ACTIVITIES/ ASSESSMENTS

The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
_____A______1. Which of the following is not a potential advantage of using a good project
management?
a. Shorter development times b. Higher worker morale
c. Lower cost capital d. Higher profit margins
_____C______2. A_____________ is a temporary endeavor undertaken to create a unique
product, service, or result.
a. Program b. Process
c. Project d. Portfolio
_____D______3. Which of the following is not an attribute of a project?
a. Projects are unique b. Projects are developed using progressive
elaboration
c. Projects have a primary customer
or sponsor
d. Projects involve no uncertainty

_____C______4. Which of the following is not part of the triple constraint of project
management?

a. Meeting scope goals b. Meeting time goals

c. Meeting communications goals d. Meeting cost goals
_____A______5. ___________________ is the application of knowledge, skills, tools and
techniques to project activities to meet project requirements.
a. Project management b. Program management
c. Project portfolio management d. Requirement management
_____A______6. Project portfolio management addresses _______________ goals of an
organization, while project management addresses _______________ goals.
a. strategic, tactical b. tactical, strategic
c. internal, external d. external, internal
___________7. Several individual housing projects done in the same area by the same firm
might be managed as part of a ___________________.
a. Portfolio b. Program
c. Investment d. Collaborative
_____A______8. What are the most significant characteristics or attribute of an effective project
manager?
a. Is a strong communicator b. Is decisive
c. Is visionary d. Leads by example
_____B______9. What is the certification program called that the Project Management Institute
provides?
a. Microsoft Certified Project Manager (MCPM) b. Project Management Professional (PMP)
c. Project Management Expert (PME) d. Project Management Mentor (PMM)
_____B______10. Approximately what percentage of the world’s gross domestic product is
spent
on projects?
a. 10% b. 25%
c. 50% d. 75%
B. ESSAY - answer the following questions with minimum of 200 words per questions. (10pts
each)
1. What is a project, and what are its main attributes? How is a project different from what most
people do in their day-to-day jobs? What is the triple constraint?

Project is an activity that is done within a definite time and has a defined purpose. Depending on
the complexity of the project, it can be managed by single or hundreds and may take a one day
or few years to accomplish it. The activities that are done in a routinary process and has
indefinite time cannot be considered as project. As they say, all projects are work, but not all
work is a project. As I further discuss here the main qualities of project, it will help in determining
its distinction from other activities. One attributes that a project must possess is that it must be
unique which means that it should not produce something that has previously existed. As I
previously mentioned project is done temporarily so once the objective is achieved within the
given time frame, the project is accomplished and terminated. It has to be remembered that the
term ‘temporary’ refers to the duration in making the project. The product/service which is the
result of the project could be for indefinite time. Also, a project must be progressively
elaborated. As the project progresses by steps, the purpose is enunciated and the definition of
the project is refined at each pace. Of course, to build the project it needs resources from
various areas such as people, hardware, software etc. A project must also have a primary
customer or sponsor to help with the funds or navigation of the project. Since project has a
unique quality, uncertainty is inevitable when planning for its execution. As the project
progresses there may be circumstances that would aggravate the tendency of risk which may
cause uncertainty in the process. Of course, project has limitations and most of the manager
focus on this triple constraint such as scope, time and cost. The scope determines the
product/service that they will be working and what the project sponsor is expecting from them
regarding the result. The time is the definite measure of the beginning and ending of the project.
Lastly, the cost will help in determining the amount of funds or budget that they need and what
are the resources that could help them in establishing the project. Other people include the
fourth constraint which is the quality. It means that determining the right standard for the
outcome of the project will help in satisfying the customer.

2. What is project management? Briefly describe the project management framework, providing
examples of stakeholders, knowledge areas, tools and techniques, and project success
factors.

