records N/A Quarterly
Hospital Accountability Reports
Allotment received and Obligations & Section
Disbursements incurred)
National Children's Summary of Patients’ Charges with Philhealth Billing and Claims Monthly. Quarterly
NCH Accomplishment Report XLSX, Hardcopy No N/A Internal/ Limited NCH N/A
Hospital and other Medical Assistance Sponsorship Section and Annually
National Children's Summary of Patients’ Bill in Pay, Pay with Billing and Claims
NCH Bills Rendered XLSX, Hardcopy No N/A Internal/ Limited NCH N/A Monthly
Hospital Philhealth and Philhealth Service Bed Section
Medical Assistance to
National Children's Billing and Claims Monthly and
NCH Indigent Patient (MAIP) Summary of Patients’ Charges with MAIP XLSX, Hardcopy No N/A Internal/ Limited NCH N/A
Hospital Section Annually
Report
Page 9
National Children's Summary of Patients’ Charges with Medical Billing and Claims Monthly and
NCH Indigent Patient (MAIP) XLSX, Hardcopy No N/A Internal/ Limited NCH N/A
Hospital Assistance Fund (Government and Private) Section Annually
with Guarantee Letter
Includes Healthcare Associated Infection rates,
Infection Prevention and
National Children's Needlestick injury incidence, unsegragated health Infection Prevention and Daily, Monthly,
NCH Control Accomplishment Doc, Hardcopy No N/A Internal/ Limited NCH N/A
Hospital care wastes and conduction of trainings / Control Committee Annually
Reports
seminars
As needed, Weekly,
Philippine Integrated PIDSR Software,
National Children's Includes weekly and immediately notifiable Infection Prevention and Monthly, Quarterly,
NCH Disease Surveillance and Hardcopy, No N/A Internal/ Limited NCH N/A
Hospital disease and syndromes Control Committee Semi- Annually,
Response Reports XLSX, PDF
Annually
National Children's Nutrition and Dietetics Nutrition and Dietetics
NCH Contains monthly reports xls, hardcopy No N/A Internal NCH N/A Monthly
Hospital Reports Section
Monthly Inventory Report
National Children's Contains data on Filled and Unfilled
NCH Filled and Unfilled XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital Prescriptions for In and Out Patients
Prescriptions
Monthly Monitoring
National Children's Report of Person with Contains documented transactions per PWDs and
NCH XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital Disability and Senior SC (patient's name, items bought and quantity)
Citizen
Monthly Report on Drugs
National Children's
NCH and Medicines Issued to Contains list of drugs issued to TB Dots XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital
TB Dots
Monthly Report on Drugs
National Children's
NCH and Medicines Issued to Contains list of drugs issued to HEMS XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital
HEMS
National Children's Contains complete list of drugs and medicines in
NCH Pharmacy Druglist XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital the Pharmacy
National Children's Monthly Report on ER
NCH Contains list of drugs issued to ER patients XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital Ambulatory List
National Children's Monthly Inventory Report Contains the current stocks of drugs and
NCH XLSX, Hardcopy No N/A Internal NCH Pharmacy N/A Monthly
Hospital on Drugs and Medicines medicines in the Pharmacy
National Children's Contains list of medicines for sale to OPD (with

NCH Pharmacy OPD Price List DOC, Hardcopy No N/A Public NCH Pharmacy N/A Monthly
Hospital regular and discounted price)
Electronic Drug Price
National Children's Contains essential medicines & price information ZIP, XML,
NCH Monitoring System Yes http://dpw.doh.gov.ph/ Public NCH Pharmacy N/A Quarterly
Hospital that the facility carries Softcopy
(EDPMS)
Department of
National Children's Diagnostic Imaging Includes X-ray, Ultrasound, 2D Echo and CT
NCH DOC, Hardcopy No N/A Internal / Limited NCH Radiology & Imaging N/A Daily, As Requested
Hospital Results Scan results
Services
Includes Monthly, Quarterly and Annual Reports Monthly, Quarterly
Department of
National Children's of X-ray, Ultrasound, 2D Echo, CT Scan, Send- DOC, XLSX, and Annually
NCH Departmental Report No N/A Internal / Limited NCH Radiology & Imaging N/A
Hospital Out, Service Capability, Quantified Free Services Hardcopy (depending on the
Services
report)
National Children's All reports based on the service capabilities of DOC, XLSX,
NCH Laboratory Reports No N/A Internal / Limited NCH Laboratory N/A As requested
Hospital the NCH Laboratory Hardcopy
National Children's Service Capabilities and
NCH All laboratory tests offered by NCH Laboratory DOC, Hardcopy No N/A Public NCH Laboratory 2017 As needed
Hospital Fees
National Children's Patient's Rights and Rights and Responibilities of Patients, Parents
NCH Hardcopy No N/A Public NCH HHIMD - Admitting 2014 As needed
Hospital Responsibilities and Guardians when admitted at NCH
System based
National Children's Room Availability and Information on Bed availability for Private
NCH (HOMIS), No N/A Public NCH HHIMD - Admitting 2015 As needed
Hospital Room Rates Rooms and the corresponding Fee
hardcopy
Daily, Monthly and

National Children's Contains monthly and yearly statisical reports DOC, XLSX,
NCH Hospital Statistical Reports No N/A Internal / Limited NCH HHIMD N/A Annually (depending
Hospital (e.g. Admissions, Leading Diagnosis) Hardcopy
on the report)
National Children's Patient requests for records such as summary,

NCH Requested Patient Records Hardcopy No N/A Limited With fee NCH HHIMD N/A as requested
Hospital certificates or results
National Children's Contains monthly summary of books borrowed
NCH Monthly Report XLSX No N/A Internal NCH Library N/A Monthly/ Annually
Hospital and returned
http://www.nch.doh.gov.ph/
National Children's PDF, DOC,
NCH Master List of Books Present list of books in the NCH library Yes images/PDF/masterlist_of_ Public NCH Library August 2016 as needed
Hospital Hardcopy
books.pdf
Daily, Weekly,
National Children's List of Nursing Service PDF, DOC, XLS, Monthly, Quarterly,
NCH All reports produced by the Nursing Service Staff No N/A Internal / Limited NCH Nursing Service Staff N/A
Hospital Reports Hardcopy Semi-Annually,
Annually
National Children's Nursing Service Training PDF, DOC, XLS,
NCH Yearly training plan of the Nursing Service No N/A Internal NCH NDTO N/A Annually
Hospital Plan Hardcopy
Self assessment tool Pediatric Nursing,

List of Pediatric Nurse http://ejobs.doh.gov.ph/ncp-
National Children's Application Form, Assessment Plan, Assessment PDF, DOC, Quarterly, Semi-
NCH Certification Program Yes update/competency_standar Public / Limited DOH-HHRDB NDTO N/A
Hospital Report, Recommendation Form and Evaluation Hardcopy Annually, Annually
Forms ds.php
Tool for Assessors Competencies
Supplier's Record of Bank
National Children's Contains the Supplier's Name and Bank Account
NCH Account's Number XLSX, Hardcopy No N/A Limited NCH Cash Operations N/A Annually
Hospital Number
Contains details of Official Receipt
National Children's
NCH Cash Receipt Record (O.R.No.,Name of Payee,reason of payment, date XLSX, Hardcopy No N/A Internal NCH Cash Operations N/A Daily
Hospital
and amount of payment
Contains details of check payment (Name of
National Children's Cash Operations,
NCH Check Issued Report Payee, date, expense incurred and amount of XLSX, Hardcopy No N/A Internal NCH N/A Weekly
Hospital Accounting
check)
Daily, Monthly,
National Children's Integrated Tuberculosis Recording, Reporting and Monitoring of all TB DOC, XLSX,
NCH Yes https://itisdoh.pbsp.org.ph Public DOH - NTP NCH TB DOTS N/A Quarterly, Annually
Hospital Information System cases registered Hardcopy
(depending on report)
National Children's Monthly and

NCH Dental Monthly Report Contains Dental services & statistical report Hardcopy No N/A Internal / Limited NCH Dental N/A
Hospital Annually
National Children's Neuro Development contains name and schedule of patients for Internal
NCH Hardcopy No N/A NCH CDC Office N/A Daily
Hospital Scheduling Logbook Neuro Development Consultation
contains patients' information (name,
National Children's Out-Patient Census CDC -Occupational
NCH diagnosis, age, date of intervention, payment Doc, Hardcopy No N/A Internal / Limited NCH N/A Daily
Hospital Logbook Therapy Section
classification, region)
contains patients' information (name, CDC- Speech-
National Children's Out-Patient Census
NCH diagnosis, age, date of intervention, payment Doc, Hardcopy No N/A Internal / Limited NCH Language Pathology N/A Daily
Hospital Logbook
classification, region) Section
contains monthly summation of patients
National Children's treated with their demographic information CDC - Physical
NCH Patients' Monthly Census Hardcopy No N/A Internal / Limited NCH N/A Monthly
Hospital (i.e. Name, Age, Diagnosis, Treatment Plan, Therapy Section
etc.)
National Children's contains daily patients' visit and treatment CDC - Physical
NCH Patients' Daily Logbook Hardcopy No N/A Internal / Limited NCH N/A Daily/Weekly
Hospital status Therapy Section
Daily, Weekly,
Medical Social Work Contains report for patient classification based on
National Children's XLS, Doc, Monthly, Quarterly,
NCH Department Statistical services, caseload, SW interview and case No N/A Public NCH MSWD N/A
Hospital Reports management
Hardcopy Semi-Annually,
Annually
Contains standard tool utilized to come up with

Medical Social Work the assessment of patient and his environment
National Children's
NCH Department Assesment and his medical condition and treatment. It is the DOC, Hardcopy No N/A Internal NCH MSWD N/A Daily
Hospital Tool basis of patient's classification and MSW
intervention
contains the provision of information on the
resources available in the community establishing
National Children's and strengthening networking and linkages
NCH Patient Referral DOC, Hardcopy No N/A Public NCH MSWD N/A as needed
Hospital system. Tapping all appropriate resources and
services not available within the hospital by using
a referral system
Contains referrals to another health facility for
National Children's Inter-Agency Referral
NCH Networking
procedures not available in the hospital / health DOC, Hardcopy No N/A Public NCH MSWD N/A as needed
Hospital facility
Page 10
Contains intervention analysis of an individual
National Children's unit, summary of developmental factors in
NCH Social Case Summary DOC, Hardcopy No N/A Limited / Internal NCH MSWD N/A as needed
Hospital relation to his social, emotional and
environmental situations
Daily, Monthly,
National Children's contains list of patient's data and daily
NCH Registry Logbook
admissions
Logbook No N/A Internal NCH MSWD N/A Quarterly, Semi-
Hospital Annually, Annually
Contains patient data and classification who Daily, Monthly,
National Children's
NCH OPD Logbook availed medical assistance for their laboratories Logbook No N/A Internal NCH MSWD N/A Quarterly, Semi-
Hospital and diagnostic procedures Annually, Annually
Daily, Monthly,
National Children's
NCH Donor's Logbook contains information of mobilized resources Logbook No N/A Internal NCH MSWD N/A Quarterly, Semi-
Daily, Monthly,
National Children's List of Philhealth contains report on Philhealth enrolled and assesed
NCH Enrollment by the Medical Social workers
XLS, DOC No N/A Internal NCH MSWD N/A Quarterly, Semi-
National Children's Contains proof of patient enrolled at Philehalth

