Preparing to exit COVID-19 lockdown

Exiting the COVID-19 Lockdown

- Guidelines for Preparing for Safe &

Sustainable restart
Preparing to exit COVID-19 lockdown
Foreword by President ACMA
The outbreak of COVID-19 and the ensuing lockdown has brought businesses and manufacturing to a
standstill. The automotive industry is highly process driven and has a proven track record of following
stringent Safety and Quality practices. I, therefore, strongly believe that the sector will be able to
adhere to all prescribed norms of social distancing and other government guidelines and offer a safe &
secure operating environment to our associates and employees, once the lockdown is lifted.

We, at ACMA have prepared a detailed set of guidelines, which is a collation of best practices, pooled
from our members, as also from other industries. These also include guidelines from other countries
that have exited the lockdown ahead of us or have managed to sustain manufacturing operations
despite lockdown by putting in place stringent safety measures.

The ACMA guidelines pictorially explain necessary precautions to be taken from end to end - starting
from your home, commuting to work-place, functioning at your assigned place of work and commuting
back to your home. I urge all of you to observe the prescribed protective measures.

We will communicate to you, from time to time any other guidelines, as deemed necessary, for
operating under distinct conditions and for managing with available resources.

Lastly, do please download the Aarogya Setu App (Google / Apple)to support our Government in our
collective fight against the COVID-19 pandemic.

I pray for your safety and good health. Let us all join hands to fight COVID-19 and ensure an inclusive
growth for all.
Deepak Jain
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Preparing to exit COVID-19 lockdown

1. Role of Management
2. What Precautions need to be taken
for the safety of all employees

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1. Role of Management

• Create Emergency Response Group

• HR Team(s) to regularly communicate and monitor all
employees, associates, including contractual employees
and their Supervisors
• Ensure basic needs of employee are taken care, they feel
safe & secure coming to work
• Train select employees for Fumigation & Sanitization
methods before starting

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2. Precautions to be taken for the Safety

of all stake-holders

Note :
• Precautionary measures have been
suggested considering all types of
companies. However, each company
may modify the suggested guidelines as
appropriate.

• PPE equipment, Chemicals for

fumigation/disinfection, disinfection-
tunnels etc. should be used taking into
account the Central/State guidelines for
these.

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2.1 Fumigation to be carried out of plants, offices, canteen before

starting operations and as and when needed (Preferably by in-house
trained teams)

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2.2 Ensure availability and use of cloth masks by all employees

• Three nos. of double cloth masks for each employee

• so that they can wash daily.

• These can be stitched by local people.

• Mandatory for all employees to wear it.

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2.3 PPEs

Security guards Canteen staff Drivers

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2.4 Thermal temperature checking

• Before boarding company transport

• At security gate or entering the Office /Plant
• Before entering canteen
• Going / coming from outside

Do not allow employees with

symptoms to board transport /
enter office

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2.5 Fumigation of employees’ clothes while entering / leaving plant/

offices

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2.6 Hand sanitization compulsory for all at Entry Gates as also at

various prime locations

• Provide good quality sanitisers

• Create big size displays, preferable visual, for communication for various
precautions.

• Make use of Audio announcements for sanitization/washing hands regularly.

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2.7 Staircase and Lift discipline

• Ensure social distancing while walking ,

using staircases / Lifts

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2.8 Social Distancing on the Shop Floor / wash-rooms / Canteen and

other areas where large number of employees assemble regularly

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2.9 Canteen and Tea-Times to be staggered to maintain Social Distancing

Staggered Lunch Times

with 15 minutes break

Area Time
Shop A 1130-1150
Shop B 1205-1225
Shop C 1240-1300
Offices 1315-1335

When eating , only sit in the same

direction, not face-to-face.

Office staff to eat at their seats/work

stations.

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2.10 Shop Floor in-change to conduct daily meetings before starting

production to explain ’Do’s and Don’ts” .

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2.11 Canteen plates, spoons, cups to be sterilized with boiling water

If canteen is outsourced / cooking being done outside, depute one person to audit
the kitchen

• Avoid tables in Canteen, keep only chairs

• Use training rooms/other areas as canteen

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2.12 Educate people for not to talk while working / Lunch

• Display banners for avoiding talking

• Use visuals/graphics for better communication

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2.13 Serve hot food always, avoid cold items/salads etc

Allow employees
to carry home
food

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2.13-A Serve hot food always, avoid cold items/salads etc

Courtesy : TOYOTA

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2.14 Fumigation of all incoming vehicles and materials – same for

outgoing material and vehicles

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2.15 Do not allow visitors / restrict as much as possible. Meeting

should be done through Conference/Virtual Calls only

Promote virtual meetings

Restrict VISITORS

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2.16 Only essential employees be allowed to come to work, rest can

work from home.

• People operating machines

• People Handling Materials • Office staff
• Maintenance people

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2.17 Start preparing strategies to work on rotational basis.

Rotate people to develop multi-

skills

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2.18 Make sure all Employees install and activate Aarogya Setu App

Guide employees for using

Aarogya Setu AAP (Google / Apple)

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2.19 Travel history & Past history of the employees to be maintained.

