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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I

Design, engineering, supply, installation, testing,


commissioning, synchronizing with the Grid of Grid
Connected Rooftop Solar PV Systems on CAPEX Model
Net Metering Basis on the roofs of identified locations in
Gandhinagar City and Operation and Comprehensive
Maintenance of the same for 10 (Ten) years including
Defect Liability Period of 5 Years

Volume I: Instruction to Bidders

Gandhinagar Smart City Development Ltd,

Gandhinagar, Gujarat

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
CONTENTS

S. No Volumes Details
1 Volume- I Instruction to Bidders
2 Volume -II General Conditions of Contract
3 Volume –III Price Bid and Bill of Quantity
4 Volume -IV Scope of work including Functional & Technical Specifications

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
IMPORTANT DATES

Activity Deadline

Release of Tender The Tender document for this work can be


downloaded from website
www.nprocure.com

From 10/03/2019 to 10/04/2019 up to 18:00


Hrs.

Last date for online submission of Bids On or before date 10/04/2019 up to 18:00
Hrs.
Last Date of Physical submission of Bid (i.e. Up to 16/04/2019 up to 18:00
Tender Fee, EMD, Prequalification bid,
Technical Bid, etc.) in Hard Copy
Date of opening of Tender Fee, EMD and 18/04/2019 after 11.00 Hrs.
Technical Bid

Date of opening of Price bids To be notified later to the qualified Bidders

Section I Notice Inviting Tender


Tender Notice No. GSCDL-Solar-Retender-Infra-08-2018/19

Organization Name Gandhinagar Smart City Development Limited (GSCDL)

Department Name Gandhinagar Smart City Development Limited (GSCDL)

Name of Project Grid Connected Rooftop Solar PV Systems on CAPEX Model Net
Metering Basis on the roofs of identified locations in Gandhinagar
City
Name of Work Design, engineering, supply, installation, testing, commissioning,
synchronizing with the Grid of Grid Connected Rooftop Solar PV
Systems on CAPEX Model Net Metering Basis on the roofs of
identified locations in Gandhinagar City and Operation and
Comprehensive Maintenance of the same for 10 (Ten) years
including Defect Liability Period of 5 Years
Estimated Contract Value Rs. 3,35,89,277/- (Rupees Three crores Thirty Five lakhs Eighty
(INR) Nine thousand Two hundred and Seventy Seven only)
Period of completion of 6 (six) months from the date of notice to proceed issued by
work (in Months) GSCDL (including monsoon period, if any)
Defect Liability Period 60 months from the date of completion of the works.
Period of Comprehensive 10 Years from the date of completion of the works.
Maintenance (in Years)

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Bidding Type Two Bid System

Bid Call (Nos.) 1

Tender Currency Type Single

Tender Currency Settings Indian Rupee (INR)

Joint Venture Not Applicable

Rebate Applicable

Amount Details

Bid Document Fee/Bid Rs. 6,000/- (Rupees six thousand only) to be submitted in the
Processing Fees/Tender form of Demand Draft.
Fee :
Bid Document Fee Payable CEO, Gandhinagar Smart City Development Limited
To :
Bid Security/EMD (INR) : Rs 3,35,900/- (Rupees Three lakh Thirty Five thousand Nine
hundred Only/-) to be submitted in the form of FDR.

Bid Security/EMD In Favour CEO, Gandhinagar Smart City Development Limited


of :

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Security Deposit (INR) : Security Deposit is required to be furnished by the Contractor as
guarantee money for performance of the Contract and observance
of Contract Conditions.

Total 10% security deposit of Estimated Contract Value or the


Contract Price Quoted by the successful Bidder (whichever is
higher) shall be applicable.

Security Deposit shall be submitted in following manner:

Sl. Description %age of Estimated


No. Contract Value or
Contract Price
quoted by the
successful Bidder,
whichever is
higher
i In the form of small savings or 2.5%
Narmada Bonds/FDR of Scheduled
or Nationalised Bank (of minimum
two and half years time limit)
ii To be deducted from RA bills 2.5%
iii FDR from Scheduled Bank or 5.0%
Nationalised Bank as per list
mentioned in GR of Finance
Department, GR. No.:
EMD/10/2018/18/DMO, Date:
16.04.2018 (Enclosed), valid till
successful completion of the O&M
period
Total 10%
Tender Dates Note: All Dates are in dd/mm/yyyy, hr:min as per Indian Standard
Time (IST)
Bid Document Downloading 10/03/2019
Start Date
Address for submission of The CEO,
hard copies of pre bid Gandhinagar Smart City Development Limited
queries Gandhinagar Municipal Corporation, 1st floor, MS building, Near
Pathikasharam,
Sector 11, GH Road, Gandhinagar – 382011, Gujarat
Bid Document Downloading 10/04/2019 upto 18.00 Hrs.
End Date
Last Date & Time for Online 10/04/2019 upto 18.00 Hrs.
Receipt of Bids

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Physical Submission of 16/04/2019 up to 18.00 Hrs.
documents last Date &
Time
Bid Opening Date 18/04/2019 at 11.00 Hrs.

Bid Validity Period 180 Days from the last date of online bid submission
Physical submission of Instrument of Tender fee & EMD shall be submitted in electronic
Tender Fee, Earnest format only through online (By scanning while uploading the bid).
Money Deposit and PQ This submission shall mean that Tender Fee and EMD are
supporting document. received for purpose of opening the bid. Accordingly offer of only
those Bidders shall be opened whose tender fee and EMD is
received electronically. However for the purpose of realization of
instrument of Tender fee & EMD, Bidder shall send the same in
original through RPAD/SPEED POST so as to reach to “The
CEO, Gandhinagar Smart City Development Limited,
Gandhinagar, Gujarat” within seven days of last date of online
bid submission during office hours. For not submitting DD/FDR in
original, Bidder shall be banned to participate in any tender of the
Gandhinagar Smart City Development Limited for a period of 3
years as a penal action.
Any document in supporting to tender bid shall be submitted in
electronic format only through online (by scanning etc.) and
submission only in hard copy will not be accepted separately.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Payments details 1. Tender fee, Earnest money deposit, PAN Card shall be
uploaded online only.

2. Tender Fee (Document fee) amounting to Rs. 6,000/-


(Rupees six thousand only) should be submitted in favour of
"The CEO, Gandhinagar Smart City Development Limited,
Gandhinagar, Gujarat" in form of Demand Draft to be issued
by any nationalized bank or as per list mentioned in GR of
Finance Department, GR. No.: EMD/10/2018/ 18/DMO, Date:
16.04.2018 (Enclosed).

3. Earnest Money Deposit


Rs 3,35,900/- (Rupees Three lakh Thirty Five thousand
Nine hundred Only/-) in the form of FDR to be issued in
favour of "The CEO, Gandhinagar Smart City Development
Limited, Gandhinagar, Gujarat" valid upto 28 days from the
date of closure of the bid validity period of 180 days i.e. (Total
180+28 = 208 days) and shall be issued by any nationalized
bank or as per list mentioned in GR of Finance Department,
GR. No.: EMD/10/2018/18/DMO, Date: 16.04.2018
(Enclosed).

OTHER DETAILS
Officer Inviting Bids : The CEO, Gandhinagar Smart City Development Limited
Bid Opening Authority : The CEO, Gandhinagar Smart City Development Limited
Address : Gandhinagar Smart City Development Limited,
Gandhinagar Municipal Corporation, 1st floor, MS Building , Near
Pathikasharam,
Sector 11, GH Road, Gandhinagar – 382007, Gujarat.
Contact Details of Officer Phone : 079-23220440
Inviting Bid :

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Submission of tender The following documents shall be uploaded while submitting the
bid online :
i. Scanned copy of Demand Draft as Tender fee;
ii. Scanned copy of FDR as EMD;
iii. Scanned copy of Bidder’s valid Electrical license for Gujarat
State issued by the statutory authority;
iv. Scanned copy of Bidder’s solvency certificate (Minimum of
75 lakh);
v. Scanned copy of PAN card;
vi. Scanned copy of the GST Registration certificate
vii. Scanned copies of Experience certificates showing
successful completion of similar work (with certificate);
viii. Scan copies of financial documents.

In addition to the documents mentioned above, the documents


required as per attached Forms & Annexure are also to be
uploaded. Bidder shall submit their offer i.e. Technical bid as well
as price bid in Electronic format on stipulated website & date as
mentioned in the tender document. No offer in physical form will
be accepted unless otherwise stated.
General Terms & As Per Tender Document.
Conditions

For any clarification the bidder may contact:

The CEO,
Gandhinagar Smart City Development Limited,
Gandhinagar, Gujarat.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I

1.0 Details to be furnished along with application

1. Interested Bidders can view these tender documents online. The Bidders who are
interested in bidding in this Tender can download tender documents as mentioned
above.
2. Tender documents are available only in electronic form. Bidders shall upload the
tender documents as per time line specified as above. Tender fee and Bid
Security (EMD) shall have to be furnished as specified in Tender Notice. The
intending Bidders have to submit the following documents also. The Bidder should
submit all the forms electronically only.

a. Power of attorney.

A power of attorney on Rs. 100/- Non Judicial stamp paper duly notarized, if
power is delegated for signing the bid to other persons by applicant. (Scanned
Copy).

b. Company’s profile and Certificate of Registration of company under the law.

Bidders, who wish to participate in this Tender, will have to register on


www.nprocure@ncode.in Further, Bidders who wish to participate in online
tenders will have to procure Digital Certificate as per Information Technology Act-
2000 using which they can sign, their electronic bids. Bidders can procure the
same from GNFC, Ahmedabad, who are licensed certifying authority by
Government of India and they will assist them in procuring the same as below
mentioned address. Bidders who already have a valid Digital Certificate need not
procure a new Digital Certificate.

M/s. (n) Code Solution, A Division G.N.F.C. Ltd.,


301, G.N.F.C. Info Tower, Bodakdev, S.G. Road,
Ahmedabad, Gujarat – 380054 (INDIA)
Phone No. 079-40007501, 40007512, 40007516, 40007517 Fax 079-26857321
Email: nprocure@gnvfc.net
2.0 Contacting Officer :
Further details of the work and plans can be available from the office of :

The CEO,
Gandhinagar Smart City Development Limited
Phone :079-23220440

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
In case Bidder needs any clarification or if any training is required for participating in
online tendering, they can contact the following office:
M/s. (n) Code Solution, A Division of G.N.F.C. Ltd.,
301, G.N.F.C. Info Tower, Bodakdev, S.G. Road, Ahmedabad, Gujarat – 380054
Phone No.079-40007501, 40007512, 40007516, 40007517 Fax 079-26857321
Email: nprocure@gnvfc.net

3.0 DOWNLOAD OF TENDER DOCUMENT :

The tender document for this work are available only in Electronic format, which
Bidders can download free of cost from the internet site www.nprocure@ncode.in

4.0 SUBMISSION OF TENDER :

Bidder shall submit their offer in Electronic format on above mentioned website within
the date specified in the Tender Notice after Digitally Signing the same. Offers, which
are not Digitally Signed, will not be accepted. No offer in physical form will be
accepted and any such offer, if received by the Gandhinagar Smart City Development
Limited, will be out rightly rejected.