Project management is the discipline of planning and executing projects. It applies knowledge,
skills, tools and techniques to project activities to meet the project requirements within agreed
parameters. In order to meet the project objective, a project management framework is used
which consists of processes, templates and tools that can help in initiating, planning, executing,
controlling and closing a project. Project management does not only involve in processes but
also assure that the needs and expectations of the stakeholders are met. These are the project
sponsor, project team, support staff, customers, users, suppliers, and even opponents to the
project which are involved in or affected by project activities. For the project management to be
effective, there are ten key competencies that project managers must develop which is called
the project management knowledge areas. First, is the project integration management which is
responsible with coordinating all aspects of the project plan and is highly interactive. It uses
project selection methods, project management methodologies, project charters, project
management plans, project management software, change requests, change control boards,
project review meetings, and lessons-learned reports. Project scope management is concerned
with all the work that is required to complete the project. In this knowledge area, it uses scope
statements, work breakdown structures, mind maps, statements of work, requirements
analyses, scope management plans, scope verification techniques, and scope change controls.
Project time management consists of estimating the duration of the plan activities, developing a
project schedule, and monitoring and controlling deviations from the schedule. This is measured
through the use of Gantt charts, project network diagrams, critical-path analyses, crashing, fast
tracking, schedule performance measurements. The next knowledge area is the project cost
management which involves estimates for costs and resources and monitor over those costs to
ensure that the project stays within the approved budget. To obtain the estimations, it computes
the net present value, return on investment, payback analyses, earned value management,
project portfolio management, cost estimates, cost management plans, and cost baselines.
Fifth, is the project quality management assures that the project meets the requirements that the
project was undertaken to produce. It matches well through the use of quality metrics,
checklists, quality control charts, Pareto diagrams, fishbone diagrams, maturity models,
statistical methods. On the other hand, the next knowledge area is concerned with the personal
interaction and people management which is called the project human resource management.
For the project managers to know when to use this certain skills, it uses motivation techniques,
empathic listening, responsibility assignment matrices, project organizational charts, resource
histograms, team building exercises. Project communications management knowledge area
ensures that all project information including project plans, risk assessments, meeting notes,
and more is stored, collected and documented. In the execution of this knowledge area, it uses
communications management plans, kickoff meetings, conflict management, communications
media selection, status and progress reports, virtual communications, templates, project web
sites. The eighth knowledge area is the project risk management which is concerned with
identifying and planning for potential risks that may impact the project to be able to make an
immediate action for it. For this to work, it uses risk management plans, risk registers,
probability/impact matrices, risk rankings. Project procurement management knowledge area is
all about purchasing goods and services for a project from external vendors, contractors, and
suppliers. This functions well with make-or-buy analyses, contracts and requests for proposals
or quotes, source selections, supplier evaluation matrices. Lastly, is the project stakeholder
management which involves identification of stakeholders, analysis of their expectations and
influences and communicating with them through the process. To understand the stakeholders,
project managers can use stakeholder registers, stakeholder analyses, issue logs, interpersonal
skills, reporting systems. Moving forward, there are some ways in order for the project
managers to identify if the project is successful or not. First is if it meets the scope, time, and
cost objectives. Also, the project must satisfy the customer or sponsor since one of the main
responsibility of project management is to meet the needs and expectations of the people
involved in the project. Of course, it has to be remembered that even if the project is finished it
does not guarantee that it’s successful. The reason for the project manager to determine if they
have been able to meet their project objectives such as obtaining lower but effective costs in
producing the project, having a good return on investment or satisfying the customer.

3. Discuss the relationship between project, program, and portfolio management and their
contribution to enterprise success.

In discussing the associated link between project, program and portfolio management, one must
identify their definition and distinction from one another. Project is the lowest hierarchy among
the three. According to the PMBOK Guide, “A project is a temporary endeavor undertaken to
create a unique product, service or result.” This means that project management is all about a
systematic way of applying knowledge, processes, tools, skills and techniques to meet project
requirements. As for the program, it’s the composition or group of similar projects that is
managed and controlled in a higher level that is different from managing projects individually. Of
course to acquire discipline in handling these interrelated projects, program management is
used to have centralized and coordinated management of a program. Hence, to simply put the
distinction between the project and program, a project can be a part of a program, but a
program cannot be a part of a project. In addition to that, project management addresses the
management of the project; while program management involves in setting the project
management processes and measuring the project outcome. Lastly, is the portfolio which
consists of similar or dissimilar projects or programs. This means that in portfolio management,
it requires bigger scope and analyzes multiple projects based on their impact or influence on
corporate strategy, finances, and business risks. It has to be remembered that although portfolio
management sets the priority of the projects or programs in a group, it does not miss any
individual project or program as one of its function is to stay balanced. The main distinction of
the project management between the two previously mentioned (project and program), is that, it
manages the projects or programs to meet its strategic objectives. The project and program
management focuses more on their tactical goals which is more specific and short-term
compared to portfolio management. In conclusion to this, we can say that as we move forward
from project management to portfolio management, the scope becomes bigger and wider. This
shows that in project management, it facilitates micro-environment; while in portfolio
management, there’s a need for a high-level macro environment. But nevertheless, these three
helps project managers in handling individual or group projects to achieve their main objectives.

