GROUP 2 (CIVIL+ELECTRONICS)

TERM WORK (KYP/OTHERS)

CONTENT

1.SPREADSHEET

2.MANIPULATION OF CELLS

3.MANIPULATION OF SHEETS

4..PROVIDING FORMULA AND FUNCTIONS

5..FILTERS-AUTO FILTER ,ADVANCE FILTERS

6.POWER POINT-MAKING SMALL PRESENTATION

7.COMPUTER COMMUNICATION AND INTERNET

8.WWW AND WEB BROWSERS

9.BASIC OF ELECTRONIC MAIL

10.DOCUMENT HANDLING

1. SPREADSHEET

Basics of Spreadsheet

A spreadsheet is a large sheet having data and information arranged in rows and
columns. As you know, Excel is one of the most widely used spreadsheet
applications. It is a part of Microsoft Office suite. Spreadsheet is quite useful in
entering, editing, analysing and storing data. Arithmatic operations with numerical
data such as addition, subtraction, multiplication and division can be done using
Excel.

FEATURES OF SPREADSHEETS - There are a number of features that are available

in Excel to make your task easier. Some of the main features are:
1. AutoSum - helps you to add the contents of a cluster of adjacent cells.
2. List AutoFill - automatically extends cell formatting when a new item is added to
the end of a list.
3. AutoFill - allows you to quickly fill cells with repetitive or sequential data such as
chronological dates or numbers, and repeated text.

4. AutoShapes toolbar will allow you to draw a number of geometrical shapes,

arrows, flowchart elements, stars and more. With these shapes you can draw
your own graphs.
 5. Wizard - guides you to work effectively while you work by displaying
various helpful tips and techniques based on what you are doing.

Spread sheet diagram

2.MANIPULATION OF CELLS

SELECTING CELLS AND RANGES To enter data into your worksheet you
must first have a cell or range selected. When you open an Excel worksheet,
cell A1 is already active. An active cell will appear to have a darker border
around it than other cells on the worksheet.

CELL REFERENCES Each worksheet contains a number of columns and

rows. Each cell of the worksheet has a unique reference. For example, A8,
refers to the cell containing column number A and row number 8

Insert Cells, Rows, Columns and Delete Cells

On the Home tab, in the Cells group, click the arrow next to Insert, and then click
Insert Cells.
You can also right-click the selected cells and then click Insert on the shortcut menu.
In the Insert dialog box, click the direction in which you want to shift the surrounding
cells
Insert rows on a worksheet 1. Do one of the following:
To insert a single row, select the row or a cell in the row above which you want to
insert the new row. For example, to insert a new row above row 5, click a cell in row
5.
To insert multiple rows :select the rows above which you want to insert rows. Select
the same number of rows as you want to insert. For example, to insert three new
rows, you need to select three rows.
Insert columns on a worksheet
Do one of the following: To insert a single column, select the column or a cell in the
column immediately to the right of where you want to insert the new column. For
example, to insert a new column to the left of column B, click a cell in column B.
To insert multiple columns: select the columns immediately to the right of where you
want to insert columns. Select the same number of columns as you want to insert. For
example, to insert three new columns, you need to select three columns

Delete cells, rows, or columns

1. Select the cells, rows, or columns that you want to delete.
2. On the Home tab, in the Cells group, do one of the following:
a)To delete selected cells, click the arrow next to Delete, and then click Delete Cells.
b)To delete selected rows, click the arrow next to Delete, and then click Delete Sheet
Rows.
c)To delete selected columns, click the arrow next to Delete, and then click Delete
Sheet Columns.
3. If you are deleting a cell or a range of cells, in the Delete dialog box, click Shift
cells left, Shift cells up, Entire row, or Entire column.

Resizing Rows and Columns Set a column to a specific width

1. Select the column or columns that you want to change.
2. On the Home tab, in the Cells group, click Format.

3.MANIPULATION OF SHEETS

Selecting, Adding and Renaming Worksheets : The worksheets in a workbook are

accessible by clicking the worksheet tabs just above the status bar. By default, three
worksheets are included in each workbook.

Insert a new worksheet : Right click on the sheet before which you want to insert a
new sheet
Select Insert Option from Pop up Menu

To rename a worksheet
1. To rename a worksheet follow the steps as
2. Right click on the worksheet tab which you want to rename
3. Select rename from the Pop Up menu
 4.PROVIDING FORMULA AND FUNCTIONS
In Excel,the calculation can be specified using either a formula or a function.
a)Formulas are self-defined instructions for performing calculations.
b)functions are pre-defined formulas that come with Excel.
c)All formulas and functions are entered in a cell and must begin with an equal sign
’=’

Entering Formulas :After the equal sign, a formula includes the addresses of the cells
whose values will be manipulated with appropriate operands placed in between. The
operands are the standard arithmetic operators: Addition =A7+A9 - Subtraction =A7-
A9 * Multiplication =A7*A9 / Division =A7/A9

Entering Functions :Functions differ from regular formulas in that, after the equal
sign, you supply the cell addresses but not the arithmetic operators.
Functions perform calculations by using specific values, called arguments, in a
particular order called syntax. When using a function, remember the following:
a) Use an equal sign to begin the function.
b)Specify the function name.
c)Enclose all of the function’s arguments within parentheses.
d)Use a comma to separate the function’s individual arguments
for example:=sum(cell range),=average(cell range)

5.FILTERS-AUTO AND ADVANCE

APPLYING AND USING A FILTER
 Click anywhere in the list The values in your worksheet …
 Click on the DATA tab, then click on Filter in the Sort & Filter group
 Click on the filter arrow to the right of Type to display a list of options
 Click on (Select All) to remove all of the ticks, then click on filter