NCH Philhealth Certification
point of service program certification
DOC, Hardcopy No N/A Public NCH MSWD N/A Daily
Hospital
National Children's Manual for Medical Social contains standard procedures and guidelines for Doc, Hardcopy,
NCH Workers 5th Edition Medical Social Workers Manual
No N/A Public NCH MSWD 2010 as needed
Hospital
VMC Valenzuela Medical Center Summary Report of Financial accountability reports PDF, hard copy Yes Public
http://vmc.doh.gov.ph/transparency-seal/annual-report VMC Accounting Section Quarterly
Disbursement
VMC Valenzuela Medical Center Far No. 5 Quarterly Report on Financial accountability reports PDF, hard copy Yes http://vmc.doh.gov.ph/transparency-seal/annual-report
Public VMC Accounting Section Quarterly
Revenue and Other
Receipts .
VMC Valenzuela Medical Center Report on Ageing of Cash Financial accountability reports PDF, hard copy Yes http://vmc.doh.gov.ph/transparency-seal/annual-report
Public VMC Accounting Section Quarterly
Advance
VMC Valenzuela Medical Center Purchase Orders Copies of approved purchase orders hard copy No n/a Internal, Limited VMC Accounting Section As the need arises
VMC Valenzuela Medical Center Annual Financial Reports Annual Financial Reports of VMC hard copy No n/a Internal, Limited VMC Accounting Section Annually
VMC Valenzuela Medical Center Copy of payroll - salaries and Copy of monthly payroll for salaries and wages & hard copy No n/a Internal, Limited VMC Accounting Section Monthly
wages and benefits benefits
VMC Valenzuela Medical Center Remittances for premiums Copy of monthly remittances and loans payment, hard copy No n/a Internal, Limited VMC Accounting Section Monthly
and loans, salaries, suppliers salares and suppliers
VMC Valenzuela Medical Center Disbursement Vouchers Copy of approved disbursement vouchers hard copy No n/a Internal, Limited VMC Accounting Section As the need arises
VMC Valenzuela Medical Center Information Logbook record of entries of the information officer hard copy No n/a Internal, Limited VMC Admitting Unit n/a Daily
VMC Valenzuela Medical Center Rabies Exposure Registry Record of patients with rabies exposure hard copy No n/a Internal, Limited, Exception VMC Animal Bite Treatment n/a As the need arises
Center
VMC Valenzuela Medical Center Animal Bite Exposure Registry Record of patients with animal bite exposure hard copy No n/a Internal, Limited, Exception VMC Animal Bite Treatment n/a As the need arises
Center
VMC Valenzuela Medical Center Cohort Analysis Report Record of cohort analysis made hard copy No n/a Internal, Limited, Exception VMC Animal Bite Treatment n/a As the need arises
Center
VMC Valenzuela Medical Center Referral Logbook Record of referrals done to ABTC hard copy No n/a Internal, Limited, Exception VMC Animal Bite Treatment n/a As the need arises
Center
VMC Valenzuela Medical Center Defaulter Logbook Record of defaulters hard copy No n/a Internal, Limited, Exception VMC Animal Bite Treatment n/a As the need arises
Center
VMC Valenzuela Medical Center Statement of Account of File copy of Statement of Account of patients soft copy No n/a Internal, Limited VMC Billing Section Every issuance As the need arises
Patients
VMC Valenzuela Medical Center FAR No. 1 Statement of Financial accountability reports PDF, hard copy Yes http://vmc.doh.gov.ph/transparency-seal/annual-report
Public VMC Budget Section Quarterly
Appropriations, Allotments,
Obligations, Disbursement
and Balances
VMC Valenzuela Medical Center BAR No. 1 Quarterly Physical Financial accountability reports PDF, hard copy Yes http://vmc.doh.gov.ph/transparency-seal/annual-report
Public VMC Budget Section Quarterly
Report of Operations/
Physical Plan
VMC Valenzuela Medical Center Current Year's Obligation, Financial accountability reports PDF, hard copy Yes Public
http://vmc.doh.gov.ph/transparency-seal/annual-report VMC Budget Section Quarterly
Disbursements and Unpaid
VMC Valenzuela Medical Center National Expenditure DBM-approved budgets and targets PDF, hard copy Yes Public
http://vmc.doh.gov.ph/transparency-seal/approved-budget-and-corresponding-targets VMC Budget Section 2014 Annually
Program CY 2014-2017
VMC Valenzuela Medical Center Work and Financial Plan DBM-approved budgets and targets PDF, hard copy Yes http://vmc.doh.gov.ph/transparency-seal/approved-budget-and-corresponding-targets
Public VMC Budget Section Yearly Annually
VMC Valenzuela Medical Center Annual Operational Plan Hospital approved Operational Plan hard copy No n/a Internal, Limited VMC Budget Section Yearly As the need arises
VMC Valenzuela Medical Center Record of Obligation for List of obligations made under General Fund hard copy No n/a Internal, Limited VMC Budget Section n/a As the need arises
General Fund
VMC Valenzuela Medical Center Record of Obligation for List of obligations made under Income Fund hard copy No n/a Internal, Limited VMC Budget Section n/a As the need arises
Income Fund
VMC Valenzuela Medical Center Record of Obligation for RFM List of obligations made under RFM Fund hard copy No n/a Internal, Limited VMC Budget Section n/a As the need arises
Fund
VMC Valenzuela Medical Center Record of Obligation for List of obligations made for consignment/ hard copy No n/a Internal, Limited VMC Budget Section n/a As the need arises
consignment/professional fee professional fee and other trust funds
and other trust fund
VMC Valenzuela Medical Center Registry of Allotment and Record of allotment and obligations made hard copy No n/a Internal, Limited VMC Budget Section n/a As the need arises
Obligations
VMC Valenzuela Medical Center Advice of Checks Issued and List of checks issued and cancelled hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Daily
Cancelled
VMC Valenzuela Medical Center Cash Receipts Record Record of cash received hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Daily
VMC Valenzuela Medical Center Cash Disbursement Record - Computer generated copy of cash disbursement soft copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
Computer generated report
VMC Valenzuela Medical Center Report on Paid Petty Cash Record of payment of petty cash vouchers hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
Vouchers
VMC Valenzuela Medical Center Report of Accountability for Record of accountability for accountable forms hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
Accountable Forms
VMC Valenzuela Medical Center Report of Checks Issued Record of checks issued hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
VMC Valenzuela Medical Center Monthly Report of Deposit & Record of deposits and collections to Bureau of hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
Collection to Bureau of Treasury
Treasury
VMC Valenzuela Medical Center Report of Advice to Debit Record of advice to debit account issued hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
Account Issued
VMC Valenzuela Medical Center Summary of Professional Fees Record of professional fees received hard copy No n/a Internal, Limited VMC Cash Operations Section n/a Monthly
VMC Valenzuela Medical Center Stock Cards for Medical Status of stocks for medical supplies at the CSR hard copy No n/a Internal, Limited VMC Central Supply Room n/a Monthly
Supplies
VMC Valenzuela Medical Center Supply and Procedure Lists of all price of dental supplies and procedure hard copy No n/a Public VMC Dental Service n/a As the need arises
Pricelist - Dental Service
VMC Valenzuela Medical Center Dental Health Service Record of monthly accomplishment report of the hard copy No n/a Internal, Limited VMC Dental Service n/a Monthly
Accomplishment Report Dental Health Service
VMC Valenzuela Medical Center Anesthesia Logbook for list of patients for elective surgery hard copy No n/a Internal, Limited VMC Department of n/a Daily
Elective Patients Anesthesiology
VMC Valenzuela Medical Center Morbidity and Mortality list of morbidity and mortality hard copy No n/a Internal, Limited VMC Department of n/a Daily
Logbook Anesthesiology
VMC Valenzuela Medical Center Anesthesia Census Census for statistical purposes hard copy No n/a Internal VMC Department of n/a As the need arises
Anesthesiology
VMC Valenzuela Medical Center Pediatric Training Standard Copy of approved SOP for pediatric training hard copy No n/a Internal, Limited VMC Department of Pediatrics n/a As the need arises
Operating Procedure
VMC Valenzuela Medical Center Clinical Clerkship Program - Copy of approved Clinical Clerkship Program for hard copy No n/a Internal, Limited VMC Department of Pediatrics n/a As the need arises
Dept. of Pediatrics Clerks of the department
VMC Valenzuela Medical Center Annual Research Output Copy of Research outputs made by the Pediatric hard copy No n/a Internal, Limited VMC Department of Pediatrics n/a As the need arises
residents
VMC Valenzuela Medical Center Newborn Hearing Screening Copy of report of newborn hearing screening hard copy No n/a Internal, Limited VMC Department of Pediatrics n/a As the need arises
Report
VMC Valenzuela Medical Center Logbook on Cardio- Record of CP clearance issued hard copy No n/a Internal, Limited VMC Dept. of Internal Medicine n/a As the need arises
Pulmonary Clearance/ Pre
Operative Evaluation
VMC Valenzuela Medical Center Logbook on Morbidity and Record of Conferences conducted by the department hard copy No n/a Internal VMC Dept. of Internal Medicine n/a As the need arises
Mortality Conferences
VMC Valenzuela Medical Center ECG Releasing Record of releases for ECG hard copy No n/a Internal, Limited VMC Dept. of Internal Medicine n/a As the need arises
VMC Valenzuela Medical Center Valenzuela Medical Center Manual of Residency Training Program of the hard copy No n/a Internal VMC Dept. of Internal Medicine As the need arises
Department of Medicine Department for its Residents
Residency Training Program
VMC Valenzuela Medical Center Certificate of Accreditation - Copy of accreditation of Department of OB-Gyn hard copy No n/a Internal, Limited VMC Dept. of OB-Gyn n/a As the need arises
Dept of OB-Gyn
Page 11
VMC Valenzuela Medical Center Research Paper and Copy of research papers and interesting case hard copy No n/a Internal, Limited VMC Dept. of OB-Gyn n/a As the need arises
Interesting Case Awards prepared by OB doctors & awards received
VMC Valenzuela Medical Center Ultrasound Reports Copy of results of ultrasound procedures hard copy No n/a Internal, Limited, Exception VMC Dept. of OB-Gyn n/a As the need arises
VMC Valenzuela Medical Center Department of OB-Gyn Manual of Residency Training Program of the hard copy No n/a Internal, Limited, Exception VMC Dept. of OB-Gyn n/a As the need arises
Department Manual Department for its Residents
VMC Valenzuela Medical Center Residents' Evaluation Report Copy of evaluation of OB residents hard copy No n/a Internal, Limited VMC Dept. of OB-Gyn n/a As the need arises
VMC Valenzuela Medical Center Postgraduate Certificates - File copy of postgraduate certificates received by hard copy No n/a Internal, Limited VMC Dept. of OB-Gyn n/a As the need arises
Department of OB-Gyn Dept
VMC Valenzuela Medical Center Histopathology Results Copy of histopathology results hard copy, PDF No n/a Internal, Limited, Exception VMC Dept. of Pathology & n/a As the need arises
Laboratory
VMC Valenzuela Medical Center Laboratory Request Copy of laboratory requests received by the hard copy No n/a Internal, Limited VMC Dept. of Pathology & n/a As the need arises
Department Laboratory
VMC Valenzuela Medical Center Cytology/Pap Smear Results Copy of cytology/pap smear results hard copy, PDF No n/a Internal, Limited, Exception VMC Dept. of Pathology & n/a As the need arises
Laboratory
VMC Valenzuela Medical Center Peripheral Blood Smear Copy of peripheral blood smear result of patients hard copy, PDF No n/a Internal, Limited, Exception VMC Dept. of Pathology & n/a As the need arises
Result Laboratory
VMC Valenzuela Medical Center DTL Control and Custody Copy of control and custodu form and results hard copy No n/a Internal, Limited, Exception VMC Dept. of Pathology & n/a As the need arises
Form/Result Laboratory
VMC Valenzuela Medical Center Blood Donor History Copy of accomplished blood donor history of blood hard copy No n/a Internal, Limited, Exception VMC Dept. of Pathology & n/a As the need arises
Questionnaire donors Laboratory
VMC Valenzuela Medical Center Drug Test Report Copy of results of drug test hard copy No n/a Limited, Exception VMC Dept. of Pathology & n/a As the need arises
Laboratory
VMC Valenzuela Medical Center Hospital Rates and Fees of Rates of Laboratory procedures HTML Text File Yes http://vmc.doh.gov.ph/hospital-facilities-and-rates Public VMC Dept. of Pathology & As the need arises
Laboratory Procedures Laboratory
VMC Valenzuela Medical Center Monthly Census of Report of census of operations of consortium hard copy No n/a Internal, Limited, Exception VMC Dept. of Surgery n/a As the need arises
Operations VMC-FUMC
VMC Valenzuela Medical Center NTP Quarterly Report Report of hospital for National Tuberculosis Program hard copy No n/a Internal, Limited, Exception VMC DOTS Clinic n/a Quarterly
VMC Valenzuela Medical Center Hospital TB Referral Logbook Record of TB referrals hard copy No n/a Internal, Limited, Exception VMC DOTS Clinic n/a As the need arises
VMC Valenzuela Medical Center DOTS Clinic Patients' Record Record of health information of DOTS' registered hard copy No n/a Internal, Limited, Exception VMC DOTS Clinic n/a As the need arises
patients
VMC Valenzuela Medical Center Drug Susceptible TB Register Record of drug susceptible TB patients hard copy No n/a Internal, Limited, Exception VMC DOTS Clinic n/a As the need arises
VMC Valenzuela Medical Center Logbook of Adverse Drug Record of patients with adverse drug reaction hard copy No n/a Internal, Limited, Exception VMC DOTS Clinic n/a As the need arises
Reaction
VMC Valenzuela Medical Center DOTS Outpatient Benefit Record of DOTS Philhealth patients hard copy No n/a Internal, Limited, Exception VMC DOTS Clinic n/a As the need arises
Package PHIC Claims Logbook
VMC Valenzuela Medical Center Admissions Logbook - Record of admissions of ER patients hard copy No n/a Internal, Limited, Exception VMC Emergency Department n/a Daily
Emergency Department
VMC Valenzuela Medical Center Cadavers Logbook - Record of cadavers of ER Department hard copy No n/a Internal, Limited, Exception VMC Emergency Department n/a As the need arises
Emergency Department
VMC Valenzuela Medical Center File Folder of ED Referrals File record of referrals received from other hospitals hard copy No n/a Internal, Limited, Exception VMC Emergency Department n/a As the need arises
from Other Hospitals
VMC Valenzuela Medical Center File Folder of ED Referrals To File record of referrals made to other hospitals hard copy No n/a Internal, Limited, Exception VMC Emergency Department n/a As the need arises
Other Hospitals
VMC Valenzuela Medical Center VMC Building Plans Compilation of hospital building plans hard copy No n/a Internal, Limited VMC Engineering & Facilities Upon approval of the As the need arises
Management Section plans
VMC Valenzuela Medical Center Health Enhancement Facility Projects, programs and activities, beneficiaries and PDF, hard copy Yes Public VMC Engineering & Facilities
http://vmc.doh.gov.ph/transparency-seal/program-projects-beneficiaries-as-identified-in-special-provision-in-the-agency-budget 2017 Annually
Program (HFEP) for status of implementation of DOH-funded HFEP Management Section
Infrastructure Projects programs
VMC Valenzuela Medical Center Hospital Infrastructure Status of infrastructure porjects being implemented PDF, hard copy Yes Public VMC Engineering & Facilities
http://vmc.doh.gov.ph/transparency-seal/program-projects-beneficiaries-as-identified-in-special-provision-in-the-agency-budget 2017 As the need arises
Projects in the hospital Management Section
VMC Valenzuela Medical Center Calibration Certificates Certificate issued by 3rd party contractor re: hard copy No n/a Internal, Limited VMC Engineering & Facilities n/a As the need arises
calibration of medical equipment Management Section
VMC Valenzuela Medical Center Family Planning Logbook Record of patients of family planning hard copy No n/a Internal, Limited, Exception VMC Family Planning Section n/a As the need arises
VMC Valenzuela Medical Center Family Planning Service Record of services of family planning hard copy No n/a Internal, Limited, Exception VMC Family Planning Section n/a As the need arises
Record
VMC Valenzuela Medical Center Family Planning Method Record of family planning statistics hard copy No n/a Internal, Limited, Exception VMC Family Planning Section n/a As the need arises
Report
VMC Valenzuela Medical Center Pap Smear and VIA Logbook Record of pap smear and VIA hard copy No n/a Internal, Limited, Exception VMC Family Planning Section n/a As the need arises
VMC Valenzuela Medical Center Informed Consent form for accomplished consent form of patients for sub- hard copy No n/a Internal, Limited, Exception VMC Family Planning Section n/a As the need arises
Sub-dermal Implant Insertion dermal implant insertion and removal
and Removal
VMC Valenzuela Medical Center Outsourced Service Contracts Compilation of all contracts of outsourced services hard copy No n/a Internal, Limited VMC General Services Section Upon approval of the As the need arises
secured by the hospital contract
VMC Valenzuela Medical Center Travel Conduction, Trip Ticket File copy of travel conduction made, trip tickets and hard copy No n/a Internal, Limited VMC General Services Section n/a As the need arises
and Fuel Consumption Report fuel consumption report
VMC Valenzuela Medical Center Monthly Report of Travel Report of Travels made by all hospital vehicles hard copy No n/a Internal, Limited VMC General Services Section n/a Monthly
VMC Valenzuela Medical Center Vehicle License, Registration Copies of vehicle licenses, registration and insurance hard copy No n/a Internal, Limited VMC General Services Section n/a Annually
and Insurance File on file
VMC Valenzuela Medical Center Certification of Waste File copy of Certification of Waste Treatment issued hard copy No n/a Internal, Limited VMC General Services Section n/a As the need arises
Treatment by the provider
VMC Valenzuela Medical Center Admission and Discharge Record of total admission and discharges hard copy No n/a Internal, Limited VMC Health Information n/a Daily
Registry Logbook Management Dept.
VMC Valenzuela Medical Center Annual Statistical Reports Copy of hospital annual statistical reports hard copy No n/a Internal, Limited VMC Health Information n/a Annually, Semi-
Management Dept. annually, Monthly &
Quarterly
VMC Valenzuela Medical Center Birth Certificate Copy of birth certificates filed in the Civil Registry hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center D & C Registry Logbook Record of D & C hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Death/Fetal Death Copy of fetal/death certificates hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Certificates Management Dept.
VMC Valenzuela Medical Center Delivery Registry Logbook Record of deliveries hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center ER Registry Logbook Record of ER patients hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Patients' Health Records Health records of patients for OPD, admitted and ER hard copy, PDF, No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
patients including diagnostic results text file, .DB Management Dept.
VMC Valenzuela Medical Center Medico-Legal Certificates Certificate issued for medico-legal patients hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Monthly Mandatory Report Philhealth mandatory reports hard copy No n/a Internal, Limited, Exception VMC Health Information n/a Monthly
(Philhealth) Management Dept.
VMC Valenzuela Medical Center OPD Registry Logbook Record of OPD patients seen hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Operation Registry Logbook Record of patients who underwent operation hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Certificate of Confinement Certification issued to patients regarding his/her hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
confinement in the hospital Management Dept.
VMC Valenzuela Medical Center Medical Abstract Copy of medical abstract issued to patients hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Recovered Evidences File record of evidences gathered/recovered hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Birth Registry Logbook Record of births of patients hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Birth Certificate Late Registry Record of late registration of birth certificates of hard copy No n/a Internal, Limited, Exception VMC Health Information n/a As the need arises
Logbook patients Management Dept.
VMC Valenzuela Medical Center Subpoena Logbook Record of court orders/ subpoena hard copy No n/a Internal VMC Health Information n/a As the need arises
Management Dept.
VMC Valenzuela Medical Center Leave Cards Detailed information of the attendance, leave used hard copy No n/a Internal, Limited, Exception VMC Human Resource Upon entrance to duty Monthly
and leave balances of each employees Management Office of employee
VMC Valenzuela Medical Center Service Record Cards Detailed information of the movement, appointment hard copy No n/a Internal, Limited, Exception VMC Human Resource Upon entrance to duty Annually or as need
status, salaries received, appointment date, place of Management Office of employee arises
assignment per employees
VMC Valenzuela Medical Center Hospital Orders Compilation of Hospital Orders issued every year hard copy No n/a Internal, Limited, Exception VMC Human Resource 1978 As the need arises
Management Office
VMC Valenzuela Medical Center Statement of Assets, Compilation of accomplished Statement of Assets, hard copy, PDF No n/a Internal, Limited, Exception VMC Human Resource Upon entrance to duty Annually
Liabilities and Net Worth Liabilities and Net Worth filed by employees upon Management Office of employee
assumption to duty and every year thereafter
VMC Valenzuela Medical Center Appointment Paper of Information of the appointment of the employee to hard copy No n/a Internal, Limited, Exception VMC Human Resource Upon entrance to duty As the need arises
Employees government including position given, monthly salary, Management Office of employee
plantilla number and status of appointment
VMC Valenzuela Medical Center Contract of Service File copy of approved Contract of Service hard copy No n/a Internal, Limited, Exception VMC Human Resource Upon entrance to duty As the need arises
Management Office of employee
VMC Valenzuela Medical Center HRMPSB Evaluation Report Copy of Evaluation Report of HRMPSB on applicants hard copy No n/a Internal, Limited, Exception VMC Human Resource n/a As the need arises
Management Office
Page 12
VMC Valenzuela Medical Center Daily Time Records Detailed working hours and date rendered by each hard copy No n/a Internal, Limited, Exception VMC Human Resource End of the month Monthly
employee Management Office following assumption to
duty
VMC Valenzuela Medical Center Certificate of Employment Copy of certificate with information on the status of hard copy No n/a Internal, Limited VMC Human Resource n/a As the need arises
employment, salaries and benefits received etc. of Management Office
employee
VMC Valenzuela Medical Center Plantilla of Personnel Detailed information of the list of employees, XLS, hard copy Yes https://psipop.dbm.gov.ph Internal, Limited VMC Human Resource 1978 As the need arises
(PSIPOP) appointment, position, plantilla number, salaries etc. Management Office
of the hospital
VMC Valenzuela Medical Center Hospital Memorandum Compilation of hospital memorandum issued by the hard copy No n/a Internal, Limited VMC Human Resource 1978 As the need arises
Medical Center Chief II, Chief Admin Officer or Head, Management Office
Human Resource Mgt. Office
VMC Valenzuela Medical Center Bulletin of Vacant Positions List of positions to be filled up TXT, hard copy, Yes http://vmc.doh.gov.ph/job-opportunities Public VMC Human Resource n/a As the need arises
PDF Management Office
VMC Valenzuela Medical Center Personal Data Sheet Detailed personal information of employees hard copy No n/a Internal, Limited, Exception VMC Human Resource Upon assumption to As the need arises
Management Office duty
VMC Valenzuela Medical Center Position Description Form Detailed information of the duties and responsibilities hard copy No n/a Internal, Limited VMC Human Resource Upon assumption to As the need arises
of the employees and area of assignment Management Office duty
VMC Valenzuela Medical Center Medical Certificates Describes medical condition of the personnel upon hard copy No n/a Internal, Limited VMC Human Resource Upon assumption to As the need arises
assumption to office or to support sick leave of Management Office duty
absences
VMC Valenzuela Medical Center NBI Clearance Clearance issued to an employee before appointment hard copy No n/a Internal, Limited VMC Human Resource Upon assumption to As the need arises
Management Office duty
VMC Valenzuela Medical Center Certificate of Eligibilities Eligibilities granted to an employee to support hard copy No n/a Internal, Limited VMC Human Resource Upon assumption to As the need arises
employment to government Management Office duty
VMC Valenzuela Medical Center System of Ranking Positions Summary list of positions to be filled up and the hard copy No n/a Internal, Limited VMC Human Resource 2017 As the need arises
qualified next in rank of the position to be filled Management Office
approved by the Medical Center Chief II
VMC Valenzuela Medical Center SPMS Accomplished Forms Accomplished performance management ratings of hard copy No n/a Internal, Limited, Exception VMC Human Resource 6 months after entrance Semi-annually
(OPCR, DPCR, IPCR) all employees per rating period Management Office to duty and every year
thereafter
VMC Valenzuela Medical Center PRC/IBP Licenses Copies of profesional licenses granted by PRC or SC to hard copy No n/a Internal, Limited VMC Human Resource Upon assumption to As the need arises
certain professionals Management Office duty
VMC Valenzuela Medical Center Notice of Step Increment Copy of Notice of Step Increment of employee hard copy No n/a Internal, Limited VMC Human Resource n/a Every 3 years
Management Office
VMC Valenzuela Medical Center Notice of Salary Adjustment Copy of Notice of Salary Adjustment of employees hard copy No n/a Internal, Limited VMC Human Resource n/a As the need arises
Management Office
VMC Valenzuela Medical Center List of Key Officials List of top management of VMC and their contact HTML text file Yes Public
http://vmc.doh.gov.ph/transparency-seal/mandate-functions-and-officials VMC Information & 2014 As the need arises
numbers Communications
Technology Office
VMC Valenzuela Medical Center Accessibility Statement Accessibility statement for Person with disability HTML Text File Yes http://vmc.doh.gov.ph/accessibilty Public VMC Information & As the need arises
Communications
Technology Office
VMC Valenzuela Medical Center CSAT Results and Analysis Summary report of client satisfaction survey results hard copy No n/a Internal, Limited VMC CSAT Committee n/a Monthly
VMC Valenzuela Medical Center Pull Out Slip Compilation of Pull-Out forms for equipment/supplies hard copy No Internal, Limited VMC Materials Management As the need arises
taken our from the hospital Section
VMC Valenzuela Medical Center Voucher Logbook Detailed information of incoming and outgoing hard copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
vouchers of MMS Section
VMC Valenzuela Medical Center Approved Purchase Order Detailed information of incoming and outgoing hard copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
Logbook purchase orders of MMS Section
VMC Valenzuela Medical Center Warranty Certificates Compilation of warranty certificates for equipment hard copy No n/a Internal, Limited, Exception VMC Materials Management n/a As the need arises
purchased by the hospital Section
VMC Valenzuela Medical Center Cancellation Letter to Compilation of letters issued to supplier/s re: hard copy No n/a Internal, Limited, Exception VMC Materials Management n/a As the need arises
Suppliers cancellation of items in the Purchase Orders in part or Section
as a whole
VMC Valenzuela Medical Center Follow-Up Letter to Suppliers Compilation of follow-up letters issued to supplier/s hard copy No n/a Internal, Limited, Exception VMC Materials Management n/a As the need arises
Section
VMC Valenzuela Medical Center Donation Letter with attached Compilation of donations made to VMC with hard copy No n/a Internal, Limited, Exception VMC Materials Management n/a As the need arises
supporting documents supporting documents such as: Property Transfer Section
VMC Valenzuela Medical Center Stock Cards Shows status ofReport/
Report/Invoice stocks per supplies
Delivery Receipt, Inspection hard and soft No n/a Internal, Limited VMC Materials Management n/a As the need arises
Acceptance Report, COA Report for Inspection copy, XLS Section
VMC Valenzuela Medical Center Approved Purchase Order of Compilation of approved Purchase Orders with hard copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
Completed Deliveries with completed deliveries and with supporting documents: Section
supporting documents Sales Invoice/ Delivery Receipt, Inspection and
Acceptance Report, COA Request for Inspection,
Computation of Penalty
VMC Valenzuela Medical Center Approved Job Order with Compilation of Job Order with completed transaction hard copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
supporting documents with supporting documents: Sales Invoice/ Delivery Section
Receipt, Inspection and Acceptance Report, COA
Request for Inspection, Computation of Penalty
VMC Valenzuela Medical Center Approved Contract Compilation of approved contract agreement for hard copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
Agreement with SOA accommodations with statement of account Section
VMC Valenzuela Medical Center Report of Supplies and Report of issuances of supplies and equipment to all hard and soft copy No n/a Internal, Limited VMC Materials Management n/a Weekly
Materials Issued with sections/ units per month (TFT, XLS) Section
Requisition and Issue Slip
VMC Valenzuela Medical Center Inventory Custodian Slip and Records of issuances of semi-expendable items & hard and soft copy No n/a Internal, Limited VMC Materials Management n/a Every issuance of
Property Acknowledgment inventory items to accountable officer/s Section supplies/equipment
Receipt
VMC Valenzuela Medical Center Property Card Compilation of inventory of equipment per class soft copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
Section
VMC Valenzuela Medical Center Property Transfer Report Compilation of report of transfer of equipment from hard and soft copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
one office/accountable officer to another Section
office/accountable officer
VMC Valenzuela Medical Center Report of Physical Count of Annual report of inventory of property, plant and hard copy No n/a Internal, Limited VMC Materials Management n/a Annually
Property, Plant & Equipment equipment and inventories Section
& Report of Physical Count of
Inventories
VMC Valenzuela Medical Center GSIS Insurance copy of insurance certificate of VMC properties hard copy, PDF No n/a Internal, Limited VMC Materials Management n/a Annually
Section
VMC Valenzuela Medical Center Suppliers' Performance Report of Suppliers' Performance Evaluation with hard copy No n/a Internal, Limited VMC Materials Management n/a As the need arises
Evaluation Report Analysis Section
VMC Valenzuela Medical Center Accomplished In-Patient Shows the assessment made for admitted patients hard copy No n/a Internal, Exception VMC Medical Social Work 1978 As the need arises
Assessment Tool Service
VMC Valenzuela Medical Center Accomplished Daily Daily census of classification of admitted patients hard copy No n/a Internal VMC Medical Social Work Daily
Classification Report Service
VMC Valenzuela Medical Center Accomplished ED Assessment Shows the assessment made to ER patients hard copy No n/a Internal, Exception VMC Medical Social Work Daily & as need arises
Tool Service
VMC Valenzuela Medical Center Accomplished OPD Shows the assessment made to OPD patients hard copy No n/a Internal, Exception VMC Medical Social Work Daily & as need arises
Assessment Tool Service
VMC Valenzuela Medical Center Accomplished Financial Computation of bills for payment and tapping of hard copy No n/a Internal, Limited VMC Medical Social Work Monthly
Assessment Tool financial resources Service
VMC Valenzuela Medical Center MSWS VMC Employees & Shows list of employees & their relatives provided hard copy No n/a Internal, Limited VMC Medical Social Work Daily
Relative Logbook with discounts Service
VMC Valenzuela Medical Center MSWS Brgy Official, Brgy. Shows list of government employees from other hard copy No n/a Internal, Limited VMC Medical Social Work As the need arises
Health Workers, Veterans, agencies provided with discounts Service
Government Employees'
Logbook
VMC Valenzuela Medical Center MSWS List of Enrolled Point Shows list of patients enrolled to Point of Care or hard copy No n/a Internal VMC Medical Social Work 2014 As the need arises
of Care/Point of Service Point of Service Service
Patient Report
VMC Valenzuela Medical Center Accomplished Referral to Referral forms used to refer patients to other hard copy No n/a Internal VMC Medical Social Work 2015 As the need arises
Medical Social Work Service agencies Service
VMC Valenzuela Medical Center Accomplished Ward Shows information of patient regarding initial ward hard copy No n/a Internal VMC Medical Social Work As the need arises
Monitoring Tool visit of social worker Service
VMC Valenzuela Medical Center MAP/MAIP Endorsement Shows information of the patient and amount hard copy No n/a Internal, Limited VMC Medical Social Work As the need arises
Letter granted with Medical Assistance to Indigent Patient Service
Program
VMC Valenzuela Medical Center Quantified Free Service Status of financial assistance given to patients PDF, hard copy Yes Public VMC Medical Social Work
http://vmc.doh.gov.ph/transparency-seal/program-projects-beneficiaries-as-identified-in-special-provision-in-the-agency-budget 2017 As the need arises
Report 2016 Service
VMC Valenzuela Medical Center Diet List Shows diet list prepared for the patients hard copy No n/a Internal, Limited VMC Nutrition & Dietetics 1978 Monthly
Service
VMC Valenzuela Medical Center Statement of Daily Marketing Shows the list of marketing done on a daily basis hard copy No n/a Internal, Limited VMC Nutrition & Dietetics 1978 As the need arises
Purchase Service
VMC Valenzuela Medical Center Petty Cash Fund Record Shows the record of disbursement of petty cash fund hard copy No n/a Internal, Limited VMC Nutrition & Dietetics 1978 As the need arises
of NDS Service
VMC Valenzuela Medical Center Cash Advance Replenishment Shows the report of replenishment of cash advance hard copy No n/a Internal, Limited VMC Nutrition & Dietetics 1978 As the need arises
Record Report for NDS Service
VMC Valenzuela Medical Center Logbook of List of Patients on List of patients on tube feeding hard copy No n/a Internal VMC Nutrition & Dietetics 1978 As the need arises
Tube Feeding Service
VMC Valenzuela Medical Center Director's Corner Posting of Hospital Director's Porfolio and write up HTML Text File Yes Public VMC Office of the Medical 2015 As the need arises
http://vmc.doh.gov.ph/director-s-corner Center Chief II
VMC Valenzuela Medical Center Minutes of Meeting of Compilation of minutes of meeting of execom hard copy No n/a Limited VMC Office of the Medical n/a Monthly
EXECOM Center Chief II
VMC Valenzuela Medical Center 5-Years Strategic Planning Copy of approved hospital long term plans hard copy No n/a Public VMC Office of the Medical n/a As the need arises
Center Chief II
Page 13
VMC Valenzuela Medical Center 5-Year Development Plan Copy of 5-year development plan for VMC hard copy No n/a Internal, Limited, Exception VMC Office of the Medical n/a As the need arises
Center Chief & all
division/sections
VMC Valenzuela Medical Center COA Audit Observation Compilation of COA AOM issued to VMC hard copy No n/a Internal, Limited, Exception VMC Office of the Medical n/a As the need arises
Memorandum with Center Chief & all
Management Comments concerned sections
VMC Valenzuela Medical Center Hospital Resolution Compilation of hospital resolution issued by ExeCom hard copy No n/a Internal, Limited, Exception VMC Office of the Medical n/a As the need arises
Center Chief & all sections
VMC Valenzuela Medical Center COA Notice of File copy of COA Notice of Disallowance/Suspension hard copy No n/a Internal, Limited, Exception VMC Office of the Medical n/a As the need arises
Disallowances/Suspension Center Chief & all
concerned sections
VMC Valenzuela Medical Center Grievance Committee Report Report of cases handles by the Grievance Committee hard copy No n/a Internal, Limited, Exception VMC Office of the Medical n/a As the need arises
Center Chief & all sections
VMC Valenzuela Medical Center Various Hospital Plans Copies of various approved hospital plans hard copy No n/a Internal, Limited VMC Office of the Medical n/a As the need arises
Center Chief & all
concerned sections
VMC Valenzuela Medical Center Specimen Logbook Record of specimen from OR/DR Complex hard copy No n/a Internal, Limited, Exception VMC OR/DR Complex n/a As the need arises
VMC Valenzuela Medical Center E-Cart Logbook Record of supplies, drugs and medicines in the E-cart hard copy No n/a Internal, Limited VMC OR/DR Complex n/a As the need arises
VMC Valenzuela Medical Center Admission/Discharge Record of admission and discharges of OR/DR hard copy No n/a Internal, Limited, Exception VMC OR/DR Complex n/a As the need arises
Logbook patients
VMC Valenzuela Medical Center Cadavers Logbook - OR/DR Record of cadavers of OR/DR Complex hard copy No n/a Internal, Limited, Exception VMC OR/DR Complex n/a As the need arises
Complex
VMC Valenzuela Medical Center Newborn Hearing Screening Record of patients with newborn hearing screening hard copy No n/a Internal, Limited, Exception VMC Out-Patient Department n/a As the need arises
Registry Logbook
VMC Valenzuela Medical Center Plan of Activities for Public Compilation of activities planned on public health hard copy No n/a Internal VMC Out-Patient Department n/a As the need arises
Health Programs programs
VMC Valenzuela Medical Center Admission Logbook Record of admission of OPD patients hard copy No n/a Internal, Limited, Exception VMC Out-Patient Department n/a As the need arises
VMC Valenzuela Medical Center Hospital Rates for Drugs and Prices of Drugs and Medicines HTML Text File, Yes Public VMC Pharmacy Service As the need arises
Medicines hard copy http://vmc.doh.gov.ph/hospital-facilities-and-rates
VMC Valenzuela Medical Center Dangerous Drugs Report Compilation of reports on dangerous drugs hard copy No n/a Internal, Limited VMC Pharmacy Service n/a Semi-annually
VMC Valenzuela Medical Center List of Recommended Report of recommended essential drugs and hard copy No n/a Internal, Limited VMC Pharmacy Service n/a Semi-annually
Essential Drugs and medicines
Medicines
VMC Valenzuela Medical Center Monthly Filled and Unfilled Report of filled and unfilled prescription hard copy No n/a Internal, Limited VMC Pharmacy Service n/a Monthly
Prescription
VMC Valenzuela Medical Center Monthly List of Drugs and List of drugs and medicines available hard copy No n/a Internal, Public VMC Pharmacy Service n/a Monthly
Medicines Available
VMC Valenzuela Medical Center Ordinary Prescription Copy of ordinary prescription for patients hard copy No n/a Internal, Limited VMC Pharmacy Service n/a As the need arises
VMC Valenzuela Medical Center Ordinary Prescription with S2 Copy of ordinary prescription with S2 for patients hard copy No n/a Internal, Limited VMC Pharmacy Service n/a As the need arises
VMC Valenzuela Medical Center Yellow Prescription for Copy of yellow prescription for dangerous drugs hard copy No n/a Internal, Limited VMC Pharmacy Service n/a As the need arises
Dangerous Drugs
VMC Valenzuela Medical Center Pharmacy Internship Training Copy of Manual of its Internship Program hard copy No n/a Internal, Limited VMC Pharmacy Service n/a As the need arises
Program
VMC Valenzuela Medical Center Cash Advance Logbook Record of cash advances of drugs and medicines hard copy No n/a Internal, Limited VMC Pharmacy Service n/a As the need arises
VMC Valenzuela Medical Center Petty Cash Fund Record Record of petty cash fund disbursement for drugs and hard copy No n/a Internal, Limited VMC Pharmacy Service n/a As the need arises
medicines
VMC Valenzuela Medical Center Summary of Bills Rendered Financial report on summary of bills rendered for hard and soft copy No n/a Internal, Limited VMC Philhealth & Claims n/a Monthly
(SBR) for PhilHealth Patients- PHIC patients Section
Admitted & OPD Patients
VMC Valenzuela Medical Center Summary of Philhealth Report of Philhealth payments received for admitted hard copy No n/a Internal, Limited VMC Philhealth & Claims n/a Monthly
Payment - Admitted & OPD and OPD patients Section
Patients
VMC Valenzuela Medical Center Files of Philhealth Patient’s Copy of refund of PHIC patients hard copy No n/a Internal, Limited VMC Philhealth & Claims n/a Monthly
Refund Disbursement Section
Voucher-Admitted Patients
VMC Valenzuela Medical Center PHIC Module site VMC PHIC accreditation certificate PDF, Hard Copy Yes http://vmc.doh.gov.ph/images/admin_documents/PHICaccreditation.pdf
Public VMC Philhealth & Claims As the need arises
Section
VMC Valenzuela Medical Center E-Claims Record of electronic claims made to PHIC hard copy No n/a Internal, Limited VMC Philhealth & Claims n/a Monthly
Section
VMC Valenzuela Medical Center PT Treatment Card Record of health information of PT patients hard copy No n/a Limited, Exception VMC Physical Medicine & n/a As the need arises
Rehabilitation
VMC Valenzuela Medical Center PT Daily Treatment Protocols Copy of treatment protocols of PT patients hard copy No n/a Limited, Exception VMC Physical Medicine & n/a As the need arises
Rehabilitation
VMC Valenzuela Medical Center PT Regress Report Record of regress PT patients hard copy No n/a Internal, Limited VMC Physical Medicine & n/a As the need arises
Rehabilitation
VMC Valenzuela Medical Center Annual Procurement Plan and Detailed annual procurement plan of the hospital PDF, hard copy Yes Public
http://vmc.doh.gov.ph/transparency-seal/annual-procurement-plan-and-contracts-awardedVMC Procurement Office 2014 Annually
Contracts Awarded
VMC Valenzuela Medical Center Certificate of Compliance Certificate issued by the hospital in compliance to PDF, hard copy Yes Public
http://vmc.doh.gov.ph/transparency-seal/annual-procurement-plan-and-contracts-awardedVMC Procurement Office 2014 Annually
PhilGEPS posting
VMC Valenzuela Medical Center Procurement Contracts Copy of approved procurement contracts PDF, hard copy Yes https://www.philgeps.gov.phhttps://vmc.doh.gov.ph/bids-oppurtunities
Limited VMC Procurement Office 2014 As the need arises
VMC Valenzuela Medical Center Notice to Proceed Copy of approved notice to proceed to winning PDF, hard copy Yes https://www.philgeps.gov.ph Limited VMC Procurement Office 2014 As the need arises
supplier/s
VMC Valenzuela Medical Center Invitation to Bid Posting of Invitation to Bid for a certain procurement PDF, Hard Copy Yes Public VMC Procurement Office As the need arises
project
http://vmc.doh.gov.ph/bids-
oppurtunities and
https://www.philgeps.gov.ph
VMC Valenzuela Medical Center Bid Bulletin Posting of Bid bulletin for a certain procurement PDF, Hard Copy Yes Public VMC Procurement Office As the need arises
project
http://vmc.doh.gov.ph/bids-
oppurtunities and
https://www.philgeps.gov.ph
VMC Valenzuela Medical Center BAC Resolution Copy of approved BAC resolution recommending the PDF, hard copy Yes https://www.philgeps.gov.ph Limited VMC Procurement Office 2014 As the need arises
award of certain procurement transactions to a
winning supplier/s
VMC Valenzuela Medical Center Bidding Documents Technical and eligibility documents and financial hard copy, PDF No n/a Public, With fee VMC Procurement Office Every issuance of bid As the need arises
documents docs
VMC Valenzuela Medical Center Contract of Affiliation Copy of MOA/Contracts on affiliation with hospitals/ hard copy No n/a Internal, Limited VMC Professional, Education & n/a As the need arises
schools for training Training Unit
VMC Valenzuela Medical Center Learning Design Compilation of learning design for trainings hard copy No n/a Internal, Limited VMC Professional, Education & n/a As the need arises
Training Unit
VMC Valenzuela Medical Center On-The-Job Training Program Approved policy on OJT Training hard copy No n/a Internal, Limited VMC Professional, Education & n/a As the need arises
Training Unit
VMC Valenzuela Medical Center Nurse Certification Program Approved policy on nurse certification program hard copy No n/a Internal, Limited VMC Professional, Education & n/a As the need arises
Training Unit
VMC Valenzuela Medical Center Junior Internship Program Approved policy on Junior Internship Program hard copy No n/a Internal, Limited VMC Professional, Education & n/a As the need arises
Training Unit .
VMC Valenzuela Medical Center Training & Research Plan Copy of Training & Research Plan of the hospital hard copy No n/a Internal, Limited VMC Professional, Education & n/a Annually
Training Unit .
VMC Valenzuela Medical Center Certificate of Residency Copy of Residence Training Certificates hard copy No n/a Internal, Limited VMC Professional, Education & n/a Annually
Training Training Unit .
VMC Valenzuela Medical Center Copy of Training Certificates File copy of training certificates attended by staff hard copy No n/a Internal, Limited VMC Professional, Education & n/a As the need arises
attended by staff Training Unit .
VMC Valenzuela Medical Center Arterial Blood Gas Results Copy of results of ABG done hard copy No n/a Limited, Exception VMC Pulmonary Unit n/a As the need arises
VMC Valenzuela Medical Center Pulmonary Function Test Copy of PFT results hard copy No n/a Limited, Exception VMC Pulmonary Unit n/a As the need arises
Results
VMC Valenzuela Medical Center Quality Objectives Target objectives set by the hospital for Quality hard copy, PDF Yes Public VMC QMS Office 2014 Annually or as the need
Management System arises
VMC Valenzuela Medical Center Vision & Mission Organizational vision and mission of the hospital hard and soft Yes Public
http://vmc.doh.gov.ph/transparency-seal/mandate-functions-and-officials VMC QMS Office 2014 As the need arises
copy, HTML text
file
VMC Valenzuela Medical Center Quality Policy Organizational policy of the hospital hard copy Yes Public VMC QMS Office 2014 As the need arises
VMC Valenzuela Medical Center Quality Manual Organizational manual pertaining to the hard and soft copy No n/a Internal, Limited VMC QMS Office 2014 As the need arises
implementation of Quality Management System in
the hospital
VMC Valenzuela Medical Center Agency Mandate Brief description of the mandate of the hospital hard and soft Yes Public
http://vmc.doh.gov.ph/transparency-seal/mandate-functions-and-officials VMC QMS Office 2014 As the need arises
copy, HTML text
file
VMC Valenzuela Medical Center QMS Certification Seal ISO Seal of certification issued by an international PDF, hard copy Yes Public VMC
http://vmc.doh.gov.ph/transparency-seal/qms-certification-by-any-international-organization QMS Office 2014 As the need arises
9001:2008 and ISO organization pertaining to quality management
9001:2015 system
VMC Valenzuela Medical Center Audit Report of External Compilation of audit reports of external auditor hard copy No n/a Internal, Limited VMC QMS Office n/a As the need arises
Auditor
VMC Valenzuela Medical Center Operational Manuals Pertains to operating policies, guidelines and hard and soft copy No n/a Internal, Limited VMC QMS Office and all units of 2014 As the need arises
procedures of each unit in the hospital the hospital
Page 14
VMC Valenzuela Medical Center Organizational Chart Shows the organizational structure of the hospital hard and soft copy Yes n/a Public VMC QMS Office and all units of 2014 As the need arises
the hospital
VMC Valenzuela Medical Center IQA Audit Reports Compilation of audit reports per section hard copy No n/a Internal, Limited VMC QMS Office and all units of n/a As the need arises
the hospital
VMC Valenzuela Medical Center Request for Action (RFA) Compilation of accomplished and open RFA's hard copy No n/a Internal, Limited VMC QMS Office and all units of n/a As the need arises
the hospital
VMC Valenzuela Medical Center License to Operate and Copy of licenses of the hospital and its ancillary hard copy No n/a Public VMC QMS Office and main n/a Annually
Hospital Certificates services lobby
VMC Valenzuela Medical Center Accreditation Certificates Copy of accreditation certificates of concerned dept hard copy No n/a Public VMC QMS Office and main n/a Annually
lobby
VMC Valenzuela Medical Center Citizen's Charter Copy of approved Citizen's Charter of each frontline HTML Text File, Yes http://vmc.doh.gov.ph/transparency-seal/mandate-functions-and-officials
Public VMC QMS Office and all n/a As the need arises
services hard and soft copy frontline service areas
VMC Valenzuela Medical Center SWOT Analysis Copy of SWOT analysis of the hospital and each hard copy No n/a Internal, Limited VMC QMS Office and all units of n/a As the need arises
sections the hospital
VMC Valenzuela Medical Center Risk Registry Copy of Risk Registry of each units hard copy No n/a Internal, Limited VMC QMS Office and all units of n/a As the need arises
the hospital
VMC Valenzuela Medical Center Hospital Rates and Fees for Rates of Radiology procedures HTML Text File, Yes Public VMC Radiology Dept. As the need arises
Radiology Procedure hard copy http://vmc.doh.gov.ph/hospital-facilities-and-rates
VMC Valenzuela Medical Center Radiology Registry Logbook Record of patients with radiologic procedures done hard copy No n/a Limited, Exception VMC Radiology Dept. n/a As the need arises
VMC Valenzuela Medical Center X-ray resuts for OPD/In- Copy of results of x-ray done to patients hard copy No n/a Limited, Exception VMC Radiology Dept. n/a As the need arises
Patients
VMC Valenzuela Medical Center ECG Results Copy of results of ECG hard copy No n/a Limited, Exception VMC Radiology Dept. n/a As the need arises
VMC Valenzuela Medical Center Ultrasound Report for Copy of ultrasound results for Radiology hard copy No n/a Limited, Exception VMC Radiology Dept. n/a As the need arises
OPD/In-Patients
VMC Valenzuela Medical Center Film Analysis Report Report of film analysis done hard copy No n/a Internal, Limited VMC Radiology Dept. n/a As the need arises
VMC Valenzuela Medical Center Personal Dose Monitoring Copy of personal dose monitoring report for Rad Tech hard copy No n/a Internal, Limited VMC Radiology Dept. n/a As the need arises
Report
VMC Valenzuela Medical Center CT Scan Results Copy of results of CT Scan hard copy No n/a Limited, Exception VMC Radiology Dept. n/a As the need arises
VMC Valenzuela Medical Center Hospital Services Posting of Hospital Services offered by the hospital HTML Text File, Yes http://vmc.doh.gov.ph/hospital-services Public VMC Various Units of the As the need arises
hard copy hospital
VMC Valenzuela Medical Center Photo Gallery Posted photos of VMC activities and programs JPEG, PNG Yes http://vmc.doh.gov.ph/photo-gallery Public VMC VMC As the need arises
PCMC Philippine Children's Vision, Mission, Goal & PCMC's Vision, Mission, Goal & Core Values https//www.pcmc.gov.ph/a
Medical Center Core Values Standard Yes bout/ vision Public PCMC OSM 2016-02-10 N/A
PCMC Philippine Children's PCMC History PCMC History https//www.pcmc.gov.ph/a
Medical Center Standard Yes bout/2016-07-22-08-39-56 Public PCMC Director's Office 2016-08-01 N/A
PCMC Philippine Children's Organizational Chart PCMC Approved Internal Restructuring https//www.pcmc.gov.ph/a
Medical Center PDF, Scanned Yes bout/ vision Public PCMC HRMD 2016-02-10 N/A
PCMC Philippine Children's PCMC Mandate PCMC Historical Perspective/Mandates https//www.pcmc.gov.ph/r
Medical Center Standard Yes esearch Public PCMC QMO 2016-12-15 N/A
PCMC Philippine Children's Patient Safety Pledge PCMC Patient Safety Pledge https//www.pcmc.gov.ph/p Patient Safety
Medical Center Standard Yes atient safety Public PCMC 2016-12-15 Regularly
Committee
PCMC Philippine Children's PCMC Citizen Charter Document that “communicates, in simple terms, N/A
Medical Center PCMC Citizen Charter
information on the services provided by PCMC to PDF, Scanned Yes Public PCMC Committee 2016-12-15 Regularly
its citizens.
PCMC Philippine Children's PCMC Key Officials Board of Trustees. Management Committee and https//www.pcmc.gov.phw
Medical Center Point Persons for Fy 2020 PBB Standard Yes ww.gppb.gov.ph/ Public PCMC HRMD 2016-12-15 Annually
PCMC Philippine Children's Annual Financial Report 2020 Statement of Financial Position and https//www.pcmc.gov.phw
Medical Center Financial Performance PDF, Scanned Yes ww.gppb.gov.ph/ Public PCMC Finance Dept 2016-12-15 Annually
PCMC Philippine Children's Annual Report PCMC Annual Report 2014, 2015, https//www.pcmc.gov.ph/A
Medical Center 2016, 2017, 2018 PDF, Scanned Yes nnual Report Public PCMC Director's Office 2016-12-15 Annually
PCMC Philippine Children's DBM Approved Budget and 2020 Budget GAA Targets for FY 2020 https//www.pcmc.gov.ph/
Medical Center Corresponding Targets for PDF, Scanned Yes DBM approved budget Public PCMC Finance Dept 2016-12-15 Annually
FY 2020
PCMC Philippine Children's Annual Procurement Plan Updated Annual Procurement Plan 2019 https//www.pcmc.gov.ph/A
Medical Center (APP) Indicative FY 2020 APP PDF, Scanned Yes PP 2020 Public PCMC Procurement Division 2016-12-15 Annually
FY 2020 APP APP 2020
PCMC Philippine Children's ISO Certification ISO 9001:2015 Quality Management System https//www.pcmc.gov.ph/2
Medical Center ISO 14001:2015 Environmental PDF, Scanned Yes 019/img020 Public PCMC QMO 2016-12-15 Every 3 years
Management System Certificate
PCMC Philippine Children's Quality & Environmental QEMS Policy, Quality and Environmental https//www.pcmc.gov.ph/a
Medical Center Policy Objectives Standard Yes bout/2016-07-22-08-39-31 Public PCMC QMO 2016-12-15 Regularly
PCMC Philippine Children's PCMC Ranking Guideline/Mechanic in Ranking Offices/Delivery https//www.pcmc.gov.ph/r