4. What are the roles of the project, program, and portfolio managers? What are suggested
skills for project managers? What additional skills do program and portfolio managers need?

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
_____D______1. Which of the following is not part of a SWOT analysis?
a. Strength b. Weaknesses
c. Opportunities d. Tactics
___________2. A large company continues to be successful by providing new products and
services for its market niche of brides. What its main competitive strategy?
a. Cost leadership b. Quality
c. Focus d. Customer service
_____A______3. The last step in the four-stage planning process for projects
is_____________.
a. Resource allocation b. Project planning
c. Business area analysis d. Strategic planning

_____B______4. It is important to start at the top of the four-stage planning process pyramid to
select projects that support the organizations ______________.
a. Vision b. Business strategy
c. Financial position d. culture
___________5. Which of the following statements is false concerning the financial analysis of
projects?
a. The higher the NPV the better
b. A shorter payback period is better than a
longer one.
c. The required rate of return is the
discount rate that results in an NPV of
zero for the project.
d. ROI is the result of subtracting the project
costs from the benefits and then dividing

B. ESSAY - answer the following questions with minimum of 200 words per questions. (10pts
each)
1. Why is it important to align projects to business strategy? What is SWOT analysis? How can
you use a mind map to create a SWOT analysis and generate project ideas?

Unaligned projects can hinder a company’s overall performance that’s why project managers
don’t only ensure that resources or funds are well-spent; they also monitor and oversee the
company’s welfare along the process. In addition to that, alignment can improve project success
rates which will help the business in meeting the needs and expectations of their customer.
Having a strategic planning beforehand can help in ensuring increase in profitability and reduce
unnecessary expenses. As strategic planning determines the mission, vision, value, long-term
goals and SWOT analysis, it helps the business in establishing direction and good decision-
making. SWOT analysis is one of the most commonly used tools for strategic planning that
consists of internal factors such as strengths and weaknesses and the external factors which is
the opportunities and threats.
2. What are the stages called in the four-stage planning process for project selection? How
does following this process assist in selecting projects that will provide the most benefit to
organizations?
3. What are three main benefits of grouping projects into programs?
4. What are the five levels of project portfolio management?

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
_____B______1. In which of the five project management process groups are activities
performed that relate to each knowledge area?
a. Initiating b. Planning
c. Executing d. Monitoring and controlling
_____B______2. What document provides justification for investing in a project?
a. Project charter b. Business case
c. Net present value analysis d. Stakeholder register
___________3. What document formally recognized the existence of a project and provides
direction on the project’s objectives and management?
a. Project objectives b. Approach
c. Roles and responsibilities d. Sign-off
___________4. All project meeting with major stakeholders should include.
a. An agenda b. Food
c. Name tags d. All of the above
___________5. Preparing a stakeholder register and performing a stakeholder analysis are
part of which knowledge area?
a. Project Integration Management b. Project Human Resource Management
c. Project Stakeholder Management d. Project Communication Management

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
___________1. What can project teams create to help promote teamwork and clarify team
communication?
a. A project Website b. A team-building plan
c. A team roster d. A team contract
___________2. The main purpose of project planning is to:
a. Obtain funding for the project b. Guide project execution
c. Clarify roles and responsibilities d. Keep senior managers informed
___________3. What is the most common type of dependency between activities?
a. Finish to Start b. Start to Finish
c. Start to Start d. Finish to Finish
___________4. A ____________is a time phased budget that project managers use to
measure and monitor cost performance.
a. Cost baseline b. Cost estimate
c. Life-cycle budget d. Cash flow analysis
___________5. The ____________method is a network diagramming technique used to
predict total project duration?
a. PERT b. Gantt Chart
c. Critical Path d. Crashing

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
___________1. __________ is defined as the degree to which a set of inherent characteristics
fulfill requirements.
a. Fitness for use b. Conformance to requirements
c. Metrics d. Quality
___________2. A RACI chart is a type of ____________________
a. Project organizational chart b. Resource histogram
c. Responsibility assignment matrix d. Project dashboard
___________3. What two dimensions should you use when evaluating project risks?
a. Probability and impact b. Cost and schedule
c. Negative and positive d. Source and responsibility
___________4. A ____________ is a document that contains results of various risk
management
processes, often displayed in a table or spreadsheet format.
a. Risk event b. Trigger
c. Risk register d. Risk management plan
___________5. You wanted to have the least risk possible in setting up a contract to purchase
goods and services from an outside firm. As the buyer, what type of contract should you
use?
a. Fixed price b. Unit price
c. Cost reimbursable d. Time and materials