6.POWER POINT -MAKING SMALL PRESENTATION

How to Create a PowerPoint Presentation step by step

Step1: Open Microsoft Powerpoint

Step2: Go to File at the top of the screen and click New. A box that says “Blank/New
Presentation” should appear on the right side of your screen Step 3: Slide Title/
Subtitle Give any title and subtitle to your ppt on slide1
Step 4: As per your choice apply different formatting options to format the text and
pictures. Step 5: Add new slide by clicking on new slide on formatting bar or by
right clicking and selecting new slide option.
Step 6: Inserting text Enter your text by clicking and then typing in the box titled
“Click to Add Text” or “Click to Add Title.”
Step 7: Applying transition and animations Transition: It provides an animated effect
to each slide when moving from one slide to the next during a slide show.
Click on transition tab from the menu bar (apply to all slides)

7.COMPUTER COMMUNICATION AND INTERNET

TYPES OF COMPUTER NETWORKS

Personal Area Network :A Personal Area Network (PAN) is smallest network

which is very personal to a user. This may include Bluetooth enabled devices or infra-
red enabled devices. PAN has connectivity range up to 10 meters. PAN may include
wireless computer keyboard and mouse, Bluetooth enabled headphones, wireless
printers, and TV remotes.

Local Area Network :A computer network spanned inside a building and operated
under single administrative system is generally termed as Local Area Network
(LAN). Usually, LAN covers an organization offices, schools, colleges or
universities.

Metropolitan Area Network :The Metropolitan Area Network (MAN) generally

expands throughout a city such as cable TV network. It can be in the form of
Ethernet, Token-ring, ATM

Wide Area Network :As the name suggests, the Wide Area Network (WAN) covers
a wide area which may span across provinces and even a whole country. Generally,
telecommunication networks are Wide Area Network. These networks provide
connectivity to MANs and LANs.

8.WWW AND WEB BROWSERS

DEFINITIONS AND TERMS
• Internet – set of millions of computers worldwide connected into a network with the
purpose of exchanging data among users
• WWW - World Wide Web – one of the services on the Internet which we use to
browse web pages (set of HTML documents connected with hyperlinks)
• HTTP – Hypertext Transfer Protocol – protocol (set of rules) that allows
transmission of information published on the Web
• URL – Uniform Resource Locator - Web address of a particular object (Web pages,
images, or Word or PDF document) published on the Internet
• FTP – File Transfer Protocol – protocol that allows data transfer between computers
over the Internet
• Hyperlink or link - part of the text or graphics on a web page; when we activate a
hyperlink
USING A WEB BROWSER
• installed browsers are listed in the Start menu, to start one needs to left-click on the
program icon
• it is opened in the window with the following elements:
1. Sizing buttons – minimize, maximize, close the window
2. Title bar – web page title and the name of the program

3. Menus: o File o Edit o View o Favorites o Tools o Help

4. Address bar
5. Command bar o some commands are hidden, clicking an arrow next to it opens
extra options o grayed out commands are currently unavailable o three-dot commands
have a sequence of further commands
6. Scrollbar
7. Status bar - shows the loading percentage of web page

9.BASIC OF ELECTRONIC MAIL

Email (electronic mail) is a way to send and receive messages across the Internet. It's
similar to traditional mail, but it also has some key differences.

A)Sign up for an email account

B)Navigate and get to know the email interface
C)Compose, manage, and respond to email
d)Set up email on a mobile device

10.DOCUMENT HANDALING

Microsoft Word 2013: Combine and Merge Multiple Documents While working
on documents using Microsoft Office Word, sometimes users may need to combine
and merge many multiple documents into one single document. For example, when
an author is writing a novel book by saving each chapter as individual documents this
makes a lot of document files for a single book. When the novel is finished and
completed, the author may wish to combine and merge all separate documents into
one single document in order to create table of contents and indexes for the whole
book in one go. To merge and combine multiple Word documents in Microsoft Word
follow steps the below:
1. Create a new blank document, and then configure the page layout settings for the
documents that are going to be merged. Save this document.
2. Put your cursor on the place in the document when you want the inserted files to be
inserted.
3. Click Insert tab on the ribbon.
4. Click on the down arrow at the right side of Object. This is found in Text group.
Click on Object and choose the Text from File… option.
5. In the Insert File dialog window, select all Word documents that you want to merge
and combine into one. To select multiple files, press and hold down CTRL key while
clicking on the files one by one.
6. Click on Insert button. All documents selected now merged and combined into a
single document file. Remember to then save the file.

How to switch between multiple documents

Each document dwells in its own Word program window. One way to switch between
them is to use the Switch Windows menu on the View tab. The menu lists as many as
nine open documents in Word: To switch to another document, choose it from the
menu.
When more than nine documents are open at a time, the last item on the Switch
Windows menu is the More Windows command. Choosing this item displays the
Activate dialog box, which lists all open document windows. Select a document
from the window and click OK to switch
.How to view more than one document at a time
To see two or more documents displayed on the screen at the same time, select the
View tab and click the Arrange All button. Immediately, Word organizes all its
windows, by placing them on the screen like the pieces of a jigsaw puzzle.
•Using the Arrange All command is fine for a few documents, but for too
many, you end up with a useless mess.
•Word doesn’t arrange minimized windows.
•Yes, the Ribbon disappears when the document window gets too small.
•Although you can see more than one document at a time, you can work on
only one at a time. The document with the highlighted title bar is the one “on
top.”
•Clicking a window’s Maximize button restores the document to its normal,
full-screen view.