Medical Center Units for the Grant of FY 2019 Performance PDF, Scanned Yes anking2019 Public PCMC HRMD 2016-12-15 Annually
Based Bonus (PBB)
PCMC Philippine Children's PCMC Review and SALN Review and Compliance Committee on https//www.pcmc.gov.ph/S
Medical Center Compliance Procedure of Submission of SALN ALN
Statements and Financial PDF, Scanned Yes Public PCMC HRMD 2016-12-15 Annually
Disclosure
PCMC Philippine Children's PCMC FOI Certificate of Compliance https//www.pcmc.gov.ph/C

Medical Center PDF, Scanned Yes ertificate-of-Compliance Public PCMC QMO 2016-02-02 Annually
PCMC Philippine Children's PCMC FOI Peple's Manual https//www.pcmc.gov.ph/F

PCMC Freedom of PDF, Scanned Yes Public PCMC QMO 2016-02-02 Regularly
Medical Center Information (FOI) OI-REV2.pdf
PCMC Philippine Children's References FOI Reports https//www.pcmc.gov.ph/t
Medical Center Excell Yes ransparency Public PCMC QMO 2016-02-02 Quarterly
PCMC Philippine Children's FOI Officials and Contact Numbers https//www.pcmc.gov.ph/S
Medical Center PDF, Scanned Yes ALN Public PCMC QMO 2016-02-02 Regularly
PCMC Philippine Children's Data Privacy PCMC Privacy Notice https//www.pcmc.gov.ph/P
Medical Center PDF, Scanned Yes rivacyNotice Public PCMC QMO 2019-05-03 Regularly
PCMC Philippine Children's Medical Services (CNS,Cancer & Blood, High Risk https//www.pcmc.gov.ph/s
Medical Center Pregnancy,Adolescent,Gen. Pediatrics,Heart erv
Lung, Kidney & Liver, Pediatric Surgery, Critical Standard Yes Public PCMC Respective Services 2016-08-01 Regularly
Care)
PCMC Services
PCMC Philippine Children's Allied Services (Pharmacy,Dental,Rehab https//www.pcmc.gov.ph/i
Medical Center Medicine,Laboratory,Imaging,Dietary & Standard Yes ndex.php/serv/2016-07-22 Public PCMC Respective Services 2016-08-01 Regularly
Nutrition, Nursing)
PCMC Philippine Children's Bid Documents Supply of Goods, Services, and Infrastructure https//www.pcmc.gov.ph/p PCMC Bids and Awards
Medical Center PDF, Scanned Yes hilgeps-inp Public PCMC Committee 2016-12-22 Regularly
PCMC Philippine Children's Bid Resolution Supply of Goods, Services, and Infrastructure https//www.pcmc.gov.ph/p PCMC Bids and Awards
PCMC Philippine Children's Notice of Award Supply of Goods, Services, and Infrastructure https//www.pcmc.gov.ph/p PCMC Bids and Awards
Medical Center PDF, Scanned Yes hilgeps-inp Public PCMC 2016-12-22 Regularly
Committee
PCMC Philippine Children's Notice to Proceed Supply of Goods, Services, and Infrastructure https//www.pcmc.gov.ph/p PCMC Bids and Awards
PCMC Philippine Children's Bid Contract/Purchase Supply of Goods, Services, and Infrastructure https//www.pcmc.gov.ph/p PCMC Bids and Awards
Medical Center Order PDF, Scanned Yes hilgeps-inp Public PCMC Committee 2016-12-22 Regularly
PCMC Philippine Children's Bid Bulletin Amendment/Supplemental Bulletin for Supply https//www.pcmc.gov.ph/p
Medical Center of Goods, Services, and Infrastructure hilgeps-inp PCMC Bids and Awards
PDF, Scanned Yes Public PCMC Committee 2016-12-22 Regularly
PCMC Philippine Children's Journals PCMC Journals 2017, 2018, 2019 https//www.pcmc.gov.ph/r
Medical Center PDF, Scanned Yes esearch/journal Public PCMC Director's Office 2019-03-15 Semi-Annual
PCMC Philippine Children's Careers Opportunities Job Vacancies, Pre-employment Applicatin https//www.pcmc.gov.ph/2
Medical Center Procedure/ Clinical Fellowship training Program/ Standard Yes 016-08-01-01-32 Public PCMC HRMD 2016-02-10 Regularly
Residency Training Program/
PCMC Philippine Children's IR-EC Members and Officers 2019 https//www.pcmc.gov.ph/e

Medical Center Standard Yes thic-committee Public PCMC IR-EC 2018-10-15 Regularly
Institutional Research-
PCMC Philippine Children's Ethics Committee (IR-EC) IRB Workflow Process https//www.pcmc.gov.ph/ir
Medical Center PowerPoint Yes b-workflow Public PCMC IR-EC 2018-10-15 Regularly
PCMC Philippine Children's Hospital Rules and Room Types, Admission Requirments, Visiting https//www.pcmc.gov.ph/i
Medical Center Guidelines Hours Standard Yes ndex.php/2016-07-22-08 Public PCMC DDPS 2016-08-03 Regularly
PCMC Philippine Children's Memorandum PCMC Memorandum Circular pcmc.intra

Medical Center PDF, Scanned Yes Public PCMC HRMD 2019-02-11 Regularly
PCMC Philippine Children's Service Evaluation PCMC Service Evaluation pcmc.intra
Medical Center Standard Yes Limited PCMC QMO 2019-09-02 Daily
PCMC Philippine Children's Employees Beneficiary List of Employees dependent entitled for pcmc.intra
Medical Center discount Standard Yes Limited PCMC HRMD 2018-06-27 Regularly
PCMC Philippine Children's E mail List List of PCMC Local eMail users pcmc.intra
Medical Center Standard Yes Limited PCMC MISD 2018-03-17 Regularly
PCMC Philippine Children's PCMCFunction Room pcmc.intra
Medical Center Calendar Powerpoint Yes Limited PCMC Educational Media 2018-01-24 Daily
Calendar of Activities of all Function Room
Page 15
PCMC Philippine Children's pcmc.intra
Medical Center Notice of Separation List of employees separated from the service PDF, Scanned Yes Limited PCMC HRMD 11/19/2019 Regularly
PCMC Philippine Children's pcmc.intra
Medical Center PCMC Local Directory List of Local Lines PDF, Scanned Yes Limited PCMC PABX 2020-03-10 Regularly
PCMC Philippine Children's Different HRMD Forms (PDS,Pag- pcmc.intra
Medical Center HRMD Forms PDF, Scanned Yes Limited PCMC HRMD 2019-07-12 Regularly
Ibig,PhilHealth, SLAN, etc)
PCMC Philippine Children's List of of Inpatients with Tentative Bill of pcmc.intra
Medical Center BIZ Box Report Excell Yes Limited PCMC HRMD 2018-09-11 Regularly
₱300,000 & above
PCMC Philippine Children's Information and Education Bulletin, COVID Guidelines, http://www.pcmc.gov.ph/ncov-19-updates
Task Force on COVID
Medical Center COVID Updates Frontliner Stories, List of Donors, Announcement from PDF Yes Public PCMC
Communication
2020-03-31 Regularly
the Exec. Director.
LUZON HOSPITALS
BGH Batanes General Hospital Annual Procurement Plan Timetable of procurement activities Document Yes Storage Room/Property & Limited Batanes General HProperty & Supply 2004 Annually
Supply Office Section
BGH Batanes General Hospital Agency Procurement Request of orders from the PS-DBM Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2014-2016
Request Section
BGH Batanes General Hospital Supplier's Evaluation Rating form for suppliers Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2014-2016
Report Section
BGH Batanes General Hospital Summary of Supplier Summarized rating of suppliers Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2014-2016
Performance Section
BGH Batanes General Hospital Acknowledgement Receipt Acknowledgement receipts of issued properties Document No Storage Room/Property & Limited Batanes General Property & Supply 2000 Monthly
For Equipment (ARE)/ to accountable officers. Supply Office Hospital Section
Memorandum Receipts of
Equipment (MRE), Semi-
expendable & Non-
Expandable Properties
BGH Batanes General Hospital Property Acknowledgement receipts of issued properties Document No Property & Supply Office Limited Batanes General HProperty & Supply 2016 Monthly
Acknowledgement Receipt to accountable officers. Section
BGH Batanes General Hospital Project Procurement List of supplies/materials/services/infrastructure Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Biannually
Management Plan for procurement for the year Supply Office Section
BGH Batanes General Hospital Supplemental Project Supplemental list of Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Monthly
Procurement Management supplies/materials/services/infrastructure for Supply Office Section
Plan procurement
BGH Batanes General Hospital Purchase Request List of supplies/materials/services/infrastructure Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
for procurement Supply Office Section
BGH Batanes General Hospital Request for Quotation Quotation form duly filled-up by bonafide Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
suppliers Supply Office Section
BGH Batanes General Hospital Abstract of Quotation Comparative price quotation of suppliers from Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
the submitted quotation form Supply Office Section
BGH Batanes General Hospital Purchase Order List of supplies and materials awarded to Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
particular supplier Supply Office Section
BGH Batanes General Hospital Inspection & Acceptance List of delivered supplies and materials duly Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
Report accepted Supply Office Section
BGH Batanes General Hospital Requisition and Issue Slips/ List of supplies and materials requested by end- Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
Vouchers user units for issue Supply Office Section
BGH Batanes General Hospital Report of Supplies and Summary of list of issued supplies and materials Document No Storage Room/Property & Limited Batanes General HProperty & Supply 2016 Daily
Materials Issued Supply Office Section
BGH Batanes General Hospital Inventory of Property, Balances of properties and supplies recorded Document No Storage Room Limited Batanes General HProperty & Supply 2016 Annually
Plant & Equipment during every inventory taking Section
BGH Batanes General Hospital Report on the Physical Balances of properties and supplies recorded Document No Storage Room Limited Batanes General HProperty & Supply 2016 Biannually
Count of Property, Plant & during every inventory taking Section
Equipment
BGH Batanes General Hospital Inventory & Inspection Report of unserviceable properties disposed Document No Storage Room Limited Batanes General HProperty & Supply 2016 Annually
Report of Unserviceable Section
Properties
BGH Batanes General Hospital Waste Material Report Report of unserviceable supplies and materials Document No Storage Room Limited Batanes General HProperty & Supply 2016 Biannually
Section
BGH Batanes General Hospital Acknowledgement Receipt Proof of receipt of quotation by suppliers Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Section
BGH Batanes General Hospital Inventory Custodian Slip Record of issued Semi-expendable equipment to Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
accountable officer Section
BGH Batanes General Hospital Property Card Individual record of purchased equipment Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Section
BGH Batanes General Hospital Delivery Monitoring Updated list of delivered supplies and materials Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Record with corresponding balances Section
BGH Batanes General Hospital Registry of Suppliers List of current suppliers Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Section
BGH Batanes General Hospital Purchase Request Logbook Logbook to record PR Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Section
BGH Batanes General Hospital Purchase Order Logbook Logbook to record PO Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Section
BGH Batanes General Hospital Purchased Equipment Logbook to records received equipment Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Logbook Section
BGH Batanes General Hospital Purchased Semi- Logbook to records received semi-expendable Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Expendable Supplies equipment Section
Logbook
BGH Batanes General Hospital Donated Equipment Logbook to records received equipment Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Logbook Section
BGH Batanes General Hospital Donated Semi-Expendable Logbook to records received semi-expendable Document No Prop. & Supply Office Limited Batanes General HProperty & Supply 2016
Supplies Logbook equipment Section
BGH Batanes General Hospital Procurement Monitoring Report prepared to summarize procurements for Document Yes www.bataneshospital.doh. Public Batanes General HBAC 2016 Biannually
Report the semester gov.ph
BGH Batanes General Hospital Consolidated Procurement Report prepared to summarize procurements for Document Yes www.bataneshospital.doh. Public Batanes General HBAC 2016 Annually
Monitoring Report the year gov.ph
BGH Batanes General Hospital Agency Procurement Agency rating for procurements conducted Document Yes www.bataneshospital.doh. Public Batanes General HBAC 2016 Annually
Compliance Performance during the year gov.ph
Indicator
BGH Batanes General Hospital Annual Procurement Plan List of supplies and materials for procurement Document No Prop. & Supply Office Public Batanes General HBAC 2016 Annually
for Common-use Supplies for the year
and Equipment
BGH Batanes General Hospital Building Insurance GSIS Insurance Policy Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Annually
BGH Batanes General Hospital Tax Declaration Tax Declaration of hospital lot Document No Prop. & Supply Office Limited Batanes General HBAC 2016
BGH Batanes General Hospital Certificate of Title Certificate of Title for Land Ownership Document No Prop. & Supply Office Limited Batanes General HBAC 2016
BGH Batanes General Hospital Invitation to Bid Publication of procurement projects for bidding Document Yes www.bataneshospital.doh. Public Batanes General HBAC 2016 Monthly
gov.ph
BGH Batanes General Hospital Pre-Procurement Notification of BAC Members for schedule pre- Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Conference Notice procurement
BGH Batanes General Hospital Minutes of Pre- Minutes of concluded pre-procurement Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Procurement Conference
BGH Batanes General Hospital Notice of Post Qualification Notification to bidder that it passed the post Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
qualification
BGH Batanes General Hospital Notice of Eligibility Notification to bidder that it is eligible to bid for Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
the project
BGH Batanes General Hospital Notice of Ineligibility Notification to bidder that it is ineligible to bid Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
for the project
BGH Batanes General Hospital Pre-bid Conference Notice Notification to BAC Members for scheduled pre- Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
bid
BGH Batanes General Hospital Minutes of Pre-bid Minutes of concluded pre-bid Document No Prop. & Supply Office with fee Batanes General HBAC 2016 Monthly
Conference
BGH Batanes General Hospital Supplemental/Bid Bulletin Addendum to bidding document Document Yes Prop. & Supply Office with fee Batanes General HBAC 2016 Monthly
Page 16
BGH Batanes General Hospital Checklist of Bid Checklist of technical requirements Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Requirements- Technical
Envelope
BGH Batanes General Hospital Checklist of Bid Checklist of financial requirements Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Requirements- Financial
Envelope
BGH Batanes General Hospital Abstract of Bids as Read Bid price of bidders during bid opening Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
BGH Batanes General Hospital Minutes of Opening of Bids Minutes of concluded Bid Opening Document No Prop. & Supply Office with fee Batanes General HBAC 2016 Monthly
BGH Batanes General Hospital Abstract of Bids as Bid price of bidders after evaluation of bids Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Calculated
BGH Batanes General Hospital Bid Evaluation Report Evaluation and ranking of eligible bidders Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
BGH Batanes General Hospital Post- Qualification Result of post-qualification proceedings Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Evaluation Report
BGH Batanes General Hospital Post- Qualification Summary of result of post-qualification Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Evaluation Summary proceedings
Report
BGH Batanes General Hospital Notice of Post- Notification of bidder that it is post- Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
qualification/ Post- qualified/post-disqualified
disqualification
BGH Batanes General Hospital BAC Resolution Declaring Resolution of the BAC to recommend award to Document Yes www.bataneshospital.doh. Limited Batanes General HBAC 2016 Monthly
LCRB and Recommending particular bidder gov.ph
Approval
BGH Batanes General Hospital Notice of Award Notification to bidder award of the project Document Yes www.bataneshospital.doh. Limited Batanes General HBAC 2016 Monthly
gov.ph
BGH Batanes General Hospital Notification of Bidding Notification to other eligible bidder that the Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Results project has been awarded
BGH Batanes General Hospital Contract Agreement Contract for Infrastructure Projects Document Yes www.bataneshospital.doh. Limited Batanes General HBAC 2016 Monthly
gov.ph
BGH Batanes General Hospital Notice to Proceed Notification to contractor/supplier to commence Document Yes www.bataneshospital.doh. Limited Batanes General HBAC 2016 Monthly
delivery of orders/start project gov.ph
BGH Batanes General Hospital BAC Resolution Declaring Resolution of the BAC when there is no bids Document No Prop. & Supply Office Limited Batanes General HBAC 2016 Monthly
Failure of Bidding received or no bidder was eligible for the project
BGH Batanes General Hospital X-Ray Report It is an official medical document that provides Document No Radiology PC Limited Radiology Radiology 2016 Daily
description and interpretation for requested x- (Undownloadable)
ray exam. The x-ray report is primarily a written
communication between the radiologist
interpreting the imaging study and the physician
who requested the examination.
BGH Batanes General Hospital Ultrasound Report It is an official medical document that provides Document No Radiology PC Limited Radiology Radiology 2016 Daily
description and interpretation for the requested (Undownloadable)
ultrasound exam. The ultrasound report is
primarily a written communication between the
radiologist interpreting the imaging study and
the physician who requested the examination.
BGH Batanes General Hospital Proposed Const. of 3- Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2016 N/A
Storey OR/DR Building and Management Office Health - Batanes Facilities Management
Sewage Treatment Plant General Hospital Section
(Phase I).
BGH Batanes General Hospital Proposed Const. of Various Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2016 N/A
Health Facilities (Phase II). Management Office Health - Batanes Facilities Management
General Hospital Section
Storey Service Building Management Office Health - Batanes Facilities Management
(Phase I). General Hospital Section
Storey Service Building Management Office Health - Batanes Facilities Management
Third Floor (Phase II). General Hospital Section
BGH Batanes General Hospital Proposed Construction of Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2016 N/A
Diagnostic Building (Phase Management Office Health - Batanes Facilities Management
I) General Hospital Section
BGH Batanes General Hospital Construction of Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2016 N/A
Quadrangle Roofing and Management Office Health - Batanes Facilities Management
Meditating Kiosk and General Hospital Section
Construction of 3rd Floor
Ramp-Up (Main Building)
BGH Batanes General Hospital Proposed Pipe-in of Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2016 N/A
Oxygen Generating Plant. Management Office Health - Batanes Facilities Management
BGH Batanes General Hospital Proposed Upgrading of Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2016 N/A
Electrical System (Phase I) Management Office Health - Batanes Facilities Management
BGH Batanes General Hospital Proposed Upgrading of Project Design Plans and Detailed Estimates XLS and PDF No Engineering and Facilities Internal Department of Engineering and 2018 N/A
Electrical System (Phase II) Management Office Health - Batanes Facilities Management
Diagnostic Building (Phase Management Office Health - Batanes Facilities Management
II) General Hospital Section
Psychiatric Unit Management Office Health - Batanes Facilities Management
BGH Batanes General Hospital Calibration Calibration and Verification of Medical XLS and Doc No Engineering and Facilities Internal Department of Engineering and 2015 N/A
Instruments and Equipment. Management Office Health - Batanes Facilities Management
BGH Batanes General Hospital Preventive Maintenance Preventive Maintenance of Building Structures XLS and Doc No Engineering and Facilities Internal Department of Engineering and 2014 N/A
(Architectural, Structural, Electrical, Mechanical, Management Office Health - Batanes Facilities Management
Plumbing & Sanitary, Electronics.), Medical General Hospital Section
Equipment, Vehicles and Facilities
(STP,OGP,Genset,Solar Power).
BGH Batanes General Hospital Report of Disbursement Use by gov't agencies for all money claims. Document No Accounting/Storage Room Limited Batanes General Accounting 2016 Monthly
Vouchers Numbered in accordance w/ sequence per Hospital
accounting unit records with supporting
documents.
Page 17
BGH Batanes General Hospital Annual Procurement Plan Timetable of procurement activities Document no Finance/Storage room Limited Batanes General Finance 2016 Annually
Hospital
BGH Batanes General Hospital Cash Program The Cash requirement of the agency broken Document No Finance/Storage Room Limited Batanes General Finance 2016 annually
down by month as basis in the issuance of NCA. Hospital
BGH Batanes General Hospital Cash Receipt Journal Recorded all collections & deposits reported Document No Finance/Storage Limited Batanes General Accounting 2016 Monthly
during the month. Submitted by cashier to Hospital
acctg. Unit with the ORs.
BGH Batanes General Hospital Cash Release Program The notice of NCA releases made by the DBM Document No Finance/Storage Limited Batanes General Finance 2016 Daily
based on agency's Work & Financial Plan. Hospital
BGH Batanes General Hospital General Journal Use to record transactions which cannot be Document No finance/storage room Limited Batanes General Finance 2016 monthly
recorded in the four special journal Hospital
BGH Batanes General Hospital General Payroll use for the payment of salaries & wages & other Document No finance/Storage room Limited Batanes General Finance 2016 monthly
emoluments of gov't employees Hospital
BGH Batanes General Hospital Journal Entry Voucher Use for all transactions prepared by the Document No Finance/Storage room Limited Batanes General Accounting 2016 Daily
(JEV) accounting . It serve as the basis for recording Hospital
the transactions in the appropriate journal.
BGH Batanes General Hospital Inspection & Acceptance List of delivered supplies and materials duly Document No Finance/storage room Limited Batanes General Finance 2016 monthly
Report accepted and posted Hospital
BGH Batanes General Hospital Liquidation Report prepared by concerned employees to liquidate Document No Finance/Storage room Limited Batanes General Finance 2016 monthly
cash advances for travel. Hospital
BGH Batanes General Hospital Inventory of Property, Balances of properties and supplies recorded Document No Storage Room Limited Batanes General Accounting 2014-2015 Semi-
Plant & Equipment during every inventory taking Hospital Annually/Annually
BGH Batanes General Hospital Obligation Request Form used by government agencies to document Document No Finance/Budget Limited Batanes General Budget 2016 Daily
the charging of the expenditure against Hospital
approved allotment.
BGH Batanes General Hospital Petty Cash Voucher used to document all expenditures from the Document No Finance/Storage room Limited Batanes General Finance 2016 monthly
petty cash fund. Contains information on the Hospital
description, nature & amount of expenditure &
signature of claimant & approving authority.
BGH Batanes General Hospital Statement of Cash Flows summarization of all the cash activities of an Document No Finance/Accounting Limited Batanes General Finance/Storage room 200-2016 monthly/ annually
agency. Hospital
BGH Batanes General Hospital Statement of Income and formal statement that shows the financial Document No Finance/Accounting Limited Batanes General Finance/Storage room 2000-2016 monthly/ annually
Expenses condition of the agency as of a certain date. Hospital
BGH Batanes General Hospital Balance Sheet formal statement that shows the result of Document No Finance/Accounting Limited Batanes General Finance/Storage room 2000-2016 monthly/ annually
operation/performance of the agency at the end Hospital
of a particular period.
BGH Batanes General Hospital Trial Balance Shows the equality of debit and credit balances Document No Finance/Accounting Limited Batanes General Finance/storage room 2000-2016 monthly/ annually
of all general ledger accounts as of a given Hospital
period.
BGH Batanes General Hospital Statement of Asset, Updated Records of Sworn Statement of Assets Document No Human Resource Office Limited Civil Service Human Resource Annually
Liabilities and Net Worth and Liabilities of all BGH employees Commission
(SALN)
BGH Batanes General Hospital Personal Data Sheet Updated Personal Data of BGH Employees Document No Human Resource Office Limited Civil Service Human Resource Annually
Commission
BGH Batanes General Hospital Daily Time Records Daily Time Records of BGH Employees Document No Human Resource Office Limited Civil Service Human Resource Monthly
Commission
BGH Batanes General Hospital Personnel Services (201 filesEmployment Records ( Appointment Papers, Document No Human Resource Office Limited Department of Human Resource As need arises
PDS, Certificate of trainings/Seminar Attended, Health - Batanes
Birth Certificate, Marriage Contract, Neuro. Exam General Hospital,
Results, Transcript of records, Diploma, Medical Civil Service
Certificate, Leave Credits, Service Records, Commission
Eligibilities)
BGH Batanes General Hospital Schedule of Duties Schedule of Duties of Doctors, Nursing Staffs, Document No Human Resource Office Public Department of Human Resource Monthly
Ancillary, Drivers, Security Guards & Utility Health - Batanes
Worker General Hospital
BGH Batanes General Hospital Monthly Report of AttendanSummary of record of attendance of BGH Document No Human Resource Office Limited Department of Human Resource Monthly
Employees Health - Batanes
General Hospital
BGH Batanes General Hospital Job Order Employment contract issued to non-permanent Document No Human Resource Office Limited Department of Human Resource As need arises
BGH employees Health - Batanes
General Hospital
BGH Batanes General Hospital Leave Cards Individual summary of service record of BGH Document No Human Resource Office Limited Department of Human Resource Monthly
employee Health - Batanes
General Hospital
BGH Batanes General Hospital Service Record Individual summary of service record of BGH Document No Human Resource Office Limited Department of Human Resource Annually
Employee Health - Batanes
General Hospital
BGH Batanes General Hospital Certificate of Employment certificate that shows the period of employment Document No Human Resource Office Limited Department of Human Resource As need arises
of a BGH personnel Health - Batanes
General Hospital
BGH Batanes General Hospital Performance Evaluation Individual assessment of performance of BGH Document No Human Resource Office Limited Department of Human Resource Semester
employees Health - Batanes
General Hospital
BGH Batanes General Hospital Pantile of Personnel Personal Services Itemization and Plantilla of Document yes Human Resource Office Limited Department of Human Resource As need arises
Personnel or the standard staffing pattern of Health - Batanes
BGH General Hospital
BGH Batanes General Hospital Notice of Salary Increment/ Salary increase or adjustment issued to BGH Document No Human Resource Office Limited Department of Human Resource As need arises
personnel Health - Batanes
General Hospital
BGH Summary Report of monthly HRD related