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
___________1. Which of the following is not an example of a soft skills?
a. Leadership b. Motivation
c. Team building d. Financial analysis
___________2. Most project sponsors would say that the most important output of any project
is_____________.
a. A satisfied customer/sponsor b. Good financial results
c. Its deliverables d. Good plans
___________3. which of the following conflict handling modes of successful project managers
use most often?
a. Confrontation b. Compromise
c. Smoothing d. Forcing
___________4. ____________ diagrams can assist in ensuring and improving quality by
finding the root cause of quality problems.
a. Pareto b. Mind map
c. Fishbone or Ishikawa d. Social styles
___________5. Some project managers like to assess team performance by using a
technique known as MBWA, which stand for ___________.
a. Management by wondering aloud b. Management by wandering around
c. measuring by work areas d. measuring by watching alertly

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
___________1. __________ is a project performance management technique that integrates
scope, time, and cost data.
a. Integrated change control b. Flowcharting
c. Earned value management d. Forecasting
___________2. __________ involves formal acceptance of the completed project scope by
the stakeholders.
a. Scope creep b. Scope validation
c. Deliverable acceptance d. Customer sign-off
___________3. _________ predicts future projects status and progress based on past
information and trends.
a. Forecasts b. Status reports
c. Progress reports d. Histograms
___________4. ____________ are unplanned responses to risk events.
a. Contingencies b. Reserves
c. Workarounds d. Overallocations
___________5. ___________ change orders are oral or written acts or omissions by someone
with actual or apparent authority that can be construed to have the same effect as written
change order.
a. Constructive b. Contract
c. Procurement d. Controlled

ACTIVITIES/ ASSESSMENTS
The following assessment shall be answered in a short bond paper. Compose of cover page,
title page and the answers to the Instructional material per lesson.
A. MULTIPLE CHOICE: Answer the following questions with the correct letter
corresponding word/s.
___________1. Updating documentation and historical information produces by the project in
a useful format is part of ______________.
a. Updating organizational
process assets
b. Archival
c. Closing procurements d. Lessons learned
___________2. What is the most common reason for closing or terminating a project?
a. Addition b. Integration
c. Extinction d. Starvation
___________3. The ________ should include requirements for formal acceptance and closure
of contracts.
a. Project management plan b. Procurement management plan
c. Contract itself d. Contract management plan
___________4. A ____________ is another name for a project closeout meeting.
a. Celebration b. Post project
c. Final review d. Postmortem
___________5. ___________ are reviews often performed during contract closure to identify
lessons learned in the entire procurement process.
a. Procurement audits b. Postmortem
c. Lessons learned d. Knowledge transfer

PROJECT MANAGEMENT
FINAL EXAM
PROF. MARIFEL I. JAVIER Subject Professor (HRMA 40023) 1
Name: ____________________ Date: _______________
Year & Section: ___________ Score: ______________
I. IDENTIFICATION
___________1. It is a technique that uses branches radiating out from a core idea to structure
thoughts and ideas.
___________2. It is a methodology that converts an organization’s value drivers like customer
service, innovation, operational efficiency, and financial performance to a series
of defined metrics.
___________3. It is the result of subtracting the project costs from the benefits and then
dividing
by the costs. Return on investment.
___________4. It is a product or service produced or provided as part of a project.
___________5. It is a series of actions directed toward a particular result.
___________6. It is a distinct stage in project development, and most projects have distinct
phases.
___________7. It is a file with a preset format that serves as a starting point for creating various
documents so that the format and structure do not have to be recreated.
___________8. A starting point, a measurement, an observation that is documented so that it
can
be used for future comparison.
___________9. A network analysis technique used to estimate project duration when there is a
high degree of uncertainty about the individual activity duration estimates.
___________10. A network diagramming technique used to predict total project duration.
___________11. A significant event on a project.
___________12. A standard format for displaying project schedule information by listing project
activities and their corresponding start and finish dates in a calendar format.
___________13. A type of responsibility assignment matrix.
___________14. An uncertainty that can have either positive or negative effect on meeting
project
objectives.
___________15. The predetermined actions that the project team will take if an identified risk
event occurs.
___________16. A term sometimes used for a project closeout.
___________17. A tool that provides the ability to easily organize, find and archive documents.