Submission of Tender fee, bid security, other documents shall be as per Tender
Notice.

5.0 OPENING OF TENDER :

The Technical bid will be opened as per the date mentioned in Tender Notice on
website http://www.nprocure@ncode.in Intending Bidders or their representative
who wish to participate in online tender opening can log on to http://
www.nprocure@ncode.in on the due date and time, mark their presence or
participate in online tender opening. For more details vendors are requested to refer
“Vendor Training Manual”. Bidder who wishes to remain present at Gandhinagar
Smart City Development Limited, premises at the time of tender opening can do so.
Only one representative of each firm will be allowed to remain present. Date of
opening of Price bid will be informed only to the qualifying Bidders.

6.0 GENERAL INSTRUCTIONS:

a) The Bid Document Fee will not be refunded under any circumstances.

b) EMD in the form specified in tender document only shall be accepted.

c) The offer shall be valid for 180 days from the last date of submission of online
bid.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
d) Bid without Bid Document Fee, Earnest Money Deposit (EMD), Valid
Registration Certificate and which do not fulfill all or any of the conditions or
those submitted incomplete, in any respect shall not be considered for
evaluation.

e) Not more than one bid shall be submitted by a Bidder.

f) Conditional bid shall not be accepted.

g) Gandhinagar Smart City Development Limited, reserves the right to accept the
lowest responsive offer, based on evaluation criteria and reject any or all bids
without assigning any reason.

h) The notice shall form part of contract document.

i) The Bidders are advised to read carefully the “Instruction” and “Eligibility Criteria”
contained in the tender documents.

j) The internet site address for E-Tender is http://nprocure@ncode.in

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
1 Introduction
1.1 About the Gandhinagar Smart City Limited, Government of Gujarat

1.1.1 The Government of India has recently announced creation of 100 Smart cities to drive
economic growth and improve the quality of life of people by enabling local
development and harnessing technology as a means to create smart outcomes for
citizens. Gandhinagar is one of the shortlisted cities for the smart city initiative under
Ministry of Urban Development, Government of India. Gandhinagar Smart City
Development Limited (GSCDL) is a Govt. Company for implementing the Smart City
mission at the city level. GSCDL will plan, appraise, approve, release funds, implement,
manage, operate, monitor and evaluate the Smart City development projects.

1.2 Necessity of Grid Connected Rooftop Solar PV System

1.2.1 Gandhinagar is one of the selected smart cities under Smart City Mission of GoI. As per
smart city guideline Smart City proposal (“SCP”) shall contain the infrastructure
components of sanitation, water supply, efficient urban mobility and public transport,
affordable housing, robust IT connectivity and digitalization, good governance,
sustainable environment, safety and security of citizens, health and education.
Gandhinagar has been developed in a planned manner and divided into 30 sectors.
Each sector has its own shopping and community centre, primary school, health centre,
government and private housing, etc.

1.2.2 The current Solar PV installations in Gandhinagar City is 9.685 MW (9.56MW On-Grid
+129kW Off-Grid) (Source: GEDA), which is almost 6.22% of the total power demand of
the City. However, in the Smart City Proposal, it was assured that at least 11% of the
Smart City’s energy requirement shall be met by Solar Power. Since the installations of
SPRV are to be done on parks, the roof area available for generation is very less. Total
584 Sq. m of roof area is available for SPRV installations.

1.2.3 The total solar PV installations required to fulfil the requirement is 17.13 MW in which
there are already solar installations of 9.685MW. So, 4.78% of total power demand of
the city, which amounts to 7.44 MW of Solar PV installations, needs to be done to fulfil
the SCP requirement. However, the total installation of only 0.26MW is achievable with
all the area identified; there is a gap of 7.185MW installation to be done.

1.3 As a part of the smart city plan GSCDL would like the following:
1.3.1 To achieve the target of solar power, roof of government buildings have been identified
where there is no existing SRPV installation. There are around 8000 Sq. m of roof area
is available for installation of SPRV system, which can be done is around 270.85kW.

1.3.2 Apart from the above, GSCDL is encouraging citizens of Gandhinagar to install SRPV
installations in their roof; which will help to achieve the target of 7.44MW energy
generation through solar.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
1.3.3 The power will be evacuated to existing distribution system of the premise through net
metering at single phase and three phase at 415V as per the contract demand of the
premises. Since GMC is the owner of the premises, NOC is not required. However
GSCDL shall sign an agreement for usage of the roof area for SRPV installations and
ground area for solar trees.

1.3.4 The PPA to be signed based on net metering with Torrent Power Limited.

1.3.5 Permission for installation of SRPV and solar trees shall be got from GEDA.

Gandhinagar Smart City Limited intends to invite Tender for “Design, engineering,
supply, installation, testing, commissioning, synchronizing with the Grid of Grid
Connected Rooftop Solar PV Systems on CAPEX Model Net Metering Basis on the roofs
of identified locations in Gandhinagar City and Operation and Comprehensive
Maintenance of the same for 10 (Ten) years including Defect Liability Period of 5 Years”

The Tender consists of following four volumes viz.

1. Volume 1: Instruction to Bidders

Volume 1 details the instructions with respect to the bid process management, technical
evaluation framework and the technical & financial forms.

2. Volume 2: General Conditions of Contract

Volume 2 contains the contractual, legal terms & conditions applicable for the proposed
engagement.

3. Volume 3: Price Bid and BOQ

Volume 3 contains Bill of Quantities; Bidder has to quote his rates in various schedules.

4. Volume 4 : Scope of work including Functional & Technical Specifications

Volume 4 of the Tender provides information related to Scope of work for Bidder,
Bidder’s obligations, GSCDL’s Requirements and Specifications.

2 Eligibility Criteria
2.1 The Bidder should have valid Electrical license for Gujarat State issued from the statutory
authority.

2.2 General

The Bidder should be either a body incorporated in India under the Companies Act, 1956 or
2013 including any amendment there to and shall be engaged in the business of Solar Power.
Limited Liability Partnership (LLP) shall be allowed for bidding. A copy of certificate of
incorporation shall be furnished along with the bid in support of above. Bidder shall be
empanelled by SNA (State Nodal Agency) for renewable energy projects as per the latest list of
such empanelled published by (State Nodal Agency).

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I

2.3 Technical Eligibility Criteria

2.3.1 The Bidder should have designed, supplied, installed & commissioned Grid connected
Solar PV Power Plant having a cumulative capacity of not less than 600 kW in last five
financial years and upto one month prior to last date of online bid submission. Bidder
shall submit a scanned copy of the completion certificate and Work
Order/Contract/Agreement from the client/owner in support of this Clause. It is clarified
that only completed projects shall be considered and no partial completed projects shall
be considered. The details of projects executed should be listed. A certificate issued by
the SNA/Govt. Organisation/SECI/owner of the plant towards the satisfactory installation
and functioning of the solar power plants to be furnished by the Bidder.

2.3.2 The Bidder should have installed at least one Grid connected Solar PV Power Plant
having capacity of not less than 300 kW during last five years and upto one month prior
to last date of online bid submission.

2.3.3 The Bidder should have installed three Solar Tree in Government/PSU/ULB or public
sector unit in last one year and upto one month prior to last date of online bid
submission. The Bidder should submit the completion certificate along with purchase
order from the client/owner in support of this Clause.

2.3.4 The Bidder should have prior experience of Operation and Maintenance of at least one
year in Grid connected/ Non grid connected solar PV power projects of cumulative
capacity of at least 300kWp.

2.3.5 The Bidder must have a valid GST registration in the state of Gujarat.

2.3.6 The Bidder should have valid Electrical license for Gujarat State.

2.3.7 The Bidder should have valid Electrical Contractor License for Gujarat State.

2.3.8 The Bidder shall submit an affidavit on non-judicial stamp papers regarding non-black
listing of his firm in the last 5 (five) financial years.

The material supplied by the clients will not be considered for procurement purpose.

Bidder should submit all the credentials along with all experience certificates, copy of completion
certificate or any other document in support of successful completion of job along with Reference
of person under whom jobs are executed.

2.4 Physical Criteria

i. The works for which Bidder have not entered in to contract agreement will not be
considered.
ii. The above experience shall be within last (5) financial years i.e. from Year 2013-2014 to
Year 2017-2018 and upto one month prior to last date of submission of the bid.

iii. Experience as sub contractor shall not be considered.

iv. The experience of works executed in Government (State/Central), Board, Corporation


and Government Undertaking/Organisations of state & central government shall only be
considered for evaluation. The experience certificate from the client equivalent to not
below the rank of Executive Engineer shall be considered and shall be submitted in line
with Annexure-8. The experience of sublet works shall not be considered.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
v. All MOU’s shall be on a Non Judicial stamp paper of appropriate value duly notarised
and signed by respective authorised representatives.

vi. The Bidder/MOU partners contract should not have been terminated/
blacklisted/debarred in any State Govt/Municipal Corporations/Central Govt./any state
Govt Organisation, Urban Local body and/or its undertaking company or its SPV, Asian
Development Bank/World Bank or similar international funding agencies organisations
due to delay in projects during last five years.

2.5 The Bidder must have completed similar nature of works as stated above within last Five
financial years i.e. from year 2013–2014 to year 2017-2018 and upto one month prior to last
date of submission of the bid of value not less than :

One similar contract of Rs. 2.69 Crores (80% of the estimated cost)

or

Two similar contracts of Rs. 1.68 Crores each (50% of the estimated cost)
or

Three similar contracts of Rs. 1.34 Crores each (40% of the estimated cost)

2.6 The Bidder should have an average annual turnover of minimum Rs.2 Crores (say 60% of
estimated project cost) in at least three (3) financial years out of Last five (5) financial years i.e
2013-2014 to 2017-18.

Turnover of previous year and cost of completed/executed similar nature of work shall be given
additional weightage of ten percent per year to bring them to current price level to account for
price escalation as illustrated below:

Financial Year Turnover/ Cost of Effective cost of executed


Executed work work at previous completed
financial year’s price level
2013-2014 E 1.46 x E
2014-2015 D 1.33 x D
2015-2016 C 1.21 x C
2016-2017 B 1.10 x B
2017-2018 A 1.00 x A

2.7 The Bidder should not have been black-listed by any State/Central Government Department or
Central/State PSUs as on Bid submission date. The Bidder should provide Legal Attorney
certified letter of undertaking to this effect on the letter head, co-signed by Bidders’ authorized
signatory.