Batanes General Hospital Monthly Report of HRD Relat Document No Human Resource Office Limited Department of Human Resource Monthly
activities Health - Batanes
General Hospital
BGH Batanes General Hospital Medical Records Summary of care during patient's confinement Document No HIMS Exception Batanes General HIMS 1987 - 2018 As need arises
(inpatients) Hospital
BGH Batanes General Hospital Out-patient medical recordsCompilation of care during patient's consultation Document No HIMS Exception Batanes General HIMS 1960 - 2018 As need arises
Hospital
BGH Batanes General Hospital Statistical Reports Summary of patient census and demography Document No HIMS Limited Batanes General HIMS 2000 - 2018 Monthly
Hospital
Page 18
Department of 2019 Gender and
GAD accomplishment report, plan and
Health-Health Policy Development Plan & DOC and
DOH-HPDPB budget pursuant to the Magna Carta of NO N/A Internal ONP ONP as required
Development and 2018 Accomplishment Excel
Women And General Appropriations Act
Planning Bureau
Department of Report ONP-Human ONP-Human
Ranking of Individuals' performance
Health-Health DOC,Excel & Resource Resource
DOH-HHRDB Ranking of Individuals rating in line with the grant of NO N/A Internal as required
Human Resource JPEG Management Management
performance-based bonus
Development Bureau Section Section
Civil Service Written answer of

CSC CCB/ Commission 8888 Ospital ng Palawan to Complaint against government DOC and
NO N/A LIMITED ONP ONP As required
HOTLINE 8888 Citizens' Complaint 8888 hotline regulations/processes/services/officials JPEG
Hotline complaints
Documents such as Certificate of

Employment with Compensation,
Documents related to ONP-Human ONP-Human
Certificate of Good Moral Character,
the employment Resource Resource
ONP Ospital ng Palawan Certificate of Duties and Responsibilities, DOC NO N/A With Fee; Internal as requested
records of hospital Management Management
Certificate of No Pending Administrative
personnel Section Section
Case, Certificate of Retirement, Service
Record and etc.)
documents such as Purchase Order, ONP-

Documents pertaining ONP-Procurement
COA Commission on Audit Memorandum of Agreement, contract, DOC NO N/A PUBLIC Procurement as required
procurement Section
minutes of meeting and etc. Section
Electronic New
Contain information on the finances of ONP-
Government ONP-Accounting
COA Commission on Audit Ospital ng Palawan DOC NO N/A LIMITED Accounting As required
Accounting System Section
e.g. Journal Entry Voucher (JEV) Section
(eNGAS)
Department of
DOH-FMS Health-Financial and Agency Action Plan Status report of the COA-Audit
Management Service and Status of Recommendations on Agency Action DOC, PDF NO N/A PUBLIC ONP ONP as required
Implementation Plan and Status of Implementation
COA Commission on Audit
Contain medical information of the

hospital patients after discharged
Integrated Hospital ONP- Health ONP- Health
(Certificate of confinement, Medical
Operations and Information Information
ONP Ospital ng Palawan Certificate, Medico Legal Certificate, DOC NO N/A With Fee; Internal as requested
Management Management Management
Livebirth, Death Certificate, Discharge
Information System Section Section
Summary, History or Admitting Notes,
Diagnostic Results, OR procedures)
Department of System records injuries, patterns, and
Health- Knowledge Online National factors that may have cause the injury as
ONP-Nursing ONP-Nursing
DOH-KMITS Management Electronic Injury well as the available services, health DOC YES PUBLIC Daily
Service Service
Information Surveillance System status needs and circumstances of the
Technology Service injured person
ONP- Health ONP- Health
Provincial Philippine Integrated monitoring tool for timely detection and
Information Information
PDOHO Department of Health Disease Surveillance response to the leading causes of illness, DOC NO N/A PUBLIC weekly
Management Management
Office and Response death and disability
Section Section
Contain information on the finances of
ONP-
Ospital ng Palawan (e.g. Report of
Accounting ONP- Accounting
Income, Report of Disbursements,
COA Commission on Audit Financial Report DOC NO N/A PUBLIC Section/ Section/ Budget Monthly
Statement of Appropriations, Allotments,
Budget Section
Obligations, Disbursement and
Section
Balances)
Department of Monthly Submission of ONP-Human ONP-Human

Health-Health List of Trainings, Summary of Trainings, Workshops and Resource Resource
DOH-HHRDB DOC, Excel NO N/A Internal Monthly
Human Resources Workshop and Events Events Conducted in Ospital ng Palawan Management Management
Development Bureau Conducted Section Section
monthly report on Committee on ONP-Human ONP-Human

Civil Service Monthly Report of Decorum and Investigation of Sexual Resource Resource
CSC DOC NO N/A Internal Monthly
Commission CODI & VAWC Harassment Cases & Anti – Violence Management Management
Against Women and Their Children Section Section
Department of ONP-Out-
Customer Satisfactory Summary of Customer feedback to the ONP-Out-Patient
DOH-HFDB Health-Health Facility DOC NO N/A Internal Patient Monthly
Survey Monthly Report services of Ospital ng Palawan Department
Development Bureau Department
Department of
Medical Assistance to contain the amount utilized, number of ONP-Medical
Health-Financial and
Indigent Patients recipients, remaining balance, and Social ONP-Medical Social
DOH-FMS, PAU Management DOC, JPEG NO N/A Internal Monthly
Program (MAIP) additional fund, if any, in thereporting Workers Workers Section
Service, Public
Utilization Report month Section
Assistance Unit
ONP-Medical
Department of
contain the amount utilized per Social
Health-Financial and Program Expenditure ONP-Medical Social
recipients, number of recipients and Workers
DOH-FMS, PAU Management Classification DOC, JPEG NO N/A Internal Workers Section & Monthly
name, age, address of recipients in the Section &
Service, Public (PREXC) report Billing Claims Unit
reporting month Billing Claims
Assistance Unit
Unit
Mandatory Monthly
Philippine Health ONP-Billing
Hospital Report Contain the daily census & discharges of ONP-Billing and
PHIC Insurance DOC NO N/A PUBLIC and Claims Monthly
(MMHR) & Pasyente NHIP and Non-NHIP patients Claims Unit
Corporation Unit
Program Report
Department of report monitoring the continuous

monthly report of ONP-Red Top ONP-Red Top
DOH-EB Health-Epidemeology treatment of people living with HIV and DOC NO N/A Internal, exception, limited Monthly
PLHIV Form BC Center Center
Bureau details of HIV patients
Laboratory and Blood Bank Surveillance

related to people living with HIV. Contain
Department of
LABBS Report statistic report of patients positive with ONP-Red Top ONP-Red Top
DOH-EB Health-Epidemeology DOC NO N/A Internal, exception, limited Monthly
monthly HIV, number of patients tested, number Center Center
Bureau
of patients screened, number of patients
reactive.
Document contains the status of project,
activities schedule, resource schedule,
DOH- Department of ONP-
Procurement Status cost schedule, quality and acceptance of ONP-Procurement
Procurement Health-Procurement deliverables, risks, issue and PDF, Excel NO N/A PUBLIC Procurement quarterly
Report Section
Section Section recommendation Section
Department of contain the number of patients, count of ONP-Animal

Animal Bite Treatment
DOH-Region IV- Health- Regional male and female patients, age range: Bite ONP-Animal Bite
Center (ABTC) DOC, JPEG NO N/A Internal quartely
B Office IV-B <15 & >15, kind of bite: e.g. dog, cat or Treatment Treatment Center
Quartely Report
(MIMAROPA) other animal, and vaccines administered Center
Document contains the project name,

Government mode of procurement, procurement ONP-
Procurement ONP-Procurement
GPPB Procurement Policy activity, source of funds, approved Procurement Semi-annual
Monitoring Report Section
Board budget, contact cost & List of invited Section
observers
Standard procurement monitoring,
assessment and evaluation tool which
aim to determine, in a qualitative and
quantitative manner, procurement
strengths and weaknesses of agencies,
Agency Procurement and formulate a reasonable action plan
Government ONP-
Compliance and to address identified areas for ONP-Procurement
GPPB Procurement Policy PDF, Excel NO N/A PUBLIC Procurement Annual
Performance improvement while adopting measures to Section
Board Section
Indicators sustain strengths alongside a
competitive, transparent, economical,
efficient and accountable public
procurement regime
Page 19
Procurement Annual Procurement
ONP-
Service- Department Plan - Common-Use Contain common supplies available at ONP-Procurement
PS-DBM PDF, Excel NO N/A PUBLIC Procurement Annual
of Budget & Supplies and the Procurement Service Stores and etc. Section
Section
Management Equipment
Department of
Health-Health Contains the annual statistic report on ONP- Health ONP- Health
DOH-HFSRB &
Facilities and Annual Statistical the occupancy rate, inpatients, newborn, Information Information
DOH-Region IV- DOC YES DOH-HFSRB System Internal Annual
Services & DOH- Report CY 2017 discharges, mortality, Morbidity and etc. Management Management
B
Regional Office IV-B- -CY 2017 Section Section
Licensing Division
Requisite document reflecting the

necessary information on the entire
Government ONP-
Annual Procurement procurement activities for goods and ONP-Procurement
GPPB Procurement Policy PDF, Excel NO N/A PUBLIC Procurement Annual
Plan services and infrastructure to be Section
Board Section
procured that it plans to undertake within
the calendar year.
DOH-FICT Depart of Health- Performance Budget Contains statistical data of the hospital,
Field Implementation and Utilization Review human resource filled and unfilled,
and Coordination and Management utilized and unutilized fund, on going PPT, Excel No N/A Internal ONP ONP Quarterly
Team- Luzon review procurement and any concerns of the
hospital
DOH-CHD- Depart of Health- Office Performance contains the performance of the hospital PDF, Excel No N/A Internal ONP ONP Semi - Annual
MIMAROPA Center for Health Commitment and based on its success indicators
Development, Review
MIMAROPA
DOH-OSM Department of Office Performance contains the performance of the hospital PDF, Excel NO N/A Internal ONP ONP quartely
Health-Office of the Commitment and based on its success indicators on
Strategic Review Quarterly quaterly basis
Management monitoring of
Accomplishment
BATMC Batangas Medical Center Organizational Structure Shows the departments and offices in the Image Yes http://batmc.doh.gov.ph/transparency-seal/organizational-
Public structure BATMC BATMC - ISO Office 2019 Annually
hospital
Citizen's Charter of BatMC's Frontline Services:

(1) Emergency Room
(2) Kahera
(3) Billing and Claims
(4) Information/Admitting Section
(5) Health Information and Management Section
(6) Out-patient Department (OPD)
(7) Medical Social Work Department
(8) Department of Radiology BatMC ARTA
Citizen's Charter PDF Yes http://batmc.doh.gov.ph/images/Documentation/Citizen_Charter_2x3_-_Final_1.pdf
Public BATMC Committee December 7, 2019 Annually
(9) Pharmacy
(10) Department of Pathology
Batangas Medical Step-by-sep process for any external and internal PDF Yes http://batmc.doh.gov.ph/images/CC/Batangas_Medical_Centers_Citizens_Charter_Handbook_2019.pdf
Public BATMC BatMC ARTA December 7, 2019 Annually
Center Citizen's Charter transactions Committee
handbook
2013 -
http://batmc.doh.gov.ph/images/Report/FinancialReport/SAAOB
DB/2013SAOB.pdf
2014 -
DB/2014FARNO1SAAOBDB.
pdf
2015 -
DB/2015SAAOBDBOEFAR1A
.pdf
SAAOBDB (Statement of Appropriations, 2016 -http://batmc.doh.gov.ph/images/Report/FinancialReport/SAAOB DB/2016SAAODBSEPT.pdf2017
BATMC
- - Finance Office
Allotments, Obligations, Disbursement, and
Balances) 2013 - 2019
Annual Financial Report PDF Yes Public BATMC August 5, 2019 Annually
DB/2017SAAOBDB.pdf
2018 -
http://batmc.doh.gov.ph/images/Report/FinancialReport/Financia
lPlan/FAR/Far1.jpg
2019-
http://batmc.doh.gov.ph/images/TS20192ndquarter/FAR1_0805
2019.pdf
2013 -
http://batmc.doh.gov.ph/images/Report/FinancialReport/Summar
yReportonDisbursement/20
13RoD.pdf
2014 -
14RoD.pdf
2015 -
015RoD.pdf
2016 -http://batmc.doh.gov.ph/images/Report/FinancialReport/SummaryReportonDisbursement/2016ROD.pdf
BATMC - Finance Office
Annual Financial Report Summary Report on Disbursement PDF Yes Public BATMC August 5, 2019 Annually
2017 –
17RoD.pdf
2018 -
Page 20
lPlan/FAR/far5.jpg
2019 -
http://batmc.doh.gov.ph/images/TS20192ndquarter/FAR5_0805
2019.pdf
2013 -
http://batmc.doh.gov.ph/images/Report/FinancialReport/Quarterl
yPhysicalReportonOperatio
n/2013BARNO1.pdf
2014 -
n/2014BARNO1.pdf
2015 -
n/OPRODEC2015.pdf
2016 -
Annual Financial Report Physical Reports of Operation PDF Yes http://batmc.doh.gov.ph/images/Report/FinancialReport/QuarterlyPhysicalReportonOperation/QPROSept2016.pdf
Public BATMC August 8, 2019 Annually
2017 -
n/2017QPRO.pdf
2018 -
lPlan/FAR/qpro.jpg
2019 -
n/QPRO.jpg
2013 -http://batmc.doh.gov.ph/images/Report/FinancialReport/Quarterl yReportofRevenueandOtherReceipts/2013IncomeUtilization.pdf 2014 -http://batmc.doh.gov.ph/images/Report/Fin
Annual Financial Report Report on Revenue and Other Receipts PDF Yes Public BATMC BATMC - Finance Office August 5, 2019 Annually
2013 -http://batmc.doh.gov.ph/images/Report/FinancialReport/Financia lPlan/2013IncomeUtilization.pdf2014 -http://batmc.doh.gov.ph/images/Report/FinancialReport/Financia lPlan/2014
Annual Financial Report Financial Plan Public BATMC BatNC - Finance 2019 Annually
Office
Budget and Targets Budget 2019 http://batmc.doh.gov.ph/images/TS20192ndquarter/SAOBqtr2p

Public g1.jpg BATMC BATMC - Finance August 5, 2019 Annually
Office
Targets / MFO / GAA Targets 2018 http://batmc.doh.gov.ph/images/Report/BUDGET/TARGETS201

Public 8.pdf BATMC BATMC - Finance August 5, 2019 Annually
Office
Quality Management Quality Manual PDF Yes http://batmc.doh.gov.ph/images/Documentation/QUALITY-

Public MANUAL.pdf BATMC BatMC - ISO Office October 31, 2019 Annually
Certification
http://batmc.doh.gov.ph/images/Documentation/Batangas- Medical-Center.pdf October 31, 2019

(Expiry Date: Nov.
Certificate of Registration (ISO) PDF Yes Public BATMC BATMC - ISO Office 8, 2020) Annually
http://batmc.doh.gov.ph/images/Report/APP/app2020/APP_202 0-rotated.pdf BatMC - Procurement

Section
APP APP 2020 (Annual Procurement Plan 2020 ) PDF Yes Public BATMC January 31, 2020 Annually
Page 21
APP 2020 (Common Supplies and Eqipment) PDF Yes http://batmc.doh.gov.ph/images/Report/APP/app2020/APP2020_BATANGAS_MEDICAL_CENTER_REGION_IVA.pdf
Public BATMC BatMC - Procurement November 6, 2019 Annually
Section
MMWGH Mariveles Mental Financial Statements Statement of Financial Position, Statement XLS, PDF NO Hard Copy MMWGH Accounting Exception MMWGH Accounting Unit Monthly/ Annually
Wellness and General Financial Performance, Statement Changes Office
Hospital in Net Assets/ Equity
MMWGH Mariveles Mental FAR 4- Monthly Report Cash Disbursement Report PDF Yes http://urs.dbm.gov.ph/se Public MMWGH Accounting Unit Monthly
Wellness and General of Disbursement archFarForms/view and
Hospital https://mmh.gov.ph/afr.
php
MMWGH Mariveles Mental FAR 5 Quarterly Report of Revenue and Other PDF Yes http://urs.dbm.gov.ph/se Public MMWGH Accounting Unit Quarterly
Wellness and General Receipts archFarForms/view and
Hospital https://mmh.gov.ph/afr.
php
MMWGH Mariveles Mental FAR 3 Aging of Due and Demandable Obligations PDF Yes http://urs.dbm.gov.ph/searchFarForms/view
Exception MMWGH Accounting Unit Annually
Wellness and General
Hospital
MMWGH Mariveles Mental Financial Accountability Financial Accomplishments XLS Yes http://mmh.gov.ph/afr.php
Public MMWGH Budget Unit Quarterly
Wellness and General Reports
Hospital
MMWGH Mariveles Mental Summary Performance Budget and Disbursement Utilization XLS No Budget Unit Public MMWGH Budget Unit Monthly
Wellness and General Monitoring Report
Hospital
MMWGH Mariveles Mental Statement of Allotment Budget Utilization and Balances per XLS No Budget Unit Public MMWGH Budget Unit Monthly
Wellness and General Obligation and Balances Allotment Class and per Account Code
Hospital
MMWGH Mariveles Mental Budget Execution Financial Plans XLS, PDF Yes http://mmh.gov.ph/afr.php
Public MMWGH Budget Unit/ Annually
Wellness and General Documents Accounting Unit/
Hospital Planning Unit
MMWGH Mariveles Mental Budget Proposals Financial Plans and Proposals XLS No Budget Unit Public MMWGH Budget Unit Annually
Hospital
MMWGH Mariveles Mental Report of Actual Income Hospital Income Collections and Obligations XLS No Budget Unit Internal MMWGH Budget Unit Monthly
Wellness and General Collected and Obligation
Hospital Incurred
MMWGH Mariveles Mental Report of Trust Fund Trust Fund Medicines Collections and XLS No Budget Unit Internal MMWGH Budget Unit Monthly
Wellness and General Medicines Collected and Obligations
Hospital Obligation Incurred
MMWGH Mariveles Mental Report of Trust Receipt/ Affiliation Fee Collections and Obligations XLS No Budget Unit Internal MMWGH Budget Unit Monthly
Wellness and General Affiliation Collected and
MMWGH Mariveles Mental Report of Procurement Bid Documents and other Bonds Collections XLS No Budget Unit Internal MMWGH Budget Unit Monthly
Wellness and General Fund Collected and and Obligation
MMWGH Mariveles Mental Quarterly Physical Physical Report of Operations XLS, PDF Yes http://mmh.gov.ph/afr.p Public MMWGH Planning Unit Quarterly
Wellness and General Report of Operations hp
Hospital
MMWGH Mariveles Mental Work and Financial Plan Target for Hospital Services and Services XLS No Planning Unit Limited MMWGH Planning Unit Annually
Hospital
MMWGH Mariveles Mental Hospital Personnel Authority to attend trainings, conventions, DOC and Word No Human Resource Internal Human Human Resource 2005 As needed
Wellness and General Order seminars, meetings and other related Management Unit Resource Management Unit
Hospital activities; designation; reconstitution of Management
committees, additional or change of Unit
assignments, and all movements of
personnel
MMWGH Mariveles Mental Certificate of Record of Personnel employment details, DOC and Word No Human Resource Limited Human Human Resource 2005 Upon Request
Wellness and General Employment description and job compensation. Management Unit Resource Management Unit
Hospital Management
Unit
MMWGH Mariveles Mental 201 File Employee personal details and employment DOC No Human Resource Limited Human Human Resource 2005 PDS- Annually;
Wellness and General documents Management Unit Resource Management Unit other documents -
Hospital Management when personnel
Unit action occur
MMWGH Mariveles Mental Service Records documentary history of a personnel's DOC and Excel No Human Resource Limited Human Human Resource 2005 Upon Request
Wellness and General employment and movement Management Unit Resource Management Unit
Hospital Management
Unit
MMWGH Mariveles Mental Statement of Assest, Contains total assets and liabilities, including DOC and PDF No Human Resource Exception Human Human Resource 2005 Annually
Wellness and General Liabilities and Net worth businesses and financial interests, that make Management Unit Resource Management Unit
Hospital up their net worth. Management
Unit
MMWGH Mariveles Mental SALN Certificate of Certification that all MMWGH personnel PDF Yes Human Resource Public Human Human Resource 2016 Annually
Wellness and General Compliance submitted their SALN as of December 31, Management Unit / Resource Management Unit
Hospital 2018 https://mmh.gov.ph/COC Management
SALN2018.pdf Unit
MMWGH Mariveles Mental Application for Documentary history of personnel's leave DOC and Excel No Human Resource Limited Human Human Resource 2005 Annually
Wellness and General Leave/Employee Leave application and earned leave credits Management Unit Resource Management Unit
Hospital Records Management
Unit
MMWGH Mariveles Mental Habitual Tardiness and Summary of Lated and Undertime of each DOC and Excel No Human Resource Internal Human Human Resource Jan-17 Monthly
Wellness and General Undertime Monitoring employees Management Unit Resource Management Unit
Hospital Sheet Management
Unit
MMWGH Mariveles Mental Personal Services Record of Permanent/ Temporary Employees PDF Yes PSIPOP.DBM.gov.ph Limited Department of Human Resource Monthly
Wellness and General Itemization and Plantilla of MMWGH Budget and Management Unit
Hospital of Personnel (PSIPOP) Management
MMWGH Mariveles Mental PAG-IBIG Statement of Employees' Monthly Income and Itemize PDF No Human Resource Limited Human Human Resource 2005 Upon Request
Wellness and General Income and Deductions Deductions Management Unit Resource Management Unit
Hospital Management
Unit
MMWGH Mariveles Mental Landbank Mobile Loan Personal Information with Monthly Gross DOC and Excel No Human Resource Limited Human Human Resource Aug-16 Upon Request
Wellness and General Saver White List and Net Income Management Unit Resource Management Unit
Hospital Management
Unit/ Landbank
MMWGH Mariveles Mental Patient's Health Record History of patient's condtion being treated DOC No Health Information Internal MMWGH Health Information 1955 Daily
Wellness and General Management Unit Management Unit
Hospital
MMWGH Mariveles Mental Medical Certificate/ Contains date of admission, diagnosis and DOC No Health Information Limited with fee MMWGH Health Information 1989 Daily
Wellness and General Confinement prescribed medicines Management Unit Management Unit
Hospital
MMWGH Mariveles Mental Statistics Report Hospital's Statistical Accomplishment XLS Yes Health Information Limited MMWGH Health Information 1989 Annually
Hospital
MMWGH Mariveles Mental Master Patient's Index Contains patient's information DOC No Health Information Internal MMWGH Health Information 1989 Daily
Hospital
MMWGH Mariveles Mental Daily Census Collated data DOC No Health Information Internal MMWGH Health Information 1955 Daily
Hospital
Page 22
MMWGH Mariveles Mental Procurement Price Monthly Report of Procured Medicines XLS, PDF No Procurement Unit Public MMWGH Procurement Unit 2014 Monthly/ Quarterly
Wellness and General Report
Hospital
MMWGH Mariveles Mental Procurement Status Quarterly Report of Completed and On-going XLS, PDF No Procurement Unit Public MMWGH Procurement Unit 2016 Quarterly
Wellness and General Report Procurement Activities
Hospital
MMWGH Mariveles Mental Procurement Monitoring Biannual Report of Completed and On-going XLS, PDF Yes Procurement Unit/ Public MMWGH Procurement Unit 2004 Biannually
Wellness and General Report Procurement Activities http://wwwgppb.gov.ph/
Hospital monitoring/pmr.php
MMWGH Mariveles Mental Annual Procurement Annual Procurement Plan of the Agency for XLS, PDF Yes Procurement Unit Public MMWGH Procurement Unit 2016 Annually
Wellness and General Plan every year
Hospital
MMWGH Mariveles Mental Bidding Documents Public Bidding Documents DOC, XLS, PDF Yes http://mmh.gov.ph/itb.p Public MMWGH Procurement Unit/ 2004
Wellness and General hp BAC
Hospital http://wwwphilgeps.gov.
ph
Procurement Unit
Jose B. Lingad Government