PROJECT MANAGEMENT
FINAL EXAM
PROF. MARIFEL I. JAVIER Subject Professor (HRMA 40023) 2
II. ENUMERATION (UNDERSTANDING)
1 – 6 Project Attributes
7 – 9 Types of Contracts
III. MULTIPLE CHOICE
INSTRUCTION: Choose the letter of the correct answer and write it on the space provided
of your test questionnaire.
___________1. Which of the following is not a potential advantage of using a good project
management?
A. Shorter development times B. Higher worker morale
C. Lower cost capital D. Higher profit margins
___________2. What are the most significant characteristics or attribute of an effective project
manager?
A. Is a strong communicator B. Is decisive
C. Is visionary D. Leads by example
___________3. Which of the following is not part of the triple constraint of project management?
A. Meeting scope goals B. Meeting time goals
C. Meeting portfolio management D. Meeting cost goals
___________4. Which of the following is not part of a SWOT analysis?
A. Strength B. Weaknesses
C. Opportunities D. Tactics
___________5. It is important to start at the top of the four-stage planning process
pyramid to select projects that support the organizations __________.
.
A. Vision B. Business Strategy
C. Financial Position D. Culture
___________6. Which of the following statements is false concerning the financial
analysis of projects?
.
A. The higher the NPV the better B. A shorter payback period is better than
a longer one.
C. The required rate of return is the
discount rate that results in an NPV of
zero for the project
D. ROI is the result of subtracting the
project costs from the benefits and
then dividing by the cost
___________7. What document formally recognizes the existence of a project and provides
direction on the project’s objectives and management?
A. A Project charter B. Business Case
C. Stakeholder register D. Stakeholder management strategy

___________8. In which of the five project management process groups is the most time and
money usually spent?
A. Initiating B. Planning
C. Executing D. Monitoring and Control
___________9. What is a crucial part of the project charter—a section in which key project
stakeholders acknowledge their agreement on the need for the project?
.
A. Project objectives B. Approach
C. Roles and responsibilities D. Sign-off
___________10. What can project teams create to help promote teamwork and clarify team
communications?
A. A project website B. A team-building plan
C. A team roster D. A team contract
___________11. What is the most common type of dependency between activities?
A. Finish to Start B. Start to Finish
C. Stat to Start D. Finish to Finish
___________12. What is the first step in planning a project schedule?
A. Creating a schedule management
plan
B. Developing an activity list
C. Assigning resources to the project D. Determining activity sequencing
___________13. Which of the following is not an example of a soft skills?
A. Leadership B. Motivation
C. Team building D. Financial analysis
___________14. A _____________ diagram can assist in ensuring and improving quality by
finding the root causes of quality problems.
A. Pareto B. Mind map
C. Fishbone or Ishikawa D. Social style
___________15. It includes all the activities related to satisfying the relevant quality
standards for a project.
A. Quality assurance B. Quality control
C. Customer satisfaction D. ISO certification

___________16. Which knowledge areas tasks include tasks related to controlling?

A. Project scope, time, cost, & quality
Mngt.
B. Project Integration, scope, time cost,
& quality Mngt.
C. Project human resource,
communication, risk, & procurement
Mngt.
D. All ten knowledge areas except
project human resource Mngt.
___________17. When a process is out of control, variations in the results of the process
are caused by ________ events.
A. Random B. Nonrandom
C. Planned D. Unplanned
___________18. This are unplanned responses to risk events.
A. Contingencies B. Reserves
C. Workarounds D. Overallocation
___________19. A histogram chart that can help you identify and prioritize problem areas.
A. Pareto B. Control
C. Run D. Scatter
___________20. It is a project performance measurement technique that integrates scope,
time, and cost data.
A. Integrated change control B. Flowcharting
C. Earned value management D. forecasting
___________21. What is the most common reason for closing or terminating a project?
A. Addition B. Integration
C. Extinction D. Starvation
___________22. This is another name for a project closeout meeting.
A. Celebration B. Post project
C. Final review D. Post mortem
___________23. Updating documentation and historical information produced by the project in
a useful format is part of __________.
A. Updating organizational process assets
B. Archival
C. Closing procurements D. Lessons learned

___________24. This are reviews often performed during contract closure to identify lessons
learned in the procurement process.
A. Procurement audits B. Post mortems
C. Lessons learned D. Knowledge transfers