2.8 The Bidder should provide incorporation certificates to GSCDL to authenticate the entity of Firm.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I

3 Compliant Bids/Completeness of Bids


3.1 Bidders are advised to study all instructions, forms, terms, requirements and other
information in the Tender documents carefully. Submission of the bid shall be deemed
to have been done after careful study and examination of the Tender document with full
understanding of its implications.

3.2 Failure to comply with the requirements of this paragraph may render the bid non-
compliant and the bid may be rejected. Bidders must:

i. Include in the bid all the documentation specified in this Tender;

ii. Follow the format of this Tender while developing the bid and respond to each
element in the order as set out in this Tender;

iii. Comply with all requirements as set out within this Tender.

4 Bidder to Inform
4.1 Deleted

5 Bid Preparation costs


5.1 The Bidder shall bear all costs associated with the preparation and submission of its bid
and has no financial implication on GSCDL.

6 Pre-bid meeting & Clarification


Deleted

7 Tender Document Fee


7.1 Tender can be downloaded from the website URL mentioned in the Notice Inviting
Tender (NIT).

7.2 Tender Fee of Rs 6,000/- (Rs. six thousand only) shall be paid in form of Demand Draft.
The tender fee shall be non-refundable.

7.3 Without the payment of tender fee the bids will be taken as incomplete and non-
responsive and shall not be considered for evaluation.

8 Earnest Money Deposit (EMD)


8.1 EMD of Rs 3,35,900/- (Rupees Three lakh Thirty Five thousand Nine hundred Only/-)
shall be paid in form of FDR. No exemption for submitting the EMD will be given to any
Bidder. Bid security in any other form will not be entertained.

8.2 For Unsuccessful Bidders: The bid security (EMD) of all unsuccessful Bidders would
be refunded without interest by GSCDL upon finalization of the bid in all respects to the
successful Bidder.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
8.3 For Successful Bidder: The bid security (EMD) for the amount mentioned above, of
successful bidder would be returned without interest upon submission of FDR towards
performance of the Contract (for the amount mentioned above) by the successful
Bidder.

8.4 In case bid is submitted without the bid security then GSCDL reserves the right to reject
the bid without providing opportunity for any further correspondence to the Bidder
concerned.

8.5 The EMD may be forfeited in any of the following circumstances:

a. If a Bidder withdraws its bid during the period of bid validity.

b. In case of a successful Bidder, if the Bidder fails to submit the performance bank
guarantee and/or sign the Contract in accordance with this Tender.

9 Bid Validity Period


9.1 Bid shall remain valid for the time period mentioned in the Notice Inviting Tender (NIT).

9.2 On completion of the validity period, unless the Bidder withdraws his bid in writing, it will
be deemed to be valid until such time that the Bidder formally (in writing) withdraws his
bid.

10 Contents of Bid
10.1 The two bids system shall be followed. Technical and Commercial offers shall be
uploaded separately through the N-Procurement portal. Tender document fee, Earnest
money deposit shall be submitted along with physical submission of Bid, however scan
copy of same shall be uploaded during online submission. Technical Bid shall be
submitted online as well as by physical submission. Financial Bid shall be submitted
only through online submission.

Document Set Name Of Document Content


One Tender Document fee & Bid a. Tender Document Fee
Security/Earnest Money b. Bid Security/Earnest Money Deposit
Deposit (EMD) (EMD) (To be submitted along with physical
submission and scan copy shall be
uploaded during online submission )
Two Technical Bid With all supporting documents required for
meeting the qualification criteria as per
formats given in bid document (online as
well as physical Submission)
Three Financial/Price Bid a. To be submitted online through N-
procurement Portal. (only online
submission)

10.2 Please note that prices should not be indicated in the Technical Bid but should only be
indicated in the Financial/Price Bid.

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TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
10.3 All the pages of the bid must be sequentially numbered. The bid documents must
contain in the beginning of the document, a list of contents with page numbers. Any
deficiency in the documentation may result in the rejection of the Bid.

10.4 The original bid shall be prepared in indelible ink. It shall contain no interlineations or
overwriting, except as necessary to correct errors made by the Bidder itself. Any such
corrections must be initialed by the person (or persons) who sign(s) the bids.

10.5 All pages of the bid shall be initialed and stamped by the person (or persons) who sign
the bid.

10.6 Bidder shall submit technical bid in hard copy which shall be properly bound and all
pages shall sequentially numbered.

10.7 Failure to submit the bid after the submission deadline specified in the Notice Inviting
Tender (NIT) would cause a bid to be rejected.

10.8 GSCDL will not accept delivery of bid by fax, e-mail.

10.9 Bidders are not permitted to give any alternative offer containing technical or other
alternatives. Their bid proposals shall be in total conformity of the Employer’s
requirement as described in the bidding documents.

11 Bid Formats
11.1 Pre-Qualification Bid Format
Section
Section Heading Details
no.
1 Pre-qualification checklist As per format provided in
Annexure-2
2 Pre-Qualification Bid Covering Letter As per format provided in
Annexure-3
3 About Bidder As per format provided in
Annexure-4 of this document.
4 Legal 1. Copy of Certification of
Incorporation/Registration
Certificate.
2. PAN card
3. GST Registration (Central
and State)
5 Annual Turnover Details of annual turnover
with documentary evidence.
6 Self-certificate for non- blacklisting clause As per format provided in
Annexure-5
7 Power of Attorney Documentary evidence as per
format provided in Annexure-
14

8 Project Experience As per Qualification criteria


(Format as per Annexure-8, 9,

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10)

9 No Deviation Certificate As per format provided in


Annexure-6
10 Total responsibility certificate As per format in Annexure-7
11 Anti-Collusion Certificate As per format in Annexure-11
12 Details of organization structure of the Bidder As per format in Annexure-16
13 Details of Personnel As per format in Annexure-17
14 Details of Machinery Equipments and work Plan As per format in Annexure-18
15 Personnel/ staff proposed for the project As per format in Annexure-19
16 Curriculum Vitae of Project Manager and all key As per format in Annexure-20
Technical Staff
17 Proposed site organization and Management As per format in Annexure-21
18 Approach & Methodology with conceptual design & As per format in Annexure-22
supporting calculations of the system.
19 Form-H (Declaration) As per format in Annexure-23
20 Assured Pipe Supply Declaration – (To be filled As per format in Annexure-24
without proposed dispatch schedule at the time of
Bidding) (Deleted)
21 Performa for memorandum of understanding As per format in Annexure-25
(MOU) with pipe supplier (Deleted)

11.2 Financial/Price Bid Format

Bidder shall submit the Price Bid online through N-procurement portal website only.
Financial bid should not be submitted in any other form.

12 Language
12.1 The bid should be prepared and submitted by the Bidders in English language only. If
any submitted supporting documents are in any language other than English,
translation of the same in English language is to be provided (duly attested) by the
Bidders. For purposes of interpretation of the documents, the English translation shall
govern.

13 Authentication of bids
13.1 An authorized representative (or representatives) of the Bidder shall initial all pages of
the Pre-Qualification, Technical Bids, etc.

13.2 Bid should be accompanied by an authorization in the name of the signatory (or
signatories) of the bid. The authorization shall be in the form of a written power of
attorney accompanying the bid or in any other form demonstrating that the
representative has been duly authorized to sign.

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14 Amendment of Tender
14.1 At any time prior to the due date of submission of bid, GSCDL may, for any reason,
whether at its own initiative or in response to a clarification requested by prospective
Bidder(s), modify the Tender document by amendments. Such amendments shall be
uploaded on the N-procurement portal website, through Corrigendum/Addendum and
shall form an integral part of Tender document. The relevant clauses of the Tender
document shall be treated as amended accordingly.

14.2 It shall be the responsibility of the prospective Bidder(s) to check the GSCDL’s website
from time to time for any amendment in the Tender document. In case of failure to get
the amendments, if any, GSCDL shall not be responsible.

14.3 In order to allow prospective Bidders a reasonable time to take the amendment into
account in preparing their bids, GSCDL, at its sole discretion, may extend the deadline
for submission of bids. Such extensions shall be uploaded on website of the GSCDL.

15 Bid Price
15.1 Bidders shall quote for the entire scope of contract on a “overall responsibility” basis
such that the total bid price covers Bidder’s all obligations mentioned in or to be
reasonably inferred from the bidding documents in respect of providing the
product/services.

15.2 Price quoted by Bidder shall be inclusive of comprehensive maintenance cost, all taxes
like Good & Service Tax (GST) and all other applicable taxes, if any, freshly levied
taxes under any rules. No claim whatsoever in this context shall be entertained.

15.3 Prices quoted by the Bidder shall remain firm during the entire contract period and shall
not be subjected to variation on any account. A bid submitted with an adjustable price
quotation shall be treated as non-responsive and shall be rejected.

15.4 (Deleted)

16 Deviations and Exclusions


16.1 Bids shall be submitted strictly in accordance with the requirements and terms &
conditions of the Tender. The Bidder shall submit a No Deviation Certificate as per the
format mentioned in bid document. The bids with deviation(s) are liable for rejection.

17 Total Responsibility
17.1 The Bidder shall submit a statement undertaking total responsibility for the defect free
comprehensive maintenance during defect liability period of the proposed solution as
per format mentioned in Bid document.

18 Late Bids
18.1 Late submission will not be entertained and will not be permitted by the N-Procurement
Portal.

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18.2 The bids submitted by fax/e-mail, etc. shall not be considered. No correspondence will
be entertained on this matter.

18.3 GSCDL shall not be responsible for any non-receipt/non-delivery of the documents due
to technical snag whatsoever at Bidder’s end. No further correspondence on the subject
will be entertained.

18.4 GSCDL reserves the right to modify and amend any of the above-stipulated
condition/criterion.

19 Right to Terminate the Process


19.1 GSCDL may terminate the Tender process at any time without assigning any reasons
and any financial obligations to GSCDL. GSCDL makes no commitments, express or
implied, that this process will result in a business transaction with anyone. This Tender
does not constitute an offer by GSCDL.

20 Non-Conforming bids
20.1 A bid may be construed as a non-conforming bids and ineligible for consideration:

a. If it does not comply with the requirements of this Tender.


b. If a bid does not follow the format requested in this Tender or does not appear to
address the particular requirements of the solution.