JBLMRH WEBSITE Contains all the physical and financial Website Link JBLMRH DOH(KMITS) weekly/ monthly/
JBLMRH Memorial Regional (Transparency Seal) transactions, annual reports of JBLMRH (Excel,Word,PD yes jblmrh.doh.gov.ph Public JBLMRH DICT 2015 quarterly
Hospital F)
Jose B. Lingad JBLMRH Freedom of CSV, XLS, SHP,

JBLMRH Memorial Regional Information email.add Contains FOI request coming from DOH KML, TXT, PDF, No N/A Internal JBLMRH JBLMRH and DOH 1/8/2018 Daily
Hospital DOC, etc.
Newspaper/
Jose B. Lingad PhilGEPS
JBLMRH Memorial Regional Invitation to BID
Contains items and their specifications to be PDF Centralize Public/ with fee JBLMRH - BAC JBLMRH/ PhilGEPS Daily
procured
Hospital Electronic
Portal
Jose B. Lingad Local

JBLMRH Memorial Regional Invitation to BID for Public
Contains items fo disposal DOC Newspaper/ N/A Public JBLMRH - JBLMRH Daily
Auction conspicuous Property Unit
Hospital place
JBLMRH -
Jose B. Lingad Online Health Facility Contains Information on hospital Annual Health JBLMRH - Health
JBLMRH Memorial Regional Annual Statistical Report Performances PDF Yes https://ohsrs.doh.gov.ph/login.php Limited Information Information 2015 Annually
Hospital Management Management Unit
Unit
Jose B. Lingad PDIDSR format

JBLMRH Memorial Regional Reportable Diseases Contains request coming from DOH (CIF/CRF) ESR No N/A Limited JBLMRH JBLMRH - DOH 2018 Daily Weekly
Hospital FORMAT Monthly
Jose B. Lingad Antimicrobial Line listing of JBLMRH DOH WHO

JBLMRH Memorial Regional Consumption Contains request coming from DOH data Yes global PPS.com Limited JBLMRH global PPS 2017-2018 Quarterly
Hospital
Jose B. Lingad Documented Procedures Contains Documented Procedures with Work Quarterly As
JBLMRH Memorial Regional PDF/ Hardcopy No N/A Internal JBLMRH JBLMRH
Hospital with Work Instructions Instructions of JBLMRH need arises
Jose B. Lingad
JBLMRH Memorial Regional Hospital Policies and Contains Hospital Policies and Guidelines of PDF/ Hardcopy No N/A Internal JBLMRH JBLMRH Quarterly As
Hospital Guidelines JBLMRH need arises
Jose B. Lingad Contains Information about Personnel

Personnel Information (Personal excel, pdf weekly/ monthly/
JBLMRH Memorial Regional Info, application for Leave, payslip, No N/A Internal JBLMRH Human Resource 2017
Hospital System payroll, etc) format quarterly
Jose B. Lingad
JBLMRH Memorial Regional ERRS (Electronic Records Contains Information of Patient pdf No N/A Internal JBLMRH Records 2020 weekly/ monthly/
Hospital Registry System) quarterly
Jose B. Lingad Patient Process Cycle Contains transaction of patient from May Go weekly/ monthly/
JBLMRH Memorial Regional Listing of Data No N/A Internal JBLMRH Nursing, TQM, Billing 2019
Hospital System Home to Discharge Cycle quarterly
Jose B. Lingad
JBLMRH Memorial Regional MSSD System Contains details of patient for POC Listing of Data No N/A Internal JBLMRH MSSD 2019 weekly/ monthly/
Hospital enrollment and Indigency quarterly
Jose B. Lingad Contains details of Cancer Patient that are weekly/ monthly/
JBLMRH Memorial Regional Cancer Registry System taking Chemotherapy in JBL Listing of Data No N/A Internal JBLMRH MSSD 2019 quarterly
Hospital
Jose B. Lingad Online Apppointment Contains list for patients for online Out Patient weekly/ monthly/
JBLMRH Memorial Regional Consultation (OK OPD) consultation Listing of Data Yes http://jblmrh.doh.gov.ph/okopd.php Public JBLMRH Department 2020 quarterly
Hospital
MMMHMC- PCM Mariano Marcos MMMHMC Annual The requisite document that the agency must PDF Yes GPPB Website; Agency Public MMMHMC-PCM MMMHMC-PCM Annually Monthly
Memorial Hospital and Procurement Plan prepare to reflect the necessary information on Website
Medical Center the entire procurement activities for goods and
- Procurement services and infrastructure to be procured that it
plans to undertake within the calendar year. The
APP comprises the consolidated Project
Procurement Management Plan (PPMP).
MMMHMC- PCM Mariano Marcos MMMHMC Bidding Refer to the documents issued by the procuring PDF Yes PhilGEPS Website; Agency Public MMMHMC-BAC MMMHMC-BAC As Needed As Needed
Memorial Hospital and Documents entity as the basis for bids Website
Medical Center
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Invitation to Notice to interested contractors and to the PDF Yes PhilGEPS Website; Agency Website
Public MMMHMC-BAC MMMHMC-BAC As Needed As Needed
Memorial Hospital and Bid (ITB) general public and other interested parties of the
Medical Center proposed procurement for a specific contract of
- Procurement the Procuring
Entity
MMMHMC- PCM Mariano Marcos MMMHMC Bid Issuances of the procuring entity which seeks to PDF Yes PhilGEPS Website; Agency Public MMMHMC-BAC MMMHMC-BAC at leat 7 calendar days As Needed
Memorial Hospital and Bulletin amend, clarify, and/or modify any provision in Website before the deadline of
Medical Center the bidding documents, whether agreed upon submission and
- Procurement during the pre-bid conference or as a response receipt of bids
to a written request for clarification or
interpretation espoused by a prospective bidder
on any part of the bidding documents, forms an
integral part thereof.
MMMHMC- PCM Mariano Marcos MMMHMC Minutes of the Minutes of the proceedings of the Conference Hardcopy No N/A With Fee (Available to public upon written request MMMHMC-BAC MMMHMC-BAC As Requested 3 calendar days after
Memorial Hospital and Meeting conducted by the BAC and payment of a specified recover the conference
Medical Center cost of materials)
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Notice of Post- Contains the result of evaluation of the TWG as Hardcopy No N/A Limited MMMHMC-BAC MMMHMC-BAC As Needed N/A
Memorial Hospital and Qualification/Post- confirmed by the BAC
Medical Center Disqualification
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC BAC Contains the chronology of events and the Hardcopy, PDF Yes PhilGEPS Website; Agency Public MMMHMC-BAC MMMHMC-BAC As Needed N/A
Memorial Hospital and Resolution Declaring and recommendation of the BAC Website
Medical Center Recommending Award
- Procurement LCRB and Declaring Failure
of Bidding
MMMHMC- PCM Mariano Marcos MMMHMC Notice of Contains the award that shall be given to the Hardcopy, PDF Yes PhilGEPS Website; Agency Limited MMMHMC-BAC MMMHMC-BAC As Needed N/A
Memorial Hospital and Award (NOA) bidder with the LCRB immediately after approval Website
Medical Center of the recommendation
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Notice of Contains the result of bidding that will be Hardcopy, PDF No N/A Limited MMMHMC-BAC MMMHMC-BAC As Needed/As N/A
Memorial Hospital and Bidding Results communicated to the lossing bidders Requested
Medical Center
- Procurement
Page 23
MMMHMC- PCM Mariano Marcos MMMHMC Contract Agreement entered into by the Procuring Entity Hardcopy, PDF Yes PhilGEPS Website; Agency Public MMMHMC-BAC MMMHMC-BAC As Needed/As N/A
Memorial Hospital and Agreement/Purchase and the winning bidder Website Requested
Medical Center Order
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Notice to Document which signify that the procuring and Hardcopy, PDF Yes PhilGEPS Website; Agency Public MMMHMC-BAC MMMHMC-BAC As Needed/As N/A
Memorial Hospital and Proceed (NTP) the awarded bidder have already undergone Website Requested
Medical Center contract signing and the latter shall now be
- Procurement obliged to perform its obligation based upon the
terms and conditions of the
contract
MMMHMC- PCM Mariano Marcos MMMHMC Request for Contains the specifications, approved budget for Hardcopy, PDF Yes PhilGEPS Website; Agency Public MMMHMC-BAC MMMHMC-BAC As Needed/As N/A
Memorial Hospital and Quotation (RFQ) the contract, and other requirements for the Website Requested
Medical Center goods to be procured
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Contains the data that cover major activities Hardcopy, PDF Yes GPPB Website Public MMMHMC-PCM MMMHMC-PCM January 14 & July 14 Daily
Memorial Hospital and Procurement Monitoring from the holding of the pre-procurement (Semi- Annually)
Medical Center Report (PMR) conference to the issuance of NOA, the approval
- Procurement of the contract, delivery/completion, and
acceptance/turnover, including the standard and
actual
time for each major procurement
MMMHMC- PCM Mariano Marcos MMMHMC Quarterly Contains the quarterly status of the procurement XLS, PDF No N/A Limited MMMHMC-PCM MMMHMC-PCM on or before every 7th Daily
Memorial Hospital and Procurement Status Report activties done from pre-procurement to the day of the following
Medical Center (QPSR) acceptance of the project month
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Price Schedule Contains the details as to item description, name Hardcopy No N/A With Fee (Available to public upon written request MMMHMC-PCM MMMHMC-PCM As Requested As Needed
Memorial Hospital and of the winning bidder, bidded cost/amount of and payment of a specified recover cost of materials)
Medical Center the recetly concluded procurement activity
- Procurement
MMMHMC- PCM Mariano Marcos MMMHMC Agency Standard procurement monitoring, assessment PDF Yes GPPB Website; Agency Public MMMHMC-PCM MMMHMC-PCM 1st week of January of As Needed
Memorial Hospital and Procurement Compliance and evaluation tool to measure and evaluate Website the following year
Medical Center and Performance agency procurement practices
- Procurement Indicators (APCPI)
VISAYAS HOSPITALS
Corazon Locsin Registration Certificate certifying that the

CLMMRH Montelibano Memorial ISO Registration management systems of CLMMRH has been PDF Yes https://www.clmmrh.doh.gov.ph Public CLMMRH CLMMRH - Quality 4/14/2014 Every three years
Regional Hospital Certificate assessed and registered against the Management System
requirements of ISO 9001:2015
Contains the dates relevant to the

certification of the institution such as the
Corazon Locsin date of re-registration and next re-audit due
ISO Registration date for CLMMRH. This also contains the CLMMRH - Quality
CLMMRH Montelibano Memorial Schedule updated scope of the ISO 9001:2015 PDF Yes https://www.clmmrh.doh.gov.ph Public CLMMRH Management System 5/19/2017 Every three years
Regional Hospital Certification of CLMMRH (Patient Care
Management and Medical Residency
Training Program )
Corazon Locsin Quarterly Procurement Status Report / Send CLMMRH -

Montelibano Memorial QPSR quarterly status report to DOH and GPPB XLS, PDF NO N/A LIMITED CLMMRH Procurement N/A QUARTERLY
Regional Hospital
CLMMRH
Corazon Locsin Procurement Monitoring Report / Send CLMMRH -

Montelibano Memorial PMR Semi-annual report to DOH and GPPB XLS, PDF NO N/A LIMITED CLMMRH Procurement N/A SEMI-ANNUAL
Regional Hospital
CLMMRH
Corazon Locsin Agency Procurement Compliance and

Montelibano Memorial APCPI & CPMR Performance Indicator and Consolidated XLS, PDF NO N/A LIMITED CLMMRH CLMMRH - N/A ANNUAL
Regional Hospital Procurement Monitoring Report / Send Procurement
report to GPPB annually
CLMMRH
Corazon Locsin Annual Procurement Plan CSE / Send annual CLMMRH -

Montelibano Memorial APP CSE XLS, PDF NO N/A LIMITED CLMMRH N/A ANNUAL
Regional Hospital report to DBM, GPPB and DOH Procurement
CLMMRH
Corazon Locsin
Montelibano Memorial APP NON CSE Annual Procurement Plan Non CSE / Send XLS, PDF NO N/A LIMITED CLMMRH CLMMRH - N/A ANNUAL
Regional Hospital annual report to GPPB and DOH Procurement
CLMMRH
Corazon Locsin
Montelibano Memorial APP INDICATIVE Indicative Annual Procurement Plan Report / XLS, PDF NO N/A LIMITED CLMMRH CLMMRH - N/A ANNUAL
Regional Hospital Send annual report to DBM, GPPB and DOH Procurement
CLMMRH
List of trainings, CLMMRH -

CLMMRH Department of Health Workshops and Events Monthly Summary of Learning & XLS NO N/A PUBLIC DOH Professional since February 2015 MONTHLY
Development Interventions of the Hospital Education and
Conducted Training Office
Publish Vacant Plantilla Positions:
a. Item A
b.
Corazon Locsin Position Title CLMMRH - Human
CLMMRH Montelibano Memorial Bulletin of Vacancies PDF YEShttp://clmmrh.doh.gov.ph/publications Public CLMMRH Resource N/A As the need arises
Regional Hospital c. Monthly Salary Management Office
d. Salary Grade
e.
Qualification Standard
Employees' Information such as:
a. Name
Corazon Locsin b. Position CLMMRH - Human
CLMMRH Montelibano Memorial Employment Verification c. Employment DOC NO N/A Limited CLMMRH Resource N/A As the need arises
Regional Hospital Status Management Office
d. Employment Date
e. Monthly Salary
Corazon Locsin
Montelibano Memorial Budget and Financial BFARS contains the budgetary and spending CLMMRH-Budget
DOH Regional Hospital Accountability Reports information of the hospital for a given year. PDF Yes https://www.clmmrh.doh.gov.ph Public CLMMRH Section N/A Quarterly
(BFARS)
(CLMMRH)
Provides information on the following:

1. Policies and Laws
a. Human Resource Policies and Guidelines
b. Researches Guidelines
c. Privacy Notice
2. Information Resources
a. Publications - Horizon
Corazon Locsin b. Careers
CLMMRH Montelibano Memorial CLMMRH Website HTML,PDF Yes www.clmmrh.doh.gov.ph Public CLMMRH CLMMRH N/A N/A
Regional Hospital
3. Media Releases
a. Press Release
4. Calendar of Health Event
5. Services Offered
6. Procurement
7. Research
8. Transparency Seal
9. OPCR
furnishing all information mecessary for a Whenever there is

www.philgeps.gov.ph CLMMRH - Bids and public bidding
Bidding Documents prospective bidder to prepare a bid for the PDF Yes with fee CLMMRH Awards Committee 2002 (usually every
Goods, Infrastructure Projects and/or clmmrh.doh.gov. ph
quarter)
A written confirmation that a bidder has
Notice of Award been successful and will be awarded PDF Yes www.philgeps.gov.ph limited CLMMRH CLMMRH - Bids and 2002 for every successful
a contract. Awards Committee project
Page 24
Corazon Locsin
CLMMRH Montelibano Memorial
Regional Hospital
This notice will inform the contractor of the
date that he can start work. The date CLMMRH - Bids and for every successful
Notice to Proceed mentioned in the notice to proceed will be PDF Yes www.philgeps.gov.ph limited CLMMRH Awards Committee 2002 project
Corazon Locsin the official start of the contract.
CLMMRH Montelibano Memorial
Regional Hospital
A purchase order/contract agreement, is an

official document issued by the Procuring
Entity committing to pay the
Purchase Order/Contract supplier/contractor for the sale of specific PDF Yes www.philgeps.gov.ph limited CLMMRH CLMMRH - Bids and 2002 for every successful
of Agreement products or services to be delivered in the Awards Committee project
future.
The Citizen's Charter is a document that

details the step-by-step process of a
frontline service with the stated turn-around http://clmmrh.doh.gov.p ARTA TEAM/ Annually (as
ARTA Team Anti-Red Tape Act Team Citizen's Charter PDF Yes h/13-trasseal/100- Public CLMMRH May-19
time, fees, responsible person and clmmrh-citizen-charter FRONTLINE SERVICES necessary)
documents needed as commitment to the
client.
Corazon Locsin The DOH Annual Report states the DOH-Health Policy
CLMMRH Montelibano Memorial DOH Annual Report accomplishments of the Hospital CSV YES https://ohsrs.doh.gov.ph Limited CLMMRH Development and 2020 Annually
Regional Hospital Planning Bureau
The Monthly Mandatory Hospital Report

Corazon Locsin shows the hospital census for the month. It CLMMRH - Health
Monthly Mandatory states what are the Top 10 Mortality and Health Information
CLMMRH Montelibano Memorial Hospital Report Morbidity causes, the top Operative DOC No Management Office Limited CLMMRH Information 2020 Monthly
Regional Hospital Procedures performed, and the the most Management
common CS Indications.
Corazon Locsin Monthly The reports states the list of Military/Police Health Information CLMMRH - Health
CLMMRH Montelibano Memorial Killed/Wounded in involved in operations who have availed of DOC No Limited CLMMRH Information 2018 Monthly
Regional Hospital Action Report (KIWA) the services of the hospital. Management Office Management
Corazon Locsin DOH-Health Policy

CLMMRH Montelibano Memorial DOH Annual Report The DOH Annual Report states the CSV YES https://ohsrs.doh.gov.ph Limited CLMMRH Development and 2020 Annually
Regional Hospital accomplishments of the Hospital Planning Bureau
The Monthly Mandatory Hospital Report

Corazon Locsin shows the hospital census for the month. It CLMMRH - Health
CLMMRH Montelibano Memorial Monthly Mandatory states what are the Top 10 Mortality and DOC No Health Information Limited CLMMRH Information 2020 Monthly
Regional Hospital Hospital Report Morbidity causes, the top Operative Management Office Management
Procedures performed, and the the most
common CS Indications.
Corazon Locsin Monthly The reports states the list of Military/Police CLMMRH - Health
CLMMRH Montelibano Memorial Killed/Wounded in involved in operations who have availed of DOC No Health Information Limited CLMMRH Information 2018 Monthly
Regional Hospital Action Report (KIWA) the services of the hospital. Management Office Management
Corazon Locsin DOE Monthly Electrical Submit to DOE on a monthly basis the report
DOH Montelibano Memorial and Fuel Consumption on the consumption of the hospital for its XLS No limited CLMMRH CLMMRH -Engineering 2018 Monthly
Facilities Management
Regional Hospital Report electricity and fuel
EVRMC Eastern Visayas EVRMC Mandate, Vision, EVRMC Mandate, Vision, Mission TXT Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Quality August 2018 Annually
Regional Medical Mission Management System
Center (QMS)
EVRMC Eastern Visayas Annual Financial Reports Annual Financial Reports includes: PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Finance August 2018 Quarterly
Regional Medical 1. STATEMENT OF APPROPRIATIONS, Management Office
Center ALLOTMENTS, OBLIGATIONS, (FMO)
DISBURSEMENTS AND BALANCES (FAR NO. 1)
2. SUMMARY OF APPROPRIATIONS,
ALLOTMENTS, OBLIGATIONS,
DISBURSEMENTS AND BALANCES BY OBJECT
OF EXPENDITURES (FAR NO. 1-A)
3. LIST OF ALLOTMENTS AND SUB-
ALLOTMENTS (FAR NO. 1-B)
4. STATEMENT OF APPROVED BUDGETS,
UTILIZATIONS, DISBURSEMENTS AND
BALANCES (FAR NO. 2)
5. STATEMENT OF APPROVED BUDGETS,
UTILIZATION, DISBURSEMENTS AND
BALANCES BY OBJECT OF EXPENDITURES
(FAR NO. 2-A)
6. MONTHLY REPORT OF DISBURSEMENTS
(FAR NO. 4)
7. QUARTERLY REPORT OF REVENUE AND
OTHER RECEIPTS (FAR NO. 5)
8. QUARTERLY PHYSICAL REPORT OF
OPERATIONS (BAR NO. 1)
9. FINANCIAL PLAN (BED NO. 1)
10. PHYSICAL PLAN (BED NO. 2)
EVRMC Eastern Visayas DBM Approved Budget DBM Approved Budget and Targets PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Finance August 2018 Quarterly
Regional Medical and Targets 1. BUDGET ESTIMATES CY 2019 Management Office
Center 2. 2018 TARGETS/MFOS/GAA/TARGETS (FMO)
EVRMC Eastern Visayas Projects, Programs, and Updates on Projects and Programs of EVRMC PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Performance August 2018 Quarterly
Regional Medical Status of Management Unit
Center Implementation (PMU)
EVRMC Eastern Visayas Statistical Reports in Quarterly Reports on List of Beneficiaries PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Medical Social August 2018 Quarterly
Regional Medical Beneficiaries Work Deparment
Center (MSWD)
EVRMC Eastern Visayas Health Information Quarterly Reports on Total Admissions, PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Hospital August 2018 Quarterly
Regional Medical Management Discharges, Deaths (Gross Death Rate/Net Information
Center Department Quarterly Death Rate) Management
Accomplishment Report Department (HIMS)
EVRMC Eastern Visayas Medical Social Work Quarterly Reports on Total Patiens Classified PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Medical Social August 2018 Quarterly
Regional Medical Department Quarterly by MSWD Work Deparment
Center Accomplishment Report (MSWD)
EVRMC Eastern Visayas Annual Procurement Annual Procurement Plan PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Procurement August 2018 Annually
Regional Medical Plan Office and Bids and
Center Awards Committee
EVRMC Eastern Visayas ISO 9001-2015 Certificate of ISO 9001-2015 PNG Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Quality August 2018 Biannually
Regional Medical Certification Management System
Center (QMS)
EVRMC Eastern Visayas Freedom of Information Freedom of Information Manual PDF Yes http://evrmc.doh.gov.ph/transparency/ Public EVRMC EVRMC Legal Office August 2018 Annually
Regional Medical Manual
Center
EVRMC Eastern Visayas Job Vacancies Monthly Job Vacancies PDF Yes http://evrmc.doh.gov.ph/job-vacancies/ Public EVRMC EVRMC Human August 2018 Monthly
Regional Medical Resource
Center Management Section
(HRMS)
EVRMC Eastern Visayas Invitation To Bid EVRMC Invitation to Bid (Public Bidding) PDF Yes http://evrmc.doh.gov.ph/invitation-to-bid/ Public EVRMC EVRMC Procurement August 2018 Monthly
Regional Medical Office and Bids and
Center Awards Committee
Page 25
EVRMC Eastern Visayas Citizens Charter EVRMC Citizens Charter PDF Yes http://evrmc.doh.gov.ph/citizens-charter/ Public EVRMC EVRMC Planning Unit August 2018 Annually
Regional Medical and Quality
Center Management System
(QMS)
EVRMC Eastern Visayas Clinical Services EVRMC Clinical Services - Surgical Services, TXT Yes http://evrmc.doh.gov.ph/clinical-services/ Public EVRMC EVRMC Chief Medical August 2018 Annually
Regional Medical Special Care Services, OPD Services, Professional Staff
Center Laboratory Services, Radiologic Services,
Obstetrical Care Services, Gynecologic Care
Service, Neo-Natal Care services
EVRMC Eastern Visayas Training and Reserch EVRMC is the designated teaching-training TXT Yes http://evrmc.doh.gov.ph/training-and-research/ Public EVRMC EVRMC Research Unit August 2018 Annually
Regional Medical hospital in the region and is expected to
Center provide training opportunities to various
medical professions throughout the entire
region., Accredited Residency Programs,
Training Programs and Affiliation Programs
EVRMC Eastern Visayas EVRMC Services EVRMC Different Clinical, Medical, TXT Yes http://evrmc.doh.gov.ph/outpatient/ Public EVRMC EVRMC Quality August 2018 Annually
Regional Medical Administrative Departments and Specialty Management System
Center Care Units - Mission Vision and Services (QMS)
EVRMC Eastern Visayas EVRMC Patients Corner To ensure you receive quality treatment TXT Yes http://evrmc.doh.gov.ph/patients-corner/ Public EVRMC EVRMC Quality August 2018 Annually
Regional Medical from health care professionals and Management System
Center guarantees that specific rights are honored, (QMS)
we encourage you to speak openly with your
health care provider, take part in your
treatment choices, and protect your own
safety by being well-informed and involved
in your care. As a patient at Eastern Visayas
Regional Medical Center
EVRMC Eastern Visayas EVRMC Value Values Restoration Program of EVRMC Video Yes http://evrmc.doh.gov.ph/value-restoration-videos/ Public EVRMC Value Restoration January 2019 Weekly
Regional Medical Restoration Program Committee
Center
MINDANAO HOSPITALS
Contains Information of Dr. Jose Rizal

Dr. Jose Rizal Memorial Memorial Hospital, its personnel
DJRMH Hospital DJRMH Portal performance and accomplishment Yes https://djrmh.doh.gov.ph/ Public DJRMH DJRMH 7/21/2014 Daily/Weekly
DOH Freedom of
Dr. Jose Rizal Memorial Information Request Contains documented transaction per FOI
DJRMH Hospital Archives request transmitted to DOH. Hardcopy No N/A Internal DJRMH DJRMH 6/25/2018 Weekly
Dr. Jose Rizal Memorial Contains Medical Health & sensitive personal
DJRMH Hospital Medical Records information of patients in the hospital Hardcopy No N/A Exception DJRMH DJRMH N/A Daily
Accounting File, COA
ZCMC Zamboanga City COA Financial Reports ZCMC's Financial Statement as of December Hard copy, DOC No resident office, DOH Internal Accounting Accounting Section, 2/12/2019 to Annually
Medical Center 31, 2019 central office Section, ZCMC ZCMC Present
These includes claim forms, Statement of

Zamboanga City Account, OB Record, Chemo Sheet, Cobalt PDF,Scanned Hospital Information Internal- Info for only for agency consumption October, 2017 to
ZCMC PhilHealth Transmittal YES Technology Provider- ZCMC Billing & Claims Unit Monday to Friday
Medical Center Sheet, Dialysis records, OPD Records, Animal Docs. BIZBOX (For PhilHealth consumption only) Present
Bite records
These include charge slips, Statement of XLS, Docs Internal- Info for only for agency consumption
ZCMC Zamboanga City Billing Statement- Accounts, Indorsement Letters, Generated NO XLS, Hardcopies (For DSWD,PCSO and City Government Agency ZCMC Billing & Claims Unit 2015 to Present Twice a Month
Medical Center Guarantors Acknowledgment, Medical Abstract, Social from the HITP consumption only)
Case Study, Doctor's Request (Bizbox)
Internal- Info for only for agency consumption If there is

Zamboanga City Use for outsourcing of unavailable blood, Word Format/ (For Ciudad Medical Zamboanga, West Metro Laboratory unavailability of
ZCMC Medical Center
Letter of Authority
laboratory exams and diganostics Form No Word Format/Hardcopies Medical Center & Philippine Red Crosss ZCMC Dept./Billing & Claims 2015 to Present blood, laboratory
Unit exams and
consumption only) diagnotics
Internal- Info for only for agency consumption

ZCMC Zamboanga City Billing Statement
This includes actual hospital charges less Word Format No Word Format/Hardcopies (For Philippine National Police consumption ZCMC Billing & Claims Unit 1/15/2018 to If there is a PNP
Medical Center PhilHealth Deductions Present patient.
only)
Budget &
BED NO. 1 - FINANCIAL Contains specific details of Budget year http://zcmc.doh.gov.ph/t
ZCMC BUDGET PLAN obligation programs of the agency PDF Yes ransparency Public Planning ZCMC-Budget Section - Yearly
Section
Budget &
ZCMC BUDGET BED NO. 2 - PHYSICAL Contains specific details of Budget year PDF Yes http://zcmc.doh.gov.ph/t Public Planning ZCMC-Budget Section - Yearly
PLAN Physical targets/programs of the agency ransparency Section
Contains Summary/Statement of
ZCMC BUDGET FAR NO. 1/1A & 1B Appropriations, Obligations, Disbursements PDF Yes http://zcmc.doh.gov.ph/t Public Budget ZCMC-Budget Section - Quarterly
and Balances and List of Allotments and Sub- ransparency Section
allotments of the agency
Contains Summary/Statement of Approved