• Collect travel history from employees and their immediate family
• 48 hours of monitoring to be done on those who travelled from out station
localities
• Do not ask employees from areas sealed by Central/State Governments to
report to work till sealing is lifted

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2.20 Stagger the shift / night shift / Office working

Suggested shift Timings with

Current Shift Timings ONE HOUR gap*
Area Time Area Time
Shift A 0700-1500 Shift A 0700-1500
Shift B 1500-0000 Shift B 1600-0000
Shift C 0000-0700 Shift C 0100-0600
Offices 0930-1730 Offices 0930-1730

Try to distribute
Office staff in 2 shifts for
ensuring social distancing
( If required )

* Kindly refer latest Govt. Guidelines for this

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2.21 Mapping of Changing rooms department wise

If possible, avoid use of
changing rooms for few
months

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2.22 Avoid biometric attendance for next 3 months

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2.23 Designated War Room

• Create war rooms which will have all information
and accessibly

• Continuously man this room with trained people

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2.24 Helpline/War Room numbers to be displayed on the shop floors /

office / entrances

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2.25 Multiple Counters could be used while facilitating entry of work-

force inside the facilities / Canteen or parking areas

Use Multiple
Sufficient gaps at Parking
counters instead of One

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2.26 Engineering department could consider re-designing of Lines &

could ensure multi machines operations by minimum number of
work-force

Use partitions between

2 people or ensure 6
feet gap

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2.27 Maintenance of ETP/STP Plants / Coolants

Ensure proper cleanliness and hygiene

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2.28 Disinfectant such as Sodium hypochlorite for clothes and Ethyl

Alcohol for disinfecting plant and machinery could be used

For disinfecting clothes For disinfecting Plant & Machinery

NOTE : USE AS ADVISED, Check with Government/Certified agencies

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2.29 Avoid touching by hands- areas / gadgets .

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2.30 When to wash hands with Soap

• Before and after document transfer

• After coughing or sneezing
• Before, during and after food preparation
• Before lunch /dinner
• After going to the toilet
• When the hands are dirty
• After contact with others
• After going out and coming back

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2.31 Separate dust bins for collecting used masks /hand -loves

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2.32 Disinfect landline telephones frequently – minimum twice a

day with 75% ethyl alcohol

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2.33 Clean and Disinfect AC Filters / or replace them

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2.34 Preventative Material Inventory

• Confirm company has adequate supply of

soaps, disinfectants, hand sanitizers, paper
towels, etc.
• Confirm stock of face masks, face shields,
gloves, and glasses on-site; order with lead
time
• Keep ‘non-touch’ thermometers on-site for
employee screening

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2.35 Regularly Disinfect items on Shop floors / Offices

• Tools
• Workstations and equipment
• Screens on Plant Floors
• Restrooms
• Cafeteria
• Lockers
• Common surface areas
• Computer screens and keyboards
• Work cell common surfaces
• Vending machines

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2.36 Office work should be organized to ensure social distancing

• Distancing to keep separation of employees between 1 to 2 meters (3 to 6 feet) as
a minimum.
• Avoid face to face desk layouts.

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2.37 Trainings on Re-starting day to all, Make use of videos/Graphics

• Provide trainings on various

- protocols like social distancing
- Use of PPEs
- Washing hands
- Seating etiquettes
- Various precautions
- Symptoms reporting
And all relevant topics for current
situation .

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2.38 Ensure every employee wears mask and carries a bottle of

sanitizer at all times

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2.39 Restrict entry of unauthorized food delivery/parcels, personal

consignments. Only those from designated official supply chain
partners to be received at material / assigned gate .

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2.40 Restrict entry, Strictly no hand shake and physical contact.

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2.41 Maximum natural ventilation and restrict usage of AC.

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2.42 Extend support o your suppliers and their suppliers by sharing

this document.

Train maximum people through webinars / telecons

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2.43 Usage norms of toilets (Specially Gents Toilet) - Alternate urinal

should be used and the one in middle should be red crossed on the
floor/wall

Courtesy : TOYOTA

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2.44 Usage of wash Basin - Alternate washbasins should be used, and

the one in middle should be red crossed either on the floor or on the
wall

Usage of taps for washing hands - Alternate taps to be used (Sensor taps should be
there to avoid touch points)

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2.45 Discontinue of Newspapers & Magazines in the work premises (E

Learning to be promoted)
Avoid hard copies - Promote e learning / e reading

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2.46 e- Approvals should be promoted rather than movement of

papers from 3-4 people (Idea is to avoid touch points)

Convert hard documents approval system to online approval systems

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2.47 Advice people to bring own water bottles and re fill water
themselves as per requirement

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2.48 Stop keeping towels in washrooms/near wash basins (Should be

replaced by paper napkins)

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2.49 Diagonally seating arrangements

Courtesy : TOYOTA

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2.50 Alternate seating in Bus

Courtesy : TOYOTA

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2.51 Alternate seating in Car

Courtesy : TOYOTA

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2.52 Two wheeler - Only One person

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