21 Acceptance/Rejection of Bids
21.1 GSCDL reserves the right to reject in full or part, any or all bids without assigning any
reason thereof. GSCDL reserves the right to assess the Bidder’s capabilities and
capacity. The decision of GSCDL shall be final and binding.

21.2 Bid should be free of over writing. All erasures, correction or addition must be clearly
written both in words and figures and attested.

21.3 In the event of any assumptions, presumptions, key points of discussion,


recommendation or any points of similar nature submitted along with the Bid, GSCDL
reserves the right to reject the Bid and forfeit the EMD.

21.4 If there is any discrepancy in the Price bid, it will be dealt as follows:

a. If, in the price structure quoted for the required goods/services/works, there is
discrepancy between the unit price and total price (which is obtained by
multiplying the unit price by the quantity), the unit price shall prevail and the
total price corrected accordingly.

b. If there is an error in a total corresponding to the addition or subtraction of


subtotals, the subtotals shall prevail and the total shall be corrected.

c. If there is a discrepancy between words and figures, the amount in words shall
prevail.

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d. If there is such discrepancy in an offer, the same shall be conveyed to the


Bidder with target date up to which the Bidder has to send his acceptance on
the above lines and if the Bidder does not agree to the decision of GSCDL, the
bid is liable to be disqualified.

22 Confidentiality
22.1 All the material/information shared with the Bidder during the course of this
procurement process as well as the subsequent resulting engagement following this
process with the successful Bidder, shall be treated as confidential and should not be
disclosed in any manner to any unauthorized person under any circumstances.

23 Disqualification
23.1 The bid is liable to be disqualified in the following cases or in case Bidder fails to meet
the bidding requirements as indicated in this Tender:

a. During validity of the bid, or its extended period, if any, the Bidder changes its
quoted prices;

b. The Bidder’s bid is conditional and has deviations from the terms and conditions
of Tender;

c. Bid is received in incomplete form;

d. Bid is not accompanied by all the requisite documents;

e. Information submitted in technical bid is found to be misrepresented, incorrect or


false, accidentally, unwittingly or otherwise, at any time during the processing of
the contract (no matter at what stage) or during the tenure of the contract
including the extension period if any;

f. Financial/Price bid is enclosed with the same document as technical bid;

g. Bidder tries to influence the bid evaluation process by unlawful/corrupt


/fraudulent means at any point of time during the bid process.

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24 Fraud and Corrupt Practices
24.1 The Bidders and their respective officers, employees, agents and advisers shall
observe the highest standard of ethics during the selection process. Notwithstanding
anything to the contrary contained in this Tender, GSCDL shall reject a bid without
being liable in any manner whatsoever to the Bidder, if it determines that the Bidder
has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent
practice, coercive practice, undesirable practice or restrictive practice (collectively the
“Prohibited Practices”) in the selection process. In such an event, GSCDL shall, without
prejudice to its any other rights or remedies, forfeit the EMD, as the case may be, as
mutually agreed genuine pre-estimated compensation and damages payable to GSCDL
for, inter alia, time, cost and effort of GSCDL, in regard to the Tender, including
consideration and evaluation of such Bidder’s Bid.

24.2 Without prejudice to the rights of GSCDL under Clause 24.1 above and the rights and
remedies which GSCDL may have under the LOI or the Agreement, if a Bidder is found
by GSCDL to have directly or indirectly or through an agent, engaged or indulged in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice during the selection process, or after the issue of the LOI or the
execution of the Agreement, such Bidder shall not be eligible to participate in any
tender or Tender issued by GSCDL during a period of 3 years from the date such
Bidder is found by GSCDL to have directly or through an agent, engaged or indulged in
any Prohibited Practices.

24.3 For the purposes of this section, the following terms shall have the meaning hereinafter
respectively assigned to them:

i. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or
indirectly, of anything of value to influence the action of any person connected
with the selection process (for avoidance of doubt, offering of employment to or
employing or engaging in any manner whatsoever, directly or indirectly, any
official of GSCDL who is or has been associated in any manner, directly or
indirectly with the selection process or the LOI or has dealt with matters
concerning the Agreement or arising therefrom, before or after the execution
thereof, at any time prior to the expiry of one year from the date such official
resigns or retires from or otherwise ceases to be in the service of GSCDL, shall
be deemed to constitute influencing the actions of a person connected with the
selection process); or (ii) save as provided herein, engaging in any manner
whatsoever, whether during the selection process or after the issue of the LOI or
after the execution of the Agreement, as the case may be, any person in respect
of any matter relating to the Project or the Award or the Agreement, who at any
time has been or is a legal, financial or technical consultant/adviser of GSCDL in
relation to any matter concerning the Project;

ii. “fraudulent practice” means a misrepresentation or omission of facts or


disclosure of incomplete facts, in order to influence the selection process;

iii. “coercive practice” means impairing or harming or threatening to impair or harm,


directly or indirectly, any persons or property to influence any person’s
participation or action in the selection process;

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iv. “undesirable practice” means (i) establishing contact with any person connected
with or employed or engaged by GSCDL with the objective of canvassing,
lobbying or in any manner influencing or attempting to influence the selection
process; or (ii) having a Conflict of Interest; and

v. “restrictive practice” means forming a cartel or arriving at any understanding or


arrangement among Bidders with the objective of restricting or manipulating a
full and fair competition in the selection process.

25 Conflict of Interest
25.1 A Bidder shall not have a conflict of interest that may affect the selection process or the
solution delivery (the “Conflict of Interest”). Any Bidder found to have a Conflict of
Interest shall be disqualified. In the event of disqualification, GSCDL shall forfeit the
EMD, if available, as mutually agreed genuine pre-estimated compensation and
damages payable to GSCDL for, inter alia, the time, cost and effort of GSCDL including
consideration of such Bidder’s Bid, without prejudice to any other right or remedy that
may be available to GSCDL hereunder or otherwise.

25.2 GSCDL requires that the Bidder provides solutions which at all times hold GSCDL’s
interests paramount, avoid conflicts with other assignments or its own interests, and act
without any consideration for future work. The Bidder shall not accept or engage in any
assignment that would be in conflict with its prior or current obligations to other clients,
or that may place it in a position of not being able to carry out the assignment in the
best interests of GSCDL.

26 Right to vary quantity and change in scope of work


26.1 Bidder to note that the GSCDL has the right to vary the quantity (increase or decrease
as per site conditions and availability of space) as mentioned in the Price Bid BOQ. The
Bidder shall be paid for actual executed quantity duly certified by Engineer-incharge of
GSCDL as per terms and conditions of tender document. Rate quoted shall be for
completing the item in all respect and as per tender requirement.

26.2 If the GSCDL does not procure any subject matter of procurement or procures less than
the quantity specified in the bidding documents due to change in circumstances, the
Bidder shall not be entitled for any claim or compensation except otherwise provided in
the bidding document.

26.3 The GSCDL reserves the right to decrease or omit any work from the scope of work. It
is in Contractor’s obligation to execute the work as instructed by the GSCDL and will
not be compensated for such decrease or omission in scope of tendered works.

26.4 The payment for change of scope and extra item shall be made as per the Schedule of
Rates (SOR) as approved by GSCDL or the rates quoted by the Bidder, whichever is
lower and for non SOR items the rates will be paid as per approved rates based on rate
analysis as approved by GSCDL. GSCDL may ask the Bidder to submit rate analysis
with market rates with supporting quotations from suppliers, etc. No change of scope
shall be executed unless the GSCDL has issued the Change of Scope Order.

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27 Withdrawal, Substitution and Modification of Bids
27.1 A Bidder may withdraw its Bid or re-submit its Bid (technical and/or financial) as per the
instructions/procedure mentioned at N-Procurement website.

27.2 Bids withdrawn shall not be opened and processed further.

28 Site Visit
28.1 The Bidder shall visit the site and examine the site or sites for availability of required
area, accessibility of the sites and obtain for itself, at its own responsibility and risk, all
information that may be necessary for preparing the bid and entering into the Contract
for Design & Construction of the Works. The costs of visiting the site or sites shall be at
the Bidder’s own expense.

28.2 The GSCDL will arrange for the Bidder and any of its personnel or agents to gain
access to the relevant site or sites, provided that the Bidder gives the GSCDL adequate
notice of a proposed visit of at least four (04) working days. Alternatively, the GSCDL
may organize a site visit or visits concurrently with the pre-bid meeting, as specified in
the Tender. Failure of a Bidder to make a site visit will not be a cause for its
disqualification.

28.3 No site visits shall be arranged or scheduled after the deadline for the submission of the
bids and prior to the award of Contract.

29 Joint Venture is not allowed.

30 Brief Scope of work


30.1 The scope of work includes site surveys and planning the scheme as well as obtaining
all required approvals from the relevant authorities, design, engineering, manufacturing,
installation, testing, commissioning and synchronizing with the grid of Grid Connected
Rooftop Solar PV systems on capex model net metering basis on the roofs of identified
locations in Gandhinagar city including operations and comprehensive maintenance of
the same for 10 (Ten) years including defect liability period of 05 (five) years for
tendered works. Details given in tender document is for information purpose only and
the successful Bidder shall undertake confirmatory survey for accuracy and
completeness of data and submit all the working drawings for approval from GSCDL.

30.2 The Bidder is required to provide plan and sectional drawings and the material of
construction for all components.

30.3 The Bidder is required to give detailed methodology proposed to be adopted for
completion of the works envisaged in the bid including design, layout,
monitoring, quality control & man month schedule for execution of the project.

30.4 The Bidder is required to give the present organizational structure of the firm with brief
details of technical staff employed with them. Along with this the Bidder is also required
to give the proposed organizational setup for the proposed work.

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30.5 The Bidder is required to give a location wise execution plan to complete the work
which best illustrates the complete implementation of the project in schedule time. The
given plan should be in tune with the Methodology of the work given for execution of
project.

30.6 Bids of the Bidders, not complying with above mentioned requirements shall be liable
for rejection.

30.7 As a part of Technical Evaluation, the Bidder will be asked to give the detail
presentation of his Technical Bid.

30.8 The scope of work also includes :

i. The Contractor shall carry out all the section design & layout and submit to
GSCDL or their authorised representative along with all the good for
construction drawings for review and approval before executing the same.

ii. All other works and services ancillary or related to the full completion of the
Works in accordance with the GSCDL‘s requirements.

iii. The contractor shall be responsible for design and construction of the following
works:

a. Site clearance, etc. before commencement of the works;

b. True and proper setting out and layout of the works as per the instruction
of Engineer-in-charge at no extra cost, setting of bench marks,
provisions of all necessary labours, instruments, and appliances;

c. Ensuring safe traffic movement at all times during


construction/installation;

d. Total station survey of all buildings included in this tender and submitting
its drawing as specified by GSCDL;

e. Any other item of work as may be required to be carried out for


completing the works in all respects in accordance with the provisions of
the Contract.

f. Operation and Comprehensive maintenance for 10 years (including


Defect Liability Period of 5 years) from the date of completion of work.

iv. The Contractor‘s responsibility includes the submission of documents to relevant


government authorities/technical departments for obtaining all necessary
clearances/approvals.

v. The Contractor shall co-ordinate and interfaces his works with that of all other
contractors, subcontractors, utility services, statutory authorities, etc. and
achieve the completion of the Works to the satisfaction of the Engineer-in-
charge.