ZCMC BUDGET FAR NO. 2 & 2A Budget, Utilizations, disbursements and PDF Yes http://zcmc.doh.gov.ph/t Public Budget ZCMC-Budget Section - Quarterly
Balances and List of Allotments and Sub- ransparency Section
allotments of the agency
ZCMC BUDGET GAA APPROVED BUDGET Contains specific details of released GAA PDF Yes http://zcmc.doh.gov.ph/t Public DBM ZCMC-Budget Section - Yearly
approved budget of the agency ransparency
Zamboanga City Grievance Machinery with Billls Action Internal : Info Grievance 7/11/2019 to As Needed/Per
ZCMC Minutes of Meeting & Resolution Hard Copy No -For MCC consumption HRM
Medical Center Report Partner/HRMO -Parties Involved Machinery Present complaint
Zamboanga City includes Introduction, Vision and Mission, Internal : ZCMC ZCMC-
ZCMC Medical Center
Operations Manual Organizational Chart, Duties and responsibilites PDF, DOC N/A consumption Depts/Units Depts/Units Section 2014 - present Annually
and Section
Zamboanga City Internal : ZCMC ZCMC-

Includes Objectives, Scope, Procedure and
ZCMC Medical Center Work Instructions Reference Documents/ Records PDF, DOC No N/A consumption Depts/Units Depts/Units Section 2014 - present Annually
Section
Zamboanga City Includes Objectives, Scope, Materials Internal : ZCMC ZCMC-

Standard Operating
ZCMC Medical Center Procedures Preparation, Procedure; Responsibility; PDF, DOC No N/A consumption Depts/Units Depts/Units Section 2014 - present Annually
Reference Documents/ Records Section
Includes Objectives, Scope, Definition of Terms, ZCMC-

ZCMC Zamboanga City Policies and Procedures Responsible/Responsibilities;Procedure and PDF, DOC No N/A Internal : ZCMC Depts/Units Depts/Units Section 2014 - present Annually
Medical Center Reference Documents/ Records consumption Section
Quality Objective,Target,Monitoring,How To
Zamboanga City Measure,Means of Verification,Strategies/ Internal : ZCMC ZCMC-
ZCMC Quality Objectives Action Plan,Responsibility,Date of PDF, DOC No N/A Depts/Units Depts/Units Section Jan-Dec 2020 Annually
Medical Center Completion, consumption Section
Resources
Process Function ,Potential Failure Mode,Potential ZCMC-

Zamboanga City Failure Mode and Effects Effect(s) of Failure,Potential Cause(s) / Mechanism(s) Internal : ZCMC
ZCMC Medical Center Analysis (FMEA) of Failure,Current Process Controls,Recommended PDF, DOC No N/A consumption Depts/Units Depts/Units Section Jan-Dec 2020 Annually
Action (s),Responsibility,Target Date,Action Results Section
Zamboanga City MS EXCEL/HARD ZCMC Engineering and

DOH Medical Center
HFEP Report ZCMC COPY YES Email INTERNAL ZCMC Facilities Management 2013 to present MONTHLY
Page 26
Zamboanga City MS WORD/HARD ZCMC Engineering and
DOH Medical Center
Gatepass ZCMC COPY NO EFM File INTERNAL - EFM, Contractor and Security ZCMC Facilities Management 2013 to present DAILY
DOH Zamboanga City Monitoring Tool ZCMC MS WORD/HARD NO EFM File INTERNAL ZCMC ZCMC Engineering and 2014 to present MONTHLY
Medical Center COPY Facilities Management
Zamboanga City Statement of Work MS WORD/HARD ZCMC Engineering and

DOH Medical Center
Accomplishment and ZCMC
COPY/MS EXCEL
NO EFM File INTERNAL - EFM and Contractor ZCMC
2013 to present MONTHLY
Inspection repot
DOH Zamboanga City Plans ZCMC PDF/HARD COPY NO EFM File INTERNAL - EFM, Administration and Contractor ZCMC
ZCMC Engineering and
2013 to present UPON REQUEST
Medical Center Facilities Management
Zamboanga City ZCMC Engineering and

DOH Medical Center Certification and Letter ZCMC PDF/HARD COPY NO EFM File INTERNAL -Info only for personnel concerned ZCMC Facilities Management 2013 to present Monday to Friday
DOH Zamboanga City Job Request Form ZCMC HARD COPY NO EFM File INTERNAL - EFM And Administration ZCMC
2013 to present Monday to Friday
DOH Zamboanga City Self Monitoring Report ZCMC HARD COPY NO EFM File INTERNAL - EFM And DENR-EMB ZCMC
- QUARTERLY
DOH Zamboanga City Compliance Monitoring ZCMC HARD COPY NO EFM File INTERNAL - EFM And DENR-EMB ZCMC ZCMC Engineering and - SEMI-ANNUAL
Medical Center Report Facilities Management
Zamboanga City ZCMC Engineering and

DOH Medical Center
Water analysis ZCMC HARD COPY NO EFM File INTERNAL - EFM and Laboratory ZCMC
- MONTHLY
DOH Zamboanga City Water testing result ZCMC HARD COPY NO EFM File INTERNAL - EFM, DENR-EMB and DOST ZCMC ZCMC Engineering and - MONTHLY
>Health Information
Management
ZCMC Zamboanga City Medical Online Health Facility Hospital Statistical Report TXT Yes https://ohsrs.doh.gov.ph Limited ZCMC Since year 2015 to Annually
Center Statistical Report System >Integrated Hospital Present
OperationManagement
Program
>Health Information
Management
Zamboanga City Medical Integrated Communicable Since year 2015 to
ZCMC Center and Non-Communicable Communicable and Non-Communicable Disease Cases TXT Yes https://chronic.doh.gov.ph Limited ZCMC >Integrated Hospital Present Daily
Disease Registry System
OperationManagement
Program
>Health Information
Management
Zamboanga City Medical Online National Electronic Since year 2015 to
ZCMC Center Injury Surveillance System Injury Cases TXT Yes https://oneiss.doh.gov.ph Limited ZCMC >Integrated Hospital Present Daily
OperationManagement
Program
Zamboanga City Medical >Patient Health Information

ZCMC Center Patients Health Record Contains documented patients health information Doc Hardcopy N/A Limited >ZCMC Management Ongoing Daily
Zamboanga City Hospital Information Patients Registration, Nursing Service, Billing,

ZCMC MDF NO Server Room Internal ZCMC IHOMP 2014 to Present Daily
Medical Center System Database (HIS) Collection
ZCMC Zamboanga City Document Management

Scanned copy of patient data MDF NO Server Room Internal ZCMC IHOMP 2014 to Present Daily
Medical Center System Database (DMS)
Electronic National
Zamboanga City
ZCMC Medical Center Accounting System account and budget records and transaction MDF NO Server Room Internal ZCMC IHOMP 2008 to present Daily
(ENGAS)
ZCMC Zamboanga City Picture and Archiving Digital imaging of xray, ct scan and MRI of MDF, DICOM NO Server Room Internal ZCMC IHOMP 2010 to present Daily
Medical Center Communication (PACS) patients
Zamboanga City Laboratory Information

ZCMC Medical Center System (LIS) Patients laboratory result MDF NO Server Room Internal ZCMC IHOMP 2014 to Present Daily
Human Resource
ZCMC Zamboanga City Information System Employees data, DTR, Payroll, Leave MDF NO Server Room Internal ZCMC IHOMP 2018 to present Daily
Medical Center (HRMIS) Application, Leave Credits
Commission on Audit
ZCMC Zamboanga City Consolidated Annual Audit This report contains the agency action plan and EXCEL,PDF YES (Region IX), Administrative Public OMCC Internal Control Unit 2018 ANNUALLY
Medical Center Report (CAAR) status of implementation relative to COA Audit and Financial Management
Team DOH-CO
ZCMC Zamboanga City Management Letter Agency Findings EXCEL,Hard copy YES Internal Control Unit File Internal ZCMC Internal Control Unit, 2018 Annualy
Medical Center OMCC
Zamboanga City Consolidated procurement requests for Materials

ZCMC Annual Procurment Plan common-use supplies to be utilized by each PDF YES www.gppb.gov.ph Public ZCMC January 31, 2017 Annualy
Medical Center department in the agency Management Section
Department of Health - Continuance of Medical Continuance of medical services to indigent

DOH Services to Indigent patients coming to your hospital/institution yes xls, pdf NA Internal ZCMC ZCMC January 16, 2019 Monthly
Office of the Secretary Patients issued Guaranteed letters.
Guidelines on Release of
Sub-Allotment/Transfer of
Funds to DOH-Retained,
Specialty, Special Hospitals This Order is issued to provide guidelines in
Department of Health - and State University and the release, utilization and reporting in the
DOH Office of the Secretary College Hospital Relative implementation of the Medical Assistance to yes xls, pdf NA Public DOH ZCMC 28-Jan-19 Monthly
to the Implementation of Indigent Patients
Indigent Patients (MAIP)
Program
Guidelines on the Transfer

of Funds to Center for
Health Development This Order is issued to provide guidelines in
Hospitals on the
Department of Health - Implementation the release, utilization and reporting in the
DOH of Medical yes xls, pdf NA Public DOH ZCMC 27-Feb-20 Monthly
Office of the Secretary Assistance to Indigent implementation of the Medical Assistance to
Patient Program (MAIP) - Indigent Patients
Department Order 2019-
0029
Zamboanga City This includes authority to travel, attend OMCC Computer and
ZCMC Medical Center
ZCMC Hospital Order seminars/trainings, membership in hardcopies NO OMCC Record Storage Internal ZCMC OMCC 2014 to Present Annually
committees, designation of personnel
This includes hospital guidelines, creation of
ZCMC Zamboanga City ZCMC Memorandum committees and important announce-ments hardcopies NO OMCC Computer and Internal ZCMC OMCC 2014 to Present Annually
Medical Center OMCC Record Storage
Revista Cientifica de
Zamboanga (Official
Zamboanga City Medical Journal of Contains peer reviewed research studies of No (Hardcopy June 30, 2017 to
ZCMC Medical Center ZCMC residents in a journal format PDF only) N/A Public ZCMC ZCMC Research Office present Annual
Zamboanga City Medical
Center)
Consolidated procurement plan of each

Zamboanga City Annual Procurement department in the agency for their Procurement January 31, 2019 to
ZCMC Medical Center Plan respective annual programs, acitivities and PDF, Hardcopy YES www.gppb.gov.ph Public ZCMC Management Section present Annualy
projects.
Consolidated procurement requests for

ZCMC Zamboanga City Annual Procurment Plan common-use supplies to be utilized by each PDF, Hardcopy YES www.gppb.gov.ph Public ZCMC Materials January 31, 2019 to Annualy
Medical Center department in the agency Management Section present
Page 27
Agency Procurement
Zamboanga City Compliance Standard procurement monitoring, Procurement
ZCMC Medical Center Performance Indicators assessment and evaluation tool XLS YES www.gppb.gov.ph Public ZCMC Management Section 29-Mar-19 Annually
(APCPI) System
Zamboanga City Notices of Award of Awards made to Lowest Calculated and Procurement
ZCMC Medical Center Contract Responsive Bidders PDF, Hardcopy YES w..philgeps.gov.ph Public ZCMC Management Section February 28, 2018 Monthly
Position Title, Item No., Salary Grade,

Zamboanga City Monthly Salary, Education, Training,
ZCMC Medical Center Publication of Vacancies Experience, Eligibility, Competency (if Doc, Excel YES http://zcmc.doh.gov.ph/ Public ZCMC HRMO 2015 to present Quarterly
Applicable), Place of Assignment, Deadline of
Submission of Application
Philippine National Essential medicines deemed important to address

DOH Department of Health Formulary the primary health care needs PDF YES https://pharmadiv.doh.gov.ph/phil-national-formulary PUBLIC DOH PHARMACY DIVISION 2017-2019 ANNUALLY
guide in all national and local government health facilities in the

DOH Department of Health Drug Price Reference Index efficient sourcing of pharmaceutical products PDF YES https://dpri.doh.gov.ph/ PUBLIC DOH PHARMACY DIVISION 2017-2020 ANNUALLY
https://edpms.doh.gov.ph/l Health Policy Finance

DOH Department of Health EDPMS Electronic Drug Price Monitoring System EXCEL YES ogin.php PUBLIC DOH and Research 2019 to present QUARTERLY
Development Center
This report contains statisitical data of the DOH Planning Division

ZCMC Zamboanga City BAR NO 1 hospital's performance in reference to the and PBB Secretariat; Planning ZCMC-Planning Submission is every
Medical Center targets in the Major Final Outputs / Program PDF, Hardcopy Yes DBM Unified Reporting Public Section Section quarter 2019 Quarterly
Expenditure Classification Indicators System, DOH OSM
This report contains the hospital's targets as DOH Planning Division

Zamboanga City BED NO. 2 - PHYSICAL specified in each of the Major Final Outputs / and PBB Secretariat; Planning ZCMC-Planning Submission is on the
ZCMC Medical Center PLAN Program Expenditure Classification PDF, Hardcopy Yes DBM Unified Reporting Public Section Section Last Quarter of the Yearly
Indicators System; DOH OSM year 2019
Zamboanga City This report contains the hospital's quarterly DOH Planning Division Planning ZCMC-Planning
ZCMC Medical Center OPCR and yearly target PDF, Hardcopy Yes and PBB Secretariat, DOH Public Section Section Quarterly 2019 Quarterly
OSM
MCS Mindanao Central Diet List Contains diet Prescription of in-patients Document No Dietary Building Exception Patient's Health Patient's Health January 3, 2010 to Daily
Sanitarium Record Record present
Nutrition &
MCS Mindanao Central Marketing Logbook Contains Statement of Marketing Document No Dietary Building Exception Dietetics Nutrition & Dietetics January 1, 2010 to Daily
Sanitarium Services Record Services Record present
Nutrition &
MCS Mindanao Central Reimbursement Logbook Contains Reimbursement Amount of Daily Document No Dietary Building Exception Dietetics Nutrition & Dietetics October 1, 2013 to Weekly
Sanitarium Marketing Services Record Services Record present
Nutrition &
MCS Mindanao Central Meal Dish-Out Time Contains Names of Patient's with Signatures Document No Dietary Building Exception Dietetics Nutrition & Dietetics February 2, 2013 to Daily
Sanitarium Logbook who received meals Services Record Services Record present
Nutrition &
MCS Mindanao Central Out-going document Contains out-going documents logged-in Document No Dietary Building Internal Dietetics Nutrition & Dietetics February 29, 2016 to Daily
Sanitarium logbook Services Record present
Services Record
Mindanao Central Records of persons Contains names of Patients with Nutrition & Nutrition & Dietetics January 1, 2013 to
MCS Sanitarium subsisted corresponding Diet Prescription Document No Dietary Building Internal Dietetics Services Record present Monthly
Services Record
Mindanao Central Food Borne Contains Food Borne Contamination Nutrition & Nutrition & Dietetics September 1, 2017
MCS Sanitarium contamination Incidence Incidence Document No Dietary Building Exception Dietetics Services Record to present Monthly
Logbook Services Record
Mindanao Central In-coming documents Nutrition & Nutrition & Dietetics January 12, 2016 to
MCS Contains In-coming documents received Document No Dietary Building Exception Dietetics Weekly
Sanitarium logbook Services Record present
Services Record
Mindanao Central Nutrition & Nutrition & Dietetics February 26, 2010 to
MCS Sanitarium LPG Transaction Logbook Contains LPG Transaction Document No Dietary Building Internal Dietetics Services Record present Quartely
Services Record
Mindanao Central Record of Meetings Nutrition & Nutrition & Dietetics February 1, 2010 to
MCS Contains the minutes of the meeting Document No Dietary Building Exception Dietetics Monthly
Sanitarium Logbook Services Record Services Record present
Nutrition &
MCS Mindanao Central Incident Report Logbook Contains incident report Document No Dietary Building Exception Dietetics Nutrition & Dietetics March 12, 2016 to If any incident
Sanitarium Services Record Services Record present happens
Nutrition &
MCS Mindanao Central Diet Counselling OPD & Contains names of OPD & In-Patients Document No Dietary Building Exception Dietetics Nutrition & Dietetics April 20, 2016 to Weekly
Sanitarium In- Patients Logbook Counselled Services Record Services Record present
Mindanao Central Guest/Volunteers Nutrition & Nutrition & Dietetics January 1, 2016 to
MCS Contains Names of Guest Volunteers Document No Dietary Building Exception Dietetics Monthly
Nutrition &
MCS Mindanao Central Rice Monitoring Logbook Contains Rice Consumption Document No Dietary Building Exception Dietetics Nutrition & Dietetics April 11, 2016 to Monthly
Sanitarium Services Record present
Services Record
Mindanao Central Cash Disbursement Contains the Cash Disbursment Record of Nutrition & Nutrition & Dietetics January 2013 to
MCS Sanitarium Record of Daily Daily Marketing Document No Dietary Building Internal Dietetics Services Record present Weekly
Marketing Services Record
Mindanao Central Contains 1 month cycle menu for regular & Nutrition & Nutrition & Dietetics January 1, 2013 to
MCS Sanitarium Cycle Menu therapeutic In-Patients Document No Dietary Building Exception Dietetics Services Record present Monthly
Services Record
Mindanao Central Inventory of Kitchen Contains the inventory of Nutrition & Nutrition & Dietetics February 28, 2010 to
MCS Sanitarium Utensils /Equipment utensils/Equipment of Nutrition & Dietetics Document No Dietary Building Exception Dietetics Services Record present Monthly
Logbook Services Services Record
Nutrition &
MCS Mindanao Central Purified Water Issuance Contains Issuance of Purified Water to Document No Dietary Building Internal Dietetics Nutrition & Dietetics December 12, 2015 2 x a week
Sanitarium Logbook different unit Services Record to present
Services Record
Mindanao Central Contains the schedules of duty Nutrition & Nutrition & Nutrition & Dietetics January 1, 2015 to
MCS Schedule of Duty Document No Dietary Building Internal Dietetics 2 x a month
Sanitarium Dietetics Services Personnel Services Record Services Record present
Nutrition &
MCS Mindanao Central Special Function Meal Contains special function meal frequest to be Document No Dietary Building Internal Dietetics Nutrition & Dietetics January 1, 2014 to 3 x a week
Sanitarium Request approved by the unit head & COH Services Record Services Record present
Nutrition &
MCS Mindanao Central Nutition & Dietetics Contains Personnel Files of Nutrition Document No Dietary Building Exception Dietetics Nutrition & Dietetics January 4, 2015 to Yearly
Sanitarium Services Personnel Files Dietetics Services Services Record Services Record present
Mindanao Central Nutrition & Nutrition & Dietetics January 3, 2016 to

MCS Sanitarium Job Request Contains Job request Document No Dietary Building Exception Dietetics Services Record present 2 x a month
Services Record
Page 28
Nutrition &
MCS Mindanao Central MCS Office Contains MCS office orders/ communications Document No Dietary Building Internal Dietetics Nutrition & Dietetics January 5, 2014 to Weekly
Sanitarium orders/communications Services Record Services Record present
Mindanao Central Patients Discharged Nutrition & Nutrition & Dietetics January 5, 2015 to
MCS Contains names of patients being discharged Document No Dietary Building Exception Dietetics Daily
Nutrition &
MCS Mindanao Central Room Temperature Contains room temperature monitoring Document No Dietary Building Exception Dietetics Nutrition & Dietetics February 28, 2010 to Daily
Sanitarium Monitoring Logbook Services Record present
Services Record
Mindanao Central Grautity Attendabce Contains the time in & time out of gratuity Nutrition & Nutrition & Dietetics January 20, 2015 to
MCS Sanitarium Logbook workers Document No Dietary Building Exception Dietetics Services Record present Daily
Services Record
Nutrition &
MCS Mindanao Central Dietary Section Infection Contains the policies guidelines of Infection Document No Dietary Building Exception Dietetics Nutrition & Dietetics February 1, 2015 to Yearly
Sanitarium Control Control Services Record present
Services Record
Mindanao Central Inventory Logbook for Nutrition & Nutrition & Dietetics January 8, 2019 to
MCS Sanitarium food supplies Contains the inventory of food supplies Document No Dietary Building Exception Dietetics Services Record present Yearly
Services Record
Mindanao Central standard

MCS Sanitarium X-ray Results Patient Official X-ray Result (hardcopy) No limited MCS radiology 2019-01-01 Daily
Mindanao Central standard

MCS Sanitarium X-ray Request Patient X-ray Request Form (hardcopy) No limited MCS radiology 2019-01-01 Daily
MCS Mindanao Central Logbooks Logbooks for borrowers, corrective Hard Copy No ICT office shelf Public ICT ICT 2019 Daily
Sanitarium maintenance, ink requisition, equipments
MCS Mindanao Central Binder Binder for preventive maintenance, internet Hard Copy No ICT office shelf Public ICT ICT 2019 Quarterly
Sanitarium connection
MCS Mindanao Central Transparency Seal Transparency seal required by DOH Soft Copy Yes MCS Website Public ICT ICT 2019 Monthly
Sanitarium (www.mcs.doh.gov.ph)
MCS Mindanao Central ISO Quality Documents ISO Quality Guidelines Hard Copy Yes MCS Website Private ICT ICT 2019 Monthly
MCS Mindanao Central ISO Quality Policy ISO Quality Policy Guidelines Hard Copy Yes MCS Website Private ICT ICT 2019 Every ISO Audit
MCS Mindanao Central Service Request Form Service Request form Hard Copy Yes MCS Website Private ICT ICT 2019 Whenever there is a
Sanitarium (www.mcs.doh.gov.ph) request
MCS Mindanao Central Laboratory Request Slip Patient Laboratory Request Slip Standard No N/A Limited MCS laboratory 2019-01-01 Daily
Sanitarium (hardcopy)
MCS Mindanao Central Laboratory Results Patient Official Laboratory Results Standard No N/A Limited MCS laboratory 2019-01-01 Daily
MCS Mindanao Central Philhealth Logbook Philhealth Logbook Standard No N/A Limited MCS laboratory 2019-01-01 Daily
MCS Mindanao Central Send Out Specimen Logbook for Send out Specimen Standard No N/A Limited MCS laboratory 2019-01-01 Daily
sanitarium (hardcopy)
Enrollment to Philhealth of Financially Hard copy No Logbook Medical Social
MCSGH Mindanao Central Point Of Service (POS) incapable patients seeking medical care Limited Medical Social Services/ Local heatlth August, 2017 Daily
Sanitarium upon confinement or currently inactive Sagip.philhealth.gov.ph/p Services
Online Yes os Information Office
member for updating
Mindanao Central Medical Assistance Finances the Medical expenses that are Medical Social
Medical Social Services/
MCSGH Sanitarium Program for Indigent incurred by indigent and poor patients from Hard copy, XLS No Logbook Public Services Local heatlth 2014-2019 Daily
Patients (MAIP) Hospital confinement or out-patient care Information Office
MCSGH Mindanao Central Senior Citizen Act Availment of Benefits and priviledges under Hard copy, XLS No Logbook Public Medical Social Medical Social January, 2014 Daily
Sanitarium the act Services Services
Mindanao Central Admitted Patients with Entries of referred Admitted Patients with Medical Social Medical Social
MCSGH Hard Copy, XLS No Logbook Limited February, 2016 Daily
Sanitarium PhilHealth PhilHealth Services Services
Mindanao Central OPD LOGBOOK CONTAINS OUTPATIENTS DATA FOR OPD

MCS Sanitarium REGISTER CONSULTATION, DOC NO EXCEPTION EXCEPTION MRS MRS DEC 2013 - PRESENT DAILY
Mindanao Central MASTER PATIENT INDEX

MCS Sanitarium CARD ALPHBETICAL ORDER OF PATIENT'S NAME DOC NO EXCEPTION EXCEPTION MRS MRS DEC 2013 - PRESENT DAILY
Mindanao Central OPD MECIAL RECORDS PATIENTS MEDICAL RECORDS CHARTS

MCS Sanitarium CHARTS ARRAGNGED IN TERMINAL-DIGIT-FILING DOC NO EXCEPTION EXCEPTION MRS MRS DEC 2013 - PRESENT DAILY
SYSTEM
MCS Mindanao Central OPD CONSULTATION CONTAINS PATIENT'S DATA OF OPD DOC NO EXCEPTION EXCEPTION MRS MRS JAN 2017 - PRESENT DAILY
Sanitarium LOGBOOK CONSULATION FOR THE DAY
MCS Mindanao Central OPD OUTGOING CONTAINS OUTGOING DOC. RECEIVED BY DOC NO EXCEPTION EXCEPTION MRS MRS OCT 2006 - PRESENT DAILY
Sanitarium LOGBOOK OTHER UNITS
MCS Mindanao Central ADMITTING REGISTER CONTAINS INPATIENT'S DATA, DOC NO EXCEPTION EXCEPTION MRS MRS OCT 2006 - PRESENT DAILY
Sanitarium
MCS Mindanao Central MEDICAL CERTIFICATE CONTAINS PATIENT'S DATA AND HIS/HER DOC NO MRS, OPD BLDG EXCEPTION MRS MRS FEB. 2016 - PRESENT DAILY
Sanitarium DIAGNOSIS
Mindanao Central Contains data of newborn ESP. DATE OF 2011 UP TO
MCS Sanitarium BIRTH CERTIFICATE BIRTH DOC NO MRS, OPD BLDG EXCEPTION MRS MRS PRESENT Daily
Mindanao Central CONTAINS PATIENT'S INFORMATION ABOUT 1992 UP TO

MCS DEATH CERTIFICATE DOC NO MRS, OPD BLDG EXCEPTION MRS MRS WEEKLY
Sanitarium HI/HER DEATH PRESENT
MCS Mindanao Central CERTICATE OF CONTAINS PATIENT'S INFORMATION ABOUT DOC NO MRS, OPD BLDG EXCEPTION MRS MRS 2011 UP TO Daily/ Weekly
Sanitarium CONFINEMENT HI/HER CONFINEMENT PERIOD PRESENT
Mindanao Central BIRTH CERTIFICATE
MCS Sanitarium APPLICATION FORMS CONTAINS INFORMATION ABOUT NEWBORN DOC NO MRS, OPD BLDG EXCEPTION MRS MRS YEAR 2010 -PRESENT Daily/ Weekly
BIRTH CERTIFICATE
MCS Mindanao Central PROCESSED AND CONTAINS COPY OF BIRTH CERTFICATE DOC NO MRS, OPD BLDG EXCEPTION MRS MRS YEAR 2015 -PRESENT Daily/ Weekly
Sanitarium RELEASED ALREADY PROCESSED AND RELEASED
BIRTH CERTIFICATE(NOT CONTAINS COPY OF BIRTH CERTFICATE (NOT

MCS Mindanao Central MARRIED) FOR MARRIED) NOT PROCESSED AND FOR DOC NO MRS, OPD BLDG EXCEPTION MRS MRS YEAR 2011 -PRESENT Daily/ Weekly
Sanitarium PROCESSED AND RELEASE
RELEASED
Mindanao Central BIRTH CERTIFICATE

MCS (MARRIED) PROCESSED DOC NO MRS, OPD BLDG EXCEPTION MRS MRS YEAR 2011 -2018 Daily/ Weekly
Sanitarium AND FOR RELEASED
Mindanao Central TRANSMITTAL LETTER CONTAINS BIRTH CERTIFICATE FOR

MCS Sanitarium TO CIVIL REGISTRAR REISTRATION IN CIVIL REGISTRAR'S OFFICE DOC NO MRS, OPD BLDG EXCEPTION MRS MRS YEAR 2010 -PRESENT WEEKLY
Mindanao Central DEATH CERTIFICATE CONTAINS INFORMATION ABOUT THE DEAD

MCS Sanitarium APPLICATION FORM PERSON DOC NO MRS, OPD BLDG EXCEPTION MRS MRS Daily/ Weekly
MCS Mindanao Central MEDICAL SUPPLIES CONTAINS MEDICAL SUPPLIES DOC NO MRS, OPD BLDG EXCEPTION MRS MRS FEB. 2014- AUG Daily/ Weekly
Sanitarium LOGBOOK 2015
MCS Mindanao Central CHART REQUEST MEDICAL RECORD REQUESTED BY BILLING DOC NO MRS, OPD BLDG EXCEPTION MRS MRS OCTOBER 20012 - WEEKLY
Sanitarium LOGBOOK AND CLAIMS PRESENT
MCS Mindanao Central MONTHLY REPORT OF CONTAINS FEEDBACK OF CUSTOMERS DOC NO MRS, OPD BLDG EXCEPTION MRS MRS AUGUST 2016 - Daily/ Weekly
Sanitarium CUSTOMER FEEDBACK PRESENT
MCS Mindanao Central CHART REVIEW CONTAINS IN-PATIENTS CHARTS FROM DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JAN 2016 - PRESENT DAILY
Sanitarium LOGBOOK WARD
MCS Mindanao Central PHIC CHART RECEIVING CONTAINS LIST OF CHARTS RECEIVED FROM DOC NO MRS, OPD BLDG EXCEPTION MRS MRS 2009 up to present Daily/ Weekly
Sanitarium LOGBOOK BILLING/CLAIMS
MCS Mindanao Central MRS INCOMING CONTAINS DOCUMENTS RECEIVED BY MRS DOC NO MRS, OPD BLDG EXCEPTION MRS MRS 2016-PRESENT DAILY
Sanitarium DOCUMENTS LOGBOOK FROM OTHER UNITS
Mindanao Central CONTAINS ATTENDACE OF MRS STAFF IN

MCS Sanitarium ATTENDANCE LOGBOOK EVERY MEETING DOC NO MRS, OPD BLDG EXCEPTION MRS MRS 2016 - PRESENT MONTHLY
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MCS Mindanao Central EMERGENCY ROOM CONTAINS PATIENTS DATA DOC NO MRS, OPD BLDG EXCEPTION EMERGENCY MRS MAY 2017 - DAILY
Sanitarium LOGBOOK ARRIVED/CONSULTED AT THE E.R. ROOM OCTOBER 2017
MCS Mindanao Central OPD CONSULTATION CONTAINS DATA OF CONSULTED PATIENTS DOC NO EXCEPTION OPD MRS SEPT 2015- FEB. DAILY
Sanitarium LOGBOOK 2017
MCS Mindanao Central MEDICAL CERTIFICATE CONTAINS MEDICAL CERT. OF PATIENTS DOC NO MRS, OPD BLDG EXCEPTION MRS JAN 2018 - PRESENT
Sanitarium WITH TRACKING SLIP
MCS Mindanao Central HOSPITAL DAILY CENSUS CONTAINS SUMMARY OF DAILY ADMISSION DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JAN 2016 - PRESENT DAILY
Sanitarium AND DISCH. PATIENTS
Mindanao Central OUTGOING DOCUMENT CONTAINS DOC FROM MRS RECEIVED BY

MCS Sanitarium LOGBOOK OTHER UNITS DOC NO MRS, OPD BLDG EXCEPTION MRS MRS Daily/ Weekly
Mindanao Central DELIVERY ROOM CONTAINS INFORMATION ABOUT THE BIRTH MARCH 1987-
MCS Sanitarium LOGBOOK OF THE MOTHER DOC NO MRS, OPD BLDG EXCEPTION MRS MRS PRESENT Daily/ Weekly
Mindanao Central APPLICATION OF LIVE APPLICATION FORMS BEING FILLEDOUT TO

MCS Sanitarium BIRTH PROCESS BIRTH CERT DOC NO MRS, OPD BLDG EXCEPTION MRS MRS Daily/ Weekly
Mindanao Central HOPSITAL DAILY CENSUS SUMMARY OF IN-PATIENT ADMISSION,

MCS Sanitarium REPORT DISCH. TRANSFER AND DIED DOC NO MRS, OPD BLDG EXCEPTION MRS MRS Daily/ Weekly
Mindanao Central NEWBORN SCREENING CONTAINS HEALTH RECORD INFORMATION

MCS Sanitarium REPORT OF NEWBORN DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JAN 2011 - PRESENT QUARTERLY
Mindanao Central MANDATORY MONTHLY MANDATORY HOSP REPORT SUBMITTED BY

MCS Sanitarium HOSPITAL REPORT W/ OUR HOSP TO PHILHEALTH DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JAN 2008 - PRESENT Daily/ Weekly
TRACKING MATRIX
Mindanao Central REQUISITION AND ISSUE CONTAINS LIST OF OFFICE SUPPLIES NEEDED
MCS Sanitarium SLIP BY MRS DOC NO MRS, OPD BLDG EXCEPTION MRS MRS DEC 2017 - PRESENT Daily/ Weekly
Mindanao Central ANNUAL HOSPITAL MANDATORY HOSP REPORT SUBMITTED BY

MCS Sanitarium STATISTICS REPORT OUR HOSP TO DOH REGION 9 DOC NO MRS, OPD BLDG EXCEPTION MRS MRS YEAR 2009 - 2015 ANNUALLY
ONLINE ANNUAL
MCS Mindanao Central HOSPITAL STATISTICS MANDATORY HOSP REPORT SUBMITTED BY DOC YES MRS, OPD BLDG EXCEPTION MRS DOH REGION IX YEAR 2016 - 2017 ANNUALLY
Sanitarium OUR HOSP TO DOH REGION 9
REPORT
HEALTH SECTOR
Mindanao Central PERFORMANCE CONTAINS CS DEL RATE, HOSP BED TO
MCS Sanitarium MONITORING AND POPULATION RATIO DOC YES MRS, OPD BLDG EXCEPTION MRS DOH REGION IX JAN 2017 - PRESENT MONTHLY
EVALUATION REPORT
(HSPME)
MCS Mindanao Central WORK SHEDULE CONTAINS WORK SCHEDULE OF INDIVIDUAL DOC YES MRS, OPD BLDG EXCEPTION MRS MRS DEC 2017 - PRESENT MONTHLY
Sanitarium EMPLOYEE
MCS Mindanao Central DIET CENSUS CONTAINS NUMBER OF PATIENTS IN THE DOC YES MRS, OPD BLDG EXCEPTION MRS DIETARY JAN 2018 - PRESENT MONTHLY
Sanitarium DIET LIST
MCS Mindanao Central OPERATING ROOM CONTAINS PROCEDURE PERFORMED IN THE DOC YES MRS, OPD BLDG EXCEPTION MRS O.R. JAN 2016 - PRESENT MONTHLY
Sanitarium MONTHLY CENSUS PATIENT
MCS Mindanao Central 20 LEADING OPD CONTAINS NUMBER OF CASES OF OPD DOC YES MRS, OPD BLDG EXCEPTION MRS OPD JAN 2016 - PRESENT MONTHLY
Sanitarium CONSULTATION CONSULTATION
MCS Mindanao Central 20 LEADING ER CASES CONTAINS TOP 20 ER CASES OF DOC YES MRS, OPD BLDG EXCEPTION MRS E.R. JAN 2016 - PRESENT MONTHLY
Sanitarium FOR THE MONTH CONSULTATION
Mindanao Central CLINICAL LABORATORY CONTAINS NUMBER OF PATIENTS GIVEN LAB

MCS Sanitarium ACCOM REPORT EXAM DOC YES MRS, OPD BLDG EXCEPTION MRS LABORATORY JAN 2016 - PRESENT MONTHLY
Mindanao Central SOCIAL SERVICE CONTAINS EVALUATED PTS, PHIC

MCS Sanitarium MONTHLY REPORTS ENROLLMENT DOC YES MRS, OPD BLDG EXCEPTION MRS MSS JAN 2016 - PRESENT MONTHLY
MONTHLY CENSUS OF
MCS Mindanao Central MINOR O.R. CASES IN ER MINOR OR CASES IN EMERGENCY ROOM DOC YES MRS, OPD BLDG EXCEPTION MRS E. R. JAN 2016 - PRESENT MONTHLY
Sanitarium ROOM
Mindanao Central OPERATING ROOM CONTAINS MAJOR AND MINOR CASES OF
MCS Sanitarium CENSUS REPORT PATIENTS IN THE OR DOC YES MRS, OPD BLDG EXCEPTION MRS OPERATING ROOM JAN 2016 - PRESENT MONTHLY
Mindanao Central TOP 10 IN-PATIENT CONTAINS TOP 10 IN-PT. DISCHARGED

MCS Sanitarium MONTHLY DIAGNOSIS DIAGNOSIS DOC YES MRS, OPD BLDG EXCEPTION MRS MRS JAN 2016 - PRESENT MONTHLY
Mindanao Central CONTAINS NUMBER OF IN-PATIENT/ER/OPD

MCS Sanitarium PHARMACY REPORT W/ RX FILLED DOC YES MRS, OPD BLDG EXCEPTION MRS PHARMACY FEB 2018 - PRESENT MONTHLY
MCS Mindanao Central PHILHEALTH PATIENTS CONTAINS NUMBER OF PHILHEALTH PTS. DOC YES MRS, OPD BLDG EXCEPTION MRS BILLING AND CLAIMS JAN 2018 - PRESENT MONTHLY
Sanitarium FOR THE MONTH
MCS Mindanao Central PERINEORRHAPHY CONTAINS NUMBER OF PATIENTS UNDERGO DOC YES MRS, OPD BLDG EXCEPTION MRS DELIVERY ROOM FEB. 2018 - PRESENT MONTHLY
Sanitarium REPORT PERINERRHAPY FOR THE MONTH
Mindanao Central PHYSICAL THERAPHY

MCS Sanitarium MONTHLY REPORT CONTAINS NUMBER OF PATIENTS SERVED DOC YES MRS, OPD BLDG EXCEPTION MRS PHYSICAL THERAPHY JAN 2016- PRESENT MONTHLY
CONTAINS
MCS Mindanao Central MCS MEMORANDUM MCS MEMO RECEIVED BY MRS FROM OCOH NUMBER OF DOC YES MRS, OPD BLDG EXCEPTION MRS 2017-PRESENT DAILY/WEEKLY
Sanitarium PATIENTS
SERVED
CONTAINS
MCS Mindanao Central PROJECT PROCUREMENT CONTAINS LIST OF OFFICE SUPPLIES NEEDED NUMBER OF DOC YES MRS, OPD BLDG EXCEPTION MRS 2017-PRESENT ANNUALLY
Sanitarium MANAGEMENT PLAN BY MRS PATIENTS
SERVED
Mindanao Central ADMISSION AND

MCS Sanitarium DISHCHARGE RECORD MEDICAL RECORD OF IN-PATIENT DOC NO MRS, OPD BLDG EXCEPTION MRS MRS 1930- DAILY
OF IN-PATIENT
MCS Mindanao Central MONTHLY REPORTS - CONTAINS LIST OFSKIN DISEASES DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JAN 1987 - DEC. MONTHLY
Sanitarium TRAVELLING SKIN CLINIC DIAGNOSED 2000
NATIONAL LEPROSY
Mindanao Central CONTROL PROG - MULTI CONTAINS NUMBER OF PATIENTS UNDERGO
MCS Sanitarium DRUG THERAPY MULTIDRUG THERAPY DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JAN 1991-DEC 1993 MONTHLY
MONTHLY REPORT
MONTHLY REPORT OF
MCS Mindanao Central PATIENT MOVEMENT CONTAINS LIST OF NEW, TRANSFERRED AND DOC NO MRS, OPD BLDG EXCEPTION MRS MRS JULY 1959 - MONTHLY
Sanitarium FOR THE MONTH DEATH HD PATIENTS DECEMBER 1975
MCS Mindanao Central FAMILY PLANNING CONTAINS FAMILY PLANING MEDTHOD OF DOC NO MRS, OPD BLDG EXCEPTION MRS MRS APR 1981 - DEC. Daily/ Weekly
Sanitarium REPORTS PATIENTS 1983
Mindanao Central MONTHLY REPORTS FOR CONTAINS HD PTS. WHO WERE RE- JAN 1958 - AUG
MCS Sanitarium READMITTED RELPASED ADMITTED BECAUSE OF RELAPSE DOC NO MRS, OPD BLDG EXCEPTION MRS MRS 1969 MONTHLY
OF HD PATIENTS
Mindanao Central RURAL TRAVELLING ISABELA MAR 1960 - JUNE

MCS Sanitarium LEPROSY CLINIC CONTAINS CLINICAL RECORD OF HD PT. DOC NO MRS, OPD BLDG EXCEPTION DISTRICT/BASIL MRS 1966 MONTHLY
MONTHLY REPORT AN CITY
LOGBOOK MCS LB-MED-

MCS Mindanao Central 01 Registry Book for Gift Date, Donor's Name , & Gift DOC NO SHELF PUBLIC COC MEDICAL 4/22/19 DAILY IF NECESSARY
Sanitarium Giving (Medical Division)
Mindanao Central LOGBOOK MCS LB-

MCS Sanitarium CMPS-02 VISITORS DATE, NAME, SIGNATURE DOC NO SHELF INTERNAL COC MEDICAL 2/13/2018 DAILY IF NECESSARY
LOGBOOK
LOGBOOK MCS LB- DATE,TIME STARTED, TIME ENDED,

MCS Mindanao Central CMPS-03 DOCTORS AND ATTENDANCE, AGENDA, DOC NO SHELF LIMITED COC MEDICAL 2/6/2018 MONTHLY
Sanitarium MEDICAL UNIT MEETING COMMENTS/REMARKS, ACTION
LOGBOOK MCS LB-

MCS Mindanao Central CMPS-04 DATE, DOCUMENTS, SIGNATURE, DATE,TIME DOC NO SHELF LIMITED COC MEDICAL 2/7/2018 DAILY IF NECESSARY
Sanitarium OUTGOING/INCOMING
DOCUMENTS
Mindanao Central LOGBOOK MCS LB-

MCS CMPS-05 ISSUES AND DATE, CONCERNS DOC NO SHELF LIMITED COC MEDICAL 2/2/2018 DAILY IF NECESSARY
Sanitarium CONCERN I
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DATE, DOCUMENTS, SIGNATURE,
LOGBOOK MCS LB- DATE,TIME, DATE, NAME , TYPE OF LEAVE,
MCS Mindanao Central CMPS-06 SIGNED INCLUSIVE DATES OF LEAVE, SIGNATURE, DOC NO SHELF LIMITED COC MEDICAL 2/8/2018 DAILY IF NECESARRY
Sanitarium DOCUMENTS DATE, NAME, TIME, PURPOSE OF PASS SLIP,
REASON, SIGNATURE
AGENCY ABBRV, AGENCY NAME, TITLE,

DESCRIPTION, FILE FORMAT, ONLINE
MCS Mindanao Central An Information Invetory PUBLICATION, LOCATION, DISCLOSURE, DOC NO BOX 1 LIMITED MCS COC 2018 DAILY IF NECESARRY
Sanitarium (COC) ORIGINAL DATA, DATA MAINTAINER, DATE
RELEASED, FREQUENCY OF UPDATE
Mindanao Central
MCS Sanitarium ARTA ARTA CONCERNS DOC YES BOX 1 PUBLIC ARTA-FICT DOH MCS 2019 DAILY IF NECESARRY
Mindanao Central BENCHBOOK/

MCS Sanitarium PHILHEALTH ALL ABOUT PHILHEALTH CONCERNS DOC YES BOX 1 PUBLIC PHILHEALTH COC Feb-18 AS NECESARRY
Mindanao Central BREASTFEEDING

MCS Sanitarium COMMITTEE FOLDER BREASTFEEDING COMMITTEE DOC NO BOX 1 PUBLIC MCS MEDICAL-NURSING Feb-18 AS NECESARRY
Mindanao Central FORMS (TRAINING REQUIRED, TRAINING HR, UNIT HEADS,

MCS Sanitarium CAF ATTENDED, TRAINING NEEDED) DOC NO BOX 1 LIMITED MCS DIVISION HEAD 2019 ANNUAL
Mindanao Central
MCS Sanitarium COA COA DOC NO BOX 1 INTERNAL AUDITOR MEDICAL Feb-18 AS NECESSARY
Mindanao Central MEDICAL, NURSING,

MCS Sanitarium COMMITTEES (OTHERS) DIFFERENT COMMITTEES CONCERN DOC NO BOX 1 INTERNAL MCS ADMINISTRATIVE Feb-18 AS NECESARRY
OCOH,
MCS Mindanao Central COMMUNICATIONS ALL COMMUNICATIONS DOC NO BOX 1 INTERNAL DIVISIONS, MEDICAL 18-Feb AS NECESARRY
Sanitarium UNITS
Mindanao Central ADMINISTRATIVE &
MCS Sanitarium CSC CSC RULES AND REGULATIONS DOC YES BOX 1 PUBLIC CSC MEDICAL OFFICES Feb-18 AS NECESSARY
MCS Mindanao Central DENGUE DENGUE CONCERNS DOC YES BOX 1 PUBLIC DOH DOH, MCS 2018 AS NECESSARY
Sanitarium
MCS Mindanao Central DENTAL SERVICE DENTAL ACCREDITATION CONCERNS, DOC NO BOX 1 INTERNAL DENTAL OFFICE DENTAL UNIT 18-Feb AS NECESARRY
Sanitarium REPORT
NUTRITION
MCS Mindanao Central DIETARY NUTRITION AND DIETETICS CONCERNS DOC NO BOX 1 INTERNAL AND DIETETICS NUTRITION AND 18-Feb AS NECESSARY
Sanitarium OFFICE DIETETICS UNIT
MCS Mindanao Central DOH PROGRAM DOH PROGRAMS DOC YES BOX 1 PUBLIC DOH MEDICAL 18-Feb AS NECESSARY
Sanitarium
MCS Mindanao Central DPO DPO DOC YES BOX 1 PUBLIC DOH MEDICAL Feb-18 AS NECESSART
Sanitarium
Mindanao Central MEDICAL PERSONNEL

MCS Sanitarium DTR DTRS DOC YES BOX 1 LIMITED HR AND HR Feb-18 MONTHLY
CHIEF OF HOSPITAL,
MCS Mindanao Central EXECOM MEETINGS / MINUTES OF MEETING DOC NO BOX 1 INTERNAL MCS CHIEF OF CLINICS, Jun-18 WEEKLY
Sanitarium CONCERNS CHIEF AO, CHIEF
NURSE, HMC
Mindanao Central
MCS Sanitarium EXTERNAL REFERENCE GINA GUIDELINES DOC YES BOX 1 PUBLIC GINA GINA, MCS 2018 AS NECESSARY
Mindanao Central
MCS Sanitarium FORMS HOSPITAL RELATED FORMS DOC NO BOX 1 LIMITED MCS MCS Jul-05 AS NECESSARY
Mindanao Central
MCS Sanitarium HEMB HEMB CONCERNS DOC NO BOX 2 INTERNAL HEMB HEMB, MCS 2018 AS NECESSARY
Mindanao Central DOH ACTIVITIES, GAD, ACTIVITY

MCS Sanitarium HEPO ACCOMPLISHMENT DOC NO BOX 2 INTERNAL HEPO OFFICE HEPO UNIT Feb-18 AS NECESSARY
Mindanao Central
MCS Sanitarium HIV HIV CONCERNS DOC YES BOX 2 PUBLIC DOH DOH, MCS 2019 AS NECESSARY
MEDICAL
MCS Mindanao Central INVITATIONS INVITATIONS ALL SORTS DOC NO/YES BOX 2 LIMITED SOCIETIES, MEDICAL 2019 AS NECESSARY
Sanitarium EMPLOYESS SOCIETIES,MCS
Mindanao Central
MCS Sanitarium ISO ISO CONCERNS DOC NO BOX 2 INTERNAL ISO OFFICE DCO 18-Feb AS NECESSARY
Mindanao Central LABORATORY

MCS Sanitarium LABORATORY LABORATORY CONCERNS DOC NO BOX 2 INTERNAL OFFICE LABORTORY UNIT 18-Feb AS NECESSARY
Mindanao Central MEDICAL PERSONNEL

MCS Sanitarium LEAVES LEAVES APPLICATION DOC YES BOX 2 INTERNAL HR AND HR Feb-18 AS NECESSARY
MCS Mindanao Central MANCOM MEETINGS/ MINUTES OF MEETINGS/ CONCERNS DOC NO BOX 2 INTERNAL MCS MCS 2018 AS NECESSARY
Sanitarium CONCERNS
MCS Mindanao Central MEDICAL DIVISION MEDICAL DIVISION STAFF CONCERNS DOC NO BOX 2 INTERNAL MCS MCS 2018 AS NECESSARY
Sanitarium STAFF CONCERNS
Mindanao Central MEDICAL DOCTORS MONTHLY/ AS

MCS Sanitarium MONTHLY MEETINGS MINUTES OF MEETING DOC NO BOX 2 INTERNAL MCS MEDICAL OFFICERS Feb-18 NECESARRY
MCS Mindanao Central MCS OFFICE ORDERS / OFFICE ORDER AND MEMO DOC NO BOX 2 INTERNAL HR MEDICAL Feb-18 AS NECESARRY
Sanitarium MEMOS
Mindanao Central MORTALITY AND MINUTES OF MEETING, OTHER M&M QUARTERLY/ AS
MCS Sanitarium MORBIDITY AUDIT CONCERNS DOC NO BOX 2 INTERNAL MCS MEDICAL Feb-18 NECESARRY
Mindanao Central MEDICAL RECORDS
MCS MEDICAL RECORDS CONCERNS DOC NO BOX 2 INTERNAL MCS MEDICAL 2018 AS NECESARRY
Sanitarium SECTION
MCS Mindanao Central MEDICAL SOCIAL ACCOMPLISHMENT REPORT 2017 DOC NO BOX 2 INTERNAL MSS OFFICE MSS UNIT Feb-18 ANNUAL
Sanitarium SERVICES
Mindanao Central OUTPATIENT
MCS Sanitarium DEPARTMENT OPD CONCERNS DOC NO BOX 2 INTERNAL OPD OFFICE OPD UNIT Feb-18 AS NECESSARY
Mindanao Central Daily, Monthly,

MCS Sanitarium PASS SLIP PASS SLIP DOC NO BOX 2 INTERNAL MEDICAL UNITS MEDICAL Feb-18 Annually
Mindanao Central ANNUAL, AS
MCS Sanitarium PHA PHA CONCERNS DOC NO BOX 2 PUBLIC PHA OFFICE MEDICAL Jun-18 NECESSARY
Mindanao Central PHARMACY
MCS Sanitarium PHARMACY PHARMACY CONCERNS DOC NO BOX 2 INTERNAL OFFICE PHARMACY UNIT 18-Feb AS NECESSARY
Mindanao Central
MCS Sanitarium PLAN PROPOSAL DEPARTMENTALIZED BUILDING PROPOSALS DOC NO BOX 2 INTERNAL EFM EFM 2018 AS NECESARRY
MCS Mindanao Central PROCUREMENT EQIPMENT SPECIFICATIONS, REQUEST, DOC YES BOX 2 PUBLIC COA BAC Feb-18 AS NECESSARY
Sanitarium EQUIPMENT PR, SUPPLEMENTAL APP 2018
MCS Mindanao Central PHYSICAL THERAPY PT CONCERNS DOC NO BOX 2 INTERNAL PT OFFICE PT UNIT 18-Feb AS NECESARRY
Sanitarium
MCS Mindanao Central PGS PGS CONCERNS DOC NO BOX 2 INTERNAL ISA PGS CORE TEAM/ Jul-18 AS NECESSARY
Sanitarium CHAMPIONS
Mindanao Central RADIOLOGY
MCS Sanitarium RADIOLOGY RADIOLOGY CONCERNS DOC NO BOX 2 INTERNAL OFFICE RADIOLOGY UNIT 18-Feb AS NECESSARY
MCS Mindanao Central RECIEPTS SMART CELLULAR / TRANSPORATION/ DOC NO BOX 2 INTERNAL MCS MSC 2018 MONTHLY
Sanitarium OTHER RECEIPTS
MCS Mindanao Central REQUESTED ACTIONS REPLY TO REQUESTED ACTIONS BY OCOH DOC NO BOX 2 INTERNAL MCS MSC 2018 AS NECESSARY
Sanitarium
MCS Mindanao Central RIS RIS DOC NO BOX 2 INTERNAL MEDICAL UNITS MEDICAL 1-Feb AS NECESSARY
Sanitarium
MCS Mindanao Central SCHEDULES MEDICAL DIVISION SCHEDULES DOC NO BOX 2 INTERNAL MEDICAL UNITS MEDICAL 1-Feb MONTHLY AS
Sanitarium NECESSARY
Mindanao Central CPGS OF TB (2), UTI (1) & OBSTRUCTIVE MEDICAL

MCS Sanitarium CPGS SLEEP APNEA (1) BOOKLET YES BOX 2 PUBLIC SOCIETY MEDICAL 2018 AS NECESSARY
CONCERNED
Mindanao Central PHILIPPINE JOURNAL OF PHILIPPINE JOURNAL OF CHEST DISEASE (1) MEDICAL
MCS BOOKLET YES BOX 2 PUBLIC SOCIETY MEDICAL 2018 AS NECESSARY
Sanitarium CHEST DISEASE CONCERNED
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Mindanao Central MEDICAL
MCS Sanitarium JOURNAL: RESPIROLOGY JOURNAL: RESPIROLOGY BOOKLET YES BOX 2 PUBLIC SOCIETY MEDICAL 2018 AS NECESSARY
CONCERNED
MCS Mindanao Central CPGS CPGS MCS DOC NO BOX 2 LIMITED MCS MEDICAL 2018 AS NECESSARY
Sanitarium
Mindanao Central PHILIPPINE NATIONAL PHARMACEUTICAL EVERY 2-3 YEAR

MCS Sanitarium DRUG FORMULARY 8TH ESSENTIAL MEDICINE LIST DOC YES BOX 2 PUBLIC DOH UNIT 1990'S REVISION
EDITION 2017
MCS Mindanao Central GOVERNANCE IN GOVERNANCE IN HEALTHCARE: BOOTHCAMP DOC NO BOX 2 LIMITED PHC PHC, MCS 2018 AS NECESSARY
Sanitarium HEALTHCARE
Mindanao Central TREATMENT PROTOCOLS (MEDICAL, OB,
MCS Sanitarium TREATMENT PROTOCOLS PEDIA, SURGERY) DOC NO BOX 2 INTERNAL MCS MEDICAL 2015 ANNUAL
MCS Mindanao Central PERFORMANCE PERFORMANCE COMMITMENT FOR HCI DOC NO BOX 2 INTERNAL MCS MEDICAL Jan-17 ANNUAL
Sanitarium COMMITMENT FOR HCI
DOH, OFFICE
DOH INTEGRITY OF THE
MCS Mindanao Central MANAGEMENT MCS INTEGRITY MANAGEMENT PROGAM DOC YES BOX 2 PUBLIC PRESIDENT DOH, MCS Apr-14 ANNUAL
Sanitarium PROGAM OFFICE & THE
OFFICE OF THE
OMBUDSMAN
MCS Mindanao Central ISO 9001:2015 ISO 9001:2015 GREEN MANUAL DOC NO BOX 2 INTERNAL INFO ADVANCE ISO COREMCS
TEAM, DCO, 2015 ANNUAL
Sanitarium
UNDERSTANDING AND INFO ADVANCE, ISO
MCS Mindanao Central APPRECIATING ISO UNDERSTANDING AND APPRECIATING ISO DOC NO BOX 2 INTERNAL INFO ADVANCE CORE TEAM, DCO, 2015 ANNUAL
Sanitarium 9001:2015 9001:2015 MCS
STRATEGIC PLANNING
Mindanao Central AND RISK-BASED STRATEGIC PLANNING AND RISK-BASED INFO ADVANCE, ISO
MCS DOC NO BOX 2 INTERNAL INFO ADVANCE CORE TEAM, DCO, 2015 ANNUAL
Sanitarium THINKING FOR ISO THINKING FOR ISO 9001:2015 MCS
9001:2015
Mindanao Central TRAINING COURSE IN TRAINING COURSE IN INTERNAL QUALITY AJA, ISO CORE TEAM,
MCS Sanitarium INTERNAL QUALITY AUDIT MANUAL DOC NO BOX 2 INTERNAL AJA DCO, MCS 2019 ANNUAL
AUDIT
MCS Mindanao Central MCS QUALITY POLICIES DOC NO BOX 2 INTERNAL MCS MEDICAL 2016 ANNUAL
Sanitarium DOCUMENTS
MCS Mindanao Central MEDICAL SERVICES POLICIES DOC NO BOX 2 INTERNAL MCS MEDICAL 2016 ANNUAL
Sanitarium QUALITY DOCUMENTS
MCS Mindanao Central DOCTORS PDS DOCTORS PDS, DIPLOMA AND CERTIFICATES DOC NO BOX 2 INTERNAL MCS MEDICAL 2015 ANNUAL
Sanitarium
Mindanao Central LOGBOOK MCS LB- DATE,TIME, TOPIC/AGENDA,