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vi. The Contractor shall make good all works including traffic signs and symbols,
fence, boundary wall, any other existing utilities, etc. affected or damaged during
the course of construction to the satisfaction of the Engineer-in-charge. The
costs of making good all these defects shall be borne solely by the Contractor
and deemed to be included in his Contract Price.

vii. All works specified shall include the provision of all labour, tools, equipment,
material, traffic control, transport and everything else necessary for the
satisfactory completion of the Work by the Contractor to the satisfaction of the
Engineer-in-charge.

viii. Description of the Works involved in this Contract is given in the specifications
for the guidance of the Contractor. The Contractor shall be solely and fully
responsible for investigating and ensuring the actual extent and nature of the
Works comprised in this Contract prior to submission of his Tender.

ix. Construction, management and quality of the Works shall comply with the
Drawings, Specifications and Employers requirement.

x. The Contractor shall furnish the test certificate from the manufacturers for the
materials brought to site for execution of the Works.

31 Selection Process for Bidder


31.1 Opening of Bids

i. The Bids shall be opened by GSCDL in presence of those Bidders or their


representatives who may be present at the time of opening.

ii. The representatives of the Bidders should be advised to carry the identity card
or a letter of GSCDL from the Bidder firms to identify that they are bona fide
representatives of the Bidder firm, for attending the opening of bid.

iii. There will be three bid-opening events :

a. Set 1 (Tender Document fee & Bid Security/EMD);


b. Set 2 (Technical bid);
c. Set 3 (Financial/Price Bid)

iv. The date and time for opening of Technical & Price bid would be communicated
to the qualified bidders.

31.2 Preliminary Examination of bids

31.2.1 GSCDL shall examine the bids to determine whether they are complete, whether the
documents have been properly signed and whether the bids are generally in order. Any
bids found to be nonresponsive for any reason or not meeting any criteria specified in
the Tender, shall be rejected by GSCDL and shall not be included for further
consideration.

31.2.2 Initial bid scrutiny shall be done and bids will be treated as non-responsive, if bids are:

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a. Not submitted in the format as specified in the Tender document;

b. Received without the Letter of Authorization (Power of Attorney);

c. Found with suppression of details;

d. With incomplete information, subjective, conditional offers and partial offers


submitted;

e. Submitted without the documents as requested in the Tender;

f. Non-compliant to any of the clauses mentioned in the Tender;

g. With lesser validity period.

31.3 Clarification on Bids

31.3.1 During the bid evaluation, GSCDL may, at its discretion, ask the Bidder for any
clarification(s) of its bid. The request for clarification and the response shall be in
writing, and no change in the price or substance of the bid shall be sought, offered, or
permitted.

31.3.2 The Bidders shall have to give detailed rate analysis in justification of the prices as may
be required by the GSCDL as a part of the evaluation process, if so desired by the
GSCDL.

31.4 Evaluation Process

31.4.1 GSCDL shall constitute a Tender Evaluation Committee to evaluate the responses of
the Bidders. The Tender Evaluation Committee shall evaluate the responses to the
Tender and all supporting documents/documentary evidence. Inability to submit
requisite supporting documents/documentary evidence by Bidders may lead to rejection
of their bids.

31.4.2 The decision of the Tender Evaluation Committee in the evaluation of bids shall be final.
No correspondence will be entertained outside the process of evaluation with the
Committee. The Tender Evaluation Committee may ask for meetings or presentation
with the Bidders to seek clarifications or conformations on their bids.

31.4.3 The Tender Evaluation Committee reserves the right to reject any or all the bids
received without any financial implication to GSCDL. Each of the responses shall be
evaluated as per the criteria and requirements specified in this Tender.

31.4.4 The steps for evaluation are as follows:

i. Stage 1: Pre-Qualification

a. GSCDL shall validate the Set 1 “Tender Document fee & Bid
Security/Earnest Money Deposit (EMD)”.

b. Technical and Financial/Price bids for those Bidders who don’t pre-
qualify will not be opened. Financial/Price bid will not be opened for

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those Bidders, who don’t qualify in the technical evaluation. Bid Security
amount shall be returned to those Bidders who don’t qualify in the
financial evaluation stage and after work order/LOI is issued to
successful Bidder.

ii. Stage 2: Technical Evaluation

a. Set 2 “Technical bid” will be evaluated only for the Bidders who succeed
in Stage 1.

b. GSCDL will review the technical bids of the short-listed Bidders to


determine whether the technical bids are substantially responsive. Bids
that are not substantially responsive shall be liable for rejection at
GSCDL’s discretion.

iii. Stage 3: Financial/Price Evaluation

a. All the technically qualified Bidders will be notified to participate in


Financial/Price Bid opening process.

b. The price bids for the technically qualified Bidders shall then be opened
on the notified date and time and reviewed to determine whether the
Price Bids are substantially responsive. Bids that are not substantially
responsive are liable to be disqualified at GSCDL’s discretion.

c. Price Bids that are not as per the format as per Volume IV-Price Bid shall
be liable for rejection.

d. The bid price shall be inclusive of all taxes like Goods & Service Tax
(GST) and all other applicable taxes, if any, freshly levied taxes under
any rules and shall be in Indian Rupees.

e. If the bid of the successful Bidder is seriously unbalanced in relation to


the Engineer’s estimate of the cost of work to be performed under the
Contract, the GSCDL may require the Bidder to produce detailed price
analysis for any or all items of the price bid, to demonstrate the internal
consistency of those prices with the GSCDL’s requirement,
specifications, implementation methods and schedule proposed. After
evaluation of the price analysis, the GSCDL may require that the amount
of the performance security be increased at the expense of the
successful Bidder to a level sufficient to protect the GSCDL against
financial loss in the event of default of the successful Bidder under the
Contract. The amount of the increased performance security shall be to
the tune of 5% of the differential value of the estimated value and quoted
value of all those items for which the Bidder has quoted unbalanced
rates and the same shall be decided at the sole discretion of the GSCDL,
which shall be final, binding and conclusive on the Bidder.

iv. Stage 4: Total Bid Evaluation

Technically qualified lowest evaluated Bidder (L1) will be considered as a


successful Bidder. However, the acceptance of the proposal will rest with the

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GSCDL who does not bind itself to accept the lowest proposal only and reserves
the right to accept or reject any or all the proposals received without assigning
any reasons and financial implications to GSCDL.

32 Award of Contract
32.1 Notification of Award

GSCDL will notify the successful Bidder in writing by e-mail followed by courier to be
confirmed by the Bidder in writing by email followed by courier.

32.2 Signing of Contract

After the notification of award, GSCDL will issue Letter of Intent (LOI). Accordingly, a
contract shall be signed between successful Bidder and GSCDL or the agency
designated by GSCDL. As an acceptance of the LOI, the Bidder shall sign and return
back a duplicate copy of the LOI to GSCDL or the agency designated by the GSCDL.
The Bidder shall return the duplicate copy along with a FDR towards Performance of
the Contract within 10 working days from the date of issuance of LOI.

32.3 On receipt of the FDR towards Performance of the Contract, within ten working days,
the GSCDL or the agency designated by GSCDL shall enter into a contract with the
successful Bidder. Date of signing the Contract Agreement shall be date of
commencement of Contract, which shall also be reckoned as Project Commencement
Date. Failure of successful Bidder to sign the Contract Agreement will be caused for
forfeiture of the EMD submitted by the successful Bidder and GSCDL reserves the right
to award the work to the next best valued bidder or call for new bids. The work shall be
commenced after receipt of Notice to Proceed from GSCDL.

32.4 FDR for Performance

32.4.1 Within 10 (ten) working days from the date of issuance of LOI, the successful Bidder
shall at his own expense submit unconditional FDR to the GSCDL. The FDR shall be
issued by any nationalized bank or as per list mentioned in GR of Finance Department,
GR. No.: EMD/10/2018/18/DMO, Date: 16.04.2018 having branch at Gandhinagar
payable on demand by GSCDL. This FDR shall be for an amount equivalent to 5% of
total Estimated Contract Value or the total quoted Contract Value, whichever is higher.
The FDR shall be invoked by GSCDL, in the event the Bidder:

a. fails to perform the responsibilities and obligations as set out in the Tender to
the complete satisfaction of GSCDL;
b. Misrepresents the facts/information submitted to GSCDL.

32.4.2 In case of unbalance rates quoted by the successful Bidder, the Bidder has to submit
the additional FDR as per Clause No. 31.4.4(iii) (e) of Volume-I.

32.4.3 GSCDL shall notify the Bidder in writing for its defaults in fulfilling the obligations under
the Contract. In case of repeated notices of the GSCDL, the Bidder is failed to improve
its performance and/or failed to fulfil the contractual obligations under the Contract,
GSCDL at its sole discretion may exercise its rights to claim such compensation,
indicating the contractual obligation(s) for which the Bidder is in default. GSCDL shall

GANDHINAGAR SMART CITY Page 30 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
be entitled to make recoveries from the Bidder’s bills including encashment of the FDR
or from any other amount due to Bidder.

In the event, the Bidder being unable to service the Contract for whatever reason(s),
GSCDL shall have the right to invoke the FDR. Notwithstanding and without prejudice
to any rights whatsoever of GSCDL under the Contract in the matter, the proceeds of
the FDR shall be payable to GSCDL as compensation for any loss resulting from the
Bidder’s failure to perform/comply its obligations under the Contract.

32.4.4 In case the Project is delayed beyond the period of Completion as mentioned in tender
document, the FDR shall be extended accordingly by the Bidder till completion of scope
of work as advised by GSCDL.

32.4.5 The FDR shall be valid till satisfactory completion and commissioning of all works and
issuance of completion certificate from GSCDL. The FDR may be discharged/returned
by GSCDL upon being satisfied that there has been due performance of the obligations
of the Bidder under the Contract. However, no interest shall be payable on the FDR.

GANDHINAGAR SMART CITY Page 31 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 1 – Template for Pre-Bid Queries

Bidders shall submit all pre-bid queries in excel in the following format.