MCS Sanitarium CMPS-01 ISSUES AND ISSUES/CONCERNS, INTERVENTION, & DOC NO BOX 3 LIMITED COC MEDICAL 2/9/2018 DAILY IF NECESSARY
CONCERN II REMARKS
MCS Mindanao Central MDs Personal Data PDS and certificates DOC NO BOX 3 LIMITED COC MEDICAL 2/1/2018 DAILY IF NECESSARY
Sanitarium
Mindanao Central It features the flow detailed steps and Standard ( hard
MCS PT Citizens Charter duration of PT services offered in the Yes www.mcs.gov.ph public MCS Physical Therapy 2019 Annually
Sanitarium hospital copy) and doc
POID Assessment,Incident report logbooks,

MCS Mindanao Central Logbooks Preventive maintenace logbooks, Staff Standard ( hard No None Internal MCS Physical Therapy 2016 Annually
Sanitarium meeting ,borrower's,PT patients Logbook, copy) and doc
Supply laundry logbooks
MCS Mindanao Central Charts NLCP Patient's Chart,SOAP charts Standard ( hard No None Internal MCS Physical Therapy 2016 Annually
Sanitarium copy) and doc
MCS Mindanao Central Reports Accomplishment Report Standard ( hard No None Internal MCS Physical Therapy 2016 Monthly, Quarterly
Sanitarium copy) and doc and Annually
Bidding Documents for Contain information for Bids and all other
various Procurement information necessary for a prospective
Mindanao Central bidder to prepare a bid 01/01/2017 to
MCS Sanitarium Projects (Public & Other for thefor various Procurement Projects PDF Yes www.philgeps.gov.ph Public BAC BAC Present Annually
Alternative Mode of
Procurement (Public & Other Alternative Mode of
Procurement)
Bidding Documents for Contain information for Bids and all other
various Procurement information necessary for a prospective
MCS Mindanao Central Projects (Public & Other bidder to prepare a bid Hardcopy No Office of the Bids & Public BAC BAC 01/01/2017 to Annually
Sanitarium Alternative Mode of for thefor various Procurement Projects Awards Committee Present
Procurement (Public & Other Alternative Mode of
Procurement)
MCS Mindanao Central Bidders Bid Proposal Contains bidder's financial, Eligibility & Hardcopy No Office of the Bids & Public BAC BAC 01/01/2017 to Annually
Sanitarium ( Public Bidding) technical Documents Awards Committee Present
Mindanao Central Contains information/specifications of the Office of the Bids & 01/01/2017 to
MCS Sanitarium Purchase Request Items to be bidded out (Alternative Mode of Hardcopy No Awards Committee Public BAC BAC Present Monthly
Procurment)
Contains information on the Items to be
MCS Mindanao Central Request for Quotation bidded out (Alternative Mode of PDF Yes www.philgeps.gov.ph Public BAC BAC 01/01/2017 to Monthly
Sanitarium Procurment) Present
Contains information on the Items to be

Mindanao Central Office of the Bids & 01/01/2017 to
MCS Sanitarium Request for Quotation bidded out (Alternative Mode of Hardcopy No Awards Committee Public BAC BAC Present Monthly
Procurment)
ABSTRACT OF BIDS OF
Mindanao Central PRICES WITH Contains informations/data of bid prices of Office of the Bids & 01/01/2017 to
MCS Sanitarium RECOMMENDATION bidders Hardcopy No Awards Committee Public BAC BAC Present Monthly
AND AWARD
Mindanao Central Contains information on delivery, specific Office of the Bids & 01/01/2017 to
MCS Sanitarium Purchase Order quantities of supplies/goods/property and Hardcopy No Awards Committee Public BAC BAC Present Monthly
the terms and conditions
Mindanao Central Contains information regarding the Office of the Bids & 01/01/2017 to
MCS Sanitarium Notice to Proceed effectivity of the contract Hardcopy No Awards Committee Public BAC BAC Present Monthly
Mindanao Central Quarterly Procurement Contains informations on the goods & Office of the Bids & 01/01/2017 to
MCS Sanitarium Status Report services procured during the quarter Hardcopy No Awards Committee Public BAC BAC Present Quarterly
Mindanao Central Supplier Evaluation Contains data/information regarding the Office of the Bids & 01/01/2017 to
MCS Sanitarium Documents Evaluation of External Service Provider and Hardcopy No Awards Committee Public BAC BAC Present Quarterly
its result
Contains data on audit suspension, COA

MCS Mindanao Central COA Notice of memorandum and explanation letter of Hardcopy No Office of the Chief of Public Office of the OCOH 01/01/2018 to Annually
Sanitarium Suspension (NS) person responsible Hospital (Steel cabinet) Audit Team Present
Leader
Mindanao Central Contains communication letters transmitted Office of the Chief of 01/01/2018 to
MCS Sanitarium Civil Service Related Files to CSC, CSC Resolution and Memorandum Hardcopy No Hospital (Steel cabinet) Public CSC OCOH Present Annually
Circulars
Mindanao Central Contains the Circulars of Philhealth Office of the Chief of Philhealth 01/01/2018 to
MCS Sanitarium Philhealth Circulars Insurance Corporation Hardcopy No Hospital (Steel cabinet) Public Insurance OCOH Present Annually
Corporation
Mindanao Central DOH Memo/Order/ Contains issued Memorandum, order and Office of the Chief of 01/01/2018 to
MCS Sanitarium Circullars circular of DOH Hardcopy No Hospital (Steel cabinet) Public DOH OCOH Present Annually
MCS Mindanao Central Minutes of the Meeting Contains minutes of meeting of EXCOM and Hardcopy No Office of the Chief of Public OCOH OCOH 01/01/2018 to Monthly
Sanitarium MANCON with COH Hospital (Steel cabinet) Present
MCS Mindanao Central ZCWD Communication Contains communication letter transmitted Hardcopy No Office of the Chief of Public ZCWD OCOH 1/1/2013 Annually
Sanitarium letter to ZCWD Hospital (Steel cabinet)
Page 32
Contains communication of CIPI, OCOH
MCS Mindanao Central ISO Related Files InfoAdvance Contract of service/ Hardcopy No Office of the Chief of Public CIPI OCOH 01/01/2018 to Annually
Sanitarium Supplement aggreement SOA for training Hospital (Steel cabinet) InfoAdvance Present
and Audit plan
Contains data on Bill of Materials, cost

Mindanao Central estimates, program works/budget cost and Office of the Chief of OCOH 01/01/2018 to
MCS Sanitarium HFEP Projects indorsement letter for theconstruction of Hardcopy No Hospital (Steel cabinet) Public EFM EFM Present Annually
Palliative Building and repair of stage activity BAC BAC
area
Mindanao Central Contains the memorandum agreement Office of the Chief of OCOH OCOH 01/01/2018 to
MCS Sanitarium MOA Zampen between MCS and Zampen for diagnostic Hardcopy No Hospital (Steel cabinet) Public HRM HRM Present Annually
services
Dhayang
Mindanao Central Psychiatric Building Contains communication letter transmitted Office of the Chief of Construction OCOH 01/01/2016 to
MCS Sanitarium Projects from and to Dhayang Construction firm and Hardcopy No Hospital (Steel cabinet) Public OCOH EFM Present Annually
DOH-RO IX
EFM
Mindanao Central Contains communication letter transmitted Office of the Chief of 01/01/2018 to
MCS Sanitarium Groupnovotech from/to Groupnovotech and DOH-RO IX Hardcopy No Hospital (Steel cabinet) Public MCS OCOH Present Annually
MCS Mindanao Central Casimiro Resignation Contains resignation of Mr. Casimiro Hardcopy No Office of the Chief of Public HRM HRM 01/01/2018 to Annually
Sanitarium Hospital (Steel cabinet) OCOH OCOH Present
Mindanao Central Audit Observation Contains AOM and MCS Memorandum and Office of the Chief of COA 01/01/2017 to
MCS Sanitarium Memorandum (AOM) data for compliance Hardcopy No Hospital (Steel cabinet) Public OCOH OCOH Present Annually
Mindanao Central Communication letter Contains communication letters transmitted Office of the Chief of 01/01/2018 to
MCS Sanitarium from various external to MCS Hardcopy No Hospital (Steel cabinet) Public OCOH OCOH Present Annually
clients
Mindanao Central Contains communication transmitted from Office of the Chief of 01/01/2017 to
MCS Sanitarium Internal Communication units of MCS to OCOH Hardcopy No Hospital (Steel cabinet) Public MCS OCOH Present Annually
Mindanao Central Contains submitted reports, communication Office of the Chief of PHU 01/01/2018 to
MCS Sanitarium HEPO Report letter and PHU activities Hardcopy No Hospital (Steel cabinet) Public PHU OCOH Present Annually
Mindanao Central Complaint againts Ms. Contains letter complaint transmitted to Office of the Chief of DOH-RO IX OCOH
MCS Sanitarium Fernando DOH-RO IX Hardcopy No Hospital (Steel cabinet) Public OCOH IMC 8/14/2017 Annually
Mindanao Central Office of the Chief of 01/01/2017 to

MCS Sanitarium Execom Resolution Contain resolution of execom Hardcopy No Hospital (Steel cabinet) Public EXECOM OCOH Present Annually
MCS Mindanao Central EXECOM Minutes of the Contains the minutes of the EXECOM Hardcopy No Office of the Chief of Public EXECOM OCOH 01/01/2018 to Annually
Sanitarium meeting Meeting Hospital (Steel cabinet) Present
MCS Mindanao Central Communication re : Contains memorandum and communication Hardcopy No Office of the Chief of Public DOH RO-IX OCOH 04/01/2017 to Annually
Sanitarium Collapse Fence letter transmitted from DOH RO IX Hospital (Steel cabinet) Present
DOH-RO IX
Mindanao Central Contains notice of contract termination and Office of the Chief of OCOH EFM 01/01/2018 to
MCS Sanitarium Apple Construction Indorsement letter Hardcopy No Hospital (Steel cabinet) Public Apple OCOH Present Annually
Construction
DOH-RO IX
MCS Mindanao Central Perimeter Fence Contains Memorandum, show cause & other Hardcopy No Office of the Chief of Public OCOH EFM 07/01/2017 to Annually
Sanitarium Incident communications Hospital (Steel cabinet) 3VC OCOH Present
Construction
Mindanao Central Contains the organizational profile and Office of the Chief of 01/01/2018 to
MCS Sanitarium MCS Quality Manual policies Hardcopy No Hospital Public MCS MCS Present Annually
Mindanao Central Customer Satisfaction Office of the Chief of 01/01/2018 to

MCS Sanitarium Monthly Feedback Contains monthly customer feedback Hardcopy No Hospital Public CMCCSFS CMCCSFS Present Annually
Report
Mindanao Central Health Education and TXT / Soft Per revision / Per
MCS Sanitarium Promotion External External Documents copy / Paper No Public HEPO / DCO 7/8/1905 update
Documents
MCS Mindanao Central Health Education and POLICY TXT / Soft No Public HEPO / DCO 5/1/2019 Per revision / Per
Sanitarium Promotion copy / Paper update
Program Planning,
Mindanao Central Budget Allocation, TXT / Soft Per revision / Per
MCS Sanitarium Coordination and POLICY copy / Paper No Public HEPO / DCO 5/1/2019 update
Implementation of
Health Program
Mindanao Central Program Monitoring and TXT / Soft Per revision / Per
MCS Sanitarium Evaluation POLICY copy / Paper No Public HEPO / DCO 5/1/2019 update
Health Education and

Promotion
Mindanao Central TXT / Soft Per revision / Per
MCS Sanitarium Responsibilities of Public POLICY copy / Paper No Public HEPO / DCO 5/1/2019 update
Health Unit / Program
Coordinator
Mindanao Central Conduction of Health TXT / Soft Per revision / Per

MCS Sanitarium Education Programs POLICY copy / Paper No Public HEPO / DCO 5/1/2019 update
Mindanao Central TXT / Soft Per revision / Per
MCS Sanitarium Anti-Spitting Act POLICY copy / Paper No HEPO / DCO 5/1/2019 update
Preparation of Annual
Gender and
Development (GAD)
MCS Mindanao Central Plans and Budget and POLICY TXT / Soft No Public HEPO / DCO 5/1/2019 Per revision / Per
Sanitarium Accomplishment Reports copy / Paper update
(Implementing the
Magna Carta of Women)
The Creation,
Strengthening and
MCS Mindanao Central Institutionalization of POLICY TXT / Soft No Public HEPO / DCO 5/1/2019 Per revision / Per
Sanitarium Gender and copy / Paper update
Development Focal Point
System
MCS Mindanao Central MCS Hospital Drug Free POLICY TXT / Soft No Public HEPO / DCO 5/1/2019 Per revision / Per
Sanitarium Workplace Policy copy / Paper update
Mindanao Central Policies and Guidelines Per revision / Per

MCS Sanitarium on Patient Safety POLICY No Public HEPO / DCO 5/1/2019 update
Mindanao Central Delivery of Quality Per revision / Per

MCS Sanitarium Health Education and PROCEDUE No Public HEPO / DCO ### update
Promotion
MCS Mindanao Central Conduction of Public WORK INSTRUCTION TXT / Soft No Public HEPO / DCO ### Per revision / Per
Sanitarium Health Activities copy / Paper update
MCS Mindanao Central EVALUATION IN THE WORK INSTRUCTION TXT / Soft No Public HEPO / DCO ### Per revision / Per
Sanitarium CONDUCT OF ACTIVITY copy / Paper update
Usage schedule of OPD

Television and
MCS Mindanao Central Promotion of Just POLICY No Public HEPO / DCO 5/1/2019 Per revision / Per
Sanitarium Utilization of Electricity update
through Communication
Medium
MCS Mindanao Central SURBEY SA KAALAMAN WORK INSTRUCTION TXT / Soft No Public HEPO / DCO October 11, 2019 Per revision / Per
Sanitarium PANGKALUSUGAN copy / Paper update
Page 33
MCS Mindanao Central HEPO Risk register RISK REGISTER TXT / Soft No Public HEPO / DCO October 11, 2019 Per revision / Per
Sanitarium copy / Paper update
MCS Mindanao Central HEPO Citizen Charter CITIZEN CHARTER TXT / Soft No Public HEPO / DCO ### Per revision / Per
Sanitarium copy / Paper update
Objective & Plans 2016
MCS Mindanao Central Health QUALITY OBJECTIVES & PLANS TXT / Soft No Public HEPO / DCO 2016 Per revision / Per
Sanitarium Education and copy / Paper update
Promotion
MCS Mindanao Central Quality Objectives MONITORING TOOL TXT / Soft No Public HEPO / DCO 2016 Per revision / Per
Sanitarium Monitoring 2016 copy / Paper update
Mindanao Central Health TXT / Soft Per revision / Per
MCS Sanitarium Education and QUALITY OBJECTIVES & PLANS copy / Paper No Public HEPO / DCO 2016 update
Promotion
Mindanao Central Quality Objectives TXT / Soft Per revision / Per
MCS Sanitarium Monitoring 2016 MONITORING TOOL copy / Paper No Public HEPO / DCO 2016 update
Promotion
Mindanao Central Quality Objectives TXT / Soft Per revision / Per
MCS Sanitarium Monitoring 2017 MONITORING TOOL copy / Paper No Public HEPO / DCO 2017 update
Promotion

Mindanao Central Health TXT / Soft Per revision / Per
MCS Sanitarium Education and MONITORING TOOL copy / Paper No Public HEPO / DCO 2018 update
Promotion

Promotion
MCS Mindanao Central Quality Objectives MONITORING TOOL TXT / Soft No Public HEPO / DCO 2019 Per revision / Per
Sanitarium Monitoring 2019 copy / Paper update
Page 34
ation owner te
DOC, etc. direct download - public: info can be disclosed for public origninally
DTRC initially released Quarterly, Monthly
consumption regardless of identity owns the
DAGUPAN (YYYY-MM-DD)
FRONTLINE
- internal: info only for agency consumption OFFICES (HR,
- with fee: info can be disclosed but with HIMS,BILLING,C
DOH DRUG It features the improvements in the services corresponding charges based on the agency's
DOH DTRC TREATMENT AND DTRC DAGUPAN of the center and streamline the center's DTRC DAGUPAN mandate/policies/business model
ASHIER,RESIDE INFORMATION
DAGUPAN REHABILITATION CITIZEN'S CHARTER operations and provide accessible quality PDF / JPEG NO INFORMATION PUBLIC of the requesting
- limited: info, upon verification NTIAL TECHNOLOGY 2017/3/1 ANNUALLY
(FRONTLINE OFFICES) TECHNOLOGY SECTION party's identity, can only be disclosed to specific PROGRAM,ME SECTION
CENTER DAGUPAN healthcare services DICAL,ER,NEUR
OPSYCHOLOGIC
It serves as guidelines indicating compliance AL,
DOH DRUG DTRC DAGUPAN with the requirements of the ARTA Law and OPD,AFTERCAR
OFFICE OF THE
DOH DTRC TREATMENT AND CERTIFICATE OF report of implrovements of the most availed PDF NO DTRC DAGUPAN LIMITED E) OF
CHIEF OFFICE OF THE CHIEF 2017/5/24 ANNUALLY
DAGUPAN REHABILITATION COMPLIANCE 2017 frontline transactions including the actions DIRECTOR'S OFFICE HOSPITAL OF HOSPITAL
CENTER DAGUPAN taken to improve each transaction
DOH DRUG CITIZENS CHARTER It serves as a monitoring tool to immedietely OFFICE OF THE
DOH DTRC TREATMENT AND MONTHLY VALIDATION addressd and improve efficiency in the PDF NO DTRC DAGUPAN LIMITED CHIEF OF OFFICE OF THE CHIEF 2017/2/16 MONTHLY
DAGUPAN REHABILITATION REPORT delivery of government services DIRECTOR'S OFFICE HOSPITAL OF HOSPITAL
CENTER DAGUPAN
DOH DRUG CUSTOMER It serves as monitoring tool to monitor the OFFICE OF THE
DOH DTRC TREATMENT AND SATISFACTION SURVEY continuous improvement of DTRC Dagupan PDF NO DTRC DAGUPAN LIMITED CHIEF OF OFFICE OF THE CHIEF 2017/2/16 MONTHLY
DAGUPAN REHABILITATION (CSS) Monthly Report services thus, enabling to provide accessible DIRECTOR'S OFFICE HOSPITAL OF HOSPITAL
CENTER DAGUPAN quality healthcare services.
It serve as a Standard Operating Procedure

Manual for DOH-DTRC DAGUPAN and can be
DOH DRUG used to orient and guide old and new staff to
the overall operations of the Center, also OFFICE OF THE
DOH DTRC TREATMENT AND DOH DTRC DAGUPAN serving as a useful resource for staff to PDF / DOC NO DTRC DAGUPAN INTERNAL / LIMITED CHIEF OF OFFICE OF THE CHIEF 2016/10/4 ANNUALLY
DAGUPAN REHABILITATION MANUAL OF OPERATION review specific procedures in detail. It also DIRECTOR'S OFFICE HOSPITAL OF HOSPITAL
CENTER DAGUPAN served as a reference for questions and
problems as they arise in the day-to-day
operations of the DOH-DTRC Dagupan City.
DOH DRUG It enable the implementation of globally-

DOH DTRC TREATMENT AND DOH DTRC DAGUPAN accepted standards to assure the delivery of
DAGUPAN REHABILITATION QUALITY MANUAL / quality services to achieve client satisfaction PDF / DOC NO DCC OFFICE INTERNAL / LIMITED DCC OFFICE DCC OFFICE 2017/4/3 ANNUALLY
PROCEDURES
CENTER DAGUPAN in a standard manner .
DOH DRUG DOH DTRC DAGUPAN It serves as a useful resource to review

specific procedures in details in a globally-
DOH DTRC TREATMENT AND OPERATIONAL accepted standards to assure the delivery of PDF / DOC NO DCC OFFICE INTERNAL / LIMITED DCC OFFICE DCC OFFICE 2017/4/3 ANNUALLY
DAGUPAN REHABILITATION PROCEDURES / WORK quality services to achieve client satisfaction
CENTER DAGUPAN INSTRUCTIONS in a standard manner .
DOH DRUG DTRC DAGUPAN

DOH DTRC TREATMENT AND ISO 9001:2015 DIRECTOR'S OFFICE / OFFICE OF THE OFFICE OF THE CHIEF
DAGUPAN REHABILITATION CERTIFIED CERTIFICATE OF REGISTRATION PDF / JPEG YES https://dohtrcdagupan.w PUBLIC CHIEF OF OF HOSPITAL / DCC 2017/10/31 ANNUALLY
CENTER DAGUPAN ordpress.com/philippine- HOSPITAL OFFICE
transparency-seal/
SAAOBDB (STATEMENT
DOH DRUG OF APPROPRIATIONS, DTRC
DOH DTRC TREATMENT AND ALLOTMENTS, DAGUPAN DTRC DAGUPAN
DAGUPAN REHABILITATION OBLIGATIONS, DOH DTRC Dagupan Financial Reports PDF / EXCEL YES https://dohtrcdagupan.wordpress.com/philippine-transparency-seal/
PUBLIC BUDGET BUDGET OFFICE 2016/5/13 MONTHLY
CENTER DAGUPAN DISBURSEMENTS AND OFFICE
BALANCES
DOH DRUG DTRC

DOH DTRC TREATMENT AND QUARTERLY PHYSICAL REPORT OF DAGUPAN DTRC DAGUPAN
DAGUPAN REHABILITATION BAR 1 OPERATIONS.PHYSICAL PLAN PDF / EXCEL YES https://dohtrcdagupan.wordpress.com/philippine-transparency-seal/
PUBLIC ACCOUNTING ACCOUNTING OFFICE 2016/7/22 QUARTERLY
CENTER DAGUPAN OFFICE
DTRC
DOH DRUG DAGUPAN DTRC DAGUPAN
DOH DTRC TREATMENT AND BFARs QUARTERLY REPORTS ON REVENUE AND EXCEL YES https://dohtrcdagupan.wordpress.com/philippine-transparency-seal/
PUBLIC ACCOUNTING / ACCOUNTING / 2016/7/22 QUARTERLY
DAGUPAN REHABILITATION OTHER RECEIPTS BUDGET BUDGET OFFICE
DOH DRUG DTRC

DOH DTRC TREATMENT AND WFP (WORK AND It serves as guiding tool for aligning the plans DAGUPAN DTRC DAGUPAN
DAGUPAN REHABILITATION FINANCIAL PLAN) / targets that is implemented by the DOH PDF / EXCEL YES https://dohtrcdagupan.wordpress.com/philippine-transparency-seal/
PUBLIC ACCOUNTING ACCOUNTING OFFICE 2017/5/25 ANNUALLY
DOH DRUG Document requisite to reflect the necessary DTRC

DOH DTRC TREATMENT AND APP (ANNUAL information on the entire procurement DAGUPAN BIDS DTRC DAGUPAN BIDS
DAGUPAN REHABILITATION PROCUREMENT PLAN) activities for goods and services and PDF / EXCEL YES https://dohtrcdagupan.wordpress.com/philippine-transparency-seal/
PUBLIC AND AWARDS AND AWARDS 2016/12/1 ANNUALLY
CENTER DAGUPAN infrastructure to be procured that it plans to COMMITTEE COMMITTEE
undertake within the calendar year
DOH DRUG PhilGEPS POSTING Identify specific bid result for each line item DTRC
DOH DTRC TREATMENT AND DAGUPAN BIDS DTRC DAGUPAN BIDS
DAGUPAN REHABILITATION VALIDATION and post the Notice to Proceed and PDF / EXCEL YES https://dohtrcdagupan.wordpress.com/ PUBLIC AND AWARDS AND AWARDS 2016/12/1 ANNUALLY
CENTER DAGUPAN COMPLIANCE Approved Contract in PhilGEPS COMMITTEE COMMITTEE
DTRC
DOH DRUG REQUEST FOR DAGUPAN DTRC DAGUPAN
DOH DTRC TREATMENT AND PUBLICATION OF To identify the vacant positions were timely / PDF YES PUBLIC HUMAN HUMAN RESOURCE 2015/12/1 EVERY HIRING
https://dohtrcdagupan.wordpress.com/
DAGUPAN REHABILITATION VACANT POSITIONS properly posted RESOURCE MANAGEMENT PERIOD
CENTER DAGUPAN MANAGEMENT OFFICE
OFFICE
DOH DRUG OPCR (OFFICE Provides standard set of indicators for the
DOH DTRC TREATMENT AND PERFORMANCE preparation, submission, review, rating and DTRC DAGUPAN OFFICE OF THE OFFICE OF THE CHIEF
DAGUPAN REHABILITATION COMMITMENT AND approval of OPCR targets and PDF NO DIRECTOR'S OFFICE LIMITED CHIEF OF OF HOSPITAL 2016/8/16 ANNUALLY
CENTER DAGUPAN REVIEW) accomplishments HOSPITAL
It features the processes of internal and external

Department of Health services of DOH TRC that were created to http://www.doh.gov.ph/sit
DOH-TRC - Ilagan Treatment and DOH Citizen’s Charter streamline the agency’s operations and PDF; Hard copy Yes (DOH es/default/files/transparen Public DOH DOH 2019 Annually
Central cy%20seal/CITIZENS-
Rehabilitation Center enhances the ease of doing business in public
service. CHARTER-2019.pdf
Page 35

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agency_abbrv agency_name title description file_format online_public location_or_url disclosure original_data_ data_maintainer date_released frequency_of_upda

The FHSIS Annual Report includes

The PHS provides key statistics to the

The DOH Disease Surveillance provides

Provides information on the following:

Guidelines on Contracting Guidelines and mechanisms by which the DOH

DEPARTMENT OF LIPH Handbook on Guidelines and procedures on the development

Scorecard (AO 2019-0027) Scorecard for LGUs is implemented

Integrating Replication Discusses the importance of documenting https://dmas.doh.gov.ph:8

https://dmas.doh.gov.ph:8084/Rest/GetFile?id=652222 (DM 2019-0464-A) February 12, 2020

Laboratory and STI Surveillance in Laboratories and

DOH Department of Health Summary Report of - PDF Yes Public - Accounting - -

DOH Department of Health BAR1 - PDF Yes Public - Accounting - -

DOH Department of Health Citizen's Charter - PDF Yes Public - - - -

DOH Department of Health Payroll Request Form - DOC NO - Internal HRMO - - -

DOH Competency- Based

EXTERNALLY GENERATED DOCUMENTS

DBM National Budget

GSIS Agency Remittance

RECORDS RETENTION AND DISPOSITION SCHEDULE

201 Files (A-Z) Contract

201 Files (A-Z) retired

Leave Card (A-Z) Regular

NOSCA 2004, 2014 &

DOH Department of Health Yolanda Files - DOC NO - exception HRMO - - -

Report on Accession and

DBM Filled and Unfilled

DOH Department of Health DOH PERC/PRAISE 2002- - DOC NO - internal HRMO - - -

DOH Department of Health - DOC NO - internal HRMO - - -

DOH Department of Health Landbank Loan Record - DOC NO - internal HRMO - - -

DOH Department of Health Approved Leave - DOC NO - internal HRMO - - -

DOH Department of Health PDS COS Employees - DOC NO - internal HRMO - - -

DOH Department of Health PES Regular Employees - DOC NO - internal HRMO - - -

Document Masterlist &

DOH Department of Health Regional Office Memo - DOC NO - internal Records - - -

LTO copies for release

Attendance of BAC Members and Bidders

Annual Statistics of Trauma Number of trauma cases in Tondo Medical

Newborn Admission / Admission and Discharge Record of Newborn

National Children's Publication of Vacant

National Children's ROSTER OF

Contains monthly and everyday report of

Answers to queries of bidders raised during the National

Contains the Physical Operation and Financial

National Children's Contains list of medicines for sale to OPD (with

Daily, Monthly and

National Children's Patient requests for records such as summary,

Self assessment tool Pediatric Nursing,

National Children's Monthly and

Contains standard tool utilized to come up with

National Children's Contains proof of patient enrolled at Philehalth

PCMC Philippine Children's PCMC Ranking Guideline/Mechanic in Ranking Offices/Delivery https//www.pcmc.gov.ph/r

PCMC Philippine Children's PCMC FOI Certificate of Compliance https//www.pcmc.gov.ph/C

PCMC Philippine Children's PCMC FOI Peple's Manual https//www.pcmc.gov.ph/F

PCMC Philippine Children's IR-EC Members and Officers 2019 https//www.pcmc.gov.ph/e

PCMC Philippine Children's Memorandum PCMC Memorandum Circular pcmc.intra

BGH Summary Report of monthly HRD related

Civil Service Written answer of

Documents such as Certificate of

documents such as Purchase Order, ONP-