Sl. No. TENDER Volume , TENDER Page Contents in Clarification


Section No TENDER Sought

GANDHINAGAR SMART CITY Page 32 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 2 – Formats for Submission of the Pre-Qualification Bid
Pre-qualification bid checklist
Page No. And
Sl. Compliance
Checklist Items Section No. In
No. (Yes or No)
bid
1 TENDER Document fees
2 Earnest Money Deposit
3 Pre Qualification Covering letter
4 Copy of Certification of

Incorporation/Registration Certificate
PAN card
GST registration
5 Audited financial statements for the last three
financial years And Certificate from the Statutory
Auditor
6 Declaration of non-blacklisting

7 Experience Certificate
8 No Deviation Certificate
9 Total Responsibility Certificate
10 Anti Collusion Certificate
11 Details of organization structure of the Bidder
12 Details of Personnel

13 Details of Machinery Equipments and work Plan


14 Personnel/ staff proposed for the project
15 Curriculum Vitae of Project Manager and all key
Technical Staff
16 Proposed site organization and Management
17 Approach & Methodology with conceptual design &
supporting calculations of the system.
18 Form-H (Declaration)
19 Assured Pipe Supply Declaration – (To be filled
without proposed dispatch schedule at the time of
Bidding) (Deleted)
20 Performa for memorandum of understanding (MOU)
with pipe supplier (Deleted)

GANDHINAGAR SMART CITY Page 33 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 3-Pre-Qualification Bid Covering Letter

Date: dd/mm/yyyy

To,

[ ]

Sub: Tender for “Design, engineering, supply, installation, testing, commissioning,


synchronizing with the Grid of Grid Connected Rooftop Solar PV Systems
on CAPEX Model Net Metering Basis on the roofs of identified locations in
Gandhinagar City and Operation and Comprehensive Maintenance of the
same for 10 (Ten) years including Defect Liability Period of 5 Years”.

Ref: Tender No. <<…..>> dated << …..>>

Dear Sir,

With reference to your Tender for “Design, engineering, supply, installation, testing,
commissioning, synchronizing with the Grid of Grid Connected Rooftop Solar PV
Systems on CAPEX Model Net Metering Basis on the roofs of identified locations in
Gandhinagar City and Operation and Comprehensive Maintenance of the same for 10
(Ten) years including Defect Liability Period of 5 Years” we hereby submit our
qualification bid, Technical Bid, etc. for the same. We hereby declare that:

a) We hereby acknowledge and unconditionally accept that the Authority can at its
absolute discretion apply whatever criteria it deems appropriate, not just limiting
to those criteria set out in the Tender and related documents, in short listing of
Agency for providing services.

b) We have submitted EMD of INR [ ] online in the form of FDR and Tender fee of
INR [ ] online in the form of DD.

c) We hereby declare that all information and details furnished by us in the bid are
true and correct, and all documents accompanying such application are true
copies of their respective originals.

d) We agree to abide by our offer for a period of 180 days from the last date of
online submission of the bid and/or as prescribed by Authority and that we shall
remain bound by a communication of acceptance within that time.

e) We have carefully read and understood the terms and conditions of the Tender
and the conditions of the contract applicable to the tender. We do hereby
undertake to provision as per these terms and conditions.

f) In the event of acceptance of our bid, we do hereby undertake:

i. To supply the products and commence services as stipulated in the tender


document;

GANDHINAGAR SMART CITY Page 34 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
ii. To undertake the project services for entire contract period from the date of
signing of the contract as mentioned in the tender document;

iii. We affirm that the prices quoted are inclusive of supply, construction,
commissioning, providing facility management and handholding support,
and inclusive of all out of pocket expenses, taxes, levies, discounts, etc.

g) We do hereby undertake, that, until a formal contract is prepared and executed,


this bid, together with your written acceptance thereof and notification of award
of contract, shall constitute a binding contract between us.

h) We understand that the Authority may cancel the bidding process at any time
and that Authority is not bound to accept any bid that it may receive without
incurring any liability towards the Bidder.

i) We fully understand and agree to comply that on verification, if any of the


information provided in our bid is found to be misleading the selection process,
we are liable to be dismissed from the selection process or termination of the
contract during the project, if selected to do so.

In case of any clarifications please contact ___________________ email at

___________________________________ _____________________

Thanking you,

Yours sincerely,

(Signature of the Lead Bidder)

Printed Name

Designation

Seal

Date:

Place:

Business Address:

GANDHINAGAR SMART CITY Page 35 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 4-Company profile

A. Brief company profile (required for both Bidder and consortium member)

DESCRIPTION OR
SL.NO. PARTICULARS Name of Bidder
DETAILS
1 Name of Bidder

2 Legal status of Bidder (company, Pvt. Ltd., LLP etc.)

3 Main business of the Bidder

4 Registered office address

5 Incorporation date and number

6 GST number

7 PAN details
Primary Contact Person (Name, Designation, address,
8
mobile number, fax, email)
Secondary Contact Person (Name, Designation, address,
9
mobile number, fax, email)
10 EMD details

B. Certificate of Incorporation

C. Financial Turnover

The financial turnover of the company is provided as follows:

2013 – 14 2014 – 15 2015 – 16 2016-17


Annual
Turnover

Copy of audited financial statements or declaration from the appointed Charted


Accountant to be provided as proof of the financial turnover

GANDHINAGAR SMART CITY Page 36 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 5-Declaration of Non-Blacklisting

(To be provided on the Company letter head)

Declaration for Bidder:

Place

Date

To,

[ ]

Subject: Self Declaration of not been blacklisted in response to the Tender for “Design,
engineering, supply, installation, testing, commissioning, synchronizing with the Grid of
Grid Connected Rooftop Solar PV Systems on CAPEX Model Net Metering Basis on
the roofs of identified locations in Gandhinagar City and Operation and Comprehensive
Maintenance of the same for 10 (Ten) years including Defect Liability Period of 5
Years”.

Ref: TENDER No. <<…..>> dated << …..>>

Dear Sir,

We confirm that our company or firm, ____________, is currently not blacklisted in any
manner whatsoever by any of the State or Union Territory and or Central Government
in India on any ground including but not limited to indulgence in corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive practice.

(Signature of the Lead Bidder)

Printed Name

Designation

Seal

Date:

Place:

Business Address:

GANDHINAGAR SMART CITY Page 37 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 6-No Deviation Certificate

This is to certify that our offer is exactly in line with your tender enquiry/TENDER
(including amendments) no. _________ dated __________. This is to expressly certify
that our offer contains no deviation either Technical (including but not limited to Scope
of Work, Business Requirements Specification, Functional Requirements Specification
and Technical Requirements Specification) or Commercial in either direct or indirect
form.

(Authorized Signatory)

Signature:

Name:

Designation:

Address:

Seal:

Date:

GANDHINAGAR SMART CITY Page 38 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 7-Total Responsibility Certificate

This is to certify that we undertake the total responsibility for the defect free
comprehensive maintenance of the proposed construction works as per the
requirement of the Tender for the duration mentioned in all the volumes of the Tender.

(Authorized Signatory)

Signature:

Name:

Designation:

Address:

Seal:

Date:

GANDHINAGAR SMART CITY Page 39 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 8-Experience Certificate

EXPERIENCE OF BIDDER

S. Name of Work Order Date of Details of similar works Liability period


No the work completion executed
of work

No./ Amount Name of Type of Amount of As As


dt in Lacs Client work work provided in completed
contract as on date

NOTE:
Client Certificate towards satisfactory completion of work from Competent Authority (Engineer
In charge, not below the rank of Executive Engineer) should be attached in respect of each
work in Model Format along with copy of work order.

Signature of Bidder

GANDHINAGAR SMART CITY Page 40 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Model Format

To whomsoever it may concern


Certified t h a t M /s………………………………………...have successfully completed the
work of ..................................................................................... vide work order number ………
dated …………. Costing Rs……… as per following details:-

Sl. Locations Date of Remarks


No (give the address details) completion

Date: - Place:-
Signature & Seal of Competent Authority with seal (Not below the rank of Executive
Engineer)

GANDHINAGAR SMART CITY Page 41 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 9-STATEMENT – B

Statement showing the similar works on hand / in progress before one month prior to Bid
Submission date

Sr. Name of Nam Estima Tende Date Target date of Actu Time limit in Reason Rema
No. Depart e of ted red of completion of al year and s for rks
ment / work cost of Amou awar work as per Amo months delay in
Client work nt d of contract and unt comple
with put to contr date of of tion of
Address tender act completion of work work
work if done
completed

Targ % Origin Exten


et Progre al Y ded (if
Dat ss till M any)
e Date Y M

1 2 3 4 5 6 7a 7b 8 9a 9b 10 11

Note : -(1) Attested Copies of Work Order and detail progress Certificates from issuing
authority have to be attached.
(2) It is mandatory to furnish details in this format only.

Signature of Bidder

GANDHINAGAR SMART CITY Page 42 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 10-STATEMENT – D

DETAILS OF TECHNICAL AND ADMINISTRATIVE PERSONNEL TO BE


EMPLOYED FOR THE WORK

Sr. Designation Total Number Name Qualificat Professio How Remark


ion. nal these s.
No number available experienc would
for this e of
be
details of
work work involve
carried d in this
out. work.

1 2 3 4 5 6 7 8 9

Signature of Bidder

GANDHINAGAR SMART CITY Page 43 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 11-Anti-Collusion Certificate

We hereby certify and confirm that in the preparation and submission of our Bid for
“Design, engineering, supply, installation, testing, commissioning, synchronizing with
the Grid of Grid Connected Rooftop Solar PV Systems on CAPEX Model Net Metering
Basis on the roofs of identified locations in Gandhinagar City and Operation and
Comprehensive Maintenance of the same for 10 (Ten) years including Defect Liability
Period of 5 Years” issued by GSCDL, We have not acted in concert or in collusion with
any other Bidder or other person(s) and also not done any act, deed or thing, which is
or could be regarded as anti-competitive. We further confirm that we have not offered
nor will offer any illegal gratification in cash or kind to any person or organization in
connection with the instant bid.

(Signature of the Lead Bidder)

Printed Name

Designation

Seal

Date:

Place:

Business Address:

GANDHINAGAR SMART CITY Page 44 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 12- Performance Bank Guarantee (Not Applicable)

Ref: _________________ Date _________________

Bank Guarantee No. ______________________

<Name>

<Designation>

<Address>

<Phone Nos.>

<Fax Nos.>

<Email id>

Whereas, <<name of the Bidder and address>> (hereinafter called “the Bidder”) has
undertaken, in pursuance of contract no. <Insert Contract No.> dated. <Date> <<name
of the assignment>> to Gandhinagar Smart City Limited (hereinafter called “the
Authority”)

And whereas it has been stipulated by in the said contract that the Bidder shall furnish
you with a bank guarantee by a recognized bank for the sum specified therein as
security for compliance with its obligations in accordance with the contract;

And whereas we, <Name of Bank> a banking company incorporated and having its
head/registered office at <Address of Registered Office> and having one of its office at
<Address of Local Office> have agreed to give the Bidder such a bank guarantee.

Now, therefore, we hereby affirm that we are guarantors and responsible to you, on
behalf of the Bidder, up to a total of Rs.<Insert Value> (Rupees <Insert value in words>
only) and we undertake to pay you, upon your first written demand declaring the
Bidder to be in default under the contract and without cavil or argument, any sum or
sums within the limits of Rs. <insert value> (Rupees <insert value in words> only) as
aforesaid, without your needing to prove or to show grounds or reasons for your
demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Bidder before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
contract to be performed there under or of any of the contract documents which may be
made between you and the Bidder shall in any way release us from any liability under
this guarantee and we hereby waive notice of any such change, addition or
modification.

This Guarantee shall be valid until <<insert date>>)

Notwithstanding anything contained herein:

GANDHINAGAR SMART CITY Page 45 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
I. Our liability under this bank guarantee shall not exceed Rs. <insert value>
(Rupees <insert value in words> only).

II. This bank guarantee shall be valid up to <insert expiry date>)

I. It is condition of our liability for payment of the guaranteed amount or any part
thereof arising under this bank guarantee that we receive a valid written claim or
demand for payment under this bank guarantee on or before <insert expiry date>)
failing which our liability under the guarantee will automatically cease.

Date ________________________

Place ______________________ Signature _______________________

Witness______________________ Printed Name _____________________

(Bank's common seal)

GANDHINAGAR SMART CITY Page 46 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 13- Bank Guarantee for Earnest Money Deposit

To,

<Name>

<Designation>

<Address>

<Phone Nos.>

<Fax Nos.>

<Email id>

Whereas <<Name of the bidder>> (hereinafter called 'the Bidder) has submitted the
bid for Submission of TENDER <<TENDER Number>> dated <<Date>> for <<Name
of the assignment>> (hereinafter called "the Bid") to <<Authority>>.

Know all Men by these presents that we <<… >> having our office at <<Address>>
(hereinafter called "the Bank") are bound unto the << Authority >> (hereinafter called
"the Authority") in the sum of Rs. <<Amount in figures>> (Rupees <<Amount in
words>> only) for which payment well and truly to be made to the said Authority, the
Bank binds itself, its successors and assigns by these presents. Sealed with the
Common Seal of the said Bank this <<Date>>.

The conditions of this obligation are:

1. If the Bidder having its bid withdrawn during the period of bid validity specified by the
Bidder on the Bid Form; or

2. If the Bidder, having been notified of the acceptance of its bid by the Authority during
the period of validity of bid

(a) Withdraws his participation from the bid during the period of validity of bid document; or

(b) Fails or refuses to participate in the subsequent Tender process after having been
short listed;

GANDHINAGAR SMART CITY Page 47 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
We undertake to pay to the Authority up to the above amount upon receipt of its first
written demand, without the Authority having to substantiate its demand, provided that
in its demand the Authority will note that the amount claimed by it is due to it owing to
the occurrence of one or both of the two conditions, specifying the occurred condition or
conditions.

This guarantee will remain in force up to <<insert date>> and including <<extra time
over and above mandated in the TENDER>> from the last date of submission and
any demand in respect thereof should reach the Bank not later than the above date.

NOTHWITHSTANDING ANYTHING CONTAINED HEREIN:

I. Our liability under this Bank Guarantee shall not exceed Rs. <<Amount in
figures>> (Rupees

<<Amount in words>> only)

II. This Bank Guarantee shall be valid up to <<insert date>>)

III. It is condition of our liability for payment of the guaranteed amount or any part
thereof arising under this Bank Guarantee that we receive a valid written claim or
demand for payment under this Bank Guarantee on or before <<insert date>>) failing
which our liability under the guarantee will automatically cease.

(Authorized Signatory of the Bank)

Seal:

Date:

GANDHINAGAR SMART CITY Page 48 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 14- Format for Power of Attorney to Authorize Signatory

POWER OF ATTORNEY

[To be executed on non-judicial stamp paper of the appropriate value in accordance


with relevant Stamp Act. The stamp paper is to be in the name of the company, who is
issuing the power of attorney.]

We, M/s.______ (name of the firm or company with address of the registered office)
hereby constitute, appoint and authorize Mr. or Ms.______ (Name and residential
address) who is presently employed with us and holding the position of ______, as our
Attorney to do in our name and our behalf all or any of the acts, deeds or things
necessary or incidental to our TENDER for the Project _____ (name of the Project),
including signing and submission of the TENDER response, participating in the
meetings, responding to queries, submission of information or documents and generally
to represent us in all the dealings with Client or any other Government Agency or any
person, in connection with the works until culmination of the process of bidding till the
Project Agreement is entered into with ____________ (Client) and thereafter till the
expiry of the Project Agreement.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney
pursuant to this power of attorney and that all acts, deeds and things done by our
aforesaid Attorney shall and shall always be deemed to have been done by us.

(Add in the case of a Consortium)

Our firm is a Member or Lead bidder of the Consortium of ___________, _________

and___________ .Dated this the _____ day of ______ 2017

(Signature and Name of authorized signatory)

___________

(Signature and Name in block letters of all the remaining partners of the firm Signatory
for the Company)

Seal of firm Company

GANDHINAGAR SMART CITY Page 49 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Witness 1: Witness 2:

Notes:

a) To be executed by all the members individually.

b) The Mode of execution of the power of attorney should be in accordance with the
procedure, if any laid down by the applicable law and the charter documents of the
executants(s) and when it is so required the same should be under common seal affixed
in accordance with the required procedure.

GANDHINAGAR SMART CITY Page 50 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure 15-: Form of Agreement (DRAFT)
This agreement is made on the …………..………….. day of ….………….. 2018 between
the CEO, Gandhinagar Smart City Development Limited (hereinafter called “GSCDL”) of the
one part and …………………… (hereinafter called "Bidder") of the other part.

WHEREAS GSCDL is desirous for execution of work regarding “Design, engineering, supply,
installation, testing, commissioning, synchronizing with the Grid of Grid Connected Rooftop
Solar PV Systems on CAPEX Model Net Metering Basis on the roofs of identified locations in
Gandhinagar City and Operation and Comprehensive Maintenance of the same for 10 (Ten)
years including Defect Liability Period of 5 Years” within GSCDL.

WHEREAS GSCDL has accepted a bid of the Bidder (...........................name of the Bidder)
for the execution & completion of such work.

NOW THIS AGREEMENT WITNESSES as follows:

In this agreement words and expressions shall have the same meanings as are respectively
assigned to them in the conditions of the contract hereinafter referred to.

The following documents shall be deemed to form and be read and constructed as part of
this agreement, viz :

a) Form of agreement
b) Letter of award and any pre award correspondence between GSCDL and the Applicant
c) Bid documents contained in :

Vol-I : Instructions to Bidders


Vol-II : Scope of work and Technical specification
Vol-III : General Conditions of Contract
Vol-IV : Price Bid

The work will be executed strictly according to specifications and drawings relating to the work
as indicated in the R F P d o c um e n t. The schedule of items of work to be carried out will be as
per approved TENDER.

All correspondence and modifications of bid offer and acceptance letter will form part of this
agreement.

The Bidder hereby covenants with GSCDL to execute the work in conformity in all respects with
the provisions of this Agreement.

IN WITNESS thereof the parties to these present have here to set and subscribed their
respective hands the day, month and year first above written.

SIGNED for and on behalf of GSCDL Witness

SIGNED for and on behalf of the Bidder Authorized Representative Witness

GANDHINAGAR SMART CITY Page 51 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure-16 : DETAILS OF ORGANIZATION STRUCTURE OF THE BIDDER

1. Name of Bidder
2. Nationality of Bidder
3. Office address
Telegraphic Address
Telephone Number
Fax Number
E-mail address.
4. Year of Establishment
5. Location of Establishment
6 Bid is submitted as
a) An individual
b) A proprietary firm
c) A firm in partnership
d) A limited Company or Corporation
e) A Group of Firms / Joint Venture (if applicant is of
category “f” give complete information in respect of
each other).
f) A Group of Companies
7. Attach the Organization chart showing the structure
of the organization including the names of the
Directors and Position of officers
8. Number of years of experience
a) as a prime contractor (Contractor shouldering main
responsibility)
i) in own country
ii) other countries (Specify countries)
b) in a joint venture
i) in own country
ii) other countries (Specify countries)
9. For how many years has your organization been in
business of Civil Engineering works under its present
name? What were your fields when your organization
was established?
9a Whether any new fields have been added in your
organization? and if so, when?
10 Whether you were required to suspend construction
for a period of more than six months continuously
after the work was started? If so, give the name of
project and reasons thereof.
11 Have you ever left the work awarded to you
incomplete? (If so, give name of project and reasons
for not completing work)
12 In how many of your projects penalties were imposed
for delays? (Please give details)
13 In which fields of civil engineering construction do
you claim specialization and interest?

GANDHINAGAR SMART CITY Page 52 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
14 Give details of experience includes Bituminous
Road/ PQC road/RCC road/CC Road/interlocking
paver blocks,
15 Give details of experience for construction of large
water supply and sewerage projects. (Deleted)
16 Give details of experience in using heavy earth
moving machinery, machineries for pipe laying
17 Give details of testing laboratory, if any.
18 In how many of your works cases of litigations have
arisen?
19 If the applicant intends to enter into a Joint Venture
for the project, please give the following information
otherwise state.- (Deleted)
I. Name and Address of Joint Venture
II. Name of Lead Firm
III. Name and address of each of the partner/
member of JV
IV. Indicating the responsibility of planning,
construction equipments and execution of the
work of each of the JV partner.
V. Name and address of the bankers to the JV
VI. Details regarding financial responsibility and
participation (percentage share in the total) of
each firm in the JV. Attach a certified copy of
the JV ( in prescribed Proforma)

Note : In case of Joint venture the above form shall be filled by The JV members
separately

GANDHINAGAR SMART CITY Page 53 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure-17 : DETAILS OF PERSONNEL

Give details of key Technical and Administrative Personnel who could be assigned the work in
the following Proforma.

Details of the Board of Directors


1)
Name of the Director Address
A) 2)
Organization of the Board of
3)
Director
B) Key Technical and administrative
Personnel and Consultants
1) Individual's Name Professional
2) Qualification Present position in
3) the firm Professional experience
4) and details of works carried out
5) No. of years worked with the
6) applicant.
7) Languages known
Additional information
(C) Key Technical , Administrative Personnel
Sr. Key Personnel Nos. Professional Qualification
No. Experience
1. Project Manager
2. Civil Engineer
3. Civil Supervisor
4. Technical Assistant
(D) Skilled and other labor
(indicate number category wise)
1) Skilled labor
2) Other labor

Note : In case of Joint venture the above form shall be filled by The JV members
separately

GANDHINAGAR SMART CITY Page 54 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure-18 : DETAILS OF MACHINERY EQUIPMENTS AND WORK PLAN

Plant & Equipments Owned & Proposed for the Project

Name of Applicant:

The Applicant will provide adequate information to demonstrate clearly that it has the
capability to meet the requirements for each and all items of equipment listed in the
Employers requirements. A separate Form-3 will be prepared for each item of
equipment proposed by the Applicant. For each item of equipment, the applicant
should attach a copy of ownership certificate or lease agreement.

Name of Equipment
Equipment 1. Name of manufacturer 2. Model and power rating
information
3. Capacity 4. Year of manufacture
Current 5. Current location
status
6. Details of current commitments
Source 7. Indicate source of the equipment
Owned Rented Leased Specially manufactured

Owner 8. Name of owner


9. Address of owner
Telephone Contact name and title
Facsimile Telex
Agreements Details of rental / lease / manufacture agreements specific to the Project

In case of Joint venture the above form shall be filled by The JV members separately

GANDHINAGAR SMART CITY Page 55 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -19 : PERSONNEL/STAFF PROPOSED FOR THE PROJECT

Name of Applicant or partner of a joint venture

For specific positions essential to contract implementation, applicants should provide


the names of at least two candidates qualified to meet the specified requirements
stated for each position. The data on their experience should be supplied in separate
sheets using one Form-14 for each candidate.

1. Title of position: Project Manager

Name of prime candidate:

Name of alternate candidate:

2. Title of position: Civil Engineer

Name of prime candidate

Name of alternate candidate

3. Title of position: Mechanical Engineer

Name of prime candidate

Name of alternate candidate

4. Title of position: Procurement Engineer

Name of prime candidate

Name of alternate candidate

Note: Attach Manning (Personnel) Schedule stating each personnel’s roles


and responsibility for work to be carried out for the project.

GANDHINAGAR SMART CITY Page 56 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -20 : CURRICULUM VITAE OF PROJECT MANAGER & ALL KEY TECHNICAL PERSONNEL’s

Name of Applicant or partner of a joint venture

Proposed Position: Candidate


 Prime  Alternate
Candidate 1. Name of candidate 2. Date of birth
information
3. Professional qualifications:

Present 4. Name of employer


employment
Address of employer:
Telephone: Contact (manager / personnel
officer):
Facsimile: Telex:

Job title of candidate: Years with present employer:

Summarize professional experience over the last ___ years, in reverse chronological

order. Indicate particular technical and managerial experience relevant to this Project.

From To Company / Project / Position / Description of relevant technical &


managerial project specific experience

Note : In case of Joint Venture the above form shall be filled by the JV members separately

GANDHINAGAR SMART CITY Page 57 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -21 : PROPOSED SITE ORGANIZATION & MANAGEMENT

Name of Applicant or partner of a joint venture

A. Preliminary Site Organization Chart at HO level & at field level:

B. Narrative Description of Site Organization & Project Management Chart

C. Description of Relationship between Head Office and Site Management1

D. Description of Approach & Methodology to carried out work of this project.

Note: Indicate clearly which responsibility and what authority will be delegated to site
management.

GANDHINAGAR SMART CITY Page 58 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -22 : Approach and Methodology with Conceptual Design and Supporting
Calculations of the System

Bidder may submit their work plan, detail methodology with Conceptual Design and Supporting
Calculations of the System to be adopted for this work.

SIGNATURE OF THE BIDDER

GANDHINAGAR SMART CITY Page 59 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -23 : PROFORMA FOR LETTER OF UNDERTAKING (FORM-H)

(TO BE EXECUTED ON NON-JUDICIAL STAMP PAPER OF Rs. 100/- AND SUBMITTED


BYTHE TENDERER ALONGWITH HIS TENDER IN A SEPARATE COVER)

To,
Chief Executive Officer,
Gandhinagar Smart City Development Limited
GMC, Near Pathikasharam,
Sector 11, GH Road,
Gandhinagar-382007, Gujarat.

Dear Sir,
i. I/We hereby declare that I/We have visited the site and fully acquainted myself / ourselves
with local situations regarding materials, labor and other factors pertaining to the work
before submitting this tender.

ii. I/We hereby declare that I/We have read the Tender Documents published on website
www.nprocure.com and accordingly submitted online price Bid for the work of -----------------
------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------
-

iii. I/We hereby declare that I/We have carefully studied the conditions of contract and
specifications and other documents of this work and agree to execute the same
accordingly.

iv. I/We hereby declare that my/our near relatives are not working in this division or in its sub-
divisions as an Engineer of any category, Divisional Accountant, Store Keeper, and in the
Circle Office as a Superintending Engineer as on today.

v. I/we hereby declare that I/we are not declared ineligibility for corrupt or fraudulent practices
issued by the central/state govt. In accordance with Sub Clause No. 24 Fraud and
Corrupt Practices or not in the list of black listed contractors announced by GSCDL/Govt
of Gujarat or its Public Sector Undertakings, Government of India, Other states
Government or Public Sector Units.

vi. I/ We hereby submit our tender and undertake to keep our tender valid for a period of 180
days from the last date of online submission of tenders i.e. upto ----------------. I/We shall
not vary/alter or revoke my/our tender during the validity period of tender. This
undertaking is in consideration of GSCDL agreeing to open my/ our tender, consider and
evaluate the same for the purpose of award in terms of provisions of tender documents.
Should this tender be accepted, I/ We also agree to abide by fulfil and comply with all the
terms and conditions and provisions of the above mentioned tender documents.

GANDHINAGAR SMART CITY Page 60 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
vii. I/We also declare that the bid duly filled in online and digitally singed and the required
Earnest Money Deposit, Tender Fee and other required documents (scanned copy
submitted online) will be handed over in physical form to the .................................... by
RPAD/Speed Post only.

If this declaration is found to be incorrect then without prejudice to any other action that may be
taken I/we shall be debarred from bidding in GSCDL tender for three years and my/our
security deposit may be forfeited by GSCDL in full & the tender, if any, to the extent accepted,
may be cancelled.

Signature along with seal of the Company

---------------------------------------------------
(Duly authorised to sign the tender on
behalf of the Bidder)

Name:

Designation:

Name of Company (BLOCK LETTERS)

WITNESS :

Signature : Date :

Date : Postal Address :

Name & Address : Telephone/Fax No.

GANDHINAGAR SMART CITY Page 61 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -24 : Assured Pipe Supply Declaration (Not Applicable)

In the interest of timely completion of the Project, after discussions and getting
assurance from the manufacturer, the following schedule for Pipe supply is proposed in
order to meet the milestones and desire target of the Projects.

Size of Pipe Assured date


of delivery at
Name of the Location of
Quantity site (zero date
Pipe Supply Manufacturing Diameter Length
(In MT) starts from
Firm Unit (In mm) (In
Km) date of work
(FID)
order)

Total number of days for supply of pipe shall be ____ days from the date of work order.
We hereby declare that the supply of pipes for the Project will be ensured by us (within
___ days) as per the above mentioned schedule. We are aware, that, in case the
above schedule is not met with by us, we shall be liable for paying the Liquidated
damages as prescribed in the tender documents for non fulfillment of assured supply of
pipes.

Authorised Signatory of the Contractor Authorised Signatory of the Manufacturer

GANDHINAGAR SMART CITY Page 62 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Annexure -25 : MEMORANDUM OF UNDERSTANDING (MOU) FOR RCC PIPES
(NOT APPLICABLE)

This MEMORANDUM OF UNDERSTANDING hereinafter referred to as MoU made on__ Day


_____________(month and year) at __________ by and between.

(Name and Pipe Manufacturer with address) ________, represented by


___________________ Authorized Signatory, which expression shall unless repugnant to the
subject or context include its administrators, Successors and assigns.

(Name of Bidder with Address)_______________, represented by___________ (Authorized


Signatory), which expression shall unless repugnant to the subject or context includes its
administrator, successor and assigns

Hereinafter referred to as “Parties” in the collective sense and each of which is referred to as
“______ (Name of Pipe Manufacturer)” & " ______(Name of Bidder)” in the individual sense.

WHEREAS GUDC (hereinafter referred to as Employer) has invited tender (hereinafter referred
to as the (“project”) for the following work:

Name of Project: __________________________________________________

___________________________________________________________________________
_______________________________________________________

WHEREAS if the said project is awarded to “____________________”(Name of Bidder) to


execute the said project and it would also need _________ pipes and we the
“_________”(Name of Bidder) hereby enter into this MoU with "__________(Name of Pipe
Manufacturer)____" for timely execution of ________ pipe line work and supply of pipes as per
“Form 23 - Assured pipe Supply Declaration” attached herewith and as per the tender
conditions and further we mutually agree to execute the said project jointly and both the
parties would be jointly and severally responsible for execution of the said projects as per the
Bidding Documents.

IN WITNESS WHEREOF all the parties mentioned herein above have signed this MOU on the
day, month and year first above mentioned.

No change shall be made in this agreement without prior consent of Employer and other party.
However, If the Employer direct the parties to make changes in MOU agreement so as to fulfil
the tender condition / requirement, the parties shall discuss with the employer and shall
mutually agree for such changes as may be required to be made in the agreement.

In the interest of timely completion of the project, after discussion and getting assurance from
manufacture of ______ pipe, the following schedule for ________ pipe supply is proposed in
order to meet the milestones and desired target of the projects.

GANDHINAGAR SMART CITY Page 63 of 64


TENDER FOR GRID CONNECTED ROOF TOP SOLAR PV SYSTEM VOLUME I
Total number of days for supply of pipe shall be ________ days from the date of work order.
We hereby declare that the supply of pipes for the Project will be ensured by us (within ______
days) as per the above mentioned schedule. We are aware that , in case the above schedule is
not met with by us , we shall be liable for paying the Liquidated damages as prescribed in the
tender documents for non fulfilment of assured supply of pipes.

For, (Name of Bidder) For, (Name of Pipe Manufacturer)

Authorised Signatory Authorised Signatory

Encl. : Annexure 24 - Assured Pipe Supply Declaration

GANDHINAGAR SMART CITY Page 64 of